Chapter 13 Human Services Page 1 of 10

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1 Chapter 13 Human Services Page 1 of 10 CHAPTER 13 HUMAN SERVICES ESTABLISHMENT AND INTENT. There is established a Human Services Program for Taylor County. (1) The intent of this chapter is to define the Taylor County Human Services Board s organization and responsibilities. The chapter is designed to develop and make available to all Taylor County citizens a comprehensive range of human services in an integrated and efficient manner, to utilize and expand existing government, voluntary and private community resources for the provision of services to prevent or ameliorate social, mental, and physical disabilities; to provide for the integration of administration of those services through the establishment of a governing and policy-making board, in accordance with Section 46.23, Wisconsin State Statutes PURPOSE. The Human Services Department shall possess all the powers and authority, and carry out the duties and responsibilities delegated to it by the boards and programs, established under Sections 46.22, 46.23, , 48.57, 48.61, (c), 49.78, 51.42, , , and , Wisconsin State Statutes, and rules and ordinances adopted pursuant thereto BOARD COMPOSITION, TERMS OF OFFICE, AND COMPENSATION. (1) Human Services Board. There shall be appointed a governing and policy-making Human Services Board composed of nine members. Members of the Human Services Board shall be appointed as rules of the County Board provide in Section 2.08(12), Taylor County Code, and in compliance with state and federal regulations and specifications. No more than six shall be members of the Taylor County Board of Supervisors, and the chairman of the Human Services Board shall be a member of the County Board. The Human Services Board composition shall meet the requirements of Section 46.23(4), Wisconsin State Statutes. (2) Terms of Office. The term of office of each member of the Human Services Board shall be three years in accordance with Wisconsin State Statutes. Vacancies for unexpired terms shall be filled in the same manner as original appointments. Any member appointed hereunder may be removed by the appointing authority in accordance with the procedure and authority set forth in the statutes. County Board members who are not reelected are replaced by the appointing authority in accordance with the procedure set forth in the statutes.

2 Chapter 13 Human Services Page 2 of 10 (3) Compensation. Members of the Board shall be paid per diem and mileage for attendance at meetings of the Board and other Board-related business at the rate applicable to meetings of other County Board committees BOARD POWERS AND DUTIES; MEETINGS. (1) Powers. The Board shall possess all the powers and duties assigned by law to personnel and boards organized under Sections 46.22, 46.23, , (c), 49.78, 51.42, , , , and , Wisconsin State Statutes, except as otherwise specified in Section 13.04, Taylor County Code, or as specified by other Taylor County ordinances. (2) Duties. The Board: (a) Shall prepare a budget plan in accordance with Section and 46.23(3), Wisconsin State Statutes, for the delivery of human services in Taylor County. The budget shall attempt to capture all federal and state funds available to Taylor County. (b) Shall determine administrative and program policies within limits established by federal and/or state regulations and shall establish priorities in addition to those mandated by such regulations. (c) Shall determine whether services are provided or purchased by contract from other providers. The Board shall monitor the performance of such contracts. Purchase of service contracts shall be subject to the conditions specified in Section , Wisconsin State Statutes, regarding Purchase of Care and Service. The Board shall receive recommendations from the director regarding all contracts and shall authorize any such contracts. (d) Shall appoint a director on the basis of recognized and demonstrated interest in and knowledge of human services problems, with due regard to training, experience, executive and administrative ability and general qualifications for the performance of the duties of the director. Such appointment shall be subject to the provisions of the Taylor County Employee Handbook. The Board shall annually evaluate the director. (e) May by majority vote recommend to the County Board of Supervisors the removal of the director for cause. The County Board of Supervisors may remove the director for cause by a two-thirds (2/3) vote on due notice in writing and hearing of the charges against the director. However, applicable provisions of the Taylor County Employee Handbook shall be followed.

3 Chapter 13 Human Services Page 3 of 10 (f) Shall develop Board operating procedures and policies. (g) Shall oversee the operation of service delivery systems and programs. (h) Shall annually evaluate service delivery. (i) Shall elect from its membership a vice-chairperson and secretary biannually who, with the Board Chairperson, shall constitute the Executive Committee. (j) History: Repealed, Ordinance 620, 8/5/2015 (k) Shall review all new positions if such positions have funds allocated to cover the full costs in the annual budget or in special grants, and if the positions are recommended by the director. The Board s review shall be forwarded to the Human Resources Manager for action if the position is recommended. (l) Shall coordinate services and cooperate to the extent feasible with the school board, health planning agencies, law enforcement agencies and other human service agencies, committees, and planning bodies in the geographic areas serviced by the Board. (3) Meetings. (a) The Board shall conduct meetings as needed. Meetings shall be at a time and place to be determined and with an agenda approved by the Board chairperson. chairperson. (b) Other meetings of the Board or its committees may be called by the Board (c) The Board and committee members are to be notified of all Board meetings at least five (5) working days prior to the meeting. Such notice shall set forth the time, date, place, and the subject matter to be discussed at such meeting. this state. Board. (d) All meetings of the Board are to comply with the Open Meetings Law of (e) The Board chairperson or designee shall preside at all meetings of the

4 Chapter 13 Human Services Page 4 of 10 (4) Annual and Other Required Reports. The Board shall ensure that an annual report is made to the County Board of Supervisors by the director and it shall make or cause to be made such other reports as may be required by law DIRECTOR: POWERS AND DUTIES. (1) All the administrative and executive powers and duties of managing, operating, maintaining and improving programs shall be vested in the director, subject to such a delegation of authority as is consistent with Section 13.05, Taylor County Code, and the rules promulgated by applicable federal and state regulations. (2) In consultation with the Board and subject to approval, the director shall: (a) Be responsible to the Human Services Board. (b) Prepare an annual budget plan reflecting all funds necessary for the program and services to be provided. (c) Prepare such other reports as are required by the appropriate federal and state authorities and the County Board of Supervisors. (d) Make recommendations to the Board for department personnel. (e) Propose operational policies, inform the Board of areas needing policy changes, and carry out Board-adopted policies. (f) Make recommendations for changes in organization, management, and program services, as need dictates. anticipated. spending. (g) Develop contingency plans in the event financial resources are not as (h) Execute financial controls on contracts, programs, and all other agency (i) Gather data, carry out a planning process and recommend a series of alternatives to the Board on client needs in Taylor County. (j) Develop community-based prevention programs and recommend alternatives to the Board.

5 Chapter 13 Human Services Page 5 of 10 the Board. (k) Develop new programs based on needs and studies to be authorized by (l) Recommend areas in which technical assistance is needed. (m) In the event of his/her absence for conference, vacation, or sick leave, develop a line of succession enabling another member of the staff to assume the duties of the director. (n) The director shall hire and dismiss staff in accordance with specifications of the Taylor County Employee Handbook and the laws and regulations of this state and within constraints of the Board s budget and within the guidelines of any applicable collective bargaining agreement. (o) Shall represent the Human Services Board in negotiations with the state and federal governments as well as service providers EXECUTIVE COMMITTEE. (1) Membership. There shall be an Executive Committee of the Board which shall consist of the three Board officers. The director or designee shall serve as an ex officio member of the Executive Committee. (2) Meetings. At the call of the Chair or the Vice-Chair, the Executive Committee will meet and conduct business when Board action is necessary and a meeting of the full Board is not feasible. (3) Duties. The duties of the Executive Committee shall be in accordance with the policies set forth by the Board. They shall include, but not be limited to: (a) Shall be responsible for the emergency policy-making matters, enabling such policies to be enforced immediately upon approval and referring such policies to the next meeting of the Human Services Board to be ratified or rescinded by the full Board. (b) Shall appoint the Deputy Director as an acting director in the event the director cannot fulfill his/her duties for a period of thirty (30) days or more ADVISORY COMMITTEES. The following advisory committees shall be appointed and maintained in accordance with Wisconsin State Statutes. Such advisory committees shall enjoy the same status as

6 Chapter 13 Human Services Page 6 of 10 standing committees of the County Board and the committees shall comply with provisions of Section 19.83, Wisconsin State Statutes, Chapter 2, Taylor County Code, and/or Roberts Rules of Order, as may be applicable. (1) Community Options Program/Long-Term Support Planning Committee. (a) Appointment. The Community Options Program/Long-Term Support Planning Committee, consisting of at least ten (10) members, but not more than fifteen (15) members, shall be appointed by the Taylor County Board of Supervisors in accordance with Section 46.27(4), Wisconsin State Statutes. (b) Meetings. This committee shall meet as often as the committee deems necessary, but not less frequent than quarterly. (c) Duties. The duties of this committee shall be as required under Section 46.27(4), Wisconsin State Statutes. (d) Compensation. Community Options Program/Long-Term Support Planning Committee members who are either citizen members or County Board members shall be paid per diem and mileage for attending meetings and conducting business of the committee. This compensation shall be at the rates established for members of the Taylor County Board of Supervisors. Members of the committee who are county employees shall be paid mileage only for attending meetings and conducting business of the committee outside regular meeting hours. The mileage rate paid shall be the rate established for the Taylor County Board of Supervisors. (e) Staff Assistance. Staff assistance shall be provided to the Community Options Program/Long-Term Support Planning Committee as needed. (2) The Family Support Advisory Committee. (a) Appointment. The Family Support Advisory Committee, consisting of at least ten (10), but not more than fifteen (15) members, shall be appointed by the Taylor County Board of Supervisors in accordance with Section (3)(a), Wisconsin State Statutes.

7 Chapter 13 Human Services Page 7 of 10 (b) Meetings. The Family Support Advisory Committee shall meet as often as the Committee deems necessary, but not less frequent than quarterly. (c) Duties. The duties of this committee shall be as required under Section (3)(b), Wisconsin State Statutes. (d) Compensation. Family Support Committee members who are either citizen members or County Board members shall be paid per diem and mileage for attending meetings and conducting business of the committee. This shall be at the rates established for members of the Taylor County Board of Supervisors. Members of committee who are county employees shall be paid mileage only for attending meetings and conducting business of the committee outside regular working hours. The mileage rate paid shall be the rate established for the Taylor County Board of Supervisors. (e) Staff Assistance. Staff assistance shall be provided to the Family Support Advisory Committee as needed. (3) Comprehensive Community Services Program Committee. (a) Appointment. The Comprehensive Community Services Program Committee shall be appointed by the Chairman of the Taylor County Board of Supervisors in accordance with Section 36.09, Department of Health Services. The membership of the committee shall include one (1) member who will be a county board supervisor from the Human Services Board, as well as representatives from various county or tribal departments, including individuals who are responsible for mental health and substance abuse services, service providers, community mental health and substance abuse advocates, consumers, family members and interested citizens. At least one-third (1/3) of the total membership of the Comprehensive Community Services Program Committee shall be consumers. No more than one-third (1/3) of the total membership of the Comprehensive Community Services Program Committee may be county employees or providers of mental health or substance abuse services. (b) Meetings. The Comprehensive Community Services Program Committee shall meet as often as the committee deems necessary, but not less frequent than quarterly. The committee shall maintain written minutes of meetings and a membership list.

8 Chapter 13 Human Services Page 8 of 10 (c) Duties. The duties of this committee shall be as required under Section 36.09(3), Department of Health Services. The coordinating committee shall review and make recommendations regarding the initial and any revised Comprehensive Community Services plan required under Section 36.07, Department of Health Services, the Comprehensive Community Services quality improvement plan, policies, practices, and/or information that the committee deems relevant to determining the quality of the Comprehensive Community Services program and protection of consumer rights. (d) Compensation. Members of the Comprehensive Community Services Program Committee who are either citizen members or County Board members shall be paid per diem and mileage for attending meetings and conducting business of the committee. This shall be at the rates established for members of the Taylor County Board of Supervisors. Members of the committee who are county employees shall be paid mileage only for attending meetings and conducting business of the committee outside regular working hours. The mileage rate paid shall be the rate established for the Taylor County Board of Supervisors. (e) Staff Assistance. Staff assistance shall be provided to the Comprehensive Community Services Program Committee as needed BOARD EMPLOYEES. (1) Hiring and Dismissal. The director shall hire and dismiss staff in accordance with the Taylor County Employee Handbook. (2) Evaluations. Written evaluations on all new employees shall be done at six (6) months and annually thereafter. (3) Reclassification Process. Requests for reclassification shall be made in accordance with the Taylor County Employee Handbook as applicable FINANCES. (1) Financing. The program shall be financed by such funds as may be available through public and private sources and the Board is authorized to accept private donations and to request and receive state and federal grants-in-aid in addition to county funds.

9 Chapter 13 Human Services Page 9 of 10 (2) Fiscal Year and Budget Proposal. The Board shall plan its financial operations on a calendar year basis and each year it shall submit its proposed budget for the next calendar year to the County Board of Supervisors prior to the date specified by the County Board of Supervisors Budget Review Committee. (3) Expenditures. The expenses incurred in the operation of the program shall be paid by the County Clerk and charged by him against the appropriations and other funds credited to the program. The County Treasurer shall receive, deposit and credit all funds paid over the said program s operation by any source. (4) Fee Procedure. Pursuant to Section 59.25(3), Wisconsin State Statutes, the Human Services Department staff will deposit all fees collected for services with the County Treasurer. A receipt form will be used which satisfies the needs of the Human Services and County Treasurer, as well as the county auditors, while at the same time protecting the confidentiality of all clients of the Board. Fees shall be determined annually on the basis of Administrative Order 1.42 of the State Department of Health and Family Services. (5) Petty Cash Account. (a) The Board is authorized to establish a petty cash account, said account to be cash only and not a checking account. (b) This account shall contain no more than $ at any one time and be operated under rules and procedures prescribed by the Board, and only for the purpose permitted in writing by the Board. Said account is to come from the administrative funds of the Board and/or donations. The petty cash fund shall also be utilized in accordance with rules stated in Chapter 22.10(6), Taylor County Code. (6) Bonding. Employees of the Human Services Department shall be bonded in accordance with Taylor County requirements PURCHASED AND PROVIDED SERVICES. The following criteria shall be used in determining whether to purchase or provide services and shall be the duty of the Board to implement: (1) To determine whether to purchase or provide services, weight must be given to price, service effectiveness, availability, continuity of care and service, quality and accountability. When cost-effective alternatives are found to be available by the Board, service contracts may be advertised and open for competitive proposals. (2) The existence or establishment of a program in combination with any other county or counties shall necessitate the execution of a written contractual agreement binding each county to perform its several and mutual obligations.

10 Chapter 13 Human Services Page 10 of History: Repealed, Ordinance 620, 8/5/2015 (1) History: Repealed, Ordinance 620, 8/5/2015 (2) History: Repealed, Ordinance 620, 8/5/ History: Repealed, Ordinance 620, 8/5/ GENERAL RELIEF PROGRAM. (1) Establishment. The Taylor County General Relief Program is established to provide assistance to those people who are determined to be eligible for the program. The General Relief Program is to be administered by the appointed Economic Support Specialists of the Economic Support Unit. (2) General Relief Policy. (a) The general relief program and applicant appeal procedure are to be administered in accordance with the general relief policies adopted by the Board. (b) The Taylor County Human Services Board may establish general relief policies in compliance with the general relief plan of the Economic Support Unit. (c) Pursuant to Section 49.02(2)(d), Wisconsin State Statutes, liability for medical or dental care furnished is limited to the amount payable by Medical Assistance for similar care. No provider of medical or dental care may bill a general relief recipient for the cost of care exceeding the amount paid by the county SETTLEMENT OF LEGAL DISPUTES. All legal disputes shall be referred to the Taylor County Corporation Counsel for resolution. History: Repealed and Recreated, Ordinance 486, 4/16/2002