The 2013 Formula 1 - Silverstone

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1 THE 2012 FORMULA 1 BRITISH GRAND PRIX Saturday 29th Sunday 30th June 2013 Silverstone 2012 saw the reinvigorated Mark Webber storm to victory ahead of Ferrari s Fernando Alonso, leaving the McLaren team in their wake. The 2013 British Grand Prix promises to be every bit as exciting, with the top 3 teams expected to battle hard for the constructor s championship. Will Lewis Hamilton win with his Mercedes or will this move from McLaren prove to be a mistake? Who will be defending their championship? Will the new teams make progress against the big three? Here is your chance to be part of the action - join us at Silverstone for the 2013 British Grand Prix! The potent mixture of glamour, drama and excitement combine to make The British Grand Prix one of the world s major sporting occasions. The tour operator is Sport Experiences which is backed by ABTA. They offer you an incredible value break to Silverstone, so that you can be there and experience at first hand the excitement of the British Grand Prix! This great value two day tour includes general admission to Silverstone, The Home of British Motor Racing, on both Saturday and Sunday. On Saturday you will experience the excitement of the Official Qualifying Session and the support races and then on Sunday you will enjoy the highlight of the weekend The 2013 Formula 1 British Grand Prix. Two Day Tour Price (General Admission) Students aged 15 and under 215 Students aged 16 and over 319

2 The price per student includes: Two days executive coach travel, including pick-up and drop-off at school One night s hotel accommodation, within a ninety minute coach transfer of Silverstone. The accommodation will be with a hotel chain such as the Campanile, Express by Holiday Inn and IBIS hotel groups. All bedrooms have private facilities and twin beds. Continental breakfast General admission to Silverstone on Saturday and Sunday. Services of a Sport Experiences Tour Manager Government taxes and service charges The above price is based upon a minimum group size of 10 students with 2 companying members of staff. If the group size from PGS exceeds 39, the group will have the exclusive use of a coach. For small groups, travel will be shared with another school. Last year, we travelled with staff and students from Portchester School in Portsmouth. General admission allows access to any area of the circuit to which the public have access which is NOT a grandstand. These areas are usually gravel or grass but spectators are allowed to take their own seat to erect in these areas. Optional Extras Travel insurance is available through the operator at an additional cost of 4.25 (aged 16 and under) or 8.50 (aged 17 and over). If you elect NOT to take out travel insurance provided by the operator, you agree to indemnify Newmarket Promotions Ltd for any costs they incur which would normally be met by their insurers. It is strongly recommended that students have travel insurance even if it is provided by another policy and parents should ensure that their insurance plan covers their children travelling without their supervision. All students will be required to bring ear plugs. These will be available through the school prior to the trip. INTERESTED? Send an to martinp@poolegrammar.com and a registration form will be attached to the reply. These should be completed and returned to school as soon as possible but by 26 th October 2012 at the latest. Alternatively, you can download the form and information from the portal. See the F1 section in extra-curricular activities.

3 Your Travel Arrangements You will be collected from your school or college early on Saturday morning and taken to Silverstone. We plan to arrive during the late morning, in good time to see the Official Formula One Qualifying Session, when the drivers fight for Pole Position, and the day s support races. At the end of the day s action we will transfer you to your overnight accommodation. We recommend that you have lunch and then an early dinner at the circuit, prior to departing for your hotel. Last year, it was possible to order a pizza through a restaurant near the hotel at an extra cost but please note that THE ONLY MEAL SUPPLIED BY THE TOUR COMPANY IS A CONTINENTAL BREAKFAST ON SUNDAY MORNING. ALL OTHER FOOD SHOULD BE BROUGHT WITH YOU OR PURCHASED AT SILVERSTONE. Last year, an evening meal was arranged though the hotel at additional cost. The school will make every effort to make similar arrangements this year, once the hotel is known. We will set off very early on Sunday morning in order to arrive in good time at Silverstone. The warm-up Session and support races take place in the morning and these are usually followed by an air display, before the highlight of the weekend The 2013 Formula 1 British Grand Prix. Feel the tension as the cars line up on the grid, last minute preparations are completed, they re under Starters Orders, the lights go out and they re off! It is only possible to appreciate fully the incredible speed, noise and skill levels by watching the action live. It is a genuinely thrilling experience and one which students will remember for a long time to come! After the race and the driver and constructor trophy presentation, we will head for home in the late afternoon and should arrive back at your school, usually by 2000 hrs. Groups of between 40 and 44 students will be allocated a coach exclusively for their own use on the tour. For groups of between 10 and 39 students, we will arrange for you to travel with another school or college to ensure you have no coach under-occupancy supplement to pay. Your Accommodation We have reserved a range of good standard hotel accommodation within a ninety minute coach transfer of Silverstone, ensuring that your group is well located for access to the Circuit. Our range of hotels includes properties such as the Campanile Hotel in Coventry and the Campanile Hotel in Birmingham. All bedrooms, of course, have private facilities and our selection of hotels ensures that you will enjoy a superior standard of accommodation to that usually provided for school and college groups. Continental breakfast is included in the price of the trip, however please note that it may be served as a boxed breakfast due to the early start time on Sunday morning. AN EVENING MEAL IS NOT SUPPLIED BY THE HOTEL Your Admission Tickets Your admission tickets provide admission to the general spectator viewing areas on both Saturday and Sunday. A GRANDSTAND SEAT IS NOT BEING OFFERED THIS YEAR DUE TO THEIR HIGH COST. To book To confirm your places please send a deposit of per student (plus insurance if required) with your completed Form. PLEASE NOTE: This deposit is Non-refundable. The final schedule of events is subject to reconfirmation and will include certain support races. The exact details of these additional races will be advised once they have been finalised.

4 THE 2013 FORMULA 1 BRITISH GRAND THE SMALL PRINT The following information over the page, has been supplied by the tour operator, Sport Experiences YOUR TICKETS The tickets included in this tour provide general admission to the spectator viewing areas on both Saturday and Sunday. Please note, they do not provide access to any Grandstands. TRAVEL INSURANCE Comprehensive insurance is available through Mondial Assistance (UK) Limited, which is part of the Allianz Group (the largest travel nsurer in Europe) at 4.25 per person (aged 16 and under) or 8.50 (aged 17 and over). The policy covers such points as damage, theft, liability and cancellation charges (for medical reasons). If cover is required, please indicate on the Booking Form and enclose the appropriate payment. SPECIAL REQUESTS AND FITNESS TO TRAVEL We strive to give all our customers full care and attention, but we do need to know in advance if there are any special dietary needs or disability requirements. These requests will be forwarded to the appropriate supplier, however failure to fulfil a special request cannot be considered breach of contract. If your group should require a tailgate coach, you must request this in advance. Both the price and availability of tailgate coaches are subject to confirmation by Sport Experiences. If any member of the group has suffered from a serious medical condition recently, then they should consult with their Doctor about their fitness to travel. STUDENT CONDUCT Sport Experiences requires that each group leader signs a declaration of responsibility and accountability for their students, which is detailed on the reverse of the Booking Form. Signing the Booking Form confirms your acceptance of the booking conditions on student conduct. 24 HOUR EMERGENCY SUPPORT Sport Experiences operates a 24-hour emergency paging system to provide complete security and peace of mind throughout your trip. Most problems can be dealt with quite satisfactorily by our local representatives but it is reassuring to know that our Operations Department is there to provide a friendly and professional service at whatever time of the day or night you might need them. YOUR JOURNEY The Coach Companies we use have been selected to be relied upon to provide modern, comfortable coaches and careful, considerate drivers. In line with current regulations all coaches supplied are fitted with lapbelts at no extra cost. Smoking is prohibited on all our coaches. Regular comfort stops are made. Space is limited so please restrict yourselves to one suitcase per person, plus light hand luggage. If your school/college is not based on the mainland, the coach will collect you from where you arrive on the mainland. Please note that any travel arrangements to the mainland are not included in our package price. PICK UP POINTS AND TIMES It is the group leader s responsibility to ensure that all group members adhere to the timings given in your travel instructions. In the event that one or more members of your group are late to the pick-up point at any time during your trip, to the extent where the itinerary arrangements may be jeopardised, the coach driver is within his rights to leave at the appointed time and no additional arrangements need be made for late arrivals. For the return journey you will be disembarked at your original pick up point. Our Driver will endeavour to give an estimated time of arrival at each point, prior to the last transit/comfort stop. This will enable you to telephone families or friends who may be meeting you. Our homebound drop offs are scheduled in reverse order of the pick ups. Because of the inconvenience and delays caused to other passengers we are unable to accept requests to be dropped off at additional points. In the extremely unlikely event of you not receiving final travel instructions detailing the exact time and place of your pick-up, it is your responsibility to contact us prior to departure. DELAYS Occasionally coaches may be delayed due to circumstances beyond our control. In such cases we will do our utmost to help you and keep you fully informed. In the event of extended overnight delays, depending upon circumstances, we will endeavour to provide accommodation. In the case of a major delay to your homeward journey, we shall endeavour to delay the departure from your hotel. OUR COMMITMENT TO QUALITY AND YOUR FINANCIAL PEACE OF MIND Sport Experiences is a division of Newmarket Promotions Limited, one of the UK s leading group tour operators. In line with the EC Directive on package travel, all customers enjoy complete financial protection through our ABTA bond, so all payments are safe. SAFETY MANAGEMENT STANDARDS Sport Experiences is an Assured Member of the School Travel Forum. The School Travel Forum is a group of leading school tour operators who promote good practice and safety in school travel. All Assured Members of the STF adhere to a rigorous Code of Practice

5 and Safety Management Standards and are externally verified each year by suitably qualified independent Health and Safety professionals. Choosing an STF Assured Member ensures teachers, schools and colleges are meeting the requirements of DCSF guidelines and that they can delegate important tasks with confidence. During the course of developing the STF Code of Practice, and in addition to liaising with the DCSF, advice has been sought from all leading educational Unions and Associations. The STF initiative is welcomed by the Outdoor Education Advisors Panel (OEAP) and the DCSF. It has the support of the ASCL, NAHT, ATL, NUT, PAT and the NASUWT advises members wishing to organise school trips to use companies that have this type of scheme. Details of the STF Code of Practice are available from Sport Experiences. STUDENT & TEACHER PRICES Following to the success of the British teams and drivers, interest in the British Grand Prix is at an all time high, and demand for tickets is exceptional. Tickets are allocated on a first-come, first-served basis and the price of these tickets and therefore the price of our tour can increase according to demand. We recommend that you make your booking with Sport Experiences as soon as possible. In the event that ticket prices increase, and you hold a provisional booking with Sport Experiences. The school will be contacted by Sports Experience and once the booking is confirmed and we have been issued you with a confirmation invoice, the price on your confirmation is guaranteed for each person included on the booking at that time.

6 F1 Prix Form Student Details - Please print clearly Surname: Forename(s): Form/Tutor Group: Tel No. Consent of parent or guardian (for young people under 18 years of age) I understand that the cost of the trip is * for those Under 16 or 319 for students 16 and over, exclusive of travel insurance which can be purchased at extra cost. The above cost applies to a group size if up to 20 students. I understand that the only meal supplied by the tour operator is a continental breakfast on the morning of Sunday 30 th June and that it is my responsibility to provide all other food (or funds to purchase it) whilst my son/ward it on the trip. I consider my son in good health and fit to participate in the activities described. I have listed any dietary or health issues on the reverse of this form. I agree to my son/ward participating in the trip to the British Grand Prix at Silverstone on the 29 th and 30 th June 2013 Contact address and telephone number. . Tel: Deposit I confirm that a non-refundable deposit of 75 will be paid by Parent Pay in order to secure a place on the trip. The remittance must be paid at least 30 days prior to departure when advised to do so by the organising member of staff. *I do/do not wish to take out travel insurance at a cost of * 4.25 (U18) or 8.50 (18+) Cheque made payable to POOLE GRAMMAR SCHOOL (or money can be paid by bank transfer) to the value of (tick options) 75 Deposit The items below are OPTIONAL EXTRAS 4.25 (Junior Travel Insurance Under 17) 8.50 (Adult Travel Insurance 17 and over) *delete as applicable Total. Due to the cost of Grandstand Tickets, this option is NOT available this year. If, for any reason, the booking is not accepted by the tour operator, all money paid will be refunded. Dietary or health issues (continue over if necessary) F1 Grand Prix. This form to be returned to Mr P.H. Martin by 26/10/12 at the latest