HISTORICALLY BLACK COLLEGES AND UNIVERSITIES TITLE III PROGRAMS 2015 TECHNICAL ASSISTANCE WORKSHOP The Changing Landscape of HBCUs: Implications for Title III THE HYATT REGENCY SAN ANTONIO HOTEL SAN ANTONIO, TEXAS JUNE 21-26, 2015
MISSION To encourage and facilitate an open dialogue among Title III eligible schools as they work together to quantify the legislative intent of Title III Program legislation, thereby strengthening the resource development capacity of Historically Black Colleges and Universities in order to move them into the mainstream of American Higher Education. 2
NATIONAL ASSOCIATION OF HBCU TITLE III ADMINISTRATORS, INC. June 24, 2015 Dear Colleagues and Other Workshop Participants: It is my pleasure to welcome you to the 2015 Annual Technical Assistance Workshop of the National Association of HBCU Title III Administrators, Inc. I hope that you, too, feel the excitement of the great possibilities of this organization and have come to this workshop motivated and eager to help the Association achieve our mission and goals. We are an organization whose purpose is to preserve the integrity of our nation s HBCUs through maximizing resources, establishing cooperative partnerships, and providing professional development for grant managers. Our programmatic thrust makes us unique in that we provide training in leadership and organizational skills, grants management, federal compliance for Title III programs, and identification and use of best practices in retention and graduation at the college and university levels. I am happy you have chosen to take advantage of this tremendous opportunity. I am, also, glad to welcome the familiar participants, and welcome all new comers to our Association and the workshop. You will discover that the Workshop Planning Committee has been passionate in fulfilling its roles and responsibilities and has worked tirelessly to prepare an agenda that is interesting, informative, and productive. It is my hope that while you are here, you will engage in as many of the sessions that have been planned for your professional growth and development as possible and take with you a number of marvelous ideas and best practices. I will enjoy meeting and sharing with each of you over the next few days, and anticipate that each one of you will make a difference at your campuses as a result of your experiences here this week. As I close my tenure as president for the 2013-2015 term, I express my sincerest gratitude to those who had enough faith in my ability to elect me to serve in this role, to those with whom I have worked closely and who have provided the support I needed to accomplish the goals set for the Association, and to those who have just said, Thank you, to the many notices I ve sent. I wish the Association continued success as we move forward to serve, strengthen, and support the HBCU community. 3
WILEY C O L L E G E 711 Wiley Avenue Marshall, TX 75670-5199 hstrickland@wileyc.edu 903.927.3201 OFFICE OF THE PRESIDENT Dr. Haywood L. Strickland President and CEO, Wiley College Chair, Presidents Advisory Board National Association of HBCUs Title III Administrators, Inc. Dear Title III Administrators and Colleagues: On behalf of the Presidents Advisory Board, I welcome you to Texas and extend our warmest greetings and commendations to each of you for supporting your Association through your membership, service and/or your presence for this annual meeting. As a Title III professional, this annual meeting provides you with a unique opportunity to strengthen and enhance your knowledge and skills to better serve your institutions and the students who enroll with dreams of securing a college education. In many ways, you are the champions for transformative changes on your campuses and, in so doing, you have become the leaders of systemic innovation. We are grateful indeed for the role you play, as well as, your numerous other contributions in positioning your institutions to strengthen their academic programs, enhance resource capacities, modernize information technology infrastructures and, to enhance your institutions student services and academic support programs. By virtue of your active participation throughout this annual meeting, you will become empowered to do even more for your institutions. Through dialogue with your peers, other conferees, college presidents and an array of resource persons, you will learn more about innovative initiatives, best practices and, also, learn from experts about the emerging higher education environment as this is being shaped by the Uniform Grant Guidance regulation. I am pleased that you are here and that you have this opportunity to strengthen your abilities to improve the quality of education at your institutions. I look forward to seeing you throughout the informative four-day meeting that has been planned by your Association. Warmest Regards, Haywood L. Strickland Dr. Haywood L. Strickland, Chair Presidents Advisory Board 4 An Institution of The United Methodist Church
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KEYNOTE SPEAKER FOR OPENING PLENARY ANITA R. ESTELL PRESIDENT & CEO THE ESTELL GROUP Anita R. Estell with more than 25 years of experience working in Washington, DC, Anita s achievements at the national level are unparalleled. As a pioneering principal of the top independent lobbying firm in Washington, DC and equity owner of the fastest growing law firm in the US, and now President & CEO of the Estell Group, Anita is considered a master government relations operative and continues to demonstrate her bona fides as a tested and successful attorney and federal relations and policy executive. Anita focuses on advocacy, relationship management, creative strategic counsel, policy development, and fostering the important connections that breed client success. Even so, she has been trained in the trenches. Her background as a former House appropriations committee staff person for former Congressman Louis Stokes (D-OH) and Clinton presidential appointee at the US Department of Education provided the platform needed to differentiate her in a competitive marketplace. This experience prepared her to assist clients with a number of policy matters. She has served as lead consultant on teams that helped secure more than $1 billion in funding for the model light rail system in the US; $2.5 billion in mandatory funding for a coalition of minorityserving institutions; the authorization of disease-specific legislation; enactment of the Civil Rights Congressional Gold Coin Act; the placement of a statue honoring the late Rosa Parks in Statuary Hall of the US Capitol; and $3 million for a Harvard teaching hospital s acquisition of research equipment. She has advised government leaders, from presidents and governors to county executives and mayors, as well as C-Suite leaders from Fortune 500 companies and the officers of large, national nonprofit member organizations, including groups such as NAFEO and UNCF. Anita s work and achievements on behalf of HBCUs at the national level has been indelibly incomparable. She has represented and assisted every classification of HBCU and other minority serving institution. Her work in support of Title III started in 1989 giving her an institutional memory that has helped numerous clients and informed national discussions for more than two decades. The Estell Group has emerged as the most prominent government relations and communications firm owned by a woman of color at the national level. Under Anita s leadership, the firm brings additional value in its ability to help clients transform the challenges associated with changing demographics into real opportunities. Anita received her Juris Doctor and Bachelor of Journalism degrees from the University of Missouri- Columbia, where she is a member of the Order of the Coif. She holds a certificate from the Harvard Kennedy School Women and Power Executive Leadership Program and has been a founding member and active supporter of numerous national and local service organizations. 7
LUNCHEON SPEAKER WEDNESDAY MONIQUE L. VERNON CITY MANAGER CITY OF KIRBY Monique Bell Vernon is a native of San Antonio, TX where she graduated from Sam Houston High School in 1996. She obtained a Bachelor of Arts degree in criminal justice and sociology from Dillard University in New Orleans, LA and a Master of Arts degree in public administration from Webster University in St. Louis, MO. On August 28, 2014, Monique was appointed city manager of the City of Kirby by a unanimous 7-0 vote. She has over fourteen years of local government experience to include delinquent tax collection, economic development, grant writing, and city administration. Her previous work experience includes serving as aide to the Bexar County Judge Nelson Wolff, assistant city manager for the City of Del Rio, downtown development coordinator for the City of New Braunfels and senior economic development specialist for the City of San Antonio. Additionally, she serves as an adjunct faculty member at Park University where she teaches undergraduate management, public administration, and sociology courses. In 2003, Monique was selected as one of the San Antonio Business Journal s Forty Under 40 Rising Stars. She is a 2003 graduate of the African American Leadership Institute (AALI) and a former program chairman. Monique is very active in the local community. She sings in the young adult choir at Antioch Missionary Baptist Church and holds an office in the Alpha Tau Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated. Monique enjoys reading, dancing and public speaking. She believes strongly in Henry Kissinger s quote, the task of a leader is to get his people from where they are to where they have not been. Monique strives to make a difference in the lives of others beginning with her own son, Kendall. 8
LUNCHEON SPEAKER THURSDAY DR. ADENA WILLIAMS LOSTON PRESIDENT ST. PHILIP S COLLEGE Dr. Adena Williams Loston serves as the 14th President of St. Philip's College our nation s only Historically Black College and Hispanic Serving Institution. She possesses more than forty years of professional experience in both public and private sectors. She previously served as the Chief Education Officer for the National Aeronautics Space Administration responsible for directing policy for $1.3 Billion. She also served as president of San Jacinto College South, Campus CEO for both the Transmountain and Valle Verde campuses in the El Paso County Community College District; Dean of Professional Programs and Dean of Vocational Education, Budgets, and Facilities at Santa Monica College in California; and Supervisor of the Office Occupations Programs at Houston Community College. She is the product of a historically black college, Alcorn State University, where she received her Bachelor of Science degree. Dr. Loston received her master s and doctor of philosophy degrees from Bowling Green State University and an Honorary Doctor of Science from Wiley College. She also attended the Institute for Educational Management at Harvard University, the Oxford Roundtable at Oxford University and the Wharton School of Business. She has received numerous awards: the 2014 Texas Diversity Council DiversityFIRST Award Winner and the Alamo City Chamber of Commerce Euretta K Fairchild Community Leadership Award; the 2013 San Antonio Women s Chamber of Commerce Comet Award, the YWCA Women of Influence Award and the MLK Distinguished Achievement Award; and in 2012 was selected to join the International Women s Forum/Texas Women s Forum and received the Outstanding Public Service/ Educator Award, the Minority Workforce Development Champion Award, the Top Ladies of Distinction National Humanitarian Award, and the Friends of Carver and Delta Sigma Theta Talented Tenth Award. She is twice the recipient of Phi Theta Kappa Honor Society s Shirley B. Gordon International Presidential Award of Distinction for 2011 & 1999; a 2010 inductee into San Antonio Women s Hall of Fame and a 2008 inductee into the National Sorority of Phi Delta Kappa Inc., Educator s Hall of Fame and the NASA Goddard Space Flight Center, Exceptional Achievement Award, the NASA Headquarters Exceptional Achievement Award, Group Achievement Awards and Outstanding Leadership Award. Dr. Loston was appointed to the President s Advisory Board for Title III Administrators and appointed by the U. S. Secretary of Education to the HBCU Capital Finance Advisory Committee. She is a member of the national USA Funds School and Student Services Advisory Council; an Advisory Trustee for the Southwest Research Institute and member of the Presidents Round Table. Locally she is a member of the EastPoint/Promise Zone Coordinating Council, the Eastside Promise Neighborhood Advisory Council, and Boards of Directors for the Alamo City Chamber of Commerce, the Master s Leadership Program, SA2020 and the San Antonio Area Foundation. 9
DR. LARRY EARVIN PRESIDENT HUSTON-TILLOTSON UNIVERSITY Larry L. Earvin, Ph.D. has served Huston-Tillotson University as its fifth President since July 1, 2000. Huston-Tillotson, with roots dating to 1875 and formed after the merger of Samuel Huston and Tillotson colleges, is Austin s first institution of higher education. Earvin s leadership has raised the visibility of the college elevating it to University designation in 2005, nearly doubling enrollment from 500 to 1,031 students, and more than doubling the institution s endowment from $5 million to more than $11.5 million Dr. Earvin guided the University through successful reaffirmation visits in 2002 and 2010 by the Southern Association of Colleges and Schools/Commission on Colleges (SACS/COC); ensured the completion of the Master of Education in Educational Leadership with Principal Certification offering, making this the University s first master s degree program; fulfilled the vision to renovate the Anthony and Louise Viaer - Alumni Hall, Allen-Frazier and Beard-Burrowes Residence Halls, and the Mary E. Branch Gymnasium; facilitated several grants for science, technology, engineering, and mathematics (STEM) initiatives; established the William Edward Burghardt DuBois Honors Program for academically gifted students; and supported the creation of the Male Initiative on Learning and Excellence (MILE) now the Male Achievement and Persistence (MAP) and added the Women Advancing in Leadership and Knowledge (WALK) component. His local and national service to higher education are extensive; to name a few, these include Chair for SACS/COC (2013-2014), which oversees the accreditation of elementary and secondary schools and colleges and universities in 17 southern states and treasurer and board member of the Council of Independent Colleges (CIC), the membership organization for more than 550 private institutions. Dr. Earvin has also served on the boards of American Council on Education (ACE), National Association of Independent College and Universities (NAICU), Council of Higher Education Accreditation (CHEA), and National Association for Equal Opportunity in Higher Education (NAFEO), and currently serves on the Educational and Institutional Insurance Administrators (EIIA) board, as chair of the UNCF member presidents, and as a member of the Presidents Advisory Board of the National Association of HBCU Title III Administrators, Inc. Within The United Methodist Church, with which Huston-Tillotson University is affiliated, Earvin served as chair of the Commission on Black Colleges of the General Board of Higher Education and Ministry (GBHEM), the Council of Presidents, board member of the Committee on Planning and Implementation of the National Association of Schools and Colleges (NASCUMC), and currently as a member of the University Senate. His record of service to the local-austin area community is just as impressive, as a member of the Austin Area Urban League, Austin Area Research Organization (AARO), board member of the Long Center for Performing Arts, Independent Colleges and Universities of Texas (ICUT), and United Way Capital Area. Earvin will conclude his tenure as President and Chief Executive Officer of Huston-Tillotson University when his current contract ends on June 30, 2015. 10
NATIONAL ASSOCIATION OF HBCU TITLE III ADMINISTRATORS, INC. EXECUTIVE COMMITTEE 2013-2015 PRESIDENT DR. BRENDA R. SHAW North Carolina Central University VICE-PRESIDENT MS. HELGA GREENFIELD Spelman College SECRETARY TREASURER FINANCIAL SECRETARY MRS. KAREN HELTON DR. DEMETRIA JOHNSON-WEEKS MR. RONALD RANGE Wiley College Texas Southern University Shelton State Community College PARLIAMENTARIAN MEMBER-AT-LARGE MEMBER-AT-LARGE MR. ERICK AKINS MRS. LUANNE BAKER MRS. NICHELE HARPER O CONNOR Alamo Colleges-St. Philip s College Stillman College Dillard University MEMBER-AT-LARGE IMMEDIATE PAST PRESIDENT PRESIDENT EMERITUS MRS. TARSHUA TERESA MACK MRS. SYLVIA THOMAS SAMUEL T. RHOADES, ESQ. Denmark Technical College Southwestern Christian College Virginia Union University 11
NATIONAL ASSOCIATION OF HBCU TITLE III ADMINISTRATORS, INC. PRESIDENTS ADVISORY BOARD MEMBERS DR. HAYWOOD L. STRICKLAND, CHAIR PRESIDENT Wiley College DR. ROSLYN C. ARTIS DR. DAVID L. BECKLEY DR. CHERYL D. DOZIER DR. LARRY EARVIN PRESIDENT PRESIDENT PRESIDENT PRESIDENT Florida Memorial University Rust College Savannah State University Huston-Tillotson University DR. BILLY C. HAWKINS DR. DAVID HALL DR. BEVERLY HOGAN PRESIDENT PRESIDENT PRESIDENT Talladega College University of the Tougaloo College Virgin Islands 12 DR. ADENA WILLIAMS DR. DIANNE BOARDLEY DR. PERRY WARD DR. DOROTHY C. YANCY LOSTON SUBER PRESIDENT EMERITA MEMBER & PRESIDENT EMERITA MEMBER & Lawson State Community College FORMER PRESIDENT St. Philip s College FORMER PRESIDENT Shaw University & Saint Augustine s College Johnson C. Smith University
National Association of HBCU Title III Administrators, Inc. 2015 Technical Assistance Workshop The Changing Landscape of HBCUs: Implications for Title III The Hyatt Regency San Antonio Hotel San Antonio, TX June 21-26, 2015 Sunday, June 21, 2015 3:00 p.m. 5:00 p.m. Executive Committee Meeting Guadalupe 6:00 p.m. 8:00 p.m. Dinner (Executive Committee) PRE-CONFERENCE WORKSHOPS JUNE 22-23, 2015 Monday, June 22, 2015 8:30 a.m. 4:30 p.m. Pre-Conference Workshop: Medina Management Concepts Federal Update 2015 (Advanced Registration Required) 10:00 a.m. 1:00 p.m. Workshop Planning Committee Meeting Guadalupe 6:00 p.m. 8:00 p.m. Workshop Planning Committee Meeting TBA Tuesday, June 23, 2015 7:30 a.m. 9:00 a.m. Regional Coordinators Breakfast Private Dining Room 8:30 a.m. 5:00 p.m. Conference Registration Guadalupe Pre-Conference Workshop: Regency East 9:00 a.m. 10:00 a.m. Health and Wellness Workshop (Healthy Eating) St. Philip s College Facilitator: Mr. Erick Akins Title III Director St. Philip s College San Antonio, Texas 13
Tuesday, June 23, 2015 (cont d) Presenters: Ms. Mary A. Kunz, MS, RD, LD Registered and Licensed Dietitian Professor and Department Chair for the Department of Tourism, Hospitality, and Culinary Arts St. Philip s College San Antonio, Texas Ms. Cris Goloby, CC Certified Culinarian Adjunct Faculty and Chef Instructor St. Philip s College San Antonio, Texas Regency East 10:00 a.m. 5:00 p.m. Healthy Fair Regency East Foyer St. Philip s College 10:00 a.m. 10:30 a.m. Break Regency East Foyer 10:30 a.m. 11:45 a.m. Pre-Conference New Title III Administrators Workshop (1-5 years of experience) General Session Regency East Regency East 10:30 a.m. 10:45 a.m. Welcome Dr. Brenda R. Shaw, President National Association of HBCU Title III Administrators, Inc. Director, Title III Programs North Carolina Central University Durham, North Carolina Purpose Ms. Helga Greenfield, Vice President and Conference Chair National Association of HBCU Title III Administrators, Inc. Associate Vice President for College Relations and Director of Title III and Government Relations Spelman College Atlanta, Georgia 14
Tuesday, June 23, 2015 (cont d) Regency East 10:45 a.m. 11:45 a.m. Overview of the Association and the Title III HBCU B Program Facilitator: Ms. Helga Greenfield 11:45 a.m. 1:00 p.m. Lunch on your own Presenters: Ms. Sylvia Thomas, Immediate Past President Director of Title III Administration and Grant Development Southwestern Christian College Terrell, Texas Samuel T. Rhoades, Esq., President Emeritus Assistant to the President Title III Administrator Virginia Union University Richmond, Virginia 1:00 p.m. 4:30 p.m. Program Administrators Regency East Roundtable Discussions (Open to all participants) 1:00 p.m. 1:30 p.m. Overview of Roundtables (Facilitators) 1:30 p.m. 2:30 p.m. Roundtable Topics for Discussion 1. Writing, Implementing, and Assessing Grant Programs Facilitator: Mr. Prince O. Teal Principal Consultant Teal s Consultant Services Dallas, Texas Assistant: Ms. Lora Williams Director, Title III Programs and Conference Vice Chair Prairie View A&M University Prairie View, Texas. 2. Title III Program Management Facilitator: Dr. Brenda L. Jackson Director, Title III Programs Southern University at New Orleans New Orleans, Louisiana 15
Tuesday, June 23, 2015 (cont d) Assistant: Mrs. Nichele Harper-O Connor Director, Title III & Sponsored Programs Dillard University New Orleans, Louisiana 3. Data Matters: How to Collect, Compile and Analyze Data (Making Data Sizzle) Facilitator: Dr. Raijanel Crockem Executive Director of Institutional Assessment, Planning & Effectiveness Texas Southern University Houston, Texas Assistant: Dr. Demetria Johnson-Weeks Director, Title III & Sponsored Programs Texas Southern University Houston, Texas 4. Do the Right Thing: How to be Audit Ready Facilitator: Mrs. Oni Anderson Assistant Controller and Director of Financial Reporting Spelman College Atlanta, Georgia Assistant: Mrs. Kenyatta Stubbs Director, Title III Programs Morehouse College Atlanta, Georgia 2:30 p.m. 2:45 p.m. Break Regency East Foyer 2:45 p.m. 4:00 p.m. Rotate Roundtables (Same facilitators, same topics) 4:00 p.m. 4:15 p.m. Q & A and Closing Remarks 16
2015 TECHNICAL ASSISTANCE WORKSHOP JUNE 24-26, 2015 The Changing Landscape of HBCUs: Implications for Title III Wednesday, June 24, 2015 GO TEXAS DAY 7:30 a.m. 8:45 a.m. Continental Breakfast Regency East Foyer 8:30 a.m. 5:00 p.m. Conference Registration Guadalupe 8:45 a.m. 10:00 a.m. Opening Plenary Regency East Presiding Dr. Brenda R. Shaw, President National Association of HBCU Title III Administrators, Inc. Director, Title III Programs North Carolina Central University Durham, NC Purpose and Occasion Ms. Lora Williams, Conference Vice Chair Director, Title III Programs Prairie View A&M University Prairie View, Texas Welcome The Honorable Ivy R. Taylor, Mayor City Hall San Antonio, Texas Greetings Mr. Tommy Calvert, Jr. Commissioner San Antonio, Texas Greetings Dr. Adena Williams Loston, President St. Philip s College San Antonio, Texas 17
Wednesday, June 24, 2015 (cont d) Introduction of Speaker Ms. Helga Greenfield, Vice President and Conference Chair National Association of HBCU Title III Administrators, Inc. Associate Vice President for College Relations and Director of Title III and Government Relations Spelman College Atlanta, Georgia Speaker Anita Estell, Esq. President and CEO The Estell Group Washington, DC Closing Remarks 10:00 a.m. 10:15 a.m. Break Regency East Foyer 10:15 a.m. 12:00 Noon General Session Compliance and Accountability Facilitator: Mrs. Luanne Baker Title III, Institutional Data and Grants Administrator Stillman College Tuscaloosa, Alabama Presenter: Mr. Perry Herrington, Past President Director of Title III and Strategic Initiatives Clark Atlanta University Atlanta, Georgia Legislative Allowable Activities Presenter: Mrs. Delores Glover Program Specialist Florida A&M University Tallahassee, Florida Regency East 18
Wednesday, June 24, 2015 (cont d) 12:15 p.m. 1:15 p.m. Luncheon Rio Grande Ballroom The Changing Landscape of HBCUs: Implications for Title III Presiding Dr. Brenda R. Shaw, President Greetings Mr. Erick Akins Parliamentarian Invocation Ms. Helga Greenfield, Vice President and Conference Chair Introduction of Speaker Dr. Adena Williams Loston, President St. Philip s College San Antonio, Texas Speaker Ms. Monica L. Vernon City Manager City of Kirby San Antonio, Texas Closing Remarks Rio Grande Ballroom 1:15 p.m. 2:15 p.m. 2015 Candidates Forum Mrs. Luanne Baker Chair, Nominations Committee 2:15 p.m. 2:30 p.m. Break Regency East Foyer 19
Wednesday, June 24, 2015 (cont d) 2:30 p.m. 3:45 p.m. General Session Regency East Washington Updates: Governmental Affairs Issues and Concerns Facilitator: Ms. Helga Greenfield, Vice President and Conference Chair Discussants: Mr. Fred Jones Director of Government Affairs United Negro College Fund Washington, D.C. Mr. Donald Watson Executive Director HBCU Capital Financing Program Director, HBCU and Predominately Black Institutions Grant Division Office of Postsecondary Education Higher Education Programs, Institutional Service, U.S. Department of Education Washington, D.C. Edith Bartley, Esq. Vice President of Government Affairs Thurgood Marshall College Fund Washington, D.C. Closing Remarks 3:45 p.m. 4:15 p.m. Group Photo (Location to Be Announced) Samuel T. Rhoades, Esq. and Ronald Range 5:00 p.m. Bus departs for Tour and Reception at St. Philip s College 20
Wednesday, June 24, 2015 (cont d) 6:00 p.m. 9:30 p.m. Welcome Reception (Denim & Pearls) St. Philip s College Greetings Dr. Brenda R. Shaw, President National Association of HBCU Title III Administrators, Inc. Welcome Dr. Adena Williams Loston President, St. Philip s College Entertainment Thursday, June 25, 2015 7:30 a.m. 8:45 a.m. Continental Breakfast Regency East Foyer 8:30 a.m. 12:00 Noon Conference Registration Guadalupe 9:00 a.m. 4:00 p.m. POSTER SESSIONS Regency East Foyer A. Seeing What s Possible: A Learning Strategy to Enhance Student Achievement Presenter: Ms. Christine Bouck Training Specialist and Seminar Designer North Carolina Central University Durham, North Carolina B. Implementing Early Alert System Software to Improve Student Outcomes Presenters: Rebecca Ball-Coats, Ed.D. Coordinator of the Student Success Center Trenholm State Technical College Montgomery, Alabama Mr. Damon K. Blythe Retention Advising Specialist Trenholm State Technical College Montgomery, Alabama 21
Thursday, June 25, 2015 (cont d) 8:45a.m. 9:45 a.m. General Session Regency East The Uniform Grant Guidance (UGG) From an Auditor s Perspective Facilitator: Mrs. Katrina B. Miller Title III Director Norfolk State University Norfolk, Virginia Presenter: Mr. Keith Terrell Sr. Vice President The Wesley Peachtree Group Atlanta, Georgia 9:45 a.m. 10:00 a.m. Break Regency East Foyer 10:00 a.m. 10:55a.m. General Session Regency East Developing Positive Relationships Facilitator: Ms. Helga A. Greenfield, Vice President and Conference Chair Presenter: Mrs. Eloise A. Alexis Vice President for College Relations Spelman College Atlanta, Georgia 11:00 a.m. 12:00 Noon General Session Regency East Updates on the Revision of the Annual Performance Report (APR) 22 Facilitator: Mr. Dayle Barry Assistant Director of Sponsored Programs & Title III Coordinator University of the Virgin Islands St. Thomas, Virgin Islands
Thursday, June 25, 2015 (cont d) Presenter: Dr. John Clement Director of Institutional Programs Development Division Institutional Service Office of Postsecondary Education U.S. Department of Education Washington, D.C. Discussant: Mr. Perry Herrington Director of Title III and Strategic Initiatives Clark Atlanta University Atlanta, Georgia 12:15 p.m. 2:00 p.m. Luncheon Rio Grande Ballroom The Changing Landscape of HBCUs: Implications for Title III Presiding: Ms. Sylvia Thomas, Immediate Past President Greetings Dr. Leonard Haynes, III Senior Director of Institutional Service U.S. Department of Education Washington, D.C. Invocation Samuel T. Rhoades, Esq. President Emeritus Introduction of Speaker Mr. Erick Akins Title III Director St. Philip s College San Antonio, Texas Speaker Dr. Adena Williams Loston President, St. Philip s College San Antonio, Texas 23
Thursday, June 25, 2015 (cont d) Presentation Service Award Dr. Brenda R. Shaw, President Award Recipient Dr. Larry Earvin President, Huston-Tillotson College Austin, Texas Recognition of Retirees Dr. Brenda R. Shaw, President Name Dr. R. Charles Byers Mrs. Rose Hunte Mrs. Tendai P. Johnson Dr. Mary B. Myles Ms. Willetta Stamp Mr. W. Frank Topping Mrs. Sandra B. Totten Institution West Virginia State University Southern University and A&M College Fayetteville State University Shaw University Jackson State University North Carolina A&T State University Miles College North Carolina A&T State University Closing Remarks 2:15 p.m. 3:00 p.m. Concurrent Session A Regency East 1 Topic: How Mass Communications Intersects with Practical Learning Facilitator: Ms. Dedra Andrews Title III Director Savannah State University Savannah, Georgia Presenter: Mrs. Wanda Lloyd Chair and Associate Professor, Department of Journalism and Mass Communications Savannah State University Savannah, Georgia 24
Thursday, June 25, 2015 (cont d) Concurrent Session - B Regency East 2 Topic: Maximizing Resources Through the Centralization of Essential Services Facilitator: Mrs. Nichele Harper-O Connor Member-at-Large Presenter: Dr. Nia Woods Haydel Director, Academic Center for Excellence Director, Thompson/Cook Honors Program Assistant Professor, Urban Studies & Public Policy Dillard University New Orleans, Louisiana 3:00 p.m. 3:15 p.m. Break Regency East Foyer 3:15 p.m. 4:15 p.m. Concurrent Session C Regency East 1 Topic: Investigating Non-Cognitive Skills to Strengthen Student Retention Efforts at HBCUs Facilitator: Dr. Brenda R. Shaw, President Presenters: Dr. David Hood Associate Dean, University College North Carolina Central University Durham, North Carolina Ms. Christine Bouck Training Specialist and Seminar Designer North Carolina Central University Durham, North Carolina 25
Thursday, June 25, 2015 (cont d) Concurrent Session - D Regency East 2 Topic: Developing Corporate Partnerships for Student Success in Community Colleges Facilitator: Mrs. Teresa Mack Title III Director Denmark Technical College Denmark, SC Presenters: Dr. Jo Dee Duncan Director, Center of Excellence in Science St. Philip s College San Antonio, Texas Mr. Solomon Nfor Assistant Professor, Biology St. Philip s College San Antonio, Texas 4:30 p.m. 6:00 p.m. Plenary Session Regency East National Association of HBCU Title III Administrators, Inc. Business Meeting Presiding: Dr. Brenda R. Shaw, President Minutes of the June 2014 Meeting Treasurer s Report Scholarship Committee Report Bylaws Committee Report Membership Committee Report Nominations Committee Report and Election 26
Friday, June 26, 2015 SCHOOL SPIRIT DAY ~~~~~~Wear Your School T-Shirt~~~~~~ 7:30 a.m. 8:15 a.m. Continental Breakfast Regency East Foyer 8:15 a.m. 9:15 a.m. Concurrent Session E Regency East 1 Topic: Analyzing the Landscape for Faculty Development Through Research Facilitator: Ms. Lora Williams Presenters: Dr. Laurette Blakey Foster Professor, Department of Mathematics Prairie View A&M University Prairie View, Texas Dr. Elizabeth N. Noel Associate Vice President for Research Prairie View A&M University Prairie View, Texas Concurrent Session - F Regency East 2 Topic: The Impact of SAFRA on Academic Quality at the University of the Virgin Islands Facilitator: Ms. Gloria Pyles Title III Director South Carolina State University Orangeburg, SC Presenter: Ms. Sharlene Harris Assistant Chief Information Officer University of the Virgin Islands St. Thomas, US Virgin Islands 27
Friday, June 26, 2015 (cont d) 9:30 a.m. 11:30 a.m. Department of Education Regency East 1 Institutional Service Directors Meeting Facilitator: Dr. Leonard Haynes, III Senior Director of Institutional Service U.S. Department of Education Washington, D.C. 11:30 a.m. 12:00 Noon Open Dialogue/Feedback Forum (All attendees) Facilitator: Ms. Helga Greenfield, Vice President Participants: The Executive Team 12:00 Noon 1:00 p.m. Executive Committee Meeting President Brenda R. Shaw Lunch Provided 28
ABSTRACTS OF WORKSHOP SESSIONS PRE-CONFERENCE WORKSHOP HEALTH AND WELLNESS WORKSHOP (HEALTHY EATING) This workshop will demonstrate two recipes: Colorful Quinoa Salad, a blend of Mango, Black Beans, Quinoa and Apple Crisp, and healthful alternatives to popular desserts. The second part of the workshop will detail some common special diets/foods that will include: gluten free, high fiber, lactose free, phytochemicals in foods, and food allergies. OVERVIEW OF THE ASSOCIATION AND THE TITLE III HBCU PROGRAM The National Association of HBCU Title III Administrators, Inc. has enjoyed fifteen years of service to its membership and serves as an organization that is committed to stabilizing, solidifying and maintaining a unified voice on behalf of the 96 institutions who receive funding under Title III Part B. It is a voice that can only carry weight when there is agreement and support by the majority of grantees, a voice needed to carry the message to the Department of Education, specifically the Secretary of Education, legislators and all decision makers of the importance of Title III funds and its impact on our campuses. It is an organization of colleagues who share best practices, brainstorm and share ideas, voice opinions, and provide support through technical workshops and other professional development activities. The Title III HBCU Part B Strengthening Program is a formula grant program wherein eligibility is determined through statute and regulations. In general, eligible recipients are institutions that (1) serve substantial numbers of students from low income families and (2) lack sufficient resources for efficient services to provide adequate management, enhancing academic programs and student services, or upgrading the quality of their faculty members. Both two-year and four-year public and non-profit private institutions of higher education are eligible for funding under all Title III programs; however, to be eligible to receive a grant under the Title III HBCU Part B Strengthening Program, an institution must be designated by the Secretary of the U.S. Department of Education as an HBCU. The Higher Education Act of 1965, as amended, defines an HBCU as an institution established prior to 1964 whose principal mission was and is the education of Black Americans and must satisfy Section 322 of the Higher Education Act of 1965, as amended. Further, it must be legally authorized by the State in which it is located to be a 2-year college or provide an educational program for which it awards a bachelor's degree and be accredited or pre-accredited by a nationally recognized accrediting agency or association. Federal grants awarded through this Program may be used to carryout development activities. Each participating institution is expected to develop proposals for funding based upon planning priorities set forth in the institutions long range plans. Conceptually, the supplemental funding provides a means to start up new programs or enhance or strengthen existing programs and services. The primary purpose of the funding is to help eligible institutions of higher education solve problems that threaten their ability to survive and stabilize their management and fiscal operations so that they may achieve self-sufficiency. 29
WRITING AND MONITORING MEASURABLE OBJECTIVES The workshop will be designed to assist participants to recognize and write objectives that are measurable, support the institution s Comprehensive Development Plan (CDP) and address the U.S. Department of Education s goals. The workshop will address the following topics: How to recognize a measurable objective How to develop a measurable objective using baseline data How to distinguish between qualitative and quantitative expected outcomes How to distinguish between qualitative or quantitative measures How to assure that the objective addresses the university s/college s CDP How to monitor measurable objectives TITLE III PROGRAM MANAGEMENT This roundtable session will provide tips, strategies, information, suggestions and best practices through experience on ways to more efficiently and effectively manage your Title III Programs. Discussion topics will include the College/University Strategic Plan, your Comprehensive Development Plan, Phase I data, Phase II requirements, Title III Program Application (Bible), Annual updating and Accountability of Activity Objectives and Implementation, Grant Award Notification (GAN), Role of the Title III Administrator and the Activity Directors, Job Descriptions for Program Staff, Documentation-Baseline Data, Data Collection and Maintenance of Data, Annual, Interim and Final Performance Reporting, Quarterly Quantitative and Qualitative Progress Reporting, Internal and External Evaluations, Managing, Monitoring and Approving budgetary requests, Carry-over requests, Regular Meetings with Title III Activity Directors and staff, Documenting and Sharing Program Success and Impact, Newsletters, Communicating with your Program Officer, Connecting Internal Regulations with External Regulations-- Code of Federal Regulations, Uniform Grant Guidance, OMB Circulars, Communicating with your Program Officer, Developing and Maintaining good working relationships across campus, and many others. DATA MATTERS: HOW TO COLLECT, COMPILE AND ANALYZE DATA (MAKING DATA SIZZLE) Accountability! Outcomes Based Funding! These concepts have permeated higher education institutions within the last several years. There is an ever-growing call for data driven decisions. However, the reporting process does not have to be as rigid as the message it may represent. Preparing a relational database is an exciting process and a powerful form of communication. Data presentations must be customized and considerate of the audience receiving the message. Sharing common data sets is a method of empowering others with relevant institutional profiles and is also a beneficial process of improving data integrity. This discussion will review how to assemble very robust data elements and transform this content into sizzling presentations. 30
DO THE RIGHT THING: HOW TO BE AUDIT READY Audit season can be one filled with fear and trepidation, or calm and serenity the aim of this roundtable discussion is to ensure that each of our audit seasons are filled with the latter. In this session, we will discuss what it means to be audit ready, how to achieve audit readiness, and why it is so important. The roundtable discussion will begin with a brief dialog discussing the major obstacles encountered during an audit and how and why these obstacles arise. Together, we will explore how to create an environment that is audit ready from award acceptance to closeout. 31
ABSTRACTS OF WORKSHOP SESSIONS COMPLIANCE AND ACCOUNTABILITY This session will be presented to both new and veteran Title III Administrators during the 2015 Technical Workshop. Particular attention will be given to assist program administrators in becoming audit ready. The presenter will discuss all of the relevant legislations, regulations and circulars. Participants will also hear how to navigate the day-to-day demands of campus administration and program implementation with program activities and university departments. We will discuss what, when and how to prepare for unforeseen audits, site visits and reviews. We will also discuss what happens when your institute is not in compliance and accountable. Finally, this session will focus on program intent, and how to be prepared to show and demonstrate results in an impactful manor. LEGISLATIVE ALLOWABLE ACTIVITIES Legislation, Regulation and Guidance are key elements in managing federal grants. Title III, Part B Historically Black Colleges and University (HBCU), Historically Black Graduate Institutions (HBGI) and Student Aid and Financial Responsibility Act (SAFRA) are funding opportunities for strengthening an institution s academic quality, fiscal stability, institutional management and student services. This session will provide insight on the following: How to Maximize opportunities within the limitations of the legislation, How to Prepare for changes in the legislation and regulation easy access How to Navigate through Legislation, Regulation and Guidance How to address the line between development and fundraising How can one (1) of the Legislative Allowable Activities provide broader flexibility spending? WASHINGTON UPDATES: GOVERNMENTAL AFFAIRS ISSUES AND CONCERNS This session will address developments in higher education policy at the federal level, and provide updates on actions and deliberations taking place in Washington related to HBCU priority areas. Representatives from the U.S. Department of Education, and advocacy organizations including United Negro College Fund (UNCF) and the Thurgood Marshall College Fund, will discuss critical issues related to funding for capital projects on HBCU campuses, higher education access and affordability, and efforts to maintain, and ultimately enhance, Title III funding for our institutions. The discussion is designed to provide context on the current political climate and explain how current and pending proposals in Congress and the Executive branch affect the HBCU community. The session also will afford Title III Administrators the opportunity to clarify any questions regarding specific areas of federal concern and develop strategies to assist their institutions in advocating for relevant policy positions and preparing to implement any new requirements resulting from policy changes. 32
SEEING WHAT S POSSIBLE: A LEARNING STRATEGY TO ENHANCE STUDENT ACIEVEMENT Nearly 15 years after the implementation of NCLB legislation, students who have grown up being taught to the test are floundering in college. The struggle to overcome non-cognitive barriers such as realistic self-appraisal, goal-setting, and leadership is very real and colleges and universities are being increasingly called upon to address these deficits in their students. We must assist students in creating their academic and professional paths. Services such as advising, academic counseling, and supplemental instruction provide students with a solid foundation on which to build their college career. For students who are academically at-risk, intensive academic counseling provides support and mentoring. In weekly meetings with a trained academic counselor, students learn study strategies, time management, and other related academic skills. Unfortunately, some students need more than one semester of meeting with a counselor to achieve the needed GPA. For those students the second semester can be difficult, not because they lack the drive, talent, or intelligence to succeed but because they have already been through discussions on the relevant skills. Once learned, it may take two more semesters of applying these academic strategies to be successful. NCCU has implemented a pilot program to address this issue. Possible Selves, a strategy developed through the University of Kansas, is a unique method of self-examination and goal setting. Five students participated in the pilot program and the results are promising. This presentation will share the program, the results after the first semester, and our hopes for future use. IMPLEMENTING EARLY ALERT SYSTEM SOFTWARE TO IMPROVE STUDENT OUTCOMES Under our Title III B grant, the Student Success Center (SSC) of Trenholm State Technical College implemented the DropGuard Early Alert software to improve student outcomes. The SSC is a new initiative under Title III using innovative web-based resources such as DropGuard to address retention and persistence concerns. The DropGuard system creates and maintains a database of students, faculty and staff. Faculty and staff members can input student information and alert the SSC when there is an academic or other issue with a student. The SSC staff then contacts the student, and through communication with the student, faculty member, and SSC staff member, a success team is created for each student. Staff members in Student Services can also input student issues to be handled collaboratively with the SSC. Students who have been served through the software have created study schedules to help them balance work with school, study time, and families. They have also set appointments with tutors. This has been especially beneficial for those students in developmental, courses. Since the implementation of the DropGuard software in summer 2014, the first-time, full-time, fall to spring retention rate at Trenholm State has increased from a baseline five-year average of 55% to a retention rate from fall 2014 to spring 2015 of 68%. Credit hour production for the same time has increased from 70% to 80%. These are substantial increases, leading to greater success, persistence, completion, and graduation rates for our students. Based on this data, using predictive analysis, we can estimate what our student success, retention rates, and graduation rates will look like in the future. During the presentation, we will acquaint attendees with the DropGuard product and its uses, and demonstrate how effective such an early-alert system can be for students in the classroom and through Student Services. Attendees will be able to interact with the product to learn more about what this type of software can do, and how to prepare faculty and staff to utilize such a product. 33
THE UNIFORM GRANT GUIDANCE (UGG) FROM AN AUDITOR S PERSPECTIVE This session will give a broad overview of the new Omni Circular requirements and how it will specifically affect administering the Title III programs. It will highlight the effective dates of the Omni Circular and offer solutions on enhancing audit readiness to avoid Federal non-compliance. DEVELOPING POSITIVE RELATIONSHIPS One of the most profound experiences we can have in our lives is the connection we have with other human beings. Positive and supportive relationships will help us to feel healthier, happier, and more satisfied with our lives. This session will discuss tips for developing positive relationships for yourself, for work and with other individuals; why it is important to have good relationships, defining what a good relationship is and determine where it is most important to build good relationships. Every relationship we have can teach us something, and by building positive relationships with others, we will be happier and more fulfilled and feel more supported, supportive, and connected. UPDATES ON THE REVISION OF THE ANNUAL PERFORMANCE REPORT (APR) The US Department of Education has embarked on a significant revision of the Annual Performance Report. A plan of action has been developed by Dr. John Clement of the Department s Institutional Service Division, and he is collaborating with the Assessment Committee of the National Association of HBCU Title III Administrators, Inc. This session will explore the process, its progress, and the input that HBCUT3A is providing. HOW MASS COMMUNICATIONS INTERSECTS WITH PRACTICAL LEARNING The Department of Journalism and Mass Communications at Savannah State University will present three of the Department s signature programs that are funded by Title III. The Southern Regional Press Institute (SRPI), a two-day media conference, brings media professionals from across the United States to conduct workshops for university media majors and elementary, middle and high school students. The institute is designed to help students understand and practice basic skills needed for scholastic journalism and public relations and media careers. The Department launched its first job fair for Journalism and Mass Communications students in 2014 as a way to interview with recruiters from companies that are interested in finding well-trained students who fit the companies capacity to build a diverse workforce. Recruiters come from some of the nation s largest media companies as well as local media organizations. Sesso, ("says so" in the Gullah language) a magazine modeled on consumer publications, is a teaching periodical, both in print and online, with contributions from students but professionally edited by faculty. As a laboratory publication, the magazine develops writing, reporting, photography, editing and design skills and gives students an opportunity to see their best work in print and online. 34
MAXIMIZING RESOURCES THROUGH THE CENTRALIZATION OF ESSENTIAL SERVICES Title III funding is critical to the sustenance of many of the academic programs at HBCUs. Recent decreases in funding and increased calls for accountability have elevated the need to reassess and realign available resources. The centralization of programs and services that meet the needs of specific subpopulations within our student bodies could provide opportunities to capitalize on our resources. On our campus, the First-Year Experience program was identified as an area to pilot the resource reallocation process. Through an assessment of student needs, institutional priorities and current programs, the primary functions which supported first-year students were re-conceptualized and the Center for the First-Year Experience was redesigned into the Academic Center for Excellence. The new Center has centralized academic units, programs and services that support the successful transition of first-year students. The reorganization of existing programs and services allowed for greater focus on directly meeting student needs. The outcome was a comprehensive program for first-year students that minimizes the barriers in their transition process. The results after the first year of implementation were a 16% increase in fall to fall retention of first-year students. INVESTIGATING NON-COGNITIVE SKILLS TO STRENGTHEN STUDENT RETENTION EFFORTS AT HBCU S Success Navigator examines non-cognitive areas essential for student success and provides a holistic view of these critical factors. The assessment defines four areas: academic skills, commitment, selfmanagement, and social support. Additionally, the report provides scores in ten subcategories, a projected first year GPA, probability of retention, and recommended next steps. Academic counselors use the sub-scores and next steps to create a customized plan for student success. In three semesters of usage, the results of the assessment have been remarkably accurate and have helped retain students and increase their grade point average. DEVELOPING CORPORATE PARTNERSHIPS FOR STUDENT SUCCESS IN COMMUNITY COLLEGES Provide instructional scaffolding to students through institutionally supervised work experiences with industrial stakeholders. Learn innovative approaches to establish and leverage strategic partnerships with business corporations and government entities. Identify techniques to develop academic programs with customized credit-bearing and non-credit bearing STEM internships. Strengthen course content and advisory committees as faculty (internship coordinators) partner with business and government (cooperative supervisors/mentors) in educational efforts. Build student capacity to acquire scholarships and academic funding as they transition from community colleges to universities. Acquire teaching and research laboratory equipment for use in academic programs. Provide opportunities for increased student engagement and mentoring through co-operative lease agreements with research organizations. Strengthen your institution s ability to build internal and external partnerships that will ultimately lead to retaining, and graduating greater numbers of students into emerging STEM fields. Determine ways to build a successful regional pipeline which will increase the number of students receiving associate and baccalaureate degrees to raise the number of highly qualified professionals for our nation s STEM workforce. 35