2015 OSU Emergency Procurement Guideline PROCUREMENT, CONTRACTS, AND MATERIAL MANAGEMENT (PCMM) HAS OUTLINED THE FOLLOWING GUIDELINE FOR PURCHASING IN THE EVENT OF A DISASTER An emergency, as defined below, creates an immediate and serious need for supplies and/or services which cannot be satisfied following the normal procurement method due to the element of time. Emergency circumstances are those that involve issues surrounding the safety of students, staff, the public, and/or require the protection of property from further immediate damage. When an emergency is declared, PCMM may issue a blanket emergency exemption for all purchases placed within a certain timeline to support the University needs. Notwithstanding the immediate nature of an emergency, all procurements conducted as emergencies should be made as competitive as possible and cover only the goods and services necessary to meet the requirements and duration of the emergency. Definition of Emergency: OSU Procurement Standard 580-061-0010 (17) defines an emergency as an unexpected, serious situation that creates a significant risk of loss, damage, interruption of service, or threat to the public health or safety that requires prompt action to remedy the condition. OSU Standards Governing Emergency Procurements: Personal or Professional Services and Goods and Services OSU Standard 580-062-0020 (4) Emergency Procurement. The Institution President,, or designee may declare an Emergency when such a declaration is deemed appropriate. The reasons for the declaration will be documented and will include justifications for the procedure used to select the Entity for a Contract within the scope of the Emergency declaration. After the Institution President,, or designee has declared an Emergency, the Institution may negotiate a Contract with any qualified Entity for services included in the scope of the Emergency. The Institution will maintain appropriate records of negotiations carried out as part of the contracting process. Capital Construction and Contracting OSU Standard 580-063-0020 (4) Emergency Procurement. The Institution President,, or designee may declare an Emergency when such a declaration is deemed appropriate. The reasons for the declaration will be documented and will include justifications for the procedure used to select the Contractor or Professional Consultant for a Contract or Public Improvement Contract within the scope of the Emergency declaration. After the Institution President,, or designee has declared an Emergency, the Institution may negotiate a Contract or Public Improvement Contract with any qualified Entity or Professional Consultant for services included in the scope of the Emergency declaration. The Institution will maintain appropriate records of negotiations carried out as part of the contracting process. Processes: In the event of an emergency or disaster, there may be no access to the Financial Information System of Banner, making creation of Banner Purchase Orders impossible. PCMM advises purchasing through use of the following mechanisms: Departments utilize their departmental procurement card where feasible Utilize Direct Pay vendors when applicable Maintain departmental Purchase Orders in hard-copy form and place orders using the hard copy Purchase Order and maintaining record of all purchases. PCMM has Purchase Order templates available as well as OSU Standard Terms and Conditions for both goods and services. OSU s Standard Terms and Conditions for Purchase Orders are available at http://pacs.oregonstate.edu/terms-and-conditions. Prepare a written determination for signature by the agency head or designee indicating the nature of the emergency, the reason for selection of the particular contractor and include such determination with the file. 1
Emergency Vendor List Maintenance: To insure the effectiveness and validity of vendor list, PCMM will review and update list on a bi-annual basis. OSU Campus Providers Campus Chemical Spill Campus Information Campus Police Emergency 541-737-2273 541-737-1000 541-737-7000 Campus Radiation Hazard Environmental Health & Safety Facilities Services 541-737-2227 541-737-2273 541-737-2969 FS 541-737-0951 FS - IT Medical Emergency OSU Motor Pool Student Health Services 911 100 Campus Way 541-737-9355 541-737-4141 Telecommunications University Counsel & Psychological Services Univ. Housing and Dining Kerr Admin Bldg. -B006 541-737-2131 102 Buxton Hall 541-713-3440 541-737-4771 Corvallis, County, State Organizations Benton County Emergency Corvallis Police County Motor Pool 541-766-6864 911 360 SW Avery, Corvallis 541-766-6924 541-766-6821 Samaritan Regional Hosp. State of Oregon 1-800-422-6012 541-768-5111 Emergency Response 971-673-1244 (Portland) Emergency Room Emergency Response 1-503-588-6040 (Salem) 541-768-5021 Radiological 971-673-0490 Disease 971-673-1111 National Organizations American Red Cross FEMA 541-753-6628 (Albany) 425-487-4604 541-344-5244 (Regional) 1-800-621-3362 2
OSU Emergency Equipment List Stockroom Supplies Fuel Depots Equipment List: (Contact owning Department for Availability and Scheduling) Equipment Qty Department Location Contact ATV w/winch 1 Rangeland Ecology Eastern Oregon Angela Gorman 541-962-3612 Boom Lift, 85ft 1 Facilities Various Work Center 541-737-2969 Box Trucks 3 Housing & Dining Various Patrick Robinson 541-737-2428 Crane Hydraulic, 35 TN Cap. 1 Civil & Const. Engineering Wave Lab Michael Dyson 541-737-4162 Crane, Gantry 1 Electrical Engineering Various Stuart Larson 541-737-8313 Dump Truck 1 Motor Pool Motor Pool Justin Fleming 541-737-4141 Dump Truck (dump beds) 1 Animal Sciences Various Lindsey Hollinger 541-737-5327 Forklift 1 Animal Sciences Various Lindsey Hollinger 541-737-5327 Forklift 2 Civil & Const. Engineering Various Jason Ideker 541-737-9571 Forklift 7 COAS Various Mary Hitch 541-619-1417 Forklift 1 Electrical Engineering Various Stuart Larson 541-737-8313 Forklift 1 Facilities Various Work Center 541-737-2969 Forklift 2 Forestry Various John Mikkelson 541-737-4275 Forklift 1 Housing & Dining Maintenance Center Patrick Robinson 541-737-2428 Forklift 2 Mechanical Engineering Dearborn Brian Jensen 541-737-2862 Forklift 1 Motor Pool Motor Pool Justin Fleming 541-737-4141 Forklift 2 Veterinary Medicine Various Steve Lehto 541-990-5156, Ryan Mitchell 541-619-7791 Propane Forklift 1 Printing & Mailing Cascade Hall Fred Veitenheimer 541-737-4019 Forklift Gas & Electric 2 Business Affairs Property Surplus Rae Delay 541-737-7341 Gator Utility Vehicles 3 Housing & Dining Maintenance Center Patrick Robinson 541-737-2428 Gator Utility Vehicles 5 Athletics Reser, Gill Jeff Roy 541-231-8727 Gen. Auto. & 250KW 3 Veterinary Medicine Various Mac McGuire FS 541-223-3277 Gator 1 Recreational Sports Dixon Bill Callender 541-737-7525 E Generator 1 Fisheries & Wildlife Salmon Disease Lab Ruth Milston milstonr@science.oregonstate.edu Generator 1 Fisheries & Wildlife Fish Performance Lab Rob Chitwood 541-737-4008 Generator, 45 KW 1 Fisheries & Wildlife SARL Eric.johnson@oregonstate.edu Generators, Diesel & Tow. 6 Facilities Various Work Center 541-737-2969 Generator, Trailered Port. 1 Housing & Dining West Dining Patrick Robinson 541-737-2428 Generators/Misc. 1 Animal Sciences Various Lindsey Hollinger 541-737-5327 Genie Lift 1 Facilities Various Work Center 541-737-2969 Lift Man 1 Recreational Sports Various Bill Callender 541-737-7525 Loader 1 Crop & Soil Science Unit Dan Curry 541-737-5094 Loader 1 Facilities Various Work Center 541-737-2969 Minivan 37 Motor Pool Motor Pool Justin Fleming 541-737-4141 Minivan 2 Zoology Cordley Jerod Sapp 541-737-8404 Passenger Van 1 Veterinary Medicine Various Chuck Estill 541-737-2858 Pick-ups 4 Animal Sciences Various Lindsey Hollinger 541-737-5327 3
Pick-ups 3 Crop & Soil Science Unit Dan Curry 541-737-5094 Pick-ups 1 Facilities Various Work Center 541-737-2969 Pick-ups 10 Forestry Various Roger Admiral 541-737-3163 Pick-ups 4 Horticulture Unit Scott Robbins 541-760-1395 Pick-ups 4 Housing & Dining Various Patrick Robinson 541-737-2428 Pick-ups 1 Memorial Union Memorial Union Sid Cooper 541-737-4350 Pick-ups 155 Motor Pool Motor Pool Justin Fleming 541-737-4141 Pick-ups 1 Zoology Cordley Jerod Sapp 541-737-8404 Portable Generators 3 Athletics Reser, Gill Jeff Roy 541-231-8727 Quads 1 Animal Sciences Various Lindsey Hollinger 541-737-5327 Skidsteer w/24 Backhoe 1 Animal Sciences Various Lindsey Hollinger 541-737-5327 SUV 2 Veterinary Medicine Various Chuck Estill 541-737-2858 Tractor - Diesel 1 Forestry Peavy Arboretum Carol Carlson 541-737-2483 Tractor w loader 1 Veterinary Medicine Various Lionel Snyder 541-740-8617 Tractor w/loader 6 Animal Sciences Various Lindsey Hollinger 541-737-5327 Tractor w/loader 1 Athletics Reser, Gill Jeff Roy 541-231-8727 Tractor w/loader 1 Crop & Soil Science Unit Dan Curry 541-737-5094 Tractor w/loader 2 Facilities Various Work Center 541-737-2969 Tractor w/loader 1 Greenhouse Operations West Greenhouse Judy Cochran 541-737-2381 Tractor w/loader 1 Housing & Dining Maintenance Center Patrick Robinson 541-737-2428 Tractor w/loader 1 Veterinary Medicine Various Lionel Snyder 541-740-8617 Tractor without/loader 4 Animal Sciences Various Lindsey Hollinger 541-737-5327 Trencher 1 Facilities Various Work Center 541-737-2969 Trucks 1 EH&S Various Dan Kermoyan 541-737-2505 Trucks 1 Facilities Various Work Center 541-737-2969 Trucks 2 Greenhouse Operations East Greenhouse Judy Cochran 541-737-2381 Trucks 1 Horticulture Unit Scott Robbins 541-760-1395 Trucks - Flatbed 1 Animal Sciences Various Lindsey Hollinger 541-737-5327 Van 1 EH&S Various Dan Kermoyan 541-737-2505 Van 32 Housing & Dining Various Patrick Robinson 541-737-2428 Van 111 Motor Pool Motor Pool Justin Fleming 541-737-4141 Walkie Stackers 2 Printing and Mailing 4700 Research Way Judy Bankson 541-737-3979 Winch 2 COAS Nypro Bldg Mary Hitch 541-619-1417 Supplies Stockrooms: Fuel Depots: Chemistry 153A Gilbert Hall 737-2081 Farm Services 550 Gallons, Diesel Facilities Services 102A Adams Hall 737-2969 Dairy Barns 500 Gallons, Diesel Housing & Dining 605 SW 35 th St. 737-2032 Motor Pool 10,000 Gallons Gas Printing & Mailing 100 Cascade Hall 737-4941 Motor Pool Propane Student Health Center Plageman Building 737-9355 Dairy Barns 300 Gallons Gas Veterinary Medicine 737-2858, 737-4812 4
Emergency Vendor List: The index below represents a listing of those vendors that may provide services and products during a declared emergency. Vendors/Organizations listed in Bold Print represent Vendors that are presently under Contract with OSU or On Campus entities and should be the first line of defense. COMPANY ADDRESS PHONE NUMBER BOTTLED WATER Culligan 610 SW Queen Ave., Albany, Or. 97321 541-928-9262 Crystal Springs 905 SE Jannsen Rd., Clakamas, Or. 97015 503-657-5004 Emerald Water Supply 37602 Upper Camp Creek Rd., Springfield, Or. 97478 541-747-5068 Pepsi - Must be OSU's first contact 541-753-0357 Pepsi - Earth20 2636 NE Belvue, Corvallis, Or. 97330 541-758-1212 BRICK/MASON CONTRACTOR Pioneer Waterproofing 1800 SE Water Ave., Portland, Or. 97214 503-232-9020 Western Waterproofing 4950 SE 26th Ave., Portland, Or. 97202 503-239-7075 CEILINGS Oregon Ceilings & Acoustics 90048 Prairie Road, Eugene, Or. 97402 541-689-0626 CLEAN UP/JANITORIAL GCA Service Group - Must be OSU's first contact Joe Majeski 737-2488 Dan Larson 737-0683 George Voss 737-4619 Pacific Rug & Furniture 621 SW 11th Street, Corvallis, Or. 97333 541-754-1445 ServiceMaster 720 NE Granger, Corvallis, Or. 97330 541-757-0888 COMPUTER REPAIR Autumn Computer Systems 875 NW Grant Avenue, Corvallis, Or. 97330 541-753-8813 Cascade Computer Maintenance 3240 Commercial SE., Salem, Or. 97302 503-581-0081 Computer Store 140 C NW 3rd St., Corvallis, Or. 97330 800-689-8191 Dell Computers 800-289-3355 Pacific Electronic Service Center 1239 9th Ave., Albany, Or. 97322 541-928-4462 REH 561 NW Van Buren, Corvallis, Or. 97330 541-752-4833 CONCRETE CONTRACTORS Ace Concrete Construction 31297 Pirtle Drive SW., Albany, Or. 97321 541-928-4372 Double Eagle Construction Co. 33833 SE Eastgate Circle, Corvallis, Or. 97333 541-752-5522 Eugene Sand & Gravel 3000 Delta Hwy N., Eugene, Or. 97440 541-683-6400 Knife River 32260 Old Hwy 34, Tangent, Or. 97389 541-928-6491 L&H Grading 30373 Hwy 34 E., Albany, Or. 97321 541-812-0304 Wildish Paving 3600 Wildish Lane, Eugene, Or. 97401 541-485-1700 5
CONCRETE SAWING Brothers Concrete 1721 Fescue St. SE, Albany, Or. 97322 541-928-2502 Columbia Concrete Sawing 5462 SW Philomath Blvd., Corvallis, Or. 97333 541-758-5069 DEBRIS REMOVAL Republic Service 1890 16th SE, Salem, Or. 97302 503-363-8890 Republic Service 110 NE Walnut Blvd., Corvallis, Oregon 541-754-0444 Eugene Drop Box 3980 W. 12th Ave., Eugene, Or. 97440 541-689-6892 Valley Landfill 29175 Coffin Butte Road, Corvallis, Or. 97330 541-745-2018 ENGINEERING Balzhiser & Hubbard (Mech/Elec/Plumbing)) 100 W. 13th Ave., Eugene, Or. 97440 541-686-8478 CSE Engineering (Structural) 1600 Western Blvd., Corvallis, Or. 97333 541-752-9648 Degenkolb (Structural) 1000 SW Broadway, Portland, Or. 97204 503-223-9932 Devco Engineering (Civil/Structural/Survey) 245 NE Conifer, Corvallis, Or. 97330 541-757-8991 Foundation Engineering (Geotechnical) 820 NW Cornell Ave., Corvallis, Or. 97330 541-757-7645 KPFF Engineers (Structural) 1201 Oak St., Eugene, Or. 97401 541-684-4902 EXCAVATING Alton Sullivan Construction 38426 Mt. Hope Dr., Lebanon, Or. 97355 541-258-5291 E D Hughes Excavating 310 S 9th St., Philomath, Or. 97370 541-929-3417 Eugene Sand & Gravel 3000 Delta Hwy N., Eugene, Or. 97440 541-683-6400 Knife River 32260 Old Hwy 34, Tangent, Or. 97389 541-928-6491 L&H Grading, Inc. PO Box H, Corvallis, Or. 97339 541-812-0304 Mid Pacific Enterprises 33965 Hwy 99E, Tangent, Or. 97389 541-928-7731 Mid Valley Gravel-Excavation 705 Clemens Mill Rd., Philomath, Or. 97370 541-929-2200 ELECTRICAL Cherry City Electric 1596 22nd St. SE, Salem, Or. 97302 503-566-5600 E. C. Company 32758 Old Hwy 34, Albany, Or. 97322 541-926-4266 RG Smith 5480 SW Philomath Blvd., Corvallis, Or. 97333 541-754-0880 ELECTRIC COMPANIES Consumers Power, Inc. 6990 SW West Hills, Philomath, Or. 97370 541-929-3124 Pacific Power Locating Underground Cables, Customer Service 800-332-2344 ELEVATOR Kone Elevator 4265 Se International Way, Milwaukee, Or. 97222 503-652-1011 Otis Elevator 7216 SW Durham Rd., Portland, Or. 97224 503-603-6540 Reliant Elevator Company 814 Se 14th Ave., Portland, Or. 97214 503-234-8335 Thyssen Krupp Elevator 14626 NE Airport Way, Portland, Or. 541-683-7848 6
EMERGENCY AGENCIES American Red Cross Corvallis, Oregon 541-753-6628 American Red Cross Albany, Oregon 541-926-1543 FEMA 130 228th St. SW, Bothell, Wa. 98021 425-487-4600 EQUIPMENT MAINTENANCE The Remi Group 704-602-0868 EQUIPMENT RENTAL Fisher Albany Rental 2455 Ferry SW, Albany, Or. 97322 541-926-1534 Fisher Implement Company 31970 Old Hwy. 34, Tangent, Or. 97389 541-926-1534 Hertz Equipment Rental 90675 Roberts Rd., Eugene, Or. 97402 541-431-1170 Sunbelt Rentals 950 Old Salem Rd. NE, Albany, Or. 97321 541-484-2511 U-Haul 1050 NW 5th St., Corvallis, Or. 97330 541-757-7655 United Rentals 931 NW Reiman, Corvallis, Or. 97330 541-754-1231 FEED DEALERS Del's Farm Supply 2606 Main Street, Philomath, Or. 97370 541-929-3161 Denson Feed & Seed 530 SW 7th St., Corvallis, Or. 97333 541-753-7715 Dallas Feed & Seed 1313 Main, Dallas, Or. 97338 503-623-5912 Orton Farms 6765 Talmadge Rd., Independence, Or. 97351 503-838-1035 FIRE & WATER DAMAGE American Restoration Company 1780 23rd St. SE, Salem, Or. 97302 503-581-5290 Allstar Construction 35687 Ebenger St., Albany, Or. 97321 541-936-0033 Belfor USA Group 587 Shelley St., Springfield, Or. 97477 541-726-9905 Restoration Contractors Co. 565 Union St. NE, Salem, Oregon 97301 503-363-9655 ServiceMaster 720 NE Granger Ave., Corvallis, Or. 97330 541-757-0888 FOOD McDonald Wholesale 2350 W. Broadway, Eugene, Or. 97402 877-722-5503 Sysco Food Services 26250 SW Parkway Ctr Dr., Wilsonville, Or. 97070 503-682-8700 FUEL OSU Motor Pool Can be delivered w/o bridge 541-737-4141 Carson Oil 308 A Street, Toledo, Or. 97391 (Diesel & Unleaded) 541-336-2512 County Motor Pool 360 SW Avery Ave., Corvallis, Or. 97331 541-766-6821 Oberson Oil 1260 SW 3rd St., Corvallis, Or. 97333 541-753-4131 NATURAL GAS Northwest Natural 3123 Broadway, Salem, Oregon (Locating services) 503-585-6611 GENERAL CONTRACTOR Allen & Laporte 2350 SW. Ferry St., Albany, Or. 97322 541-928-8842 7
Anderson Construction 940 NW Circle, Corvallis, Or. 97330 541-754-1949 Brown Contracting 29534 Airport Rd., Eugene, Or. 97421 541-338-9345 Greenberry Construction 2211 NW Professional Dr., Corvallis, Or. 97330 541-760-3630 T. Gerding Construction 4950 SW. Hout, Corvallis, Or. 97339 541-753-2012 GLASS REPAIR Mid-Valley Glass 2630 W 7th Place, Eugene, Or. 97402 541-687-9112 Smith Glass 125 SW Hopkins Ave., Corvallis, Or. 97333 541-753-9175 Smith Glass 133 Lyon N., Albany, Or. 97321 541-926-4446 HAZARDOUS MATERIALS Atez 23525 Hwy 99E, Harrisburg, Or. 97446 541-995-6008 IRS Environmental 777 SW Armco Ave., Hillsboro, Or. 97123 503-693-6388 Pacific Environmental Group PO Box 22306, Eugene, Or. 97402 541-767-3770 Rose City Contracting 29791 SW Kinsman Rd., Wilsonville, Or. 97070 503-685-9505 WL Thomas 1170 Anderson Place SE., Albany, Or. 97322 541-928-5383 HEATING & COOLING Beaver Plumbing & Heating 946 NW Circle Blvd., Corvallis, Or. 97330 541-753-7514 Central Valley Heating 3664 SW 3rd Ave., Corvallis, Or. 97333 541-757-0058 Hammerquist, Inc. 249 SW Avery Ave., Corvallis, Or. 97333 541-754-9211 Hendrix Heating 33919 Eastgate Circle, Corvallis, Or. 97330 541-753-6760 Middleton Heating 610 SW Washington, Corvallis, Or. 97333 541-758-3358 Mike's heating & AC 113 41st Ave. SE, Albany, Or. 97322 541-928-1804 MEDICAL OSU Student Health Center Plageman Hall 541-737-9355 Corvallis Clinic 444 NW Elks Dr., Corvallis, Or. 97330 541-754-1271 Corvallis Family Medicine PC 2400 NW Kings Blvd., Corvallis, Or. 97330 541-757-2400 Good Samaritan Hospital 3600 NW Samaritan Dr., Corvallis, Or. 97330 541-768-5111 Philomath Family Medicine 1219 Applegate St., Philomath, Or. 97370 541-929-2922 MOLD Allstar Construction 35687 Ebenger St., Albany, Or. 97321 541-936-0033 Belfor USA Group 587 Shelley St., Springfield, Or. 97477 541-726-9905 WL Thomas 1170 Anderson Place SE, Albany, Or. 97322 541-928-5383 PLUMBING Beaver Plumbing 946 NW Circle Blvd., Corvallis, Or. 97330 541-753-7514 Gormley Plumbing 1715 NW Lafayette Ave., McMinnville, Or. 97128 503-472-4101 Hammerquist, Inc. 249 SW Avery Ave., Corvallis, Or. 97333 541-754-9211 Judson's Plumbing 939 NW Circle, Corvallis, Or. 97330 541-754-1414 K&R Plumbing 14463 SE 152nd Dr., Clackamas, Or. 97015 503-658-3161 MPP Piping 39031 W Scio Rd., Scio, Or. 97374 503-394-3291 8
Servco Plumbing 1200 E. Grant St., Lebanon, Or. 97365 541-967-7597 PORTABLE RESTROOMS Honey Bucket 1685 McGilchrist St. SE, Salem, Oregon 97309 503-973-5675 United Site Services 3922 Roosevelt Blvd., Eugene, Or. 97402 800-864-5387 ROOFING Anderson Roofing 1860 Hwy Ave., Salem, Oregon 503-378-0183 Buckaroo Thermaseal 510 NE 109th Ave., Portland, Or. 97220 503-254-5581 Umpqua Roofing 1010 S. Denebo Ave., Eugene, Or. 97402 541-302-6850 SCAFFOLDING ThyssenKrupp Safway 3654 Kathryn Ave., Springfield, Or. 97478 541-736-1800 TELECOMMUNICATIONS At&T 800-222-0400 Benton Electric 34037 Excor Rd., Albany, Or. 97321 541-967-1244 Electrical Construction Co. 32758 Old Hwy 34 E., Albany, Or. 97322 541-926-4266 Qwest 800-244-1111 TOWING Bob's Towing 785 NW Cornell, Corvallis, Or. 97330 541-757-7042 B&R Towing 3065 Se. 3rd St., Corvallis, Or. 97330 541-757-0458 Charlie's Towing PO Box 641, Corvallis, Or. 97339 541-752-4111 Wagener's Towing 260 Queen Avenue SE., Albany, Or. 97322 541-926-7914 TRANSPORTATION OSU Motor Pool 541-737-4141 Hut Airport Shuttle 2500 SW Western Blvd., Corvallis, Or. 97333 541-926-2525 Laidlaw Transit 765 SE Monmouth, Dallas, Or. 503-623-9761 Roadrunner Taxi 635 SW 3rd St., Corvallis, Or. 97333 541-766-8294 WATER ANALYSIS Delta Environmental Services 105 East Hilliard Lane, Eugene, Or. 97404 541-689-3177 Edge Analytical 541 SW 3rd St., Corvallis, Or. 97330 541-753-4946 Waterlab Corp 2603 12th St. SE, Salem, Or. 97302 503-363-0473 9