MINUTES OF A MEETING June 4, 2015

Transcription

1 MINUTES OF A MEETING June 4, 2015

2 CALL TO THE AUDIENCE... 1 UA PRESIDENTS WELCOME... 1 ABOR PRESIDENT S REPORT... 2 ABOR President Report... 2 BUSINESS AND FINANCE COMMITTEE... 3 Report on the Business and Finance Committee Meeting... 3 FY 2016 University System Annual Operating Budget... 3 FY 2016 Capital Development Plans... 3 Addendum to the ASU-City of Phoenix Master Lease for Property at the Downtown Phoenix Biomedical Campus... 4 RECESS... 4 AUDIT COMMITTEE... 4 Report on the Audit Committee Meeting... 4 STUDENT REGENT REPORT... 4 REPORT FROM THE ARIZONA FACULTIES COUNCIL... 4 REGENTS EXEUCITVE COMMITTEE... 4 Report on the Regents Executive Committee Meeting... 4 Multiple-year Employment Contract for Head Men s Basketball Coach (ASU)... 5 Multiple-year Employment Contract for Head Women s Basketball Coach (ASU)... 5 Multiple-year Employment Contract for Head Football Coach (UA)... 5 ACADEMIC AND STUDENT AFFAIRS COMMITTEE... 5 Report on the Academic and Student Affairs Committee Meeting... 5 Proposed New ABOR Policy Non-resident Undergraduate Tuition Rate for Arizona High School Graduates... 6 RESEARCH REPORT... 6 Annual Research Report... 6 CONSENT AGENDA... 7 *Minutes... 7

3 ACADEMIC AND STUDENT AFFAIRS COMMITTEE... 7 *Addendum to the Academic Strategic Plan for Northern Arizona University... 7 *Addendum to the Academic Strategic Plan for the University of Arizona... 7 *AY University Academic Calendars... 8 *Appointment of Regents Professors (ASU)... 8 *Appointment of Regents Professors (UA)... 8 * Proposed Revisions to ABOR Policies Enforcement of the Code of Conduct, Student Code of Conduct, Student Disciplinary Procedures-General, Disciplinary Procedures, and Disciplinary Files and Records... 8 *Proposed Revision to ABOR Policy 2-121, Undergraduate Admission... 8 *Proposed Revisions to ABOR Policy Requirements to be Considered in Determining an Individual s Residency Classification for Tuition Purposes... 8 BUSINESS AND FINANCE COMMITTEE... 9 *Ground Lease with American Campus Communities for the Development of Student Housing (ASU)... 9 *Ground Lease with American Campus Communities for the Development of Privatized Residence Hall (NAU)... 9 * Proposed Revision to ABOR Policy Accounts and Fund Depositories... 9 * Proposed Revision to ABOR Policy Collection of Fees... 9 *Ratification of Exception to ABOR Policy University Investments... 9 *Technology and Research Initiative Fund Regents Innovation Fund Proposals... 9 REGENTS EXECUTIVE COMMITTEE... 9 *Proposed Repeal of ABOR Policy College of Medicine Faculty... 9 *2015 Operational and Financial Reviews (ASU, NAU, UA) *Fourth Amendment to the Arizona Board of Regents Health and Dependent Care Cafeteria Plan INQUIRIES, REQUESTS, REPORTS AND COMMENTS FROM REGENTS AND MEMBERS OF THE ENTERPRISE EXECUTIVE COUNCIL RECESS AND ADJOURNMENT... 10

4 Arizona Board of Regents June 4, 2015 Page 1 of 10 ARIZONA BOARD OF REGENTS Minutes of a Regular Meeting Thursday, June 4, 2015 A meeting of the Arizona Board of Regents was held on Thursday, June 4, 2015 at the University of Arizona, Student Union Memorial Center in Tucson, Arizona. Present: Regent Killian, Regent Patterson, Regent Myers, Regent Leonard, Regent Ridenour, Regent Shoopman, Regent Krishna and Regent Hanna. Absent: Regent Heiler, Regent Naufel, Governor Doug Ducey and Superintendent Douglas. Also present were President Crow, President Cheng, President Hart, President Klein, Faculty Senate representative Michael Brewer, Board Counsel Nancy Tribbensee and Board Secretary Kate Linder. All lists, reports, summaries, background materials and other documents referred to in the minutes can be found in the June 4, 2015 Document Files. The meeting was called to order on June 3, 2015 at 5:00 p.m. Regent Killian resumed the meeting on June 4, 2015 at 9:00 a.m., and Regent Leonard led the Pledge of Allegiance. Regent Killian introduced the new incoming Student Regent, Jared Gorshe who is currently a student at Northern Arizona University and is scheduled to start his term on the board on July 1, CALL TO THE AUDIENCE Per Board Policy 1-114, time has been set aside for Call to the Audience, an opportunity for people to express their views or concerns on matters of board governance to the entire board in a public setting. Leslie Talmage Maier from the National Meningitis Association spoke about meningitis vaccine requirements. Lauren Stebbins from ASNAU spoke about the meningitis B resolution by ASNAU. UA PRESIDENT S WELCOME President Hart welcomed the regents to UA and provided an updated on the 100% Engagement commitment, which is a program that focuses on a student s ability to use his or her acquired knowledge. President Hart reported that the Brookings Institute named UA number one in Arizona for graduate salaries and earning power and named UA 16 th in the nation for its graduates employability. The university s three areas of focus include Health Sciences, Water and Water Resources, and the Management of Information Systems to give an example of how the 100% Engagement plays out in the life of a student.

5 Arizona Board of Regents June 4, 2015 Page 2 of 10 Engagement in health sciences included 100% involvement through volunteer services at the Mel and Enid Zuckerman College of Public Health. Students run the Healthy 2 B Me kids summer camp for students grades 2-5, which focuses on a wellness lifestyle for young children. Engagement in water resources includes the Watershed Management Group and the Water Resources Management class. Both are involved in rainwater harvesting projects. Engagement in Technology includes Management Information Systems (MIS). MIS 587 students are currently working with ABOR to develop new ABOR dashboard prototypes. Among MIS programs in the nation, UA was ranked 1st in public universities and 3 rd overall in the nation behind MIT and Carnegie Mellon. With $85 million in external grants, UA s MIS program is the highest funded in the nation. ABOR PRESIDENT S REPORT ABOR President Report (Item 1) President Klein reflected on the board s accomplishments over the past year. The board discussed key metrics used to track overall success of the Enterprise. President Klein presented metrics the board uses to track overall success rates, which included increased numbers in Bachelor s and Master s degrees, undergraduate enrollment and Arizona community college transfer students. Increases in both the 6-year graduation rate and freshman retention rates were reflected. This system saw increases in intellectual property income as well as the addition of ten new start-up companies within the past year. The past year saw the most diverse student body, with 34% from underrepresented groups. President Klein discussed the recent tuition setting process with single board meetings focused on each university s Operational and Finance Review. The revised tuition setting schedule was an effort to create greater alignment of university performance reviews and business planning with tuition setting and budgeting decisions. During the past year, there was greater student engagement with dedicated time on the agenda for reports from the Student Regent and student body leaders. The students were also very active lobbying at the legislature. President Klein also discussed the significance of the board s involvement in the Banner and University of Arizona Health Network merger. Access to online education has expanded with Arizona being approved to participate in the State Authorization Reciprocity Agreement, which is a volunteer effort among states to have mutual reciprocity to allow online class offerings. This simplified process reduces costs for universities to offer online degrees outside of Arizona. Starting fall 2015, English language arts transition course modules will be offered for high school seniors. These transition modules are designed to boost college readiness. President Klein discussed industry outreach, including meetings with top leaders from Arizona s mining industry and discussions about improving the technology transfer process. There was discussion of developing a forum where top level executives from the mining industry could meet with university leaders in an effort to increase the level of engagement. In terms of workforce development, the Arizona Commerce Authority is developing a Workforce 2020 plan with a goal to estimate job growth in targeted industries and demonstrate linkage to higher education. President Klein discussed the Enterprise approach to legislative affairs and focused on what the Enterprise Executive Committee achieved by creating opportunities to work with policymakers who now better understand the Enterprise.

6 Arizona Board of Regents June 4, 2015 Page 3 of 10 This coming year, the presidents will work on refreshing the universities strategic plan. Metrics will be updated with a view towards 2025, a redesign of the audit process will be brought to the September 2015 board meeting, a review of admissions criteria and website and business intelligence modernization. President Klein discussed changes to the board calendar by proposing regular board meetings in September, November, February, April and June. Universities Operational and Financial Reviews and extended review of assignments for presidents will take place in September, November and February. Tuition setting and board officer elections will remain in April and extended review of assignments for the Board president and the EEC will occur in June. BUSINESS AND FINANCE COMMITTEE Report on the Business and Finance Committee Meeting (Item 2) The board received a report from Regent Myers on the outcomes of the June 3, 2015 Business and Finance Committee meeting. Highlights from the meeting included discussion on the state budget and review of the universities final pricing and transaction costs on capital-related debt issuances. NAU provided an update on its code and safety renovation projects. The ABOR TRIF Innovation Fund, which the board asks the universities to work on project collaboration. FY 2016 University System Annual Operating Budget (Item 3) The board was asked to approve the FY 2016 University System Annual Operating Budget. President Klein clarified that while the board office was not subject to reductions from the legislature, approximately $1 million of support from the universities will be reverted back to the universities. Upon motion by Regent Myers, second by Regent Krishna, the board approved the FY 2016 University System Annual Operating Budget. FY16 Capital Development Plans (ASU, NAU, UA) (Item 4) The board was asked to approve the FY 2016 Capital Development Plans for Arizona State University, Northern Arizona University and the University of Arizona. Lorenzo Martinez presented this item and commented on the capital process. There is a multi-step capital project approval process. The Capital Development Plans provide a list of projects to the regents that the universities plan on pursuing within the next 12 months. Approval of the plans allows the university to complete design and negotiate a final construction cost with the contractors. Before construction, the universities must resubmit the individual project to the board for approval. Upon motion by Regent Myers, second by Regent Krishna, the board approved the FY 2016 Capital Development Plans for Arizona State University, Northern Arizona University and the University of Arizona.

7 Arizona Board of Regents June 4, 2015 Page 4 of 10 Addendum to the ASU-City of Phoenix Master Lease for Property at the Downtown Phoenix Biomedical Campus (ASU) (Item 5) The board was asked to approve Arizona State University s request to enter into an addendum to the existing master lease with the City of Phoenix. Morgan Olsen explained that the item would authorize ASU to amend the Master Lease it has with the City of Phoenix for the Downtown Phoenix Campus. The amendment would permit ASU to lease up to seven acres of land in downtown Phoenix, and to sublease such land to its partner, NantWorks LLC, to advance ASU's educational and research activities in health solutions, personalized medicine, informatics, and decision support. Upon motion by Regent Myers, second by Regent Krishna, the board approved ASU s request to enter into an addendum to the existing master lease with the City of Phoenix. AUDIT COMMITTEE Report on the Audit Committee Meeting (Item 7) The board received a report from Regent Patterson on the outcomes of the June 3, 2015 Audit Committee meeting. Regent Patterson discussed the level of detail the audit team needs to focus on in terms of reviewing specific vulnerabilities. The committee received a report on UA s class fees and reviewed whether the fees were still appropriate. The universities will also address other risk issues, such as NCAA violations, lab safety and other risk factors. RECESS The board recessed at 11:30 a.m. and reconvened at 1:35 p.m. STUDENT REGENT REPORT Regent Hanna reflected on her time serving on the board as a representative to the students. REPORT FROM THE ARIZONA FACULTIES COUNCIL Arizona Faculties Council (AFC) representative Michael Brewer reported the AFC supports the board s continued engagement with the legislature for regulatory reform, which would give the board and the universities greater autonomy. AFC also supports reviewing and updating the board s Enterprise Plan and Metrics. REGENTS EXECUTIVE COMMITTEE Report on the Regents Executive Committee Meeting (Item 6) The board received a report from Regent Killian on the outcomes of the May 28, 2015 Regents Executive Committee meeting, including the recommended repeal of ABOR Policy 6-212, which eliminates the requirement that the UA College of Medicine faculty be members

8 Arizona Board of Regents June 4, 2015 Page 5 of 10 of University Physicians Healthcare, and an amendment to ABOR s Flexible Spending Plan. The board discussed timelines for the universities Executive Compensation Reports. Multiple-Year Employment Contract for Head Men s Basketball Coach (ASU) (Item 28) The board was asked to approve the multiple-year employment contract for Robert Hurley as Head Men s Basketball Coach at Arizona State University. Upon motion by Regent Killian, second by Regent Krishna, the board approved the multipleyear employment contract for Robert Hurley as Head Men s Basketball Coach at Arizona State University. Multiple-Year Employment Contract for Head Women s Basketball Coach (ASU) (Item 29) The board was asked to approve an extension of the multiple-year employment contract for Charli Turner Thorne as Head Women s Basketball Coach at Arizona State University. Upon motion by Regent Killian, second by Regent Krishna, the board authorized Arizona State University to extend the multiple-year employment contract for Charli Turner Thorne as Head Women s Basketball coach at Arizona State University. Multiple-Year Employment Contract for Head Football Coach (UA) (Item 31) The board was asked to approve an extension to the multiple-year employment contract of Richard Rodriguez as Head Football Coach at the University of Arizona, together with revised monetary terms. Upon motion by Regent Killian, second by Regent Leonard, the board authorized the University of Arizona to amend the multiple-year employment contract for Richard Rodriguez as Head Football Coach at the University of Arizona. ACADEMIC AND STUDENT AFFAIRS Report on the Academic and Student Affairs Committee Meeting (Item 8) The board received a report from Regent Leonard on the outcomes of the June 3, 2015 Academic and Student Affairs Committee meeting. Highlights from the meeting included the appointment of Regents Professors for ASU and UA. The Committee discussed a plan for a comprehensive review of the undergraduate admissions policy. The idea emerged from the proposal to add an option for a course in Career and Technical Education to the competency requirement in Fine Arts. Mark Denke from the board office will coordinate a work group of university administrators to evaluate and review current undergraduate admissions requirements and effectiveness.

9 Arizona Board of Regents June 4, 2015 Page 6 of 10 Proposed New ABOR Policy Non-resident Undergraduate Tuition Rate for Arizona High School Graduates (Item 9) The board was asked to approve a proposed new ABOR policy Non-resident Undergraduate Tuition Rate for Arizona High School Graduates. The proposed new policy was presented for first reading at the May 4, 2015 board meeting. Nancy Tribbensee presented this item and explained the new non-resident rate is for undergraduate students who are graduates of Arizona High Schools. To be eligible, a student must have physically attended an Arizona high school for three years and be lawfully present in the state. Board staff worked with the universities Chief Financial officers to determine the rate of 150%. The new policy does not change the action that the board previously took to determine that DACA students are eligible for in-state tuition if they meet residency requirements. Upon motion by Regent Leonard, second by Regent Shoopman, the board approved a proposed new ABOR Policy Non-resident Undergraduate Tuition Rate for Arizona High School Graduates. Regent Leonard reflected on her time as Chair of the Academic and Student Affairs Committee and highlighted some of the committee s accomplishments, including revising the committee charter with a special focus on student success and improved learning, a deep dive into the metrics, discussions concerning student retention and academic quality, and streamlining the universities academic strategic plans to the board s Enterprise Plan. RESEARCH REPORT Annual Research Report (Item 10) The board received an update regarding the Arizona public universities technology transfer activities and the research enterprise. Chad Sampson, Vice President for Strategic Planning and Initiatives introduced this item. The vice presidents for research presented their university s research reports. UA drives innovation as part of its Never Settle Plan. UA staff, faculty and students make discoveries that address the university s challenges. Arizona research focuses on attracting new resources to Arizona, expanding economic opportunities for Arizonans and impacting the public to benefit the well-being of Arizona citizens. UA has three fundamental strategies to achieve its metric goal including focus in promoting its core strengths, collaborate boundlessly with industry partners, and improve infrastructure to speed knowledge application and discovery. The UA Arthritis Center at the College of Medicine received a grant to work to identify way slow the progression of osteoarthritis. UA s team of astronomers and planetary scientists has been selected by NASA to join the systematic search for earthlike planets called the Nexis for Exoplanet System Science. NAU s research goals include creating new knowledge, promoting economic growth, training and engaging students in research, working on issues related to the Native American population and working on the ABOR research metrics. NAU s research metrics include

10 Arizona Board of Regents June 4, 2015 Page 7 of 10 research activity, which was a $31.6 million in FY 2014, with a goal of reaching $43.6 million by FY 2020; four patents were issued in FY 2014; and 24 invention disclosures in FY 2014 with a goal of 30 disclosures by FY NAU is building strategic strengths in the areas including Geology, Health Sciences, Informatics, Physics, Bioengineering, Microbiology and Environmental Science. New PhD programs in Astronomy, Informatics and Bioengineering and a new research center for Interdisciplinary and Translational Research. The research metrics are very important to NAU, because it allows NAU to focus its thinking and become more assertive in pursuing strategic goals and causes change in the faculty and the university. NAU has recruited faculty who have brought external funding with them as well as significant national reputations. ASU is one of the fastest growing research institutions in the nation with $50 million of additional resources and has increased its total research expenditures by 30% over the past five years. Examples of successful large project acquisitions were presented, including $48 million in funding from NASA for the MARS 2020 Mission project, a $35 million project from NASA for the Europa Thermal Emission Imaging System, an anticipated award for National Science Foundation Engineering Research Center on Bio-mediated and Bio-inspired Geotechnics and in the final stages of a proposal to partner on Nanotechnology Enabled Water Treatment Engineering Research Center, which would make ASU the only institution in the nation with two active ERCs and partnering with three other ERCs. ASU s proposal volume has increased more than 40% since levels, with the award volume growing over 20%. CONSENT AGENDA All items on the Agenda that are marked with an asterisk (*) are consent matters. Item 30 was previously withdrawn from the agenda. The Agenda was adopted as described in the executive summaries upon motion by Regent Leonard, seconded by Regent Patterson. These items were considered by a single motion with no discussion. *Minutes The board approved the November 19-21, 2014 Regular Executive Session Minutes. ACADEMIC AND STUDENT AFFAIRS COMMITTEE *Addendum to the Academic Strategic Plan for Northern Arizona University (NAU) (Item 11) The board approved the addendum to Northern Arizona University s Academic Strategic Plan. *Addendum to the Academic Strategic Plan for the University of Arizona (UA) (Item 12) The board approved the addendum to the University of Arizona s Academic Strategic Plan.

11 Arizona Board of Regents June 4, 2015 Page 8 of 10 *AY University Academic Calendars (ASU, NAU, UA) (Item 13) The board approved the AY academic calendars for Arizona State University, Northern Arizona University and the University of Arizona, and revisions to the previously approved AY Academic Calendar for the University of Arizona. *Appointment of Regents Professors (ASU) (Item 14) The board approved Arizona State University s request to appoint Professors Stephen Bokenkamp, Janet Franklin, Edward Kavazanjian and Flavio Marsiglia to the rank of Regents Professor for the academic year , effective June 5, *Appointment of Regents Professors (UA) (Item 15) The board approved the University of Arizona s request to appoint Professor Bruce Tabashnik and Professor Julia Clancy-Smith to the rank of Regents Professors, effective August *Proposed Revisions to ABOR Policies Enforcement of the Code of Conduct, Student Code of Conduct, Student Disciplinary Procedures General, Disciplinary Procedures, and Disciplinary Files and Records (Second Reading) (Item 16) The board approved proposed revisions to ABOR Policies Enforcement of the Code of Conduct, Student Code of Conduct, Student Disciplinary Procedures General, Disciplinary Procedures, and Disciplinary Files and Records. The revisions delegate to the universities the responsibility for student disciplinary procedures to enforce the Arizona Board of Regents Code of Conduct and Student Code of Conduct. *Proposed Revision to ABOR Policy 2-121, Undergraduate Admission (Second Reading) (Item 17) The board approved proposed revisions to ABOR Policy Undergraduate Admission to add a career and technical education option as an alternative to the fine arts requirement for assured admission. *Proposed Revisions to ABOR Policy Requirements to be Considered in Determining an Individual s Residency Classification for Tuition Purposes (First Reading) (Item 18) The board reviewed proposed revisions to ABOR Policy 4-203, Requirements to be Considered in Determining an Individual s Residency Classification for Tuition Purposes, and approved the revisions for immediate implementation. The revisions to ABOR Policy will make the policy consistent with recent legislative amendments to A.R.S related to veterans.

12 Arizona Board of Regents June 4, 2015 Page 9 of 10 BUSINESS AND FINANCE COMMITTEE *Ground Lease with American Campus Communities for the Development of Student Housing (ASU) (Item 19) The board approved Arizona State University s request to execute a ground lease with American Campus Communities for the development of third-party student housing on the Tempe campus. *Ground Lease with American Campus Communities for the Development of Privatized Residence Hall (NAU) (Item 20) The board approved Northern Arizona University s request to execute a ground lease with American Campus Communities for the development of a privatized residence hall project on the Flagstaff Campus. *Proposed Revision to ABOR Policy 3-101, Accounts and Fund Depositories (Second Reading) (Item 21) The board approved a proposed revision to ABOR Policy that delegates to the universities the authority to establish depository accounts at financial institutions. *Proposed Revision to ABOR Policy 4-103, Collection of Fees (Second Reading) (Item 22) The board approved a proposed revision to ABOR Policy that provides the universities flexibility in managing student delinquent financial obligations. *Ratification of Exception to ABOR Policy University Investments (Item 23) The board ratified an exception to ABOR Policy University Investments for the Academic Enhancement Fund established as part of the Academic Affiliation Agreement between the University of Arizona and Banner Health. *Technology and Research Initiative Fund Regents Innovation Fund Proposals (Item 24) The board approved the funding of proposed projects from the Regents Innovation Fund for fiscal year REGENTS EXECUTIVE COMMITTEE *Proposed Repeal of ABOR Policy College of Medicine Faculty (First Reading) (Item 25) The board reviewed at first reading the proposed repeal of ABOR Policy College of Medicine Faculty.

13 Arizona Board of Regents June 4, 2015 Page 10 of 10 *2015 Operational and Financial Reviews (ASU, NAU, UA) (Item 26) The board accepted the 2015 Operational and Financial Reviews for Arizona State University, Northern Arizona University and the University of Arizona. *Fourth Amendment to the Arizona Board of Regents Health and Dependent Care Cafeteria Plan (Item 27) The board approved the Fourth Amendment to the Arizona Board of Regents Health and Dependent Care Cafeteria Plan. The amendment updates the plan document to conform to administration of the plan and adds the $500 Health Care FSA Account carry over. INQUIRIES, REQUESTS, REPORTS, AND COMMENTS FROM REGENTS AND MEMBERS OF THE ENTERPRISE EXECUTIVE COUNCIL Regent Killian thanked UA, President Hart and board staff for all of their hard work to make this board meeting a success. RECESS AND ADJOURNMENT The meeting recessed at 5:25 p.m. and adjourned at 2:00 p.m. on Friday, June 5, 2015 at the conclusion of executive session. SUBMITTED BY: Kate Linder Secretary to the Board