The Everyday Guide to Medical Data Archiving and Retrieval using Microsoft Access

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "The Everyday Guide to Medical Data Archiving and Retrieval using Microsoft Access"

Transcription

1 Total Solution Packages for Today s Small Business The Everyday Guide to Medical Data Archiving and Retrieval using Microsoft Access

2 Chapter 1 Introduction to Medical Data Archiving and Retrieval Data Archiving may seem a daunting task in the beginning, but the benefits include easily searchable and retrievable patient records and virtually no paper charts to deal with. To save time in the future, one must prepare in the present. Wars are won and lost in the trenches, and the battle for your office against a mountain of patient charts and paperwork is already underway. It is a war in which all physicians fight a losing battle. State Laws require that every patients records be kept for several years after they see a doctor, and minors records must be kept even longer. The result is what every doctor s office looks like -- an entire wall of patient charts with many more hidden away or stored somewhere off site. Doctors have long sought a way to minimize clutter and maximize productivity. Electronic Data Storage allows for just that an easily retrievable, easily searchable file which lasts longer than paper, is easy to manipulate and update, and takes up much less room in your office. No more wasting time and valuable resources searching for a chart, copying needed notes or insurance reports, and then re-filing it. Now, you can search for a patient s record from your desk, retrieve and update the chart, and re-file it without leaving your chair. This manual will teach you to harness these valuable resources using simple, easy-tofollow steps. Follow along on your computer as you read through these instructions, and refer to this manual as often as necessary should you need more guidance along the way. Before We Begin Two computer programs, OmniPage Pro 12 and Microsoft Access, are the principal components of the archival system. They must both be running throughout the process. First, from your computer s Start button locate the OmniPage program name or icon and left-click on it. Second, follow the same steps to locate and start the Microsoft Access program. Finally, please open the file titled Patient Database, which is located in the folder called My Documents, which should be found on the computer s desktop. Now we are ready to begin. 1

3 Scanning Your Documents to OmniPage A great feature of your document scanner is the automatic document feeder (ADF.) The feeder is designed to assist you in getting your documents scanned quickly and easily. But, as with anything else, there are certain preparations that need to be made in order for this part of the process to run smoothly. PRE-SCAN DOCUMENT PREPARATION CHECKLIST R R R R 20 Pages or Less No Staples No Bent Corners Fan Repeatedly Insert the pages of the chart into the scanner s automatic document feeder. If the chart is quite long, separate the pages into sections of 20 pages or less and feed each section in sequence. Make sure there are no staples in the stack and that the pages are not stuck together in any other way, such as by bent corners or in the areas where the holes were punched into the sheets. Fan the stack repeatedly before putting it in the feeder. Once the document is placed into the feeder, the computer will ask which application should do the scanning. Please choose OmniPage Pro 12. The scanning window should then come up. Scanning Your Documents Before you begin scanning your documents, ensure that the controls on the right portion of the scanning utility panel are set to 300dpi and color. No other setting should have to be changed. Though the majority of your documents contain only text, there will be some color photos as well as documents printed in color inks. To make a faithful record of the information, it is easier to leave the settings on color, even when none is present, than to change the settings on the fly. Leaving it on the higher quality setting will not noticeably affect any file attributes. The scanning process will add pages to OmniPage in the order in which they are scanned. For example, if five stacks are required for one chart, OmniPage will continue adding pages until all five stacks are scanned. Once all pages from a chart are scanned, close the scanning utility and return to the main OmniPage window. Once all the pages from the chart are finished, there should be a long line of pages in the left portion of the window, one for every page scanned. It is not important to look at the pages individually as we can assume that the scanner is doing its job every time. Nothing prevents looking at individual pages, however, as long as the document is readable, the scanner will make a faithful reproduction every time. 2

4 Chapter 2 Creating (and Saving) an Acrobat PDF File A great feature of an Acrobat PDF file is the ease with which it can be accessed and read on another computer. Essentially, a PDF file is like a picture. Any computer that has the Adobe Acrobat Reader (freely downloaded from Adobe.com) installed on it can view your file exactly as it was created without that computer having the same word processing or database program as the one with which the file was originally created. From the top menu bar of the OmniPage window, use your mouse and left-click on the word File. Scroll down to the word Print, and left-click on the word Image, which should appear next to the print command. Please ensure that the document is printing to the printer called Acrobat Distiller by confirming it on the name field of the printer dialogue box. Left-clicking on the Print command should close out the box. Saving Newly Created Documents The OmniPage program will then prompt you for a filename and location for your new Acrobat PDF file. Name the file using the patient s last and first name in the following manner last,first.pdf, (i.e. Douglas Johnson s file would be saved as johnson,douglas.pdf note that there is a comma between the words.) Then save the file under the Chart Scans folder found in My Documents. Over time, you will run into more and more patients with the same name. Despite repetition in the Chart Scans file, each record will be uniquely tagged in the database, and a search will still bring up only the candidates matching your search criteria, even if they have the same name. 3

5 Chapter 3 Updating the Database Whether you have completed scanning and saving your documents, or you are still working on them chart by chart, you should update the database frequently. This can be done either while the chart is being scanned, or after you have finished. Updating the database during the scanning process will save time and allow you to do something productive while waiting for the scanner to finish its job. The database work is fairly simple and will only take a minute or so per record. Once you do it a few times, it will be easy to repeat for every record. 1. Using your mouse, move over on the task bar at the bottom of the screen and select the window that corresponds to the file Patient Database. Click on it and the Microsoft Access window with the patient database in it will become the main window on the screen. 2. Once it has opened, you will find several fields that correspond to each patient on each line. Fill in corresponding fields with information obtained from the patient s chart. It will be readily apparent as to what information goes in what field. The final field, Chart Link, can only be done once the chart for the patient has been scanned and saved. We will discuss this in more detail in the following section. Need to Add Pictures to a Patient s File? From time to time, you will come across a chart that has pictures to be added to it. The task is easy to do and helps to keep your photos with their patients charts. We will discuss this in more detail in the following section. 4

6 Chapter 4 Linking the Database and Adding Pictures These next few steps are all you need to know to accomplish this part of the project. These steps are a bit time consuming, but taking the time now to create a great database will save you lots of time later in finding and retrieving the right chart with the right information. Follow along with the illustrations as we continue through each step. Linking the Database to the Scanned Chart As mentioned in the previous section, the Chart Link field can only be completed once the chart for that patient has been scanned and saved. If the file has already been saved, follow these steps to ensure a correct link and match: First, use your mouse to right-click on the empty Chart Scan field. Scroll until you reach the word Hyperlink and click on it. Find the words Edit hyperlink and double-click on them. Second, find the file to be linked by navigating to the corresponding Acrobat PDF file which was saved under the patient s name, and enter it when the program prompts you for it. 5

7 Linking the Database to the Scanned Chart, cont. The Chart Link field is the final step needed to finish creating an electronic file of a patient s chart. To complete this entire process, go back to the Omnipage program by finding it on the task bar at the bottom of the screen and clicking on it to maximize it. From the File menu, select New and then, NO. This will allow OmniPage to start saving a new set of chart pages when it begins scanning again, rather than add new pages at the end of the previous patient s chart. Adding Pictures to a Patient s Chart xuse a photo editor, if necessary, to obtain optimal clarity before adding your photos. The better they look now, the better they will look when printed. When you add pictures to a patients file, keep in mind that these are taking place of the original photos and may be used to make prints, send in s, or via fax. The clearer your pictures are before you save them, the better they will look when saved and used later. The process by which pictures are added to the chart is lengthy, and, though not difficult, requires clicking through multiple windows. This section shows the entire process in illustrations to make the process simple to learn and repeat. We will assume, based on our experience with your office, that most, if not all of your patients pictures, are already on floppy disk. These next few steps will assist you in taking them from the diskette and adding them into your patients PDF file. 1. Insert the floppy disk in the computers A drive. On your computer s desktop screen, double-click on the icon titled My Computer. Once it has opened, double-click on the icon titled Floppy (A:). A window will then appear showing the contents of the disk. 6

8 Adding Pictures, cont. 2. Open the first picture. It should open in the Microsoft Picture Viewer. At the bottom of the window, there is an icon of a printer. Click it and a wizard will start. Select all available pictures and start clicking next through the wizard. When it asks which printer to print to, select the Acrobat Distiller. Save the file by any filename and in whatever location is convenient. Finish the wizard. Figure 1. Figure 2. Figure 3. Figure 4. Figure 5. Figure 6. 7

9 Adding Pictures, cont. 3. Noting the location of the file you just saved, navigate to the chart file that you wish to add pictures to. Open the patient chart that the pictures will be added to by double-clicking the chart file in My Documents, then select Document à Insert Pages from the top menu. 4. Navigate to the picture file that was created and select it. The program will then prompt as to where in the file to add the pictures. Select After à Last and then click OK. The pictures will add at the end of the chart. Figure 2. Figure 1. Once the pictures are added, close all Acrobat windows. The picture file that was created is no longer of use and can be deleted. 8

10 Chapter 5 Building and Running Queries in the Database By this point in the process, the average user is probably asking the following question: What is all the work going to do for me? How will it make my life easier? This is the section where those questions will be answered. After a handful of charts have been scanned in and the database has been updated accordingly, you can start seeing your hard work pay off by querying your database. Building queries is the core of the data retreival process, but, thankfully, is pretty easy to get the hang of. Follow these steps until you feel comfortable enough to design your own queries. Building a Query 1. Queries are designed in the same place as your database entries, but from a different screen. On the main panel of the patient database in Access, click on the Queries option on the left portion of the panel. Here you will be given the option to design using a wizard, or to use design view. Using the design view gives much more control over the process, and will prove to be more versatile, but the wizard could be used if you want to. 9

11 Building a Query, cont. 2. Choose the option, Create Query in Design view. A box called Show Table will pop up. Add the patient information table, then click close. 3. Begin constructing the query. Every query will be different, but the process of selecting identification criteria and search criteria will be very similar for any Access query. The process, which can be applied to any database, will be outlined in the following steps. Designing a Query 1. First, add at least one field to identify each record such as last name. Adding this field to every query will make it easy to see which patients match your search criteria without opening the chart file. This may prove useful for running reports and gathering general information about a particular diagnosis. 10

12 Designing a Query, cont. 2. Second, add the chart link field to the query, so that once the query is finished, the charts for the patients matching the criteria can be easily viewed by clicking on the link. This will then open the chart file in Acrobat so that in-depth, patient information can be quickly retreived. 3. Third, add the field that contains the data you want to search for. For example, if you want to see a record of all patients diagnosed with pneumonia in the database, then the field in question would be the Diagnosis field. xremember, your query results will only be as good as your database entries. If you have abbreviated information in the fields, used slang, or misspelled words, those words may not be included in the query results because the database matches exact strings of letters. Did You Know? Queries can be designed to be a simple or as complicated as needed. Queries can search all fields and can be built to exclude some things and leave other things. Advanced database functions are beyond the scope of this manual, but knowing something about them can be extraordinarily helpful. Access saves all previously run queries, so that you can keep using the same ones without having to redesign one every timethat you need to use it. 11

13 Designing a Query, cont. 4. At least these three pieces of data must be entered to have a succesful query. Then, type your search term in the criteria line. In our case, we have chosen to search for all patients with pnuemonia. 5. Save the query by Choosing File, then Save. Name the query something that will help remind you of its function. This query is simply named, Pneumonia. Close your newly designed query and return to the main panel. 12

14 Designing a Query, cont. 6. Back on the main panel under the Queries option, the query that you just designed will be present. Double click it to run the query. 7. The results the pertain to your query will pop up in a seperate box, complete with a link to the patient s chart. Clicking on the link will open the chart file in Acrobat, completing the query process. Whatever you choose to do from here forward will not matter if you do not make it a habit to back up your work. Not just save it, but back it up to another media (CD-R, diskette, on-line storage systems, etc.) Keeping it on your hard drive with no backup will only lead to despair and outrage if your hard drive decides not to boot up one day. Since backup is such an important part of keeping good records, creating a backup using CD-RW discs will be discussed at length in the following section. Using CD-RW discs is a very reliable system for doing backups, and requires very little investment or expertise to do well. Do yourself a favor and don t let all of your hard work on this project go to waste take the time today, and at least once every week, to back up your work. 13

15 Chapter 6 Backing Up Your Patient Archive and Database The simple, undeniable fact is, machines wear down. Eventually, the computer that your archive is stored on will stop running. The sincere hope is that this happens at a time and place of your choosing, once you have migrated all your data onto a new computer, but it rarely works that way. Thus, the need for a backup system. A backup system will allow you to recover the archive in the event that your computer unexpectedly fails. There are many backup solutions on the market, but we will be using Back Up My PC, by Stomp Inc. Backing Up Your Archive and Database At least once per week, and after any significant addition has been made to the archive, it should be bacled up. The process is quick and effortless. It can be accomplished with a mere few mouse clicks. To accomplish this task, one must first start the backup program by clicking the icon on the desktop called Backup MyPC. The program will open to the following window. Select the option called Open an Existing Backup. The parameters have already been set for the job, and all that you need to do to perform the backup is to open the job that has been set up for you. 14

16 Backing Up Your Archive and Database, cont. Highlight the job called Patient Archive Backup and click the Open command with your mouse to open the job. All the options should be preset, but you should still verify and the proper files are being backed up. The chart scans and the patient database are the only files that explicitly need to be backed up every week. The system, however, is capable of backing up anything should you choose to make more full use of it later. Once verified, click the Start button. 15

17 Backing Up Your Archive and Database, cont. Once you press the Start button, the system will scan the files to be backed up. Make sure the CD-RW marked Backup01 is in the CD-RW drive. After this, the system will begin to automate and will function by itself unless a new disc needs to be put in the drive. After the system scans, it will check the CD-RW and find that find that there is already data on the disc. Whenever possible, it is best to Append to the disc rather than Overwrite it. Figure 1. Figure 2. Once the computer starts going, it will only stop to ask for new discs. The same set of CD-RW discs will be used over and over, but it is IMPERATIVE that the discs be used in the numbered order. The backup is set to only save over information on a backup disc if the information on the computer has been updated. The system relies on seeing the same CD-RW discs, IN THE SAME ORDER, *EVERY* TIME. In the beginning, the backup will only take one disc and a few minutes, as the archive grows, so too will the set of backup discs and the time it takes to perform the backup operation. The time it takes to backup, however, is a small investment compared to the many hours spend entering data and scanning charts. You will spend minutes doing the back up to protect the hours and days you spent doing the initial work. 16

18 Notes 17

Loss of data can happen in many ways. One of the most common causes is hard drive failure. Hard drives can die without warning.

Loss of data can happen in many ways. One of the most common causes is hard drive failure. Hard drives can die without warning. Backing up Important Data Data Backup Procedures for Medford High School Faculty & Staff Backup Procedures for saving to: Zip Drives CD-ROM Drives Floppy Disks Data Travelers And how to use the Windows

More information

Simple Computer Backup

Simple Computer Backup Title: Simple Computer Backup (Win 7 and 8) Author: Nancy DeMarte Date Created: 11/10/13 Date(s) Revised: 1/20/15 Simple Computer Backup This tutorial includes these methods of backing up your PC files:

More information

File Management Windows

File Management Windows File Management Windows : Explorer Navigating the Windows File Structure 1. The Windows Explorer can be opened from the Start Button, Programs menu and clicking on the Windows Explorer application OR by

More information

Practical Application How to Use a Flash Drive

Practical Application How to Use a Flash Drive Practical Application How to Use a Flash Drive Practical application How to Use a Flash Drive Page 1 of 6 About this Practical Application Prerequisite Skills To use this Application you will need be comfortable

More information

Table of Contents 2. Table of Contents

Table of Contents 2. Table of Contents Scanning Options Table of Contents 2 Table of Contents Scanning Overview and Setup... 3 Scanning Tools and Equipment... 3 File Locations... 4 Other Settings... 5 Scanning Options and Techniques... 6 Scanned

More information

Introduction to MS WINDOWS XP

Introduction to MS WINDOWS XP Introduction to MS WINDOWS XP Mouse Desktop Windows Applications File handling Introduction to MS Windows XP 2 Table of Contents What is Windows XP?... 3 Windows within Windows... 3 The Desktop... 3 The

More information

Millennium Learning Centres How to scan documents you want to edit

Millennium Learning Centres How to scan documents you want to edit Millennium Learning Centres How to scan documents you want to edit At some of the Millennium Learning Centres you can use a scanner to save a copy of a document that you can edit. The Centres don t all

More information

Office of History. Using Code ZH Document Management System

Office of History. Using Code ZH Document Management System Office of History Document Management System Using Code ZH Document The ZH Document (ZH DMS) uses a set of integrated tools to satisfy the requirements for managing its archive of electronic documents.

More information

Enhanced Imaging Options for Client Profiles for Windows

Enhanced Imaging Options for Client Profiles for Windows C ase Manag e m e n t by C l i e n t P rofiles Enhanced Imaging Options for Client Profiles for Windows T E C H N O L O G Y F O R T H E B U S I N E S S O F L A W Table of Contents 2 Table of Contents Scanning

More information

Outlook Managing Your Items

Outlook Managing Your Items Course Description Managing your items is essential if you want Outlook to run as efficiently and effectively as possible. As with any filing system the longer you put off doing anything the larger the

More information

shorewest.net Document Management

shorewest.net Document Management shorewest.net Document Management Creating, Emailing and Printing Documents Document Management 9/20 Adobe Acrobat Reader To use Document Management in Shorewest.net, Adobe Acrobat Reader must be available

More information

TAMUS Terminal Server Setup BPP SQL/Alva

TAMUS Terminal Server Setup BPP SQL/Alva We have a new method of connecting to the databases that does not involve using the Texas A&M campus VPN. The new way of gaining access is via Remote Desktop software to a terminal server running here

More information

Contents. Hardware Configuration... 27 Uninstalling Shortcuts Black...29

Contents. Hardware Configuration... 27 Uninstalling Shortcuts Black...29 Contents Getting Started...1 Check your Computer meets the Minimum Requirements... 1 Ensure your Computer is Running in Normal Sized Fonts... 7 Ensure your Regional Settings are Correct... 9 Reboot your

More information

Digital Workflow How to make & use digital signatures

Digital Workflow How to make & use digital signatures Last updated: 11/25/08 Digital Workflow How to make & use digital signatures Digital Signatures make sense Digital signatures save time, which obviously translates into monetary savings as well. And, by

More information

Chapter 14: Links. Types of Links. 1 Chapter 14: Links

Chapter 14: Links. Types of Links. 1 Chapter 14: Links 1 Unlike a word processor, the pages that you create for a website do not really have any order. You can create as many pages as you like, in any order that you like. The way your website is arranged and

More information

Virtual Office Remote Installation Guide

Virtual Office Remote Installation Guide Virtual Office Remote Installation Guide Table of Contents VIRTUAL OFFICE REMOTE INSTALLATION GUIDE... 3 UNIVERSAL PRINTER CONFIGURATION INSTRUCTIONS... 12 CHANGING DEFAULT PRINTERS ON LOCAL SYSTEM...

More information

User Guide Replica Automatic Backup System

User Guide Replica Automatic Backup System User Guide Replica Automatic Backup System 2009 Seagate Technology Contents 1 Getting Started with the Seagate Replica Automatic Backup System...4 Replica s First Steps...4 Safely Disconnect...4 Using

More information

Scanning Options and Techniques for Client Profiles for Windows

Scanning Options and Techniques for Client Profiles for Windows C ase Manag e m e n t by C l i e n t P rofiles Scanning Options and Techniques for Client Profiles for Windows T E C H N O L O G Y F O R T H E B U S I N E S S O F L A W Table of Contents 2 Table of Contents

More information

Lotus Notes Client Version 8.5 Reference Guide

Lotus Notes Client Version 8.5 Reference Guide Lotus Notes Client Version 8.5 Reference Guide rev. 11/19/2009 1 Lotus Notes Client Version 8.5 Reference Guide Accessing the Lotus Notes Client From your desktop, double click the Lotus Notes icon. Logging

More information

MicroStrategy Desktop

MicroStrategy Desktop MicroStrategy Desktop Quick Start Guide MicroStrategy Desktop is designed to enable business professionals like you to explore data, simply and without needing direct support from IT. 1 Import data from

More information

Managing Files. On a PC, after you find your file, right click it and selet Rename from the pop-up menu.

Managing Files. On a PC, after you find your file, right click it and selet Rename from the pop-up menu. Managing Files File Types, Renaming Files The software you are using will automatically save your file as the type that applies to your current application. For Microsoft Word documents, for example, will

More information

Business Objects InfoView Quick-start Guide

Business Objects InfoView Quick-start Guide Business Objects InfoView Quick-start Guide Last Modified: 10/28/2015 The latest PDF version of this document can be found at: http://www.calpolycorporation.com/docs/finance/boeinfoviewquickstart.pdf What

More information

Introduction to dobe Acrobat XI Pro

Introduction to dobe Acrobat XI Pro Introduction to dobe Acrobat XI Pro Introduction to Adobe Acrobat XI Pro is licensed under the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. To view a copy of this

More information

Finding and Opening Documents

Finding and Opening Documents In this chapter Learn how to get around in the Open File dialog box. See how to navigate through drives and folders and display the files in other folders. Learn how to search for a file when you can t

More information

Backup MyPC. User Guide

Backup MyPC. User Guide Backup MyPC User Guide December 2003 FOR WINDOWS XP SP1 ONLY! Restoring All of Your Files with Windows XP SP1 and Backup MyPC Some versions of Windows XP Service Pack 1 do not support automated Disaster

More information

Windows XP Pro: Basics 1

Windows XP Pro: Basics 1 NORTHWEST MISSOURI STATE UNIVERSITY ONLINE USER S GUIDE 2004 Windows XP Pro: Basics 1 Getting on the Northwest Network Getting on the Northwest network is easy with a university-provided PC, which has

More information

Adobe Acrobat 6.0 Professional

Adobe Acrobat 6.0 Professional Adobe Acrobat 6.0 Professional Manual Adobe Acrobat 6.0 Professional Manual Purpose The will teach you to create, edit, save, and print PDF files. You will also learn some of Adobe s collaborative functions,

More information

How to Get Images From Your Camera on to Your Computer

How to Get Images From Your Camera on to Your Computer How to Get Images From Your Camera on to Your Computer Before you start to transfer images to your computer, you must first decide how to organize your images and where on the computer you are going to

More information

Sharpdesk INSTALLATION GUIDE. Sharpdesk Serial Numbers. Please keep this manual as the information mentioned below is very important.

Sharpdesk INSTALLATION GUIDE. Sharpdesk Serial Numbers. Please keep this manual as the information mentioned below is very important. Sharpdesk INSTALLATION GUIDE Please keep this manual as the information mentioned below is very important. Sharpdesk Serial Numbers This product can only be installed on a number of computers equal to

More information

Most of your tasks in Windows XP will involve working with information

Most of your tasks in Windows XP will involve working with information OFFICE 1 File Management Files and Folders Most of your tasks in Windows XP will involve working with information stored on your computer. This material briefly explains how information is stored in Windows

More information

Hosting Users Guide 2011

Hosting Users Guide 2011 Hosting Users Guide 2011 eofficemgr technology support for small business Celebrating a decade of providing innovative cloud computing services to small business. Table of Contents Overview... 3 Configure

More information

Getting Started on the Computer With Mouseaerobics! Windows XP

Getting Started on the Computer With Mouseaerobics! Windows XP This handout was modified from materials supplied by the Bill and Melinda Gates Foundation through a grant to the Manchester City Library. Getting Started on the Computer With Mouseaerobics! Windows XP

More information

How to Mail Merge PDF Documents

How to Mail Merge PDF Documents How to Mail Merge PDF Documents A step-by-step guide to creating personalized documents Table of Contents What is a mail merge?... 2 What do I need to start?... 2 Step 1: How to create a PDF document?...

More information

IT Quick Reference Guides Using Windows 7

IT Quick Reference Guides Using Windows 7 IT Quick Reference Guides Using Windows 7 Windows Guides This sheet covers many of the basic commands for using the Windows 7 operating system. WELCOME TO WINDOWS 7 After you log into your machine, the

More information

Ricoh Copier Scan to File Instructions

Ricoh Copier Scan to File Instructions Overview Ricoh Copier Scan to File Instructions Your new Ricoh copier provides scanning functions to: Scan documents up to 11 by 17 Convert them to Adobe Acrobat PDF file or TIFF file format and then either:

More information

BASIC PC MAINTENANCE AND BACKUP Lesson 1

BASIC PC MAINTENANCE AND BACKUP Lesson 1 BASIC PC MAINTENANCE AND BACKUP Lesson 1 Table of Contents Lesson 1: Computer Maintenance, Printing, and Finding Help Disk Clean-up, Error-Checking, Defragmentation...2, 3 Learn the Details of Your Computer...4

More information

Q1. What are the differences between Data Backup, System Restore, Disk Image, System Recovery Disc and System Repair Disk?

Q1. What are the differences between Data Backup, System Restore, Disk Image, System Recovery Disc and System Repair Disk? Windows Q & A April 2012 By Mary Phillips, Secretary, Icon Users Group, MO April 2011 issue, The ICON-Newsletter of the Interactive Computer Owners Network www.iconusersgroup.com mary@iconusersgroup.org

More information

How to use Fujitsu fi-5220c scanner on LIB-DSS 11

How to use Fujitsu fi-5220c scanner on LIB-DSS 11 How to use Fujitsu fi-5220c scanner on LIB-DSS 11 ***** LIB-DSS 11 is not connected to the internet nor to printers. Save scanned images to your USB to take the files out of the computer. ***** The Fujitsu

More information

CODESOFT Installation Scenarios

CODESOFT Installation Scenarios CODESOFT Installation Scenarios NOTES: CODESOFT is a separate install from existing versions of CODESOFT. You will need to make note of your current settings (default directories, etc.) so you can duplicate

More information

Sample- for evaluation purposes only! Advanced Outlook. TeachUcomp, Inc. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc.

Sample- for evaluation purposes only! Advanced Outlook. TeachUcomp, Inc. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. 2012 Advanced Outlook TeachUcomp, Inc. it s all about you Copyright: TeachUcomp, Inc. Phone: (877) 925-8080 Web: http://www.teachucomp.com

More information

Content Author's Reference and Cookbook

Content Author's Reference and Cookbook Sitecore CMS 6.2 Content Author's Reference and Cookbook Rev. 091019 Sitecore CMS 6.2 Content Author's Reference and Cookbook A Conceptual Overview and Practical Guide to Using Sitecore Table of Contents

More information

Using Web Services for scanning on your network (Windows Vista SP2 or greater, Windows 7 and Windows 8)

Using Web Services for scanning on your network (Windows Vista SP2 or greater, Windows 7 and Windows 8) Using Web Services for scanning on your network (Windows Vista SP2 or greater, Windows 7 and Windows 8) The Web Services protocol allows Windows Vista (SP2 or greater), Windows 7 and Windows 8 users to

More information

Backups User Guide. for Webroot SecureAnywhere Essentials Webroot SecureAnywhere Complete

Backups User Guide. for Webroot SecureAnywhere Essentials Webroot SecureAnywhere Complete Backups User Guide for Webroot SecureAnywhere Essentials Webroot SecureAnywhere Complete Webroot Software, Inc. 385 Interlocken Crescent Suite 800 Broomfield, CO 80021 www.webroot.com Version 8.0.1 Webroot

More information

Print Server Application Guide. This guide applies to the following models.

Print Server Application Guide. This guide applies to the following models. Print Server Application Guide This guide applies to the following models. TL-WR842ND TL-WR1042ND TL-WR1043ND TL-WR2543ND TL-WDR4300 CONTENTS Chapter 1. Overview... 1 Chapter 2. Before Installation...

More information

From a school district computer, using Internet Explorer, type copycenter into the address bar.

From a school district computer, using Internet Explorer, type copycenter into the address bar. How to Create a Remote Print account From a school district computer, using Internet Explorer, type copycenter into the address bar. From home, using a computer connected to the Internet, type http://www.scps.info

More information

Quickstart Tutorial. Bradford Technologies, Inc. 302 Piercy Road, San Jose, California 95138 800-622-8727 fax 408-360-8529 www.bradfordsoftware.

Quickstart Tutorial. Bradford Technologies, Inc. 302 Piercy Road, San Jose, California 95138 800-622-8727 fax 408-360-8529 www.bradfordsoftware. Quickstart Tutorial A ClickFORMS Tutorial Page 2 Bradford Technologies. All Rights Reserved. No part of this document may be reproduced in any form or by any means without the written permission of Bradford

More information

Create a PDF File. Tip. In this lesson, you will learn how to:

Create a PDF File. Tip. In this lesson, you will learn how to: Create a PDF File Now that you ve seen what an ETD looks like and how to browse the contents, it s time to learn how to convert your own thesis or dissertation into a PDF file. There are several different

More information

Getting the most out of

Getting the most out of 21 Oldaker St, Devonport Tel. 6424 9413 A Taste of E-commerce Getting the most out of e-mail with Outlook Express Presented by John Guenther PREFACE...1 COURSE OBJECTIVES...2 MODULE 1 SETTING UP OUTLOOK

More information

Online Backup by Mozy. Restore Common Questions

Online Backup by Mozy. Restore Common Questions Online Backup by Mozy Restore Common Questions Document Revision Date: June 29, 2012 Online Backup by Mozy Common Questions 1 How do I restore my data? There are five ways of restoring your data: 1) Performing

More information

5.6.3 Lab: Registry Backup and Recovery in Windows XP

5.6.3 Lab: Registry Backup and Recovery in Windows XP 5.6.3 Lab: Registry Backup and Recovery in Windows XP Introduction Print and complete this lab. In this lab, you will back up a computer registry. You will also perform a recovery of a computer registry.

More information

EPSON PERFECTION SCANNING BASICS

EPSON PERFECTION SCANNING BASICS EPSON PERFECTION SCANNING BASICS SCANNING A DOCUMENT 1. start a new Word document 2. select Insert, Picture, From Scanner or Camera choose Web or Print quality, depending on what you are scanning a. if

More information

GETTING STARTED TABLE OF CONTENTS

GETTING STARTED TABLE OF CONTENTS Windows 7 Tutorial GETTING STARTED An operating system, sometimes called an OS, is the main program the computer uses to function properly. Operating systems act as a link between you, the user, and the

More information

Archiving and Managing Your Mailbox

Archiving and Managing Your Mailbox Archiving and Managing Your Mailbox We Need You to Do Your Part We ask everyone to participate in routinely cleaning out their mailbox. Large mailboxes with thousands of messages impact backups and may

More information

Introduction. KIC Help Desk Guide v. 2.7

Introduction. KIC Help Desk Guide v. 2.7 Introduction Knowledge Imaging Center (KIC) kiosks are public self-serve scanning/copying systems for students, faculty, researchers, administrators and the general public. KIC systems make it fast and

More information

A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. 2013. Mastering Outlook Made Easy for Lawyers CPE Edition v.2.

A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. 2013. Mastering Outlook Made Easy for Lawyers CPE Edition v.2. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. 2013 Mastering Outlook Made Easy for Lawyers CPE Edition v.2.0 TeachUcomp, Inc. it s all about you Copyright: Copyright 2013 by TeachUcomp,

More information

Publisher - Basics. Course Description. Objectives

Publisher - Basics. Course Description. Objectives Publisher - Basics Course Description Microsoft Publisher is a desktop publishing software that is designed for people who are not design professionals but who need to produce professional looking publications.

More information

BULLGUARD BAckUp GUIDE

BULLGUARD BAckUp GUIDE BULLGUARD backup GUIDE CONTENTS BullGuard Backup introduction page 3 Installing BullGuard Backup page 6 Uninstalling BullGuard Backup page 11 Registering BullGuard Backup: creating an account page 12 Running

More information

RHYTHMYX USER MANUAL EDITING WEB PAGES

RHYTHMYX USER MANUAL EDITING WEB PAGES RHYTHMYX USER MANUAL EDITING WEB PAGES Rhythmyx Content Management Server... 1 Content Explorer Window... 2 Display Options... 3 Editing an Existing Web Page... 4 Creating a Generic Content Item -- a Web

More information

16.4.3 Lab: Data Backup and Recovery in Windows XP

16.4.3 Lab: Data Backup and Recovery in Windows XP 16.4.3 Lab: Data Backup and Recovery in Windows XP Introduction Print and complete this lab. In this lab, you will back up data. You will also perform a recovery of the data. Recommended Equipment The

More information

File Management Utility. T u t o r i a l

File Management Utility. T u t o r i a l File Management Utility T u t o r i a l Contents System Requirements... 2 Preparing Files for Transfer to GlobalMark... 2 Application Launch... 2 Printer Setup... 2 Communication Status... 4 Communication

More information

Ansur Test Executive. Users Manual

Ansur Test Executive. Users Manual Ansur Test Executive Users Manual April 2008 2008 Fluke Corporation, All rights reserved. All product names are trademarks of their respective companies Table of Contents 1 Introducing Ansur... 4 1.1 About

More information

Lesson 5 Inserting Hyperlinks & Action Buttons

Lesson 5 Inserting Hyperlinks & Action Buttons Lesson 5 Inserting Hyperlinks & Action Buttons Introduction A hyperlink is a graphic or piece of text that links to another web page, document, or slide. By clicking on the hyperlink will activate it and

More information

BIGPOND ONLINE STORAGE USER GUIDE Issue 1.1.0-18 August 2005

BIGPOND ONLINE STORAGE USER GUIDE Issue 1.1.0-18 August 2005 BIGPOND ONLINE STORAGE USER GUIDE Issue 1.1.0-18 August 2005 PLEASE NOTE: The contents of this publication, and any associated documentation provided to you, must not be disclosed to any third party without

More information

Windows XP File Management

Windows XP File Management Windows XP File Management As you work with a computer creating more and more documents, you need to find a way to keep this information organized. Without a good organizational method, all your files

More information

How to connect to the DGL Practice Manager Cloud Server from an Apple Mac

How to connect to the DGL Practice Manager Cloud Server from an Apple Mac How to connect to the DGL Practice Manager Cloud Server from an Apple Mac Connecting to the DGL Practice Manager Hosted Servers requires the use of the "Microsoft Remote Desktop Client" application, which

More information

Using Microsoft Office to Manage Projects

Using Microsoft Office to Manage Projects (or, Why You Don t Need MS Project) Using Microsoft Office to Manage Projects will explain how to use two applications in the Microsoft Office suite to document your project plan and assign and track tasks.

More information

Basic Computer Maintenance

Basic Computer Maintenance Basic Computer Maintenance This handout will provide information about how to do basic computer maintenance to your computer. There are five separate yet important procedures that you should do to keep

More information

INTRODUCTION TO WINDOWS AND FILE MANAGEMENT. Windows 7

INTRODUCTION TO WINDOWS AND FILE MANAGEMENT. Windows 7 INTRODUCTION TO WINDOWS AND FILE MANAGEMENT Windows 7 The Work Environment Your computer monitor is designed to resemble a desktop and is often referred to as such. Just as you might put on a regular desktop,

More information

4 Backing Up and Restoring System Software

4 Backing Up and Restoring System Software 4 Backing Up and Restoring System Software In this Chapter... Planning a Backup Strategy, 4-3 Preparing for Disaster Recovery, 4-4 Creating Boot Recovery Diskettes, 4-5 Making a Full Backup Tape, 4-8 Restoring

More information

How to Fix Time Matters. 2011 Active Practice LLC

How to Fix Time Matters. 2011 Active Practice LLC How to Fix Time Matters How to Fix Time Matters Troubleshooting tips, techniques and solutions by Wells H. Anderson, J.D., CIC. Contents 3 Table of Contents Part I Backing Up Time Matters 4 1 Manual...

More information

PC Agent Quick Start. Open the Agent. Autonomy Connected Backup. Version 8.8. Revision 0

PC Agent Quick Start. Open the Agent. Autonomy Connected Backup. Version 8.8. Revision 0 T E C H N I C A L N O T E Autonomy Connected Backup Version 8.8 PC Agent Quick Start Revision 0 Use this document as a quick reference for common Connected Backup PC Agent tasks. If the Agent is not on

More information

Installing Remote Desktop Connection

Installing Remote Desktop Connection SETTING UP YOUR REMOTE DESKTOP This section will assist you in setting you Remote Desktop Connection. This will allow you to create an icon for easy access to your virtual desktop. DISCLAIMER: All images

More information

Outlook 2010 Desk Reference Guide

Outlook 2010 Desk Reference Guide Outlook 2010 Desk Reference Guide Version 1.0 Developed by OR/WA IRM Please remember to print back-to-back. July 12, 2011 Microsoft Outlook 2010 This document has been developed by OR/WA IRM staff to provide

More information

OUTLOOK SPAM TUTORIAL

OUTLOOK SPAM TUTORIAL OUTLOOK SPAM TUTORIAL MS Outlook MS Outlook Express Programs Links Purpose: This tutorial is designed to provide a quick and easy way to filter your unwanted junk email, often referred to as SPAM (Self

More information

User s Manual CAREpoint EMS Workstation D-Scribe Reporting System

User s Manual CAREpoint EMS Workstation D-Scribe Reporting System 1838021B User s Manual CAREpoint EMS Workstation D-Scribe Reporting System EDITORS NOTE FORM BUILDER IS A PART OF D-SCRIBE S REPORTING SYSTEM (D-SCRIBE S FORM BUILDER). FORMS WHICH ARE CREATED AND/OR USED

More information

How to Create a PDF Document

How to Create a PDF Document How to Create a PDF Document PDF Budget Book for SVPAA Meetings Steps Summarized #1. Download Adobe Acrobat Professional [Page 1]. #2. Prepare Document for Print [Page 2]. #3. Use the Various Options to

More information

Part II Acrobat 8 Professional

Part II Acrobat 8 Professional Part II Acrobat 8 Professional Exporting Images There will be times when images will need to be exported out of a PDF document and saved as a file type in which it can be used in a different application.

More information

Updates Click to check for a newer version of the CD Press next and confirm the disc burner selection before pressing finish.

Updates Click to check for a newer version of the CD Press next and confirm the disc burner selection before pressing finish. Backup. If your computer refuses to boot or load Windows or if you are trying to restore an image to a partition the Reflect cannot lock (See here), and then you will have to start your PC using a rescue

More information

History of Revisions. Ordering Information

History of Revisions. Ordering Information No part of this document may be reproduced in any form or by any means without the express written consent of II Morrow Inc. II Morrow, Apollo, and Precedus are trademarks of II Morrow Inc. Windows is

More information

How to set a daily back up (WIN XP)

How to set a daily back up (WIN XP) How to set a daily back up (WIN XP) These instructions will assist you in making a backup copy of your data files to your central network personal folder using the Windows Backup Utility. Once set up,

More information

MTA Course: 10753 Windows Operating System Fundamentals Topic: Understand backup and recovery methods File name: 10753_WindowsOS_SA_6.

MTA Course: 10753 Windows Operating System Fundamentals Topic: Understand backup and recovery methods File name: 10753_WindowsOS_SA_6. STUDENT ACTIVITY 6.1: UNDERSTAND BACKUP AND RECOVERY METHODS MTA Course: 10753 Windows Operating System Fundamentals Topic: Understand backup and recovery methods File name: 10753_WindowsOS_SA_6.1 Lesson

More information

FaxFinder Fax Servers

FaxFinder Fax Servers FaxFinder Fax Servers Models: FF130 FF230 FF430 FF830 Client User Guide FaxFinder Client User Guide Fax Client Software for FaxFinder Series PN S000460B, Version B Copyright This publication may not be

More information

Configuring Windows & Installing the Melco Software

Configuring Windows & Installing the Melco Software Configuring Windows & Installing the Melco Software Table of Contents Configuring the Windows Environment... Error! Bookmark not defined. Configuring the Windows Environment... 1 Configuring the Windows

More information

Making TIFF and EPS files from Drawing, Word Processing, PowerPoint and Graphing Programs

Making TIFF and EPS files from Drawing, Word Processing, PowerPoint and Graphing Programs Making TIFF and EPS files from Drawing, Word Processing, PowerPoint and Graphing Programs In the worlds of electronic publishing and video production programs, the need for TIFF or EPS formatted files

More information

Xerox DocuPrint P12 Print Driver User Guide

Xerox DocuPrint P12 Print Driver User Guide Xerox DocuPrint P12 Print Driver User Guide Xerox Corporation 800 Phillips Road Webster, New York 14580 1998 Xerox Corporation. Xerox, The Document Company, the stylized X, and the identifying product

More information

HOW TO BURN A CD/DVD IN WINDOWS XP. Data Projects

HOW TO BURN A CD/DVD IN WINDOWS XP. Data Projects Page 1 HOW TO BURN A CD/DVD IN WINDOWS XP There are two ways to burn files to a CD or DVD using Windows XP: 1. Using Sonic RecordNow! Plus or 2. Using the Windows Explorer CD Burning with Sonic Recordnow!

More information

Contents. Launching FrontPage... 3. Working with the FrontPage Interface... 3 View Options... 4 The Folders List... 5 The Page View Frame...

Contents. Launching FrontPage... 3. Working with the FrontPage Interface... 3 View Options... 4 The Folders List... 5 The Page View Frame... Using Microsoft Office 2003 Introduction to FrontPage Handout INFORMATION TECHNOLOGY SERVICES California State University, Los Angeles Version 1.0 Fall 2005 Contents Launching FrontPage... 3 Working with

More information

Hypercosm. Studio. www.hypercosm.com

Hypercosm. Studio. www.hypercosm.com Hypercosm Studio www.hypercosm.com Hypercosm Studio Guide 3 Revision: November 2005 Copyright 2005 Hypercosm LLC All rights reserved. Hypercosm, OMAR, Hypercosm 3D Player, and Hypercosm Studio are trademarks

More information

Cleaning Up Your Outlook Mailbox and Keeping It That Way ;-) Mailbox Cleanup. Quicklinks >>

Cleaning Up Your Outlook Mailbox and Keeping It That Way ;-) Mailbox Cleanup. Quicklinks >> Cleaning Up Your Outlook Mailbox and Keeping It That Way ;-) Whether you are reaching the limit of your mailbox storage quota or simply want to get rid of some of the clutter in your mailbox, knowing where

More information

10.3.1.6 Lab - Data Backup and Recovery in Windows XP

10.3.1.6 Lab - Data Backup and Recovery in Windows XP 5.0 10.3.1.6 Lab - Data Backup and Recovery in Windows XP Introduction Print and complete this lab. In this lab, you will back up data. You will also perform a recovery of the data. Recommended Equipment

More information

Introduction. KIC Help Desk Guide Page 1

Introduction. KIC Help Desk Guide Page 1 Introduction Knowledge Imaging Center (KIC) kiosks are public self-serve scanning/copying systems for students, faculty, researchers, administrators and the general public. KIC systems make it fast and

More information

Outlook to Windows Live Mail

Outlook to Windows Live Mail Overview... 20-01 Learning Objectives... 20-01 Transfer Software... 20-01 System Requirements... 20-02 Application Loading... 20-02 Software Installation... 20-03 Migration Process on the Old PC... 20-05

More information

Cleaning your Windows 7, Windows XP and Macintosh OSX Computers

Cleaning your Windows 7, Windows XP and Macintosh OSX Computers Cleaning your Windows 7, Windows XP and Macintosh OSX Computers A cleaning of your computer can help your computer run faster and make you more efficient. We have listed some tools and how to use these

More information

Windows XP Home Edition / Windows XP Professional

Windows XP Home Edition / Windows XP Professional Windows XP Home Edition / Windows XP Professional COOLPIX5000/995/885/775 This manual is for those users of the COOLPIX5000/995/885/ 775 who are running Nikon View 4 (Version4.3.1) under Windows XP Home

More information

Business Objects. Report Writing - CMS Net and CCS Claims

Business Objects. Report Writing - CMS Net and CCS Claims Business Objects Report Writing - CMS Net and CCS Claims Updated 11/28/2012 1 Introduction/Background... 4 Report Writing (Ad-Hoc)... 4 Requesting Report Writing Access... 4 Java Version... 4 Create A

More information

The Reprographics Online E-Copy Process is used to submit print jobs to the RUSD Reprographics department.

The Reprographics Online E-Copy Process is used to submit print jobs to the RUSD Reprographics department. The Reprographics E-Copy Process The Reprographics Online E-Copy Process is used to submit print jobs to the RUSD Reprographics department. FTP Site Submission For Print Job Files FTP Print Job Submissions

More information

My computer has become infected with Malware, how do I remove it? PLEASE ENSURE ALL WORK IS SAVED AND ANY NON-ESSENTIAL PROGRAMS ARE CLOSED

My computer has become infected with Malware, how do I remove it? PLEASE ENSURE ALL WORK IS SAVED AND ANY NON-ESSENTIAL PROGRAMS ARE CLOSED My computer has become infected with Malware, how do I remove it? No Anti-Virus and/or Anti-Malware solution is 100% guaranteed to remove all threats. In the unlikely eventuality that your computer becomes

More information

Using FileMaker Pro with Microsoft Office

Using FileMaker Pro with Microsoft Office Hands-on Guide Using FileMaker Pro with Microsoft Office Making FileMaker Pro Your Office Companion page 1 Table of Contents Introduction... 3 Before You Get Started... 4 Sharing Data between FileMaker

More information

Creating tables in Microsoft Access 2007

Creating tables in Microsoft Access 2007 Platform: Windows PC Ref no: USER 164 Date: 25 th October 2007 Version: 1 Authors: D.R.Sheward, C.L.Napier Creating tables in Microsoft Access 2007 The aim of this guide is to provide information on using

More information

Juris Installation / Upgrade Guide

Juris Installation / Upgrade Guide Juris Installation / Upgrade Guide Version 2.7 2015 LexisNexis. All rights reserved. Copyright and Trademark LexisNexis, Lexis, and the Knowledge Burst logo are registered trademarks of Reed Elsevier Properties

More information