THE GRADUATE INTERNSHIP EXCHANGE PROGRAMME [GIEP] Under Auspices of ASEAN ARCHITECT COUNCIL [AAC] FLOW CHART ON PARTIES INVOLVED
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1 FLOW CHART ON PARTIES INVOLVED 1. ASEAN ARCHITECT COUNCIL [AAC] 2. AAC Secretariat 3. Hosting MC as coordinator 4. Hosting Facilitator [may be appointed by hosting MC to facilitate on behalf of Hosting MC] 5. Hosting Companies [HC] registered with respective PRAs. 6. Graduate Architect s from ASEAN Member States.
2 1. Preamble THE GRADUATE INTERNSHIP EXCHANGE PROGRAMME [GIEP] GUIDELINES 1.1. Monitoring Committee (MC) of the hosting Member State [MS] is the coordinator of the Graduate Internship Exchange Programme [GIEP] offered by the companies in the respective MS The companies hosting the candidates are known as Hosting Companies (HCs), and are companies registered with the Professional Regulatory Authority [PRA] of the hosting MS Suggested minimum employment period is six (6) months with the options of extension up to two (2) years The flow charts, forms and checklist appear in the Appendix of this Guideline Other terms are as stipulated in the PEP Concept Paper. 2. Implementation Guide 2.1. MC of each MS invite companies in the respective MS to offer hosting of GIEP to Graduate Architects of ASEAN MS Hosting MC to conduct due diligence on the Hosting Companies [HCs], and inform to AAC Secretariat Information on the recommended HCs to be made available at AAC website MCs from other MS to promote Applications may be submitted by the candidates through Hosting MC or directly to the HCs HCs to make offers directly to candidates, stating the arrangements on position, employment period, remuneration, relocation cost, immigration levy, taxation and other statutory subscriptions, boarding and other allowances, and advise Hosting MC accordingly On the candidate s acceptance of the HC s offer, HC to report to the Hosting MC to facilitate the required visa application HC to liaise with the Hosting MC during the visa processing period and on success, to advise Hosting MC accordingly Hosting MC to schedule periodic reviews with the HCs and the candidates.
3 2.10. HCs to advise Hosting MC on any modification to the terms of the employment of the candidates Hosting MC to report status of GIEP at AAC meetings Hosting MC may liase with another party to act on behalf of Hosting MC in facilitating the process of GIEP.
4 FLOW CHART ON GENERAL PROCEDURE START 1 1. Companies inform Hosting MC on offer for placement under the Graduate Internship Exchange Programme 2 2. Hosting MC informs Hosting Facilitator the list of Companies offering placement 3 3. Hosting Facilitator to verify status of Hosting Companies [HC] (a) Conducive working environment (a) (b) Lodging arrangements (b) (c) Minimum salary (including levy charges) (c) (d) Minimum placement duration (6+6 month) (d) 4. Hosting Facilitator forwards status report on Hosting Companies to Hosting MC Hosting MC informs AAC Secretariat to upload the information on offer in AAC website. 5 END
5 FLOWCHART APPLICATION PROCEDURE FOR GRADUATES START 1 1. Graduate Architects from ASEAN Member States apply for placement in Hosting Companies [HC] through the hosting MC or directly to the HC Hosting MC to disseminate list of applicants to the Hosting Company [HC] Hosting Company [HC] inform Hosting MC on the selected applicant Hosting MC to inform AAC Secretariat of successful applicant Hosting Company to liaise with applicant on travel documents/ visa arrangement. Hosting MC to facilitate Graduate Architect from ASEAN Member State report for placement at the Hosting Company Regular monitoring of applicants by Hosting MC End of term 6+6 months and graduates to return home country. END
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