CORPORATE TRAVEL POLICY Revised 2/27/15

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "CORPORATE TRAVEL POLICY Revised 2/27/15"

Transcription

1 CORPORATE TRAVEL POLICY Revised 2/27/15 Spectra Logic has always taken a conservative approach to corporate travel and entertainment. With travel costs on the rise and pressure to be a lean competitor, it is up to each Manager & the Associate to determine that the travel is genuinely needed and appropriate for business. This policy statement does not cover every situation; rather it provides basic guidelines for your use when travelling for corporate business. Spectra Logic has special preferential rates with certain airlines, hotels and rental car companies. These vendors provide revenue sharing, discounted rates and other negotiated values, which may not be immediately evident to the traveler. Many of our contracts have rebates on the back end, based on volume. This can be in the form of a rebate check back to Spectra Logic or lower negotiated future rates. Travelers are required to incorporate the use of these vendors in their choice of travel arrangements when applicable. If they are not available or applicable, then book the lowest logical choice. Travelers will be advised of these companies by our dedicated travel agency. Please be advised that these vendors are subject to change. All travel arrangements must be made through our dedicated agent/agency. This includes emergency travel at night, weekends or on holidays. Please refer to page 10 for the agency information. Reservations made directly with the airline and/or online internet sites other than the agency will not be reimbursed. (This includes hotel reservations and rental cars.) If you make a change directly with an airline, hotel or car company, please notify the dedicated agent/agency of all changes via . The Company assumes no obligation to reimburse Associates for expenses that are not in compliance with these guidelines. Travel Authorization Spectra Logic will reimburse reasonable and necessary Associate travel expenses incurred for authorized business purposes only. Authorized Company business purposes include, but are not limited to: sales trips client support sales meetings seminars trade shows

2 The control of travel expenses is primarily the responsibility of the Associate and the Department Manager. Once a manager approves travel, the Associate will book the reservation with our dedicated agency s online booking system or contacting them via phone or . The online booking system and our dedicated team of agents are restricted by Spectra Logic s travel policy. Associates must obtain approval from their direct manager before a ticket can be purchased. Any ticket over $1000 must also have their department head Director or VP approval. If the ticket is over $2000, the CFO must also approve. Travel Reservations All air travel, lodging, car rental and rail travel reservations must be made through the dedicated agencies online booking system when possible. The agency will be managed closely by the Spectra Logic Travel Supervisor and is required to give our travelers the same level of service as if the agents were internal to Spectra. Our dedicated agency will double check internet fares/specials prior to ticketing and prior to departure. If you would like a website such as Priceline.com to be used for hotels, the agents will do this on your behalf. Please be aware of the heavy penalties associated with these prepaid, non-refundable hotel and car websites. Associates should be aware that if air travel is not booked through the dedicated agency, the company will not assist in changing itineraries and the associate will find themselves responsible for change fees. Associates are required to make reservations at least 21 days in advance, whenever possible, to ensure lowest possible rates. Deviation from this policy requires the manager s approval, except in the case of an emergency. Booking Process Online Booking: Go to Enter your entire address and your password given to you from finance. If you do not have your password, you can click on Forgot your password? and follow the steps to have it reset. Please make sure to review the Profile tab to ensure we have your name as it appears on your ID for travel and all of your preferences. The online system will search for the lowest airfares and preferred itinerary within the travel policy restrictions. It will be programmed to give you the best price at the times requested, then it will also search 6 hours +/- to determine if there is a lower fare. It is preferred that the Associate books the hotel and car rental online when booking airfare. All tickets will be inspected by the agency to insure that they comply with Spectra Logic s travel policy before ticketing. The agency will also recommend alternative flight options if less expensive arrangements can be made. Ticketed itineraries booked with the online process cannot be changed by the associate. All changes must be made through the agency directly. If the ticket pricing is outside of the travel policy, the Manager and Travel Supervisor will be informed via , asking for approval. All bookings must be either ticketed or taken off hold by the end of the business day. Prices are not guaranteed until ticketed.

3 Dedicated Agent Assisted Booking: The Associate can contact our dedicated agency via e- mail or by phone with their request. The agent will review and hold these requests according to Spectra s policy. The agent will an itinerary back to the Associate for final approval. The Associate will approve, or make changes if necessary then their Manager for approval. Once they have approval, they will forward that to the agency to authorize the ticket. Service Fees: Service fees will be assessed to each ticket booked on line or through our dedicated agency. When booking online, the cost is $14.00 per transaction. If you need to work with one of our dedicated agents, the cost will be $30.00 for tickets issued. The service fees are set to cover the agency s costs along with the many services provided. Some of these services are: reports generated that assist Spectra with their budget planning and travel expense monitoring, the use of the agency s buying power to obtain discounts, management of unused tickets, assisting with no shows or cancellations and obtaining refunds, assistance with travel arrangements, travel agent services such as reviewing tickets to verify best prices, assisting with lost luggage, and their overall knowledge of the travel industry. Air Policy Our preferred corporate carriers are United, Frontier and Southwest. All air travel must be booked within the following guidelines: The lowest available coach fare must be booked on all domestic and international flights. It is acceptable to go over the lowest available coach fare up to $100 for reasonable circumstances. Example of when it would be acceptable: Traveling on a non-stop flight vs. connecting flight OR to obtain a fight time that fits meeting schedules. Example of when it is NOT acceptable: To select a more expensive fight just to obtain frequent flyer miles or preferred airline. Airfares vary substantially. Associates are expected to accept the lowest cost itinerary and book at least 21 days in advance when possible. The company recognizes that there is a tradeoff between cost and time. Associates will be expected to take an itinerary that is two hours or more over the optimal if the cost saved is more than $100. If the low cost itinerary requires the employee to remain away from home on a weekend or holiday, they should discuss with their department manager the possibility of compensation days. Associates are required to take connecting flights (within reason) if this reduces the fare. Associates will be required to fly in or out of an alternative airport if the savings is substantially greater than the cost of mileage (IE: Chicago s O Hare vs. Midway). Driving time should be taken into consideration as a tradeoff to cost savings. Associates may upgrade at their own expense, or when the ticket cost does NOT exceed the lowest logical airfare/authorized class of service. IE: You may not ask to have an upgradable coach ticket issued when there are lower, non-upgradable coach fares available. Your itinerary/receipt for travel must be attached to your expense report. Unused tickets must be used within their timeframe in order to eliminate loss of benefit. Our dedicated agency has a list of these tickets and will use them as appropriate and with your approval to keep travel costs to a minimum. Associates are expected to finalize the ticketing by the end of the business day in order to avoid fare increases. Spectra Logic will not reimburse for costs incurred for fast lane security passes and programs.

4 The number of company personnel traveling on the same flight should not exceed three of any of the following: Vice President, or Director. The CEO and CFO should avoid traveling together when possible. AIR TRAVEL PAYMENT PROCEDURES The Associate s credit card will be used to pay for all air travel booked through our dedicated agency and they will be reimbursed through monthly expense reports. GROUP TRAVEL Any department planning on having 5 or more Associates travel together for participation in a meeting or trade show should have one representative work directly with our dedicated agency. They will research group discounts and ensure that the company receives the lowest available group fare. Keep in mind for group functions and group trips that our dedicated agency also provides meeting planning services that can coordinate flights, hotels, rental cars, venues, etc. PERSONAL AIR TRAVEL Air travel for personal reasons may be booked through our dedicated agency However, all personal travel MUST be placed on a personal credit card, not the company credit card. The transaction fee of $30 for each travel booking will be passed along to the Associate for personal travel. Personal/vacation travel may be combined with business travel provided there is no additional cost to the company. If additional costs are incurred as a result of personal/vacation travel, the Associate will be charged back for additional expenses. Spectra Logic will pay the initial cost of a combined business/personal trip at the time of the booking with the expectation of being reimbursed for the personal portion of the trip within two weeks of the booking. If reimbursement is not received within two weeks of the booking, Spectra Logic may deduct the personal portion from the Associate s paycheck. SPOUSE/COMPANION TRAVEL The company will not reimburse travel and entertainment expenses incurred by a spouse or other individual accompanying an Associate on business unless there is a bona fide business purpose, or by prior department management approval, or unless the expense incurred would otherwise be reimbursable (IE: lodging). FREQUENT TRAVELER BENEFITS Associates are allowed to accrue frequent traveler points for their own use. However, an Associate MUST ALWAYS book the lowest available fare regardless of memberships and frequent traveler benefits. LAPTOPS For domestic travel, under no circumstances should a laptop be checked into baggage. For international flights, this may be subject to airline restrictions. CAR RENTAL POLICY Associates should rent a car from the airport to their destination when the rental car total will be less expensive than other ground transportation (IE: taxis, shuttles) totals. When renting a car, Associates are required to reserve compact cars. However, there are times when upgrading to the next class of car may be necessary, such as:

5 There are two or more people using the same car and additional space is needed There are no economy class cars available The Associate can upgrade at no additional cost to the company Associate is transporting excess baggage such as booth displays Extreme Weather If a car rental is necessary it must be booked through our dedicated agency. Most associates have access to a Smart Phone with GPS therefore the GPS daily service fee with the car companies should be declined. PREFERRED RENTAL CAR COMPANY Our preferred car vendors are National & Budget. If other car companies must be used, please follow the same car policy outlined in this document. RENTAL CAR CLUB MEMBERSHIPS Associates should fill out a preferred membership application with one or all of our preferred vendors and update their on line profile with our dedicated agency. NATIONAL BUDGET CAR RENTAL INSURANCE Car rental insurance should be declined through any car rental company in the US, Canada or Puerto Rico, as Spectra Logic s corporate insurance policy will cover all travelers. Spectra Logic employees are required to carry Spectra Logic s Evidence of Insurance form with them at all times while traveling. This form is located on Spectranet under travel. International travelers should purchase ALL Legally required minimum coverage including liability & property damage to the rented vehicle. CAR RENTAL GASOLINE REFILLS Do not accept the pre-payment on gasoline when picking up your rental car. Instead, please fill your rental car prior to returning it. Turn in your gas receipt for reimbursement. It is the responsibility of the employee to make every reasonable attempt to fill the car prior to returning it to the rental company. As a general rule, employees will not be reimbursed for gas billed from the rental company, and the corresponding amount will be deducted from the traveler s expense reimbursement check. Occasionally, there are extenuating circumstances that prevent an employee from filling the rental car with gas prior to return. CAR RENTAL PAYMENT PROCEDURES All car rentals will be billed directly to the associate and reimbursed through expense reports. FUEL will NOT be reimbursed that is purchased at the rental agency s pumps. Rental and gas receipts MUST be turned in to receive reimbursement. CAR PICK-UP When picking up a rental car, Associates should ALWAYS inspect the car for any damage. If damage is found, the Associate should note the damage on the contract before the vehicle is accepted.

6 CAR RENTAL ACCIDENTS/VIOLATIONS Should an Associate be in an accident while renting a car, they should contact the car rental company (see contract for directions), the local authorities, the Travel Supervisor and General Counsel at Spectra Logic. If an Associate receives a parking ticket or moving violation while in a rental car, it is his/her sole responsibility to pay the fines. If there are extenuating circumstances, please speak to your ELT member for resolution. TOLLS More and more states are using tolls and each city you travel to will have a different way of charging for those tolls. If you are flying to a city you have not been to, please remember to ask the rental car counter how they process tolls and what you need to do. If you have the option to rent a transponder box from the car company, this is an approved expense. If they do not offer these boxes, please have cash available to pay for your tolls as many booths do not take credit cards. The state and the car company can impose heavy fines for non-payment of tolls so please ask before leaving the car lot. PERSONAL CAR USAGE Associates are expected to use their personal car for local business purposes. This includes: When transporting company goods for delivery When entertaining clients When running errands for the company When it is necessary for an Associate to use their personal car for company business, they will be reimbursed. The amount is intended to cover gas, wear and tear, and insurance. Mileage must be recorded on an Expense Report form in Concur. Please refer to Concur for the latest rates and policy. HOTEL POLICY Associates are required to stay in lodging that is reasonable for the metropolitan area or city in which they are staying. Hotels should be booked using our dedicated agency. If you will be staying at a location for 7 days or longer, please speak to the Travel Supervisor or an agent so they can negotiate a long term stay rate. Associates should make reasonable attempts to meet these guidelines unless the lodging appears unsafe, or the department manager s prior approval has been obtained. In some cases, Spectra Logic will have company-negotiated rates at hotels. If there is a negotiated rate in the city where the Associate is traveling to, they MUST book these hotels. All rooms will be guaranteed for late arrival at the time of booking. Hotel Guidelines United States: All company authorized accommodations must meet with industry accepted business travel standards with reference to comfort, convenience and cost. Holiday Inn, Hampton Inn, Fairfield Inn, type overnight accommodations have been set as an acceptable standard for all company employees. Preferred Hotels in Boulder: The Hampton Inn & Suites Boulder North - Boulder Holiday Inn Express - Boulder

7 Millennium Harvest House - Boulder Homewood Suites Boulder All Other International Destinations: For all international hotels, we expect you to secure the lowest logical business class hotel in the appropriate area. HOTEL PAYMENT PROCEDURES At the time of booking, hotels will be guaranteed to the Associate s credit card. Associates will then pay for the hotel costs on their personal/corporate issued credit card, and be reimbursed with receipts. Please secure hotel reservations that have a cancel policy. (Normally by 6pm on day of arrival or 24 hours ahead of time) Some room night specials require payment up front in full and are non-cancelable. Because corporate travel changes frequently, avoid these types of pre-paid rooms unless you cannot avoid them. IE: If you are attending The NAB show. Most of these reservations will require payment in full up front. HOTEL CANCELLATIONS It is the Associate s responsibility to inform the dedicated agency or hotel of any changes or cancellations to their reservation when it has been guaranteed for late arrival. It is also the Associate s responsibility to contact our dedicated agency with cancellation requests. If the Associate fails to do so, they will incur any charges personally. The approving manager may modify this policy and authorize the reimbursement of cancellation charges that were incurred due to circumstances outside the associate s control or which resulted in a lower overall cost to the company. HOTEL UPGRADES & FREQUENT GUEST PROGRAMS Associates may accept room upgrades to suites or executive floor rooms when the upgrade is at no additional expense to the company. The approving manager must pre-approve exceptions. Many hotels have frequent guest programs that reward guests with free accommodations in exchange for a given number of paid room nights at the hotel. Associates may retain awards, for personal use, from such programs. However, participation in these programs must not influence hotel selection, which would result in incremental cost to the company. In addition, the Associate is solely responsible for paying all membership fees associated with these programs. LONG-TERM HOTEL STAYS Associates staying a week or longer in one location should contact our Travel Supervisor or dedicated agency so that they can look into long-term stay discounts and leased hotel rooms. TRAVEL EXPENSE GUIDELINES MEALS & ENTERTAINMENT Please refer to the Corporate Expense Reimbursement Policy for guidelines on meal reimbursement. Control Authority The establishment of the travel and entertainment policy and the responsibility for the implementation of appropriate control procedures to ensure compliance with the policy resides with the BLT Department Manager. Initial interpretation of the policy resides with the BLT Department Manager while final interpretation resides with The CFO.

8 The Spectra Logic Travel Policy was created to not only help the company control costs, but to consolidate all of our travel into one large pool for negotiating better and stronger contracts for those of you who spend so much time on the road. The goal is to create a travel program that is user friendly and reliable so you don t have to spend your valuable time double checking costs, reconfirming flights or any other details. We are here to do that for you. I welcome any and all feedback. Give us the opportunity and chance to correct any issues. We keep an up to date city list of the positive and negative things to look for or avoid. If you visit a customer that has lower negotiated hotel rates offered, please let me know so we can secure those rates on your behalf. Thank you! Stephanie Ramsay , 1241 or SPECTRA LOGIC S DEDICATED TRAVEL TEAM All calls are answered by your designated travel team. If your team members are not available, you may leave a voic or press 0 and the receptionist will re-direct your call. Your corporate travel management team: Shellee Christiansen, Travel Agent Kate McCarthy, Travel Agent Tracey Burraston, Travel Agent our team: Agency Information: For questions regarding travel reservations or changes to an itinerary, contact Dynamic at (720) or (888) Hours: 7:00 AM to 5:30 PM Mountain, Monday - Friday Emergency After Hours Service: , advise code: 11OY For questions regarding online bookings, please contact Dynamic's Online Travel Support Center: Hours: 7:00 AM - 5:30 PM Mountain, Monday - Friday: Online Support:

Sample Corporate Travel Policy

Sample Corporate Travel Policy Sample Corporate Travel Policy Purpose This document defines the specific policy to be followed when traveling on Company business, as well as employee accountability for Company funds. Scope This corporate

More information

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes.

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes. Canisius College Travel and Business Expense Reimbursement Policy General It is understood that College business may require staff/faculty to travel. Individuals should conduct their travel with an awareness

More information

NEW AGE FASTENING SYSTEMS, INC. NEW AGE FASTENING SYSTEMS, INC. 512 Business Travel Expenses

NEW AGE FASTENING SYSTEMS, INC. NEW AGE FASTENING SYSTEMS, INC. 512 Business Travel Expenses Travel Expense Policy: Detailed Introduction Overview It is the policy of New Age Fastening Systems, Inc. to reimburse staff for reasonable and necessary expenses incurred in connection with approved travel

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Overview The purpose of this policy is to provide guidelines for fair and consistent travel and business expense practices for all staff

More information

RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy )

RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) PURPOSE As a non-profit organization dedicated to improving the lives of children, stewardship of our

More information

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.

More information

TRAVEL POLICY PURPOSE

TRAVEL POLICY PURPOSE TRAVEL POLICY PURPOSE Travel is one of Particle Measuring Systems largest expense items. This travel policy is intended to aid PMS in managing travel expenses and to bring uniformity to PMS travel practices.

More information

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4

More information

TS Channels and Alliances. Travel & Expense Reimbursement Policy. for. U.S. Based Partners

TS Channels and Alliances. Travel & Expense Reimbursement Policy. for. U.S. Based Partners TS C&A Policy Number 4, Rev 12, April 2006 TS Channels and Alliances Travel & Expense Reimbursement Policy for U.S. Based Partners 1 EMC Corporation has developed this document to clearly define it s travel

More information

Non Employee Travel Policy Version 5.0 08/21/2015

Non Employee Travel Policy Version 5.0 08/21/2015 Non Employee Travel Policy Version 5.0 08/21/2015 Introduction This policy applies to all Non Employees Travelers (Travelers) who travel on behalf of Zimmer Biomet (Company) and expect to be reimbursed

More information

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to:

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to: [name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY 1. Purpose. The Board of Directors of (name of organization) recognizes that board members, officers, and employees ( Personnel ) of

More information

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with

More information

Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES

Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Effective Date: January 2012 1.0 Purpose: To provide guidelines and establish procedures for individuals incurring expenses while traveling or

More information

USA SWIMMING TRAVEL POLICY SUMMARY

USA SWIMMING TRAVEL POLICY SUMMARY USA SWIMMING TRAVEL POLICY SUMMARY AIR TRAVEL A travel authorization must be done before a reservation can be ticketed for any trips. Travel authorizations must be sent by e-mail to travelauthorizations@usaswimming.org.

More information

American Speech-Language-Hearing Association Travel Policies

American Speech-Language-Hearing Association Travel Policies American Speech-Language-Hearing Association Travel Policies INTRODUCTION: ASHA s travel policies have been developed to assist volunteer leaders, public members, and other individuals who travel on Association

More information

Boston University Financial Affairs. Travel and Business. Expense Guidelines

Boston University Financial Affairs. Travel and Business. Expense Guidelines Boston University Financial Affairs Travel and Business Expense Guidelines Boston University Table of Contents Overview 2 Purpose of the Travel and Business Expense Guidelines 2 Scope of the Travel and

More information

Great-West Financial Vendor/Consultant Travel Policy Last updated June 5, 2013

Great-West Financial Vendor/Consultant Travel Policy Last updated June 5, 2013 Great-West Financial Vendor/Consultant Travel Policy Last updated June 5, 2013 Purpose and Compliance Purpose This travel policy provides guidelines and established procedures for Vendors/consultants incurring

More information

EXPENSE & TRAVEL REIMBURSEMENT

EXPENSE & TRAVEL REIMBURSEMENT EPENSE & TRAVEL REIMBURSEMENT 1. POLICY PROVISIONS 1.1. This policy and procedure statement covers all approved business-related expenditures incurred by employees of Cooper Consulting Company, hereinafter

More information

South Central College. Travel Policy & Procedure

South Central College. Travel Policy & Procedure South Central College Travel Policy & Procedure This procedure applies to all employees of South Central College including students, authorized to travel and be reimbursed for allowable expenses in conducting

More information

BUSINESS TRAVEL POLICY

BUSINESS TRAVEL POLICY BUSINESS TRAVEL POLICY POLICY STATEMENT Medica pays for travel-related costs when there is a clear business need for such travel. Travel outside of Medica s service area or involving overnight stays must

More information

Travel and Expense Guidelines

Travel and Expense Guidelines Travel and Expense Guidelines Jim Casey Youth Opportunities Initiative Travel The Initiative reimburses staff for reasonable business travel expenses incurred while on assignments away from the office.

More information

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE Table of Contents TRAVEL AUTHORIZATION 2 AIR TRANSPORTATION GENERAL 2 EXPEDITION-RELATED TRAVEL 3 AIR CARRIER SELECTION 3 SATURDAY NIGHT

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc.

TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc. TRAVEL GUIDELINES AND REIMBURSEMENT The Institute of Electrical and Electronics Engineers, Inc. The IEEE Travel Guideline is intended to assist IEEE Staff and Volunteers with the proper procedures pertaining

More information

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15 College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses

More information

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and

More information

Title: Supplier Travel Guidelines

Title: Supplier Travel Guidelines Supplier Travel Guidelines Title: Supplier Travel Guidelines No.:PRO-TRAV-01 Distribution: All Suppliers Revision No.: 1.0 INDEX: Section Topic 1.0 Guideline Statement 2.0 Airline & Rail Travel 3.0 Lodging

More information

Travel and Entertainment Policy. Introduction and Purpose. Purpose

Travel and Entertainment Policy. Introduction and Purpose. Purpose Introduction and Purpose Purpose It is Colliers International s (Company) policy that employees be reimbursed for all appropriate and approved travel, entertainment and other expenses incurred when conducting

More information

ATB Financial Travel & Entertainment Policy

ATB Financial Travel & Entertainment Policy ATB Financial Travel & Entertainment Policy Table of Contents 1. Purpose... 1 2. Scope... 1 3. General... 2 4. Definitions... 2 5. Travellers Responsibilities... 3 6. Booking Travel... 3 7. Accountability

More information

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines

More information

Case Western Reserve University Travel Policy

Case Western Reserve University Travel Policy Case Western Reserve University Travel Policy Revised September, 2014 Travel Policy Revision Date 09/17/2014 TABLE OF CONTENTS 1. Purpose 2. Travel Authorization 3. Post-Travel Expense Approval 4. Travel

More information

SOLGOLD PLC TRAVEL POLICY

SOLGOLD PLC TRAVEL POLICY SOLGOLD PLC TRAVEL POLICY POLICY DATE APPROVED APPROVED BY TRAVEL POLICY 3 AUGUST 2012 MALCOLM NORRIS Contents Executive Summary... 2 1. International and Domestic Travel... 2 2. Safety Whilst Travelling...

More information

BUSINESS AND TRAVEL EXPENSES

BUSINESS AND TRAVEL EXPENSES BUSINESS AND TRAVEL EXPENSES Manual/Section: Finance Policy No. 55 Key Words: Travel, Reimbursement of Expenses 1. PURPOSE: To reimburse staff for reasonable actual expenses incurred when on hospital business.

More information

FAQ s for Travelers and Travel Arrangers

FAQ s for Travelers and Travel Arrangers For Berkeley Law faculty and event planners, the Travel Planner is a primary resource for trip planning and reporting assistance (travel@law.berkeley.edu). Berkeley Law clinics, centers, and departments

More information

Guidelines for Business Traveling

Guidelines for Business Traveling Guidelines for Business Traveling Background The University understands that travel is essential to the teaching, research, public service missions, etc. and is committed to meeting the needs of the traveler

More information

Tuskegee University Travel Policy

Tuskegee University Travel Policy Tuskegee University Travel Policy Purpose Tuskegee University s travel policy is designed to provide guidance for those traveling on University business and ensure the best use of the university resources.

More information

Travel, Transportation & Mileage Expense Guidelines. Authorized by: Joan Arruda, CEO

Travel, Transportation & Mileage Expense Guidelines. Authorized by: Joan Arruda, CEO Policy: Category: Travel, Transportation & Mileage Expense Guidelines Operations Pages: 5 Date effective: Oct. 7, 2010 To be revised: Oct. 7, 2013 Revised: Authorized by: Joan Arruda, CEO POLICY This policy

More information

HOWARD UNIVERSITY Travel and Business Reimbursement Policy

HOWARD UNIVERSITY Travel and Business Reimbursement Policy HOWARD UNIVERSITY Travel and Business Reimbursement Policy Introduction This policy is intended to provide guidance for travel and business expenses at Howard University for all employed faculty, staff,

More information

SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy

SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy Purpose The purpose of this policy is to establish equitable standards and provide fair and consistent treatment

More information

USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT

USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT TRAVEL USA Swimming will pay for reasonable travel expenses for volunteers that are incurred in the performance of their duties for USA Swimming.

More information

TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group

TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group GENERAL POLICY: Each company in the NIA Group covers the cost for board members of normal and

More information

Travel and Expense Training

Travel and Expense Training Presented By Procurement Management 1 2 At the conclusion of this session, participants will: Understand the rationale adhering to travel guidelines Be knowledgeable about air travel and hotel requirements

More information

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense Title: CKHA POLICY Guidelines for Hospital Expense Reimbursement Personal Business Expense Document Number: FIN-1-009 Chatham-Kent Health Alliance expects discretion to be applied with any expenses incurred

More information

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements 1.1 - General This policy provides guidelines to be followed by all vendors of Post Holdings, Inc. and its

More information

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

Failure to comply with these policies and procedures may result in disciplinary action.

Failure to comply with these policies and procedures may result in disciplinary action. POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable

More information

TRAVEL & EXPENSE REIMBURSEMENT POLICY

TRAVEL & EXPENSE REIMBURSEMENT POLICY TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred

More information

Travel and Expense Policy

Travel and Expense Policy Travel and Expense Policy Effective 10/1/14 Updated 10/6/14 SilkRoad Travel and Expense Reporting Policy - Updated 10.06.14 Page 1 of 11 Table of Contents OVERVIEW... 3 Reporting System... 3 Receipts...

More information

Corporate Travel Policy. Proposed January 30, 2010

Corporate Travel Policy. Proposed January 30, 2010 Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2

More information

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 1.0 PURPOSE As employees of Arlington Soccer Association

More information

CHAPTER 5: TRAVEL 5.1 POLICY

CHAPTER 5: TRAVEL 5.1 POLICY CHAPTER 5: TRAVEL 1. Policy 2. Travel Authorization 3. Travel Advance 4. Allowable Expenses While In Travel Status 5. Non-Allowable Travel Expenses While in Travel Status 6. Certification and Approval

More information

GOVERNANCE POLICY. Expense Guidelines Policy and Procedure

GOVERNANCE POLICY. Expense Guidelines Policy and Procedure GOVERNANCE POLICY POLICY TITLE: Expense Policy and Procedure Section Governance Category Financial Services Number 3421-V1 Expense Guidelines Policy and Procedure Guiding Principles: Staff will be reimbursed

More information

Archdiocese of Galveston-Houston - (Chancery Only)

Archdiocese of Galveston-Houston - (Chancery Only) Archdiocese of Galveston-Houston - (Chancery Only) Revision Date: February 24, 2010 Effective Date: March 1, 2010 Employee Expense and Travel Reimbursement Policy POLICY The Chancery reimburses employees

More information

UMBC TRAVEL POLICY AND PROCEDURES

UMBC TRAVEL POLICY AND PROCEDURES UMBC TRAVEL POLICY AND PROCEDURES UMBC #VIII-11.00.01 Directory Pre-Approvals Expense Reimbursements Ticketing Hotel Reservations Meals Travel by Car Travel by Private Airplane Travel Advances Recruiting,

More information

Non-Partner Travel Procedure U.S. & Canada

Non-Partner Travel Procedure U.S. & Canada GOVERNANCE TOOL: Non-Partner Travel Procedure U.S. and Canada AUTHOR: Travel, Meetings and Reimbursements PAGE 1 OF 7 Non-Partner Travel Procedure U.S. & Canada INTRODUCTION Starbucks is committed to the

More information

PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to Rotary funded travelers.

PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to Rotary funded travelers. ROTARY INTERNATIONAL VOLUNTEER TRAVEL AND EXPENSE REPORTING POLICY JULY 2013 PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to

More information

TMC FINANCIAL POLICIES FOR SUBCONTRACTORS & CONSULTANTS

TMC FINANCIAL POLICIES FOR SUBCONTRACTORS & CONSULTANTS Toll Free: 855.TEMP CEO (836.7236) Office: 202.244.3163 Website: www.transitionceo.com TMC FINANCIAL POLICIES FOR SUBCONTRACTORS & CONSULTANTS OVERVIEW The agreement between TMC and its client establishes

More information

Concur Travel and Expense Frequently Asked Questions

Concur Travel and Expense Frequently Asked Questions Topics: Concur Travel and Expense Frequently Asked Questions Travel Terminology... 1 Getting Started and General Information... 2-3 Travel Assistant Booking Travel for Others and One-Time Guests... 3-4

More information

NUMBER: BUSF 1.00. Business and Finance. DATE: August 9, 1991. REVISED: December 15, 2010

NUMBER: BUSF 1.00. Business and Finance. DATE: August 9, 1991. REVISED: December 15, 2010 NUMBER: BUSF 1.00 SECTION: SUBJECT: Business and Finance Travel DATE: August 9, 1991 REVISED: December 15, 2010 Policy for: All Campuses Procedure for: Columbia Authorized by: William T. Moore Issued by:

More information

Listowel Wingham Hospitals Alliance

Listowel Wingham Hospitals Alliance Listowel Wingham Hospitals Alliance =============================================================== TITLE: Business & Travel Expense Reimbursement Policy Statement: The Business Expense & Travel Reimbursement

More information

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas.

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas. Salem State University Business Travel Policy Introduction The university does not employ a travel agency for the purpose of arranging business travel for its employees when they are traveling as individuals.

More information

In-State Travel (NOTE: No receipts are used for In-State travel; only per diems are applied; See below)

In-State Travel (NOTE: No receipts are used for In-State travel; only per diems are applied; See below) Section 20 Page 1 Travel Expense Report (Yellow Form) (see exhibit B25) and PeopleSoft Travel and Expense Module (see appendix A23) Mileage! Mileage rate effective as of January 1, 2015 is $.575. This

More information

Policy Title: Policy Number: Travel Expenses 2.1.6

Policy Title: Policy Number: Travel Expenses 2.1.6 Policy Title: Policy Number: Travel Expenses 2.1.6 Category: Financial Policy applicable for: Anyone traveling on university business Background Effective Date: 04/01/2015 Prior Effective Date: 07/01/2014;

More information

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director

More information

Human Resource Policy No. 5

Human Resource Policy No. 5 Page 1 of 13 REVIEW BY: 06/22/14 POLICY It is the policy of Catholic Health Initiatives ( CHI ), its Direct Affiliates 1 and Subsidiaries 2 [collectively referred to as CHI Entity(ies) ] to reimburse travel

More information

NCPG TRAVEL POLICY. I. Objective.

NCPG TRAVEL POLICY. I. Objective. NCPG TRAVEL POLICY I. Objective. As a charitable organization dedicated to advancing the common good by leading, strengthening and mobilizing the community on problem gambling issues, the National Council

More information

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines. Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines

More information

PHILADELPHIA UNIVERSITY

PHILADELPHIA UNIVERSITY PHILADELPHIA UNIVERSITY Policies and Procedures Travel & Business Expense Reimbursement Policy ISSUE DATE: September 2006 INITIATED BY: Treasurer s Office PURPOSE: To provide Philadelphia University faculty

More information

EGENCIA FAQ S. Egencia Traveler Support: 1 (877) If calling from outside the US: 1 (417)

EGENCIA FAQ S. Egencia Traveler Support: 1 (877) If calling from outside the US: 1 (417) EGENCIA FAQ S Accessing Egencia Q. How do I access our Egencia site? A. You should access Egencia via the NYU Traveler site http://www.nyu.edu/nyutraveler/. We recommend bookmarking this link for easy

More information

Travel and Expense Reimbursement Policy

Travel and Expense Reimbursement Policy Travel and Expense Reimbursement Policy Scope of Policy & Rationale Temple University is a state-related institution whose primary mission is to serve its students. As such, the University strives to ensure

More information

Section 1. Reimbursement Policy TRAVEL EXPENSES

Section 1. Reimbursement Policy TRAVEL EXPENSES Orthotics Prosthetics Canada (OPC) Travel & Expense Policy Dec. 2015 Policy It is the policy of the Corporation to reimburse employees and other officials and volunteers of the Corporation for certain

More information

TRAVEL AND EXPENSE REIMBURSEMENT POLICY

TRAVEL AND EXPENSE REIMBURSEMENT POLICY TRAVEL AND EXPENSE REIMBURSEMENT POLICY POLICY The Santa Margarita Water District ( District ) takes its stewardship over the use of the District s limited public resources seriously. The District s public

More information

Who do I contact if I have issues with Concur Travel? The following support options are available to travelers regarding Concur Travel.

Who do I contact if I have issues with Concur Travel? The following support options are available to travelers regarding Concur Travel. Concur Travel Frequently Asked Questions What is Concur Travel? Concur Travel is an innovative interactive travel booking system used by company employees to make their own travel arrangements. The system

More information

Professional Services Travel and Expense Policy

Professional Services Travel and Expense Policy Professional Services Travel and Expense Policy Hortonworks, Inc. Travel and Expense Policy v2.1_2016 Page 1 of 8 Table of Contents Contents Introduction... 3 Documentation... 3 Transportation... 4 Mileage

More information

Policy Procedure Standard Medical Directive

Policy Procedure Standard Medical Directive Subject: Middlesex Hospital Alliance Strathroy Site Four Counties Site Travel and Expenses Policy Policy Procedure Standard Medical Directive Manual Date Issued: November 2005 Issued by: Mike Mazza, P&L

More information

TRAVEL AND ENTERTAINMENT POLICY

TRAVEL AND ENTERTAINMENT POLICY TRAVEL AND ENTERTAINMENT POLICY Any time you travel you are responsible for following the guidelines within this document. Noodles & Company (Noodles) assumes no obligation to reimburse employees for expenses

More information

BOARD TRAVEL AND EXPENSE POLICY

BOARD TRAVEL AND EXPENSE POLICY BOARD GOVERNANCE POLICY BOARD TRAVEL AND EXPENSE POLICY Introduction System assets, including operating funds and property, must not be left unprotected, inadequately maintained or exposed to unnecessary

More information

620 Associate Travel Expense

620 Associate Travel Expense 620 Associate Travel Expense Revised: 6/1/2016 I. General II. Definitions A. This policy establishes parameters and procedures for Kohl s business travel and the payment/reimbursement of Kohl s Associates

More information

Expense Policy. and. Guidelines

Expense Policy. and. Guidelines Expense Policy and Guidelines Approved may 2011 HSRFH - Expense Policy and Guidelines Table of Contents Principles and Scope... 4 Definitions... 4 1.0 PERSONAL BUSINESS EXPENSES... 6 1.1 EXPENSE REIMBURSEMENT...

More information

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13 Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel

More information

Travel Policy 1. INTRODUCTION

Travel Policy 1. INTRODUCTION Page 1 of 6 1. INTRODUCTION It is the policy of the Diocese of the West (DOW) to reimburse travel expenses of those clergy and laity who are conducting business on behalf of the diocese. The diocese strongly

More information

SUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY

SUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY CATEGORY: Policy and Procedure PAGE: 1 of 14 This policy has been written to be consistent with the Broader Public Sector Expenses Directive effective April 1, 2011. This policy applies to all HRSRH employees,

More information

Concur Travel Frequently Asked Questions

Concur Travel Frequently Asked Questions Concur Travel Frequently Asked Questions What is Concur Travel? Concur Travel is Kindred s travel booking system. It is an innovative interactive travel booking system used by company employees to make

More information

Employee Business Expense Policy

Employee Business Expense Policy TABLE OF CONTENTS Employee Business Expense Policy 1.0 General 2.0 Scope 3.0 Definitions 4.0 Responsibility 5.0 Travel Authorization 6.0 Travel Planning 7.0 Air Travel 8.0 Rental Cars 9.0 Personal Automobile

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised January 1, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

Sparta Consulting, Inc. Travel and Expense Policy

Sparta Consulting, Inc. Travel and Expense Policy Sparta Consulting, Inc. Travel and Expense Policy Table of Contents 1. TRAVEL AND EXPENSE POLICY... 4 1.1 Purpose... 4 1.2 Scope... 4 1.3 Policy... 4 1.3.1 Principles... 4 1.3.2 Travel Expense Tax Implications...

More information

Business Travel and Expense Policy January 1, 2010

Business Travel and Expense Policy January 1, 2010 Business Travel and Expense Policy January 1, 2010 Purpose The purpose of this policy is to achieve effective management of travel costs and services, and provide guidance to Frontier travelers in the

More information

Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES. AP 6310.1 District Travel

Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES. AP 6310.1 District Travel Page 1 of 11 Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES AP 6310.1 District Travel Office(s) of Primary Responsibility: Vice Chancellor of Business Services Controller Vice Presidents

More information

GLOBAL POLICY. LVSC Global Policy. 1. Travel Requests. Policy Title: 2015 Contractor Expense Reimbursement Policy

GLOBAL POLICY. LVSC Global Policy. 1. Travel Requests. Policy Title: 2015 Contractor Expense Reimbursement Policy LVSC Global Policy Policy Title: 2015 Contractor Expense Reimbursement Policy Division: Department: Date Created: Created by: Date Approved: July 31, 2015 Approved by: Next Review Date: David Pitney, Vice

More information

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY It is the responsibility of every Executive/Board Member to be fully versed in their portfolio budget and its breakdown

More information

Travel and Entertainment Expense Management Policy

Travel and Entertainment Expense Management Policy Travel and Entertainment Expense Management Policy Created: July 21, 2015 1 Contents Section 1: General Information... 3 Policy Purpose... 3 Responsibility... 3 Principles... 3 Compliance... 3 Expense

More information

Concur Travel Reservation System

Concur Travel Reservation System Concur Travel Reservation System INDEX Request a Concur Account Log in Instructions Complete Your Personal Profile Change Password Create a Travel Reservation Change or Cancel Reservation Trip Awaiting

More information

Travel, Transportation Modes and Transportation-Related Expenses

Travel, Transportation Modes and Transportation-Related Expenses Authority: History: Source of Authority: Related Links: Responsible Office: 05.179 Travel, Transportation Modes and Transportation-Related Expenses Vice Chancellor of Business Affairs Effective June 1,

More information

Within online customer support, you will find customer support contact information, a link to e-mail our corporate travel agents and online help.

Within online customer support, you will find customer support contact information, a link to e-mail our corporate travel agents and online help. Tufts Traveler & Arranger Manual Spring 2006 GETTING HELP Corporate Travel Agents You may contact your custom agent or a corporate travel agent for help with the site, booking assistance or general support

More information

Green Bay Metropolitan Sewerage District. Commission Expense Policy

Green Bay Metropolitan Sewerage District. Commission Expense Policy Green Bay Metropolitan Sewerage District Commission Expense Policy January 2009 TRAVEL POLICY PURPOSE This policy sets forth GBMSD s guidance that will be applied for travel expenses incurred by Commissioners

More information

Travel and Expense Reimbursement Policy

Travel and Expense Reimbursement Policy Travel and Expense Reimbursement Policy Statement of Purpose and Responsibilities This policy is applicable to employees of the Central Offices of the Archdiocese of Cincinnati (hereinafter Archdiocese

More information

University Policy: Travel Policy

University Policy: Travel Policy University Policy: Travel Policy Policy Category: Operational Policy Subject: Expenses related to University travel. Office Responsible for Review of this Policy: Office of Finance and Treasurer Procedures:

More information

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures State of New York Office of the State Comptroller Travel Manual Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures Revised: 09/01/2008 TABLE OF CONTENTS TRAVEL POLICY STATEMENT...

More information