proposal for HP IDP EMEA Customers Meeting teklifi

Transcription

1 proposal for HP IDP EMEA Customers Meeting teklifi w/contract/000000xx sayılı sözleşme için EK PROTOKOL EMT Eğitim Müzik Yapım Turizm Organizasyon ve Ticaret AŞ (Ticaret Sicil No: / NACE ) presents ALL RIGHTS RESERVED

2 OVERVIEW Brief Target Venue Time (NE / WHAT) HP Indigo Digital Press 2012 EMEA select group of customers from across Europe meeting event may be hosted in either in İstanbul or Antalya, with 7 HP employees and ~12 customers, totally ~20 participants, on the last week of June, 2012 The last week starts with 25, Monday on June... HP will coordinate the content of the meeting Recommended 5 stars hotels in İstanbul; Conrad İstanbul Hilton İstanbul Hilton ParkSA Kempinski, Çırağan Palace Recommended 5 stars resorts in Antalya; Kempinski, Dome Rixos Premium, Belek Rixos Sungate Rixos Tekirova Scheduled date; last week (25 Monday) of June 2012 (NEDEN / WHY) (NEREDE / WHERE) (NE ZAMAN / WHEN) Please see the below table of the average weather conditions in Istanbul since METEO DATA (kaynak/source: June July Ortalama Sıcaklık/Average Heat ( C) 21,6 23,9 Ortalama En Yüksek Sıcaklık/Average Highest ( C) 26,4 28,7 Ortalama En Düşük Sıcaklık/Average Lowest ( C) 17,0 19,5 Ortalama Güneşli Süre/Average Sunny Time (saat/hour) 9,9 10,5 Ortalama Yağışlı Gün Sayısı/Average Rainy Days 6,0 3,8 Ortalama Yağış Miktarı/Average Rain (kg/m 2 ) 26,5 23,3 2 / 19

3 The whether conditions on the event dates are going to be updated 2 days prior to the events. UPDATE: 13/05/2011 Jun?? Jun?? Jun?? Hava tahmini/weather forecast Beklenen En Yüksek Sıcaklık/Expected Highest ( C)?????? Beklenen En Düşük Sıcaklık/Expected Lowest ( C)?????? Operation (KİM, NASIL / WHO, HOW) Event will be conducted by EMT, member of ISMP (International Society of Meeting Planners) and Hakan Türkkuşu will be POC (Point of Contact) The event are going to be organized by EMT (Event Management Team, Inc), member of ISMP (International Society of Meeting Planners) and are going to be supported by the sister company STH (ST-Hospitality Travel), member of TÜRSAB (The Turkish Travel Agencies Associaton) registered with A-5608 in the logs. All data & registration process of this event will conducted and monitored by software developer company MiliMetre of the same group. The entire responsibility of this organization and its execution are undertaken by Hakan Türkkuşu (MR). The contractor companies resgistration and approval information are as below: EMT Eğitim Müzik Yapım Turizm Organizasyon ve Ticaret AŞ Vergi Dairesi / Tax Office Beşiktaş İTO Sicil / Trade Registration SGK Sicil / Social Security NACE_v STH (ST-Hospitality) Turizm Organizasyon ve Danışmanlık Limited Şirketi Vergi Dairesi / Tax Office Mecidiyeköy İTO Sicil / Trade Registration SGK Sicil / Social Security NACE_v TÜRSAB A / 19

4 MiliMetre* Bilgiişlem Yazılım Danışmanlık ve Ticaret Limited Şirketi Vergi Dairesi / Tax Office Beşiktaş İTO Sicil / Trade Registration SGK Sicil / Social Security NACE_v (*) HP Agency (preferred vendor since 1999) 4 / 19

5 DESTINATION Welcome to Türkiye... Are you ready to explore Türkiye (Turkish Republic) that builds on old and rich history as well as synthesis of the east and the west? Türkiye is a unique country that geographically bridges two continents, namely Europe and Asia! You will see all glamour and mysticism as a harmonious link between the past and present, antique and modern. The capital of economy, İstanbul and its hinterland still continue to host more than 4000 international and multinational companies and at least 100 of them are listed in Fortune 500 survey. İstanbul is one of the richest cities of the world with the atmosphere of its own by life-style, people and various occasions, of which you will be the part of some. In that pitoresque country you may believe there is always something for everyone and note that İstanbul is very famous not only for historical sites, but attractive night life, as well. Enjoy your raid 5 / 19

6 DESTINATION İstanbul, where the continents meet... Worldwide travel agents voted World Travel Awards - Europe s Leading Destination 2010 winner İstanbul is the sole city in the world built on two continents which Sultan Mehmet the Conqueror changed in his era. It stands on the shores of the uniquely beautiful Bosphorus, where the waters of the Black Sea combine with those of Marmara Sea and the Golden Horn. İstanbul is a province designed to be the capital and it has been the capital of three empires (Roman, Byzantium and Ottoman) that had dominated the world. Today the province houses the precious remains of these civilizations and stands with all its glamour and mysticism as a harmonious link between the East and the West, past and present, antique and modern. It is one of the richest cities in historical backgrounds, as well as one of the most beautiful, enchanting and lively cities of the world. It has an atmosphere of its own with its life-style, people and numerous attractions. In İstanbul you will have to be generous with time since it has so much to see. The old palaces, the great mosques with soaring minarets, ancient churches, museums, bazaars, the İstanbul Strait and others are wonderful sites worth seeing. Need no more word, İstanbul is one of top five cities in all around the world... İstanbul hosted civilizations and covers two continents. A waterway separates the city and links Mediterranean to Black Sea... Please click URL to see İstanbul in / 19

7 ALTERNATIVE DESTINATION Antalya, Turkish Riviera... Antalya is located in the south-west of Anatolia, on the Mediterranean coast of Turkey, approximately 800 kilometers from İstanbul, 244 kms from Ankara and 222 kms from İzmir. The Taurus Mountains range of southern Anatolia runs parallel to Mediterranean in an east-west direction, resulting in the formation of narrow coastal plains surrounded by mountains on three sides and the sea on the fourth. Some parts of the coast feature mountains plunging sharply into the sea, forming small natural bays, peninsulas and also waterfalls (Duden in Lara below) too. The economy of Antalya depends on a mixture of tourism, agriculture, and commerce. Agricultural production includes citrus fruits, cotton, cut flowers, olives, oliveoil and bananas. Antalya Metropolitan Municipality s covered wholesale food market complex meets 65% of the fresh fruit and vegetable demand of Turkey. Kaleiçi, the restored historical center of the city -with its hotels, bars, clubs, restaurants, and shopping- retains much of its historical character; its restoration won the Golden Apple Tourism Prize. The city includes sites with traces of Lycian, Pamphylian and Hellenistic, but mainly Roman, Byzantine, Seljuk and Ottoman architecture and cultures. Kaleiçi, with its narrow cobbled streets of historic Turkish houses, is the old center of Antalya- now mainly hotels, gift shops, and bars. Please click URL to see Antalya in / 19

8 ACCOMODATION Conrad İstanbul The Conrad Istanbul is one of the luxury hotels in the city which located near to Yıldız Palace, with stunning views of Bosphorus and Old City. Conrad Istanbul is the closest hotel to the business district and the bridge to the Asian side. Please click URL to learn more about this venue: Hilton İstanbul Hilton İstanbul is the first five-star hotel and member of the widest chain in Turkey. The hotel is located very close to Taksim district and has premium Business Zone and totally 25 meeting rooms. The Convention and Exhibition Center which accommodates up to 3,000 people. Please click URL to learn more about above mentioned hotel Hilton ParkSA* Located on the European side of Istanbul, the 2010 European Capital of Culture, the Hilton ParkSA Istanbul hotel offers breathtaking Bosphorus views and is within walking distance of the main business and shopping districts. Please click URL to learn more about this venue: Kempinski, Çırağan Palace Çırağan Palace Kempinski is the only Ottoman Imperial Palace operated as a hotel in İstanbul. The offers a dreamlike stay in the genuine imperial palace and anticipate luxury inspired by the Sultans with a magnificant decor and distinctive taste. Please click URL to learn more about this venue: TURKISH RIVIERA - MEDITERRANEAN COAST Kempinski, Dome* (Antalya) Please click URL to learn more about this venue: 8 / 19

9 Rixos Premium (Belek, Antalya) Please click URL to learn more about this venue: Rixos Sungate Port Royal (Antalya) Please click URL to learn more about this venue: Rixos (Tekirova, Antalya) Please click URL to learn more about this venue: (*) References available (including HP Indigo Team) upon your request... 9 / 19

10 ATTRACTION Historical site (Sultanahmet District) Before the Sultanahmet Square, all guests will see Dolmabahçe Palace which was built in 19 th Century and used as the last residence of the Sultans. Continue driving along the Bosphorus and approach the Golden Horn shores where we enjoy the breathtaking view of blend of minarets, domes, towers and hills. As we have crossed the new Galata Bridge, we will see Sirkeci Train Station which witnessed the arrival of Orient Express and its passengers over the years. Reaching the Square, first stop will be the Blue Mosque from 16 th Century, which is one of the most famous (with six minarets) and popular (with tiles) mosque in all around the world. During the Byzantine Era there was a hippodrome near the Blue Mosque with a capacity of 100 thousand people. In the courtyard of the Blue Mosque we can also view the Museum of Saint (Hagia) Sophia which was originally built as a church and then converted into a mosque before it became a museum in 20 th Century. After the visit, we will continue to tour the Hippodrome of the Roman and Byzantines Constantinople. Here, not only four horsed chariots raced, it was also the center of the social life of the Byzantines. You will also see the oldest monument of the city, which was erected in Karnack Temple by Pharaoh Thutmose II and transported to İstanbul in 390 during the reign of Theodosius. The Saint Sophia is located just between the Topkapı Palace and the Blue Mosque in the Sultanahmet District of İstanbul. The church was built around 530 AD by the Emperor Justinian. The layout and decoration is typical of a church of the Byzantine period. Today Saint Sophia is neither a church nor a mosque but a museum! Saint Sophia was restored several times because of damage caused by a series of earthquakes. The Blue Mosque (Sultanahmet Camii) just in front of Saint Sophia, was built in the early 17 th Century. It is distinguished by six slender minarets and walls covered with amazing blue İznik ceramic tiles. In 1609, Sultan Ahmet wanted to build a mosque bigger, more majestic and more beautiful than the Saint Sophia, and he did indeed build a mosque that you will be the one to judge which one is more impressive... The Topkapı Palace was the official residence of the Sultans until the end of the century. After the conquest of the city in 1453, Sultan Mehmet the Conqueror, built this gorgeous palace. The Topkapı Palace is quite unlike its western counterparts and today serves as a large museum with several exhibition galleries. Harem at Topkapı Palace is full of mystery and stories... It is open to the public so you can see how the Sultan's wife, concubines and mother lived. The Basilica Cistern was built by Justinian in the 6 th Century. It is 70 meters wide and 140 meters long, with a capacity of 80 tons of water. The cistern is supported by 336 differently illumuinated beautiful columns, two of which are carved with the head of Medusa on the plinth and visitors can watch fishes swimming in the water. Please click URL to learn more about İstanbul: 10 / 19

11 Grand Bazaar, world s oldest mall Grand Bazaar is world's first, was built in 1461 under the rule of Sultan Mehmet the Conqueror and biggest shopping mall with approximately 4400 shops in vast labyrinth of over 60 streets. That visit will be an ultimate opportunity for window shopping or buying some gifts as well as jewelry and carpets especially in Bedesten Quarter. This occasion can be combined with Treasure Hunt edutainment game and/or enriched with Sultanahmet Tour. Please click URL to visit official web site of Grand Bazaar: Miniatürk Miniatürk is the showcase of Turkey which invited the people to take travel in all times and locations of Anatolia at the same place, at the same time. The first miniature park of Turkey will combine three millennium of history. Visitors will meet the dervishes in Tomb of Mevlana who take a chance to rest in the courtyard of Selimiye Mosque, watch the Monstar Bridge through the windows of Atatürk s house. Suddenly you will hear footsteps of the soldiers when you are passing cross the Çanakkale Martyrs Monument, you can feed the pigeons of Hagia Sophia as you stand in the courtyard of St. Antoine s church. You can feel the proud of Turkish nationality while visiting Anıtkabir. When you are walking round the Safranbolu, you will hear the call for the prayer called out in Antalya s Yivli Minaret and more! Please click URL to visit official web site of Miniatürk: Fine dining in the Bosphorus Park For a* (Europe side) or Lacivert (Asia side) are one of the decent fish and sea food restaurants nearby to Bosphorus with a wide range of delicious appetizers and Mediterranean cuisine. Turkish coffee with cognac will be the final of the fine dining. Please click URL to learn more about above mentioned restaurant Dining & dancing in (Pera) downtown 360 is one of the top-leading roof restaurants in İstanbul with fascinating atmosphere and have glass-walls all around the nearly 100 year s old building to observe the two continents at the same time. DJs perform between 23:00-04:00 on Friday and Saturday. Please click URL to learn more about this restaurant & club İstanbul by night in Reina Reina is the one of leading internationally well-known open-air dancing club and most popular restaurants complex in European side of İstanbul, besides the Bosphorus. It s not easy to explain the ambiance, but wish to experience at least. DJs perform between 23:00-04:00 hours on Friday and Saturday. Please click URL to learn more about this venue: 11 / 19

12 Sunset at Bosphorus with a private boat or mega yacht A decent boat or mega yacht cruising in the Bosphorus will be an ultimate experience for all. This spring-summer evening occasion will start with welcome cocktail and snacks will be followed by open buffet salads and appetizers with fish and/or meat on the main course before the deserts. While the cruising in the Bosphorus and passing under the two intercontinental brides to see Dolmabahçe Palace, Maiden Tower in the island, Beylerbeyi Palace, both Anatolian and Rumeli castles with several other historical buildings. Please click URL to learn more about this boat: (*) References available (including HP Indigo Team) upon your request / 19

13 PARTICIPANTS (will be followed by HP) List of guests: Please see the excel sheet enclosed to get all necessary details for a better service... # gender Full Name (same in passport or ID) job title / role company name / 19

14 ITINERARY (will be finalized by HP) Date : Time : Activity : Notes : -45 gün/days hotel booking & contract EMT / STH -15 gün/days draft list of participants MiliMetre -3 gün/days final list of participants (name tags will be printed) MiliMetre -1 gün/day preparation & branding EMT technical set-up, sound check, etc... documents handling (if required) DAY 1 Monday or Tuesday or Wednesday??/06 arrival/s to Istanbul Atatürk Airport (IST) or SAW transfer/s to hotel, welcome & registration free time 13:00 departure to historical peninsula (or city tour) end of sight seeing back to hotel 19:00 departure to dinner end of dinner back to hotel DAY 2 Tuesday or Wednesday or Thursday??/06 08:00 breakfast 09:00 meeting 13:00 lunch 13:45 meeting 18:00 free time 19:00 departure to boat for dinner Bosphorus Tour 13:30 return to hotel 00:00 İstanbul by night optional end of night 14 / 19

15 DAY 3 Wednesday or Thursday or Friday??/06 08:00 breakfast 09:00 meeting 13:00 lunch check out departure to İstanbul Atatürk Airport (IST) or SAW end of the event PS. in case of Antalya selection, places in the social programs will be changed 15 / 19

16 BUDGET (2,35 eur/tl 1,75 usd/tl - 1,30 usd/eur) Venue Conrad İstanbul available Hilton İstanbul available Hilton ParkSA available Kempinski, Çırağan Palace available Kempinski, Dome available Rixos Premium Belek available Rixos Sungate available Rixos Tekirova available Food & Beverage Breakfast, open buffet related item includes Meeting package; full day with lunch & 2 coffee break (~20 pax) ~1410,- Meeting package; half day with lunch & coffee break (~20 pax) ~1250,- - Conrad İstanbul 64,00 eur/pax / 72,50 eur/pax - Hilton İstanbul 64,00 eur/pax / 72,50 eur/pax - Hilton ParkSA 36,50 eur/pax / 47,00 eur/pax - Kempinski, Çırağan Palace 85,00 eur/pax / 90,00 eur/pax - Kempinski, Dome All Exclusive/All Inclusive - Rixos Premium Belek All Exclusive/All Inclusive - Rixos Sungate All Exclusive/All Inclusive - Rixos Tekirova All Exclusive/All Inclusive Lunch; open buffet with limited non-alcohol beverage Dinners; set monu with limited local strong drinks (min 75,- / max 125,- eur/pax) ~4000,- Kosher food (approved by Chief Rabbinate in Turkish Republic) available upon request Extra charges / birthday cake, champaigne, etc... optional Tips; banquet (%10) ~650,- Branding Welcome/Info desk 0,- Desktop midi-banner stand (A3) 20,- 16 / 19

17 Flags, poster size (min 2 units) 0,- Flags, table top (5 sets) 0,- School style w/flip chart 0,- Staff wearings 100,- Activity Memoribilia optional Boat tour in Bosphorus with dinner related item includes City tour; ½ day in old town / historical peninsula ~800,- Technical Sound system optional Presentation system 200,- Notebook optional Remote Control Unit optional Internet optional Staff Operation Coach (min 2 days) related item includes Senior staff (pre-post event) 150,- Senior staff (transportation) related item includes Senior staff (hr) related item includes Senior staff (f&b) related item includes Junior staff (part-time girl; 3 days) 375,- Technician related item includes Guide 150,- Captain related item includes Driver related item includes Transportation Transfer; with delux VIP minibus, airport-hotel/hotel-airport (250,- /two way) ~3000,- Transportation with delux midibus (hotel-restaurant-hotel & hotel-boat-hotel) ~1500,- Boat (includes fuel, mooring, etc...) 3000,- Support car (includes fuel, parking, etc...) 255,- Flights of staff to/from Antalya will be added if required 17 / 19

18 Accomodation Standart room, BB/SGL, ROH 2 nights/3 days package for ~20 pax: ~10265/11495,- - Conrad İstanbul; BB/SGL; min 205/max 213 eur/nights ~8200/8520,- - Hilton İstanbul; BB/SGL; min 213/max 264 eur/nights ~8520/10560,- - Hilton ParkSA; BB/SGL; min 183/200 eur/nights ~7320/8000,- - Kempinski, Çırağan; BB/SGL; min 440/max 540 eur/nights ~17600/21600,- - Kempinski, Dome; BB/SGL; min/max 294 eur/nights ~11760,- - Rixos Premium Belek; BB/SGL; min/max 255 eur/nights ~10200,- - Rixos Sungate; BB/SGL; min/max 253 eur/nights ~10120,- - Rixos Tekirova; BB/SGL; min 210/max 280 eur/nights ~8400/11200,- Extra charges; minibar, room service, etc... optional Tips; concierge (~5,- eur/luggage) 100,- Printed material Participant list & follow up (A4) 15,- ID badges (guests+staff) 60,- Q&A sign, etc... 40,- HP document kit optional Bag/Briefcase optional Others Medical aid (on call/on site) isteğe bağlı / optional Revenue stamp for f&b contract (% 0,825) ~25,- Service charge 3000,- Net Total (VAT excluded) ~30,4/31,6k 18 / 19

19 CONTACT HP Agency(preferred vendor ID# / EUR / SRS # ) MiliMetre Bilgiişlem Yazılım Danışmanlık ve Ticaret Limited Şirketi Abdi İpekçi Caddesi, TEM Avrupa, 8/10 GOP İstanbul, Türkiye (pbx) '18,00" K/N '12,00" D/E POC Hakan Türkkuşu hakan@milimetre.com hakan@turkkusu.com hakan@sth-travel.com EMT Eğitim Müzik Yapım Turizm Organizasyon ve Ticaret AŞ (pbx) event@turkkusu.com STH Turizm Organizasyon ve Danışmanlık Limited Şirketi (A-5608) (pbx) info@sthtravel.com.tr / NestNet New York, USA Mannheim, Deutschland Athens, Greece 19 / 19