Halifax County Schools Community Engagement/Public Relations Plan

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1 Improve Customer Service/office etiquette throughout the District. Provide professional development for all staff members of the district. Principals Central Office Administrators December April To inform the Community via our district webpage Create hyperlinks via the webpage of various district activities and events on the district webpage. Showcase our district throughout the valley via the local newspaper. Provide articles on school related activities and events throughout the school year. PR Committee Linda Bulluck Principals Utilize the School Messenger System to communicate with parents in the community. Do notification calls to advertise district activities and events, inclement weather, and other initiatives applicable for immediate communication. Principals (School events)

2 Establish a district Parent Advisory Council. Meet monthly with community advocates to participate in meetings with district leaders. Tyrana Battle August October January March Establish a district Ministerial Alliance. Publish a newsletter two times per year. To offer four Community Forums a year. Extend an invitation to area churches throughout our district to support academic achievement, strengthen family and school relationships and increase parental involvement. To produce an electronic newsletter highlighting activities and events throughout the district. To highlight students and staff when applicable. Offer two Fall and two Spring Community Forums on opposites sides of the district to reach all parents. Carolyn Hawkins Tyrana Battle Dr. Pamela Chamblee Dottie Umstead Tyrana Battle December March May To be held Quarterly December April October 2015 (2 in Fall) April 2016 (2 in Spring)

3 To form business partnerships and establish a Business Alliance for the District. To continue to build partnership with those in the Roanoke valley and neighboring counties. Principals District Administrators June August December March Recognition of Student of the Month/Employee of the Month Recognition of Employee of the Year/Student of the Year Each month the school submits a name for SOM/EOM and a selection committee reviews the applicants and they are recognized at the monthly board meetings. At the conclusion of the school year, applicants are for SOM/EOM are reviewed by a selection committee and based on their findings a winner is selected and they are recognized at the end of the year during board meeting. Cynthia DeBreaux Regina Draughn Cynthia DeBreaux Regina Draughn Monthly Reviewed in June Recognized in September

4 Each school will have a Public Relations Contact Person. To provide Internship opportunities for all interested/eligible students. To provide Webpage/Homepage support to Site Managers at each school. To highlight the activities and events happening in our District via the Daily Herald, and Televisions located in the Lobby of the District Office. The Principals will select representatives from their school to submit at least two events/activities per month for publicity. An Orientation Meeting will be held with all PR Contacts to share the ramifications of their role. Provide support and options for educational internships to enhance and engage their abilities and skill set. At each Media & Technology Team Training, support will be provided on updating web/home pages. Provide slide shows and pictures from various events and activities happening in the district to be displayed on the Television in the Lobby of the District Office. Internship Agreement and Work Plan Agendas & Sign in sheets from training sessions Feedback from the community at large Dr. Pamela Chamblee Career Development Coordinators (HS) Carolyn Hawkins

5 To place a Marque on the Lawn of the District Office. District Scrapbook Solicit area businesses to purchase the Marque and have their name on display. Collect Articles pertaining to the various events and activities happening in our District to be on display for the public in the Lobby of the District Office. Various Pictures Articles Artifacts Charles Chambliss (Retired) Samantha Harris Smile Box Display a collection of pictures from various events happening throughout the district. To be displayed throughout the school year. Pictures Graphics Positive Slogans

6 Goal Strategies to Meet the Goal Documentation Person(s) Responsible for To form partnerships with the Faith based Community. To form a Parent Outreach Group from various communities to hear their opinions and concerns with HCS. To share the good things that are happening in our district and to market HCS in a positive manner. Offer partnerships with schools Host meetings in their Churches To hear their Voice and their Vision for our District To share the great things about HCS POG meetings that are Parent Lead Provide feedback to address their concerns and implement their strategies offered Sign in sheets with contact information Agendas Pictures Sign in sheets with contact information Minutes for documentation Area Ministers/Pastors Carolyn Hawkins