POLICY MANUAL Section 3: Associational Staff Team Positions & Descriptions Revised: June 2007 (Printed: November 13, 2007)
Executive Director ENLISTED BY: Special Committee elected by the Executive Board ELECTED BY: Executive Board REPORTS TO: Human Resources Committee and Executive Board PRINCIPAL FUNCTION: In consultation with Pastors and Congregations serve the association in planning, organizing, directing, coordinating and evaluating the total ministry and services of the Birmingham Baptist Association and its Team Members. RESPONSIBILITIES: 1. Supervise paid and volunteer Administrative Personnel, Support Staff and other Office Personnel, leading them to write and achieve annual and long-range result statements that are designed to equip congregations to fulfill their greatest potential in witness and ministry. Report each month to the Human Resources Committee on the work of the Staff Team. 2. Recommend paid and volunteer Administrative Personnel and Support Staff to the Human Resources Committee for approval. Give leadership to the Committee in developing salary and benefits for all personnel. 3. Serve in an ex-officio capacity with Subsidiary Corporations/Boards of the Association in their ministry endeavors. 4. Serve as staff liaison to the following committees: Human Resources, Stewardship, and Membership. 5. Based on the Four Strategic Priority Pathways of the Association s envisioned future, lead in planning and coordinating a strategic plan for the ministry and services of the Association. 6. Based on the strategic plan, give leadership in the planning, promoting and administering of the associational budget. Supervise the Chief Financial Officer and coordinate with Stewardship Committee in order to insure and account that stewardship policies are followed in the receiving and disbursements of funds. 7. Provide consultation, interpretation and promotion of stewardship development as a means of strengthening congregations, under-girding the work of the association and support of world missions. 8. Provide a strategic plan and opportunities for training church leaders through the ministry of Leadership Development. 9. Develop and implement an on-going strategic plan to build, strengthen and nurture relationships with Pastors, BBA Committee and Task Force members, Executive Board Members and Key Laity of member churches. Maintain weekly office hours to facilitate relationships, communications and availability. 10. Build and strengthen relationships among community and civic leaders in the Metro Birmingham area seeking to create a higher level of understanding and awareness of the role of BBA. 11. Lead the BBA Staff Team to work together in assisting them fulfill their greatest potential in the role they have assumed. 12. Lead the BBA Staff Team to work together in serving the member congregations and communities served. 13. Demonstrate a lifestyle consistent with the Christian faith and principles. 14. Accept other responsibilities as assigned by the Executive Board, Human Resources Committee and report quarterly to the Board and monthly to the Human Resources Committee.
Enlisted by: Executive Director/Human Resource Elected by: Executive Board Supervised by: Executive Director Birmingham Baptist Association Associate Executive Director/Church Development Baptist Association as directed by the Executive Director. Serve as a congregational consultant to the local churches of the BBA in helping them in the areas of developing believers, leadership training; mission partnerships; mission involvement; evangelism; outreach; stewardship education; Christian education, new church starts and etc. 1. Must be a born-again Christian and give evidence of a divine call from God to ministry. 2. Must have a college and Seminary degree. 3. Must possess good people skills and demonstrate a high level of leadership skills. 5. Must have at least 5-7 years experience in Educational ministry at the local church level. 1. Serve as an Associational liaison between sister associations; the Alabama Baptist State Convention, and the Southern Baptist Convention in assigned areas of ministry. 2. Serve as a consultant to the local churches in helping them develop believers and to equip their people for evangelism, discipleship, stewardship, mission partnerships, mission involvement, new church starts, revitalization, and re-location. 3. Assist the Executive Director in ministering to the needs of Pastor s and staff people as needed and as assigned by the Executive Director. 4. Serve as the Director of World Changers whose mission is to assist in the elimination of substandard housing in Metro-Birmingham. 5. Serve as a liaison between sister Associations, State Convention, and Southern Baptist Convention (IMB and NAMB) in global partnerships. 6. Represent the BBA in assigned areas among the following agencies: Jefferson County Planning and Development Commission; City of Birmingham Housing Development; Housing and Urban Development; World Changers; Alabama Department of Economic and Development Affairs; LifeWay Resources and any other agency needed in partnership to fulfill the goals of missional partnerships. 7. Visit with the Executive Director as he makes visits to the churches and ministry sites of the BBA. 8. Work with the Executive Director in visioning and developing new stratifies of ministry for the BBA. 9. Supervise the BBA staff in the absence of the Executive Director. 10. Represent the Executive Director at meetings of committees, Boards, church events, and other agencies when called upon by the Director. 11. Attend all staff meetings as scheduled. 12. Submit written goals and objectives for your area of ministry to the Executive Director. (Yearly) 13. Submit a written report on the status of work being accomplished to the Executive Director in the monthly staff meetings. 14. Demonstrate a lifestyle consistent with the Christian faith and principles. 15. Assist in other ways requested by the Executive Director to fulfill the mission of the Association.
Associate Executive Director/Church and Community Relations Enlisted by: Executive Director/Human Resource Elected by: Executive Board Supervised by: Executive Director Principal Function: As an Associational missionary carry out the three major priorities of the Birmingham Baptist Association as directed by the Executive Director. Provide leadership in developing and maintaining good relations with the local churches of the BBA, and to serve as a liaison between Community leaders and the Executive Director. Serve as a catalyst in the area of church-starts, church planting, and new mission sites for the churches of the association. Assist local churches in the other areas that are listed in this job description. 1. Must be a born-again Christian and give evidence of a divine call from God to ministry. 2. Must have a College and Seminary degree. 3. Must possess good people skills and demonstrate a high level of leadership skills. 5. Must have at least 5-7 years experience in Pastoral ministry, or in the public relations arena. 1. Serve as a liaison to the differing faith communities in the Metro-Birmingham area in order to facilitate an environment of caring and cooperation in ministry. 2. Provide legal counsel when needed to the local churches; the Association; and the Boards and Committees of the Association when called upon. 3. Serve as a staff liaison between sister Associations, the Alabama Baptist Convention, and the Southern Baptist Convention in matters that involve church and community relations when assigned by the Executive Director. 4. Serve as a congregational consultant to provide help and assistance to the leadership of the local church as they seek to fulfill their vision. 5. Work with the Executive Director and other team members in the coordination, development, and implementation of mission sites, new church starts, inner-city initiatives, with an emphasis in church planting, evangelism, and discipleship. 6. Serve as the liaison to the following ministries that relate to the BBA Hospital Chaplaincy; Denominational inter-faith and Human Relations work; and Community agencies. 7. Work with the ethnic groups in the Metro-Birmingham area as they seek to be apart of the Birmingham Baptist Association. Assist them in understanding the purpose and nature of the Association and how they are to relate to it should they apply for membership. 8. Serve as the staff member to the Membership Committee of the Association in the processing of applications for membership into the BBA. 9. Conduct Orientation meetings for all new member churches who are voted into the Association in order to orientate them on the duties and responsibilities of a member church. This includes sharing with them the relationship between the local church; the Association; the State convention and the Southern Baptist convention. Other team members may be enlisted to help with this orientation including the Executive Director. 10. Attend regular staff meetings when scheduled. 11. Submit written goals and objectives for your area of ministry to the Executive Director. (Yearly) 12. Submit a written report on the status of work being done to the Executive Director in the monthly staff meetings. 13. Demonstrate a lifestyle that is consistent with the Christian faith and principles. 14. Assist in other ways as requested by the Executive Director to fulfill the mission and vision of the Association.
Enlisted by: Executive Director/Human Resource Elected by: Executive Board Supervised by: Executive Director Birmingham Baptist Association Director of Church/Community Missions Baptist Association as directed by the Executive Director. This position focuses primarily upon church and community missions and church volunteer mobilization. 1. Must be a born-again Christian and give evidence of a real passion for this ministry position. 2. Must have a high school education and preferably some college training. 3. Must possess good people skills and demonstrate a high level of leadership skills. 4. Must be a team player. 5. Must have at least 2-5 years experience in church related ministry. 1. Responsible for the short- term volunteer mobilization efforts with our churches that support efforts such as Food for Friends, Season of the Savior; Raceway ministries, Block parties; Special ministry events; Disaster Relief and any other community ministries. 2. Act as BBA liaison with the State Convention and other denominational entities in the area of community ministries; special ministries, volunteer mobilization, short term mission projects. 3. Act as BBA liaison with community agencies and non profits in the area of human needs and services. 4. Serve as a consultant to the local churches requesting assistance in the area of Volunteer Mobilization; short term mission projects; and human need ministries. 5. Work with the Community Ministry Team and various task forces in developing annual calendar of training events, budget requests, and new ministry initiatives. 6. Attend all regular staff meetings. 7. Demonstrate a lifestyle consistent with the Christian faith and principles. 8. Coordinate annual Thank you luncheon for shelter agencies. 9. Attend quarterly Net Link Exchange meetings at Alagasco. 10. Assist in other ways as requested by the Executive Director to fulfill the mission of the association.
Enlisted by: Executive Director/Human resource Elected by: Executive Board Supervised by: Executive Director Birmingham Baptist Association Director of Human Resource/ Administrative Assistant to the Executive Director Baptist Association as directed by the Executive Director. This position primarily focuses upon Human Resourcing; oversight of building needs and operations; maintaining proper amount of insurance coverage on buildings and vehicles; Administrative Assistant to the Executive Director which involves oversight of day to day operations as it relates to office management. 1. Must be a born-again Christian and give evidence of a real passion for this ministry position. 2. Must have a high school education and preferably some college training. 3. Must possess good people skills and demonstrate a high level of leadership skills. 5. Must have at least 2-5 years of experience in the public relations arena. 1. Maintain profiles on each associational staff member related to salary and benefits and maintain personnel files on each team member related to accumulated and used vacation, personal and sick days as well as any jury duty, grievances, warnings and any other personnel related issues. 2. Purchase office equipment and supplies for staff members. Coordinate the building and property maintenance. 3. Work with church administrative assistants and church clerks to annually develop a calendar for training and developing budget requests. 4. Provide consultation and encouragement to the local churches and their administrative assistants. 5. Work with the local churches in planning events at the Associational level for Singles, Senior Adults, and spouses of Ministers. 6. Serve as a coordinator for World/Metro Changer groups when needed or assigned. 7. Act as a liaison between the Alabama Baptist Convention and represent the Executive Director at State meetings or events when he cannot attend. 8. Attend regular staff meetings and other committee and Board meetings as assigned by the Executive Director. Primary committees to meet with are; Human Resource; Finance; and Enlistment. Must attend all Executive Board meetings. 9. Serve as Associational clerk in the role of liaison to Executive Board members. 10. Serve as Administrative Assistant to the Executive Director by keeping his appointment schedule; handling all correspondence; make flight and hotel reservations for conventions, meetings, or mission trips abroad. Keep him abreast of ministry needs among the Pastor s and churches. 11. Demonstrate a lifestyle consistent with the Christian faith and principles. 12. Assist in other ways as requested by the Executive Director to fulfill the mission and vision of the association.
Director of Medical Apartment Ministry Enlisted by: Elected by: Supervised by: Executive Director/Human Resource Director Human Resources Committee Executive Director Baptist Association as directed by the Executive Director. Must provide leadership in developing and maintaining good relations with the local churches of the BBA, and to serve as a liaison between community leaders and the Executive Director. Assist local churches in the areas that are listed in this job description. 1. Must be a born-again Christian. 2. Must have a high school education and preferably college. 3. Must possess good people skills and demonstrate a high level of leadership skills. 5. Must have at least 2-5 years experience in the public relations area. 1. Establish and maintain a working relationship with the Medical Ministry Task Force in the planning, and implementation of ministry goals and objectives. 2. Minister to the needs of the resident families and assist them in finding needed resources. 3. Post office hours for people to call and residents to visit. 4. Maintain files and computer data related to the ministry of the Medical Apartments. 5. Establish and maintain in coordination with the BBA Staff supervisor a working relationship with the management of the UAB Townhouse Complex. 6. Inform residents concerning UAB Townhouse and BBA s Ministry expectations and rules. Negotiate and collect resident fees. 7. Enlist, train and supervise any paid or volunteer staff of the Medical Apartment Ministry. 8. Maintain up-to-date financial records of income and expenditures in coordination with the Financial Secretary of the Association. 9. Seek opportunities to expand and enhance the ministry, public relations and financial base of the ministry. 10. Attend all regular staff meetings, meet regularly with immediate supervisor and report monthly in writing. 11. Demonstrate a lifestyle consistent with the Christian faith and principles. 12. Assist in other ways as requested by the Executive Director to fulfill the mission and vision of the Association.
Director of Marketing Enlisted by: Elected by: Supervised by: Executive Director/Human Resource Human Resources Committee Executive Director Baptist Association as directed by the Executive Director. Must provide leadership in developing and maintaining good relations with the local churches of the BBA, and to serve as a liaison between community leaders and the Executive Director. Assist local churches in the areas that are listed in this job description. 1. Must be a born-again Christian. 2. Must have a college education. 3. Must possess good people skills and demonstrate a high level of leadership skills. 5. Must have at least 2-5 years experience in the public relations area. 1. Design, print and complete all promotional or informational materials for the association and its ministries. Includes flyers, announcements, handouts, brochures, reports, calendars, presentations including power-point and video, etc. Also manage the process of outsourcing any printing/finishing that cannot be done in-house. 2. Prioritize and manage workflow of all creative assignments and projects as assigned by the immediate supervisor in consultation with the appropriate teams. 3. Prepare weekly news page for publication in the Alabama Baptist. Includes planning coverage of events and issues, writing and editing articles, research, and page-layout, taking any necessary 4. Maintain all primary copier/printers and finishing equipment. Also procure necessary consumable supplies: paper, toner, binding combs, etc. in consultation with the immediate supervisor. 5. Direct and coordinate BBA mailings, whether first-class or bulk-rate. Manage all postal related funds, equipment and supplies. 6. Consult with member churches on creative issues, providing design services and production advice. 7. Prepare all reports and packets for Executive Board meetings including the Annual Book of Reports and Staff Directory and Services. 8. Serve as liaison between Computer Network Contractor and BBA staff regarding any hardware or internet/e-mail issues. 9. Manage BBA website. Includes maintaining home page and main menu content, assisting staff in maintaining their ministry specific pages, and working with website contractor. 10. Attend all regular meetings of the staff team, meet regular with immediate supervisor and report monthly in writing. 11. Demonstrate a lifestyle consistent with the Christian faith and principles. 12. Assist in other ways as requested by the Executive Director or immediate supervisor to fulfill the mission of the association.
Administrative Assistant to Associate Executive Directors Enlisted by:: Elected by: Supervised by: Executive Director/Human Resource Director Human Resources Committee Associate Executive Directors Principal Function: As associational missionary carry out the three major priorities of the Birmingham Baptist Association as directed by the Executive Director. Must provide leadership in developing and maintaining good relations with the local churches of the BBA, and to serve as liaison between community leaders and the Executive director. Assist local churches in the areas that are listed in this job description. 1. Must be a born-again Christian. 2. Must have a high school education college preferred. 3. Must possess good people skills and demonstrate a high level of computer skills, Word, Excel etc. 5. Must have at least 2-5 years experience in the public relations area. 1. Serve as administrative assistant to the Associate Executive Directors. 2. Serve as coordinator of support personnel, paid and volunteer, in the specified area of ministry. 3. Maintain competent and appropriate data management insuring that reports, correspondence, communication and other data are prepared in a timely and efficient manner. 4. Maintain files of correspondence and other assigned materials. Prepare materials to be duplicated including special mail-outs and publicity pieces in cooperation and coordination with the Marketing and Creative Services Specialist. 5. Assist the receptionist as needed and/or assigned. 6. Make arrangements for meetings as needed with committees, ministry teams and boards. 7. Maintain Media Resource Library. 8. Post financial contributions daily in a check journal. 9. Coordinate the Team Leaders calendar, appointments and telephone inquiries as needed and have information regarding their daily schedule. 10. Meet regularly with the associational staff team and report in writing each month. 11. Demonstrate a lifestyle consistent with the Christian faith and principles. 12. Perform other duties as assigned by the Executive Director or immediate supervisors to fulfill the mission and vision of the association.
WMU Administrative Assistant Enlisted by: Elected by: Supervised by: Executive Director/Human Resource Director Human Resources Committee Executive Director in coordination with WMU Officers Baptist Association as directed by the Executive Director. Must provide leadership in developing and maintaining good relations with the local churches of the BBA, and to serve as a liaison between community leaders and the Executive Director. Assist local churches in the areas that are listed in this job description. 1. Must be a born-again Christian, 2. Must have a high school education college preferred. 3. Must possess good people skills and demonstrate a high level of leadership skills. 5. Must have at least 2-5 years experience in the public relations area. 1. Assist the WMU Leadership Team in preparing materials for the ministry of WMU. 2. Receive record, deposit and disburse all funds to the WMU in accordance with budget and designated directives and provide financial reports at WMU Leadership Team meetings. 3. Receive and process registration for all age-level meetings; and any other associational services that need to be processed through WMU. 4. Receive expense sheets, file and issue reimbursements on travel accounts and attach expense sheets to financial statement given to WMU Finance Director when requested. 5. Handle all service contracts on office equipment and orders for repairs on same. 6. Handle all correspondence and other mail addressed to BBA s WMU. 7. Handle all printing, maintaining a file of one copy of each piece of printed material for future access. 8. Keep WMU mailing list updated. 9. Assist with any WMU meeting that the Director deems necessary. 10. Assist BBA s receptionist during morning and afternoon breaks and other times when requested. 11. Assist with any BBA meeting as needed or requested while working closely with BBA Staff Missionaries to promote and advertise associational projects and events to the churches. 12. Meet regularly with the associational staff team and report in writing each month to BBA s Director and quarterly to the WMU. 13. Demonstrate a lifestyle consistent with the Christian faith and principles. 14. Perform other duties as assigned by the WMU Director or immediate supervisor to fulfill the mission and vision of the association.
Receptionist Enlisted by: Elected by: Supervised by: Executive Director, Human Resource Director Human Resources Committee Executive Director/Human Resource Director Baptist Association as directed by the Executive Director. Must provide leadership in developing and maintaining good relations with the local churches of the BBA, and to serve as a liaison between community leaders and the Executive Director. Assist local churches in the areas that are listed in this job description. 1. Must be a born-again Christian. 2. Must have a high school education. 3. Must possess good people skills and demonstrate a high level of computer skills, Word, Excel etc. 5. Must have at least 2-5 years experience in the public relations area. 1. Receive all incoming telephone calls and inquiries; process calls and inquiries to the appropriate Team; send all messages to proper team members. 2. Receive all building visitors and assist in welcoming them, inform the proper team that their appointment has arrived; give visitors direction and assistance as needed. 3. Keep the reception area neat and orderly in appearance. 4. Accept and sign for packages/special mailing; check with the individual it is addressed to; notify proper personnel of all packages/materials as soon as they are delivered to the building. 5. Maintain current mailing/phone information regarding churches, staff and other entities related to the work and ministry of the association. 6. Notify team members of church staff changes. 7. Keep all records of meetings, conferences, seminars and other associational events that require individuals/groups to call in and make reservations. Check in and out BBA equipment loaned to member congregations. 8. Receive requests from churches and staff team members wishing to secure a meeting place inside the BBA building and assign appropriate rooms to them. 9. Demonstrate a lifestyle consistent with the Christian faith and principles. 10. Assist in other ways as requested by the Executive Director or immediate supervisor to fulfill the mission of the association.
Financial Administrative Assistant Enlisted by: Elected by: Supervised by: Executive Director/ Human Resource Director Human Resources Committee Executive Director/Human Resource Director Baptist Association as directed by the Executive Director. Must provide leadership in developing and maintaining good relations with the local churches of the BBA, and to serve as a liaison between community leaders and the Executive Director. Assist local churches in the areas that are listed in this job description. 1. Must be a born-again Christian. 2. Must have high school education college preferred but not required.. 3. Must possess good people skills and demonstrate a high level of computer skills, Word, Excel etc. 5. Must have adequate experience in bookkeeping skills and at least 2 years experience in financial areas. 1. Receive, record and have deposits made for all monies for associational ministries, subsidiary corporations and BBA Foundation. 2. Process all bills after securing appropriate approval. 3. Oversee preparation of payroll, maintain employee records and submit all tax reports by dates due. 4. Work with Stewardship Committee by serving as committee secretary at regular and special called meetings. 5. Maintain monthly reports on all financial activity, i.e. income, expenses, checks written, and journal entries, as well as any other data requested by Stewardship Committee, Supervisor and Executive Director. 6. Prepare special reports as requested by appropriate personnel or Committee. 7. Maintain files and computer data on invoices, checks, employee information, interest earned, banks, property, etc. 8. Attend all regular meetings of the staff team, meet regularly with immediate supervisor and report monthly in writing. 9. Work with Birmingham Baptist Foundation Board as their primary secretary. Responsibilities includes getting out correspondence; making phone calls, notifying members of Board meetings; preparing minutes an mailing out reports; assisting Chairman of the Board. 10. Demonstrate a lifestyle consistent with the Christian faith and principles. 11. Assist in other ways as requested by the Executive Director or Human Resource Director to fulfill the mission and vision of the association.
Custodian/Hostess Enlisted by: Elected by: Supervised by:: Executive Director/Human Resource Director Human Resources Committee Executive Director/Human Resource Director Principal Function: As an associational missionary carry out the three major priorities of the Birmingham Baptist Association as directed by the Executive Director. Must provide leadership in developing and maintaining good relations with the local churches of the BBA, and to serve as a liaison between community leaders and the Executive Director. Assist local churches in the areas that are listed in this job description. 1. Must be a born-again Christian. 2. Must have a high school education. 3. Must possess good people skills. 5. Must have at least 2 years experience in the public relations area. 1. Perform routine daily cleaning of building: vacuuming, dusting, mopping, trash removal, etc. 2. Assist the receptionist during the lunchtime hour and at other times as needed. 3. Serve as hostess for luncheons (purchase food, plan menus) and Committee meetings. 4. Maintain supplies such as paper products, hygiene essentials, cleaning supplies, etc. 5. Arrange and set up Seminar and Conference rooms as needed for meetings and events. 6. Assist with mail-outs when needed. 7. Maintain the equipment checkouts such as tents and video projectors. 8. Demonstrate a lifestyle consistent with the Christian faith and principles. 9. Assist in other ways as requested by the Director or Human Resources and People Group Team Leader to fulfill the mission and vision of the Association.