BILL OF MATERIALS A comprehensive Bill of Materials module has been implemented in 6.04.09 and enhanced and refined in additional versions. Bill Maintenance forms are created that detail the components, physical and non physical inventory items, to be used to create the finished item. Manufacturing requisition forms are then created and activated to build the finished items. Basically, the module work flow is: Create and/or import the Bill Maintenance forms Create and commit the Manufacturing Requisition forms System Settings Settings in Inventory manage the default settings when creating a new manufacturing requisition. Also controls whether components can be added to an activated requisition i.e. different components used to create different finished goods in the same requisition. The important settings to be considered are: BillofMaterialsAutoUpdateBillDetailsfrom the header window Qty Production in the Bill (Finished Goods) tab with the Stock into Quantity and QuantityProduction automatically updates the fields BillofMaterialsAllowComponentAddition controls whether components can be added to an activated requisition e.g. components have been allocated into WIP and are finished items are being released in stages UpdateLastCostFinishedGoods determines if Last Cost in inventory is to be updated Key Default Options BillofMaterialsDefaultBuildOption Default Build Bill Option Value Build Bill Alloc to WIP Alloc to BO Planned Build BillofMaterialsDefaultSubAssemblyOption Default Sub Assembly Option Value Always Build Do Not Build Explode ALL BillofMaterialsAutoUpdateBillDetails Auto Update Bill Details Yes No BillofMaterialsAllowComponentAddition Allow Component addition for an activated manufacturing requisition Yes No UpdateLastCostFinishedGoods Update Last Cost of Produced Finished Goods in Inventory Maintenance Yes No BillofMaterialsCopyDocumentToMR Copy documents from Bill Maintenance to Manufacturing Requisition Disable Copy from Bill Parent only Copy from Parent and Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 1
Key Default Options subassemblies BillofMaterialsSubAssemblyDisplayLastCost Display last cost of subassemblies in Bill Maintenance Yes No BillofMaterialsAllocToBOMode Bill of Materials Allocate to Backorder Mode Raise BO s for all required stock Reserve available and raise BO for shortfalls BillOfMaterialsSOHQtyIgnoreBackOrders Turn on to ignore back orders in Manufacturing Requisitions Yes No AllowSubAssemblyWithNoComponent Allow Sub-Assembly with no component in Manufacturing Requisition Yes No 1. System System Maintenance Inventory 2. Review and change settings as required 3. Click Apply and OK BOM Options This form is used to Create Groups for selection in the Bill Maintenance and Manufacturing Requisition forms ; and Setup your own colours to indicate stock availability, stock on order etc Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 2
Groups Delete this text and replace it with your own content. 1. Inventory Bill of Materials Bill Maintenance 2. New Record and select inventory item from the search window Where the part number selected is already a Bill Maintenance item a message displays Part XX Description is already a bill 3. Select Type of Bill and Status. Edit Batch Qty if needed 4. Select or type in Components, select Type (variable or fixed) and quantities required 5. Add any Notes 6. Save when complete Percentage bill types will warn on saving if components selected do not add to 100% - Component quantities must be added to 100% Component Line Colours Delete this text and replace it with your own content. Bill Maintenance Bill of Materials maintenance form details components physical and non-physical inventory items and can include sub-assemblies, which are used to build the completed Bill of Material item. Inventory classifications control postings to the General Ledger as stock and non-physical items are allocated to the finished goods produced or to Work In Progress if finished goods are not or cannot be built and components are to be reserved. Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 3
There is no limit to the number of sub-assemblies of sub-assemblies that are components of a Bill Maintenance item There are three types of build items Component standard bill type where the components entered are usually to build one finished good item Base Mix where minimum batch is required and the components entered are the quantity required to build that base mix quantity e.g. 10,000 litres of orange juice Percentage the sum of the components used must add up to 100% Components are either: Fixed the quantity detailed in the recipe is the quantity that is used in a build, regardless of the quantity being built Variable quantity used varies depending of the quantity being built Defining the Form The Bill Maintenance form details all the components and sub-assemblies that are part of the completed item. The status of the form determines whether the bill can actually be accessed by the Manufacturing Requisition form. Tabs of the Bill Maintenance form include Bill Maintenance Header Components Header The inventory record must exist before the Bill Maintenance can be created Part No The part number must exist and is selected from a search window. Must be a physical item Description Populated from inventory maintenance Reference Any additional information required for the item Type of Bill The three types of bills are: Component standard bill type where the components entered are usually to build one finished good item e.g. a computer, a bike BaseMix where minimum batch is required and the components entered are the quantity required to build that base mix quantity e.g. 10,000 litres of orange juice Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 4
Percentage the sum of the components used must add up to 100%. Used where the relationship between the components remains consistent regardless of the quantities build e.g. paint, animal feed mix, potting mix Batch Qty Relevant value e.g. 1, 100, 1000. The quantity for each component is the quantity required to make up the batch quantity Status There are three statuses that can be selected. Only bills with an Active status can be used to create manufacturing requisitions Active bill can be used to create requisition forms Pending not yet ready to be used to create requisitions e.g. may still be in the planning stage Obsolete not longer used Components Grid is populated with the components setup in the Bill Maintenance form. Lines can be added and removed and quantities and Qty Type changed until the form is committed. System setting BillofMaterialsAllowComponentAddition determines if components can be added once committed Part No Selected from the search window or typed in. Item can by physical or non physical but cannot be a non inventory item. Items displayed in green are Bill Maintenance items and their component details can be viewed in the Component Tree tab Description Populated from the inventory maintenance form Qty Type Fixed or variable. Fixed is the quantity used regardless of the quantity being built while Variable adjusts in relation to the quantity being built SOH Qty Current available stock on hand. Value is refreshed as the form is loaded Qty Required quantity to be used to build the batch quantity Unit Displayed from the inventory maintenance Unit Cost Last cost from inventory maintenance. Is updated as inventory prices are changed Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 5
Total Cost Unit cost * quantity Note Field to enter additional information per line Note 2 Another field for any additional information Component Tree Displays all components for the build, including sub-assemblies and the relevant components Part No Displays the component tree hierarchy including components of sub-assemblies. Green indicates a sub-assembly. Bill Parents Displays the part number and description of inventory items that are Bill Maintenance where the current form is a sub-assembly of the list items Part No Details the bill maintenance items that the current bill is a sub-assembly of How to Setup Bill Maintenance Forms Bill Maintenance forms can be; Created from within Jiwa Financials Imported using the Jiwa Bill of Materials Import Tool.xls found in the Jiwa Financials program directory A combination of both methods Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 6
A New Bill Maintenance Form Drill down on: Sub-assembly items display in green and details can be views in the Component Tree tab. Part number loads the Bill Maintenance form. Description loads the Inventory Maintenance form. 1. Inventory Bill of Materials Bill Maintenance 2. New Record and select inventory item from the search window Where the part number selected is already a Bill Maintenance item a message displays Part XX Description is already a bill 3. Select Type of Bill and Status. Edit Batch Qty if needed 4. Select or type in Components, select Type (variable or fixed) and quantities required 5. Add any Notes 6. Save when complete Percentage bill types will warn on saving if components selected do not add to 100% - Component quantities must be added to 100% Editing a Bill Maintenance Form A Bill Maintenance form can be changed at any time components added, deleted and changed. Quantities and type adjusted. Existing requisitions for the bill will NOT be adjusted. The changes will only be implemented on new requisitions for the item Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 7
1. Inventory Bill ofmaterials BillMaintenance 2. Select required item from the search window 3. All fields on the form can be changed add, edit and delete lines, change quantities, change Status and Type as required 4. Save changes Retiring a Bill Maintenance Form When a Bill Maintenance form is no longer to be used to create Manufacturing Requisitions, changing the Status to Obsolete will not permit the item to be selected in the requisition form. 1. Inventory Bill of Materials Bill Maintenance 2. Select required item from the search window 3. Change Status to Obsolete 4. Save changes Importing Bill Maintenance Items A Bill of Materials Maintenance import tool written in Excel is available on the Jiwa CD in the directory \Utilities\ActiveX Samples\JiwaBillOfMaterials - Jiwa Bill of Materials Import Tool.XLS. The import expects: Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 8
All inventory items to exist bill and component items The Bill Type is entered as a number value 0 = Component, 1 = Base Mix or 2 = Percentage Component type is entered V for variable, F for fixed Enable Macros will need to be selected when loading the spreadsheet. Security may be set to high to run the macros required to login to the Jiwa Financials database and import the data. Set the Macro security level via Tools, Macro, Security set to Medium. Save, exit and reload the spreadsheet 1. Open Jiwa Bill of Materials Import Tool.xls and save as another file name in an appropriate directory Enable Macros will need to be selected when loading the spreadsheet. Security may be set to high to run the macros required to login to the Jiwa Financials database and import the data. Set the Macro security level via Tools, Macro, Security set to Medium. Save, exit and reload the spreadsheet 2. Complete data entry as required and save 3. Login to the database that the data is to be imported into and enter login details at the Jiwa login screen 4. Click Importand OK to the question Start importing? 5. Message displays when the import has completed and the lines are updated with the result of the import 6. Run the report BMINF010 Bill Maintenance to confirm accuracy of import Care should be taken when importing as checks are not made to see if the Bill Maintenance record exists. If a record does exist, components are appended to the existing record. Manufacturing Requisitions The Manufacturing Requisition form is used to build bill of material items. How and when stock is allocated to a build is determined by two form settings. Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 9
BillProduction BuildBill builds what can be built from the components available. Where back orders of some components exist, available component stock is transferred into WIP Allocate to WIP components are moved into WIP and a journal posted transferring stock to the Inventory WIP account. Finished goods can then be produced as required e.g. can be released in stages PlannedBuild pre-build stage. Form cannot be activated until set to Build or Do NotBuild Allocate to BO component stock is not allocated, even if it s available. Back order records are created for all components and the requisition is built when required Stock is not allocated nor back order created until the requisition is Activate SubAssembly AlwaysBuild builds the sub-assemblies as part of the manufacturing requisition DoNotBuild only takes sub-assemblies from stock ExplodeAll creates additional manufacturing requisitions for each sub-assembly item in the build, linked back to the originating requisition. Details are displayed in the Sub-Assembly Requisition tab Component details from the Bill of Materials Maintenance form are displayed in the Bills Details tab. Components can be added and removed and quantities changed. Component Details tab allows for the selection of stock lines other than on FIFO method. The Build History tab is where details of the quantity produced, quantity into stock and serial number details for the built item (if required) are entered. The ability to automatically generate serial numbers is also available. Defining the Form There are five statuses for manufacturing requisitions: Unprocessed allocated been not have Components form has been saved only. Processed form has been activated but is not yet complete e.g. stock has been allocated to WIP, partial build etc Completed all goods have been built Reversed form has been reversed e.g. WIP has been put back into stock, finished goods have been disassembled and components put back into stock Closed a partial build has been done and WIP put back into stock, or no build has been done and the components have been returned to stock Header Details Details are always displayed regardless of the tab selected. History header details can be viewed by double-clicking the relevant history in the Build History tab Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 10
Batch No Updated automatically when the form is first saved. Second number is the history number for the form. History details of component stock movement is displayed in the Build History tab Initiated Date Server date when the form was first created and saved, not the login date. This field is disabled and cannot be changed Production Date Prompts to the server date at the time the form was first saved. Remains at that date unless the check box is ticked. This date is then updated with the login date every time the form is saved. This date is editable and controls the date finished goods are inserted into the stock on hand table and the ledger is updated Run No Is updated each time the form is activated e.g. allocate into WIP and then do staged production quantity builds planned build of 10, build 3, 3 and 4. The details for each run are displayed in the Build History tab Reference Manually entered detail that can be changed at any time even after the form has been completed Group Select from List Box. Details are setup in the BOM Options form. This field is optional Bill Production Sub- Assembly Build when the form is activated, finished goods will be inserted into stock on hand Bill Allocate Back order records will be created for shortfalls activating will reserve available components and journal the value to Bill WIP. WIP to Planned Component stock is not reserved when the form is saved be activated until mode is changed to any of the other options. CANNOT form Build Alloc back order records are created for every physical inventory component regardless of whether stock exists or not BO to Always Build sub-assemblies are built as part of the current requisition form Do Not Build sub-assemblies are allocated from stock on hand Explode ALL separate requisition forms are created for each sub-assembly component Last Action Details the last action taken and the user who took the action Part No Bill of Material item being built. Drill down on part number loads the Bill Maintenance form. Drill down on Description loads Inventory Maintenance Description Displayed from the inventory maintenance record Total Required Total required to be built on the requisition Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 11
Total Assembled Total assembled on the form. Cannot exceed Total Required Max Production Maximum quantity that can be built based on component availability. Cannot exceed Total Required Production Qty/Alloc to WIP Qty Quantity to be built in that production run or transferred into WIP (column heading changes as Bill Production mode is changed. Cannot exceed Max Production when Bill Production = Build Bill Shortfall Qty Calculated as the difference between Production Qty and Max Production Unit Description from inventory maintenance form This Build Unit Cost Sum of the component unit costs to build one of the finished items This Build Total Cost Total component cost to build Production Qty Bill Details Components details are displayed with the colour coding as set up in the Bill of Material Options form. Total Assembled Qty Total quantity assembled on the requisition to date Total Assembled The total cost of components used to produce the total assembled Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 12
Cost Assembled Qty in WIP Total number of completed goods that could be built from the components available and have been moved into WIP Auto Update Production Date Controls the date that stock is updated into stock on hand. When ticked, the Production Date field is automatically updated with the server date every time the requisition is saved or activated. This is the date that is used for the stock on hand records Maximises or minimizes the component listing box use the box to toggle between views Bill Details Grid Part No Component or sub assembly component part number displayed from the inventory record. Cannot be edited Description Description detail for each item displayed from the inventory record. Cannot be edited Qty Type Variable quantity used/required is in direct proportion to the quantity being built Fixed quantity used/required has no relationship to the quantity being built Unit Qty Quantity required to build the batch quantity from the Bill Maintenance form Total Required Unit Quantity * Production Quantity (or Alloc to WIP quantity) SOH Qty Stock available in that warehouse (taking into account backorders, unless the Inventory system setting BillOfMaterialsSOHQtyIgnoreBackOrders is ticked WIP Qty Quantity allocated to WIP when Bill Production = Alloc To WIP and the requisition has been activated i.e. has a status of Processed This Usage Available stock that could be used to build the requisition Short Qty Difference between Total Required This Usage Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 13
Back Ordered Back order records created per line Unit Description from inventory maintenance Unit Cost Last Cost from inventory maintenance record Total Cost Cost of stock lines that could be allocated to that build based on actual stock lines to be taken. Refer Component Details To Be Used section for line details Note Additional comments per line - optional Component Details Tab Details of individual stock lines available for selection, stock already allocated into WIP and stock that has been allocated for use (but not actually taken). Individual stock lines can be moved between Available and ToBeUsed by selecting and using the buttons -,, and Component Details Displays the components and sub-assemblies for the requisition Components Selecting a line in this grid changes the display in the right hand window to reflect individual stock lines for the selected line Bill Finished Goods This tab displays the details of the finished builds and provides for the entry of serial numbers, quantities and selection of bin locations where applicable. The unit cost of each line is also displayed. Bill (Finished Displays the components and sub-assemblies for the requisition Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 14
Goods) Auto Update When ticked updates finished goods grid with the quantity being produced and the production date Generate Serial Numbers Auto Update must be un-ticked. Finished item must require serial numbers. Clicking the button loads the serial number dialog box. Serial number details can be entered as a range or individual serial numbers, or a combination of both as required Expiry Dates Prompts for the current login date. Field is editable where the item requires expiry dates Serial No Populated from the Generate Serial Numbers box if used, otherwise can be manually entered if enabled (i.e. the finished item uses serial numbers) Production Date Prompts Initiated date if Auto Update Production Date = unticked, otherwise prompts the login date Production Quantity Quantity that was produced Quantity into Stock Quantity put into stock. May be different from Production Quantity e.g. wastage, spillage etc. Bin Location Enabled or disabled depending on Inventory system setting BinLocationMode. N/A field is disabled Allow Direct Edit allows data entry of bin Change from lookup populates the default bin for that inventory item for that warehouse. Can be changed from a search window Unit Cost into Stock Unit cost of the components used in the build Creating Manufacturing Requisitions The Manufacturing Requisition form is used to build bill of material items. How and when stock is allocated to a build is determined by the form settings Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 15
Don t Allocate Any Stock and Create Back Orders 1. Inventory Bill of Materials Manufacturing Requisitions 2. New record and select part number 3. Bill Production = Alloc. To BO 4. Complete the requisition. Save and activate the batch 5. On BackOrder in Inventory, Order tab details back order records created Build Finished Goods Basic Vanilla 1. Inventory Bill of Materials Manufacturing Requisitions 2. New record and select relevant part number from search window 3. Enter Total Required and Production Qty 4. Save the form. Record, Activate to complete the requisition 5. Status is changed to Completed. Finished goods are inserted into stock on hand Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 16
Allocate Stock but Do not Build Yet Stock can be reserved, back order records created where there is insufficient stock and the requisition built at a later point, in stages if required. 1. Inventory Bill of Materials Manufacturing Requisitions 2. New record and select part number 3. Bill Production = Alloc. to WIP 4. Complete the requisition. Save and activate the batch 5. WarehouseSummary in Inventory SOH tab is displays WIP allocations OnWIP, in Inventory, Order tab displays the details of component WIP, including the batch number On BackOrder in Inventory, Order tab details back order records created Select Specific Component Stock Records Component stock is allocated on a FIFO basis by default. Specific stock lines, including serial numbers can be selected in the Components tab. The component stock is not removed from stock on hand - it can still be sold, transferred etc until the requisition has been activated. A message displays on activating where the stock selected is no longer available Error occurred while updating Part xxxx stock quantity. Record(s) Deleted/Updated/Taken by another user Re-select other stock lines and activate. Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 17
1. Inventory Bill of Materials Manufacturing Requisitions 2. ComponentDetails tab 3. Select relevant component 4. Remove unwanted stock lines from the To Be Used grid highlighting a line and using the arrow keys - one line at a time - all lines in that grid 5. Select preferred stock lines from the Available grid highlighting a line and using the arrow keys - one line at a time - all lines in that grid 6. Save and activate Component stock is NOT allocated until the requisition is activated i.e. it can be sold, transferred etc. Selecting Serialised/Batch/Expiry Date Components. 1. Inventory Bill of Materials Manufacturing Requisitions 2. ComponentDetails tab 3. Select relevant component Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 18
4. Remove unwanted stock lines from the To Be Used grid highlighting a line and using the arrow keys - all lines in that grid - one line at a time. Enter in the quantity(s) to remove if batch numbers are used 5. Select preferred stock lines from the Available grid highlighting a line and using the arrow keys - all lines in that grid - one line at a time. Enter in the quantity to be selected if batch number are used, and click Select Inventory 6. A message will display on saving if too much stock has been selected Please check the quantity of Part xxx(yyyy) in Components Details tab Use Different Components Components can be added, removed, quantities changed, quantity type until the requisition is activated. Once activated changes can only be made to the components if the Inventory system setting BillofMaterialsAllowComponentAddition is ticked. 1. Inventory Bill of Materials Manufacturing Requisitions Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 19
2. BillDetails tab 3. Edit components as follows: Delete items - click grid icon and then Delete or click the waste bin Add items type directly into Part No. field or select from the search window Changetype select from the list box and choose Variable or Fixed Changequantity change value in Unit Quantity Changetotal required where type is Variable, Total Required is always calculated as Unit Qty * Production Qty. If the total required is not this calculation, change Type to Fixed and enter Total Required. This then becomes the Unit Qty. Build Finished Goods from WIP Once the requisition has been activated and the component stock allocated to WIP, finished goods are processed when required by changing Bill Production to Build Bill 1. Inventory Bill of Materials Manufacturing Requisitions 2. Select relevant requisition from the search window 3. Change Bill Production to Build Bill 4. Enter in quantity to be produced. Save and activate 5. BuildHistory tab is updated to reflect the process Build Finished Goods by Filling Back Orders Beth to complete this section Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 20
Build Finished Goods - In Stages Building a requisition in stages e.g. producing 100 in total in three releases 30, 50 and 20 can be managed in a number of ways depending on availability of stock. Use More than is Produced Jiwa Financials allows you to use more component stock than is produced and inserted into stock on hand e.g. use component stock to make 100 finished goods, but only produce 98 for stock on hand. The Bill (Finished Goods) tab has two fields that control this procedure: Production Quantity determines the quantity of component stock that is consumed; and Quantity into Stock determines the quantity of finished stock to be put into stock on hand 1. Inventory Bill of Materials Manufacturing Requisitions 2. Select relevant requisition from the search window or create a new requisition and complete details as required 3. Bill (Finished Goods) tab and enter required value in Quantity into Stock Un-tick Auto Update Production to enable Quantity into Stock field if its disabled. 4. Save and activate Use Less than is Produced Jiwa Financials allows you to use less component stock than is produced and inserted into stock on hand e.g. use component stock to make 100 finished goods, and produce 101 for stock on hand. The Bill (Finished Goods) tab has two fields that control this procedure: Production Quantity determines the quantity of component stock that is consumed; and Quantity into Stock determines the quantity of finished stock to be put into stock on hand 1. Inventory Bill of Materials Manufacturing Requisitions 2. Select relevant requisition from the search window or create a new requisition and complete details as required Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 21
3. Bill (Finished Goods) tab and enter required value in Quantity into Stock Un-tick Auto Update Production to enable Quantity into Stock field if its disabled. 4. Save and activate Sub Assemblies There is no limit to the level of sub-assemblies that can be used to create finished product. The field Sub-Assembly in the requisition form determines whether sub-assemblies are to be: Taken from stock on hand Do Not Build Built as part of the current requisition - Always Build; or - Built from new requisitions linked to the current requisition Explode ALL Use Sub-assemblies from Stock The Sub-Assembly mode is set to Do Not Build to take the built component from stock. 1. Inventory Bill of Materials Manufacturing Requisitions 2. New record and select part number 3. Sub-Assembly Do not build 4. Complete requisition and activate Build the Sub-assemblies with the Finished Goods The Sub-Assembly mode is set to Always Build to build the sub-assemblies with the requisition. Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 22
1. Inventory Bill of Materials Manufacturing Requisitions 2. New record and select part number 3. Sub-Assembly Always Build 4. Complete requisition and activate Create New Requisitions for each Sub-assembly The Sub-Assembly mode is set to Explode All to create new requisition forms for all sub-assembly components. Activating the batch creates the required requisitions for the sub-assemblies and batch details are displayed on the Sub-Assembly Requisition tab. The status of the sub-assembly requisitions are updated as they are built. 1. Inventory Bill of Materials Manufacturing Requisitions 2. New record and select part number 3. Sub-Assembly Explode ALL 4. Complete requisition, save and activate 5. Sub-assembly requisitions are created 6. Scroll or load them and complete as required 7. Load original requisition and complete Put COMPONENTS BACK A Processed requisition that has allocated stock to WIP or a requisition that has been built can be reversed - i.e. components are put back into stock. Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 23
A Completed requisition can only be reversed if all of the built stock is still available. Where some or all of the stock is not there, a message displays "The assembled goods does not exist in the inventory stock." Put COMPONENTS BACK A Processed requisition that has allocated stock to WIP or a requisition that has been build can be reversed - i.e. components are put back into stock. A Completed requisition can only be reversed if all of the built stock is still available. Where some or all of the stock is not there, a message displays "The assembled goods does not exist in the inventory stock." Put Back Stock Allocated but not Used Component stock that has been allocated to WIP and is not required can be put back into stock by reversing a requisition, 1. Inventory Bill of Materials Manufacturing Requisitions 2. Select relevant requisition from the search window 3. Record, Reverse Batch 4. Click Yes to the screen message 5. Status of the batch is updated to Reversed and Completed. Break Down Finished Goods A requisition can be reversed i.e. finished item(s) taken out of stock and the components used the build the goods are returned to stock on hand The built stock must exist otherwise a message reports The assembled goods do not exist in the inventory stock and the requisition cannot be reversed. Use a Stock Transfer or Stock Take to reduce finished goods and increase component stock in this case. 1. Inventory Bill of Materials Manufacturing Requisitions Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 24
2. Select relevant requisition from the search window 3. Record, Reverse Batch 4. Click Yes to the screen message 5. Status of the batch is updated to Reversed. Break Down Finished Goods A requisition can be reversed i.e. finished item(s) taken out of stock and the components used the build the goods are returned to stock on hand The built stock must exist otherwise a message reports The assembled goods do not exist in the inventory stock and the requisition cannot be reversed. Use a Stock Transfer or Stock Take to reduce finished goods and increase component stock in this case. 1. Inventory Bill of Materials Manufacturing Requisitions 2. Select relevant requisition from the search window 3. Record, Reverse Batch 4. Click Yes to the screen message 5. Status of the batch is updated to Reversed. Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 25
Viewing Manufacturing Requisition Information Various tabs in Inventory maintenance display data pertinent to manufacturing requisitions and components of requisitions Components Allocated to WIP Components on Back Order Outstanding Manufacturing Requisitions Stock Allocations by Warehouse Transaction History Components Allocated to WIP Order, On WIP displays components on activated requisitions with a status of Processed where the Bill Production is Alloc to WIP or Build Bill and there are still components in WIP Actual details of stock allocated into WIP - e.g. serial numbers, costs etc can be viewed by drilling to the manufacturing requisition - Component Details tab. Select the component to be viewed and the details display in the To Be Used: section Components on Back Order Order, On Back Order displays components on back order from requisitions with a status of Processed where the Bill Production is Alloc to WIP or Alloc to BO Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 26
Outstanding Manufacturing Requisitions Order, O/S MR displays activated requisitions with a status of Processed where the Bill Production is Alloc to WIP or Alloc to BO Stock Allocations by Warehouse S.O.H., Warehouse Summary tab displays the total of component stock allocated to WIP on activated requisitions. Details are viewed in the Order, On WIP tab - Components Allocated to WIP. Transaction History Movements of components and requisitions can be viewed in the Order, Transaction History tab. Transaction type can also be set if required. Components Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 27
Manufacturing Requisitions Overview of Journals Build Bill General Ledger Account Inventory Value - Bill of Material Item(Cost of components used to build the item) Inventory Value - component physical item (Quantity * Cost of stock lines allocated) Warehouse Masking Debit Credit BAS Code X.00 No Code X.00 No Code Inventory Value - component non physical X.00 No Code LedgerPurchInvRounding - System Maintenance System X.00 X.00 No Code Reverse Build Bill General Ledger Account Warehouse Masking Debit Credit BAS Code Inventory Value Bill of Material item (Cost of components used to build the item) þ X,xxx.00 No Code Inventory Value component physical item (Quantity * Cost of stock lines allocated) þ X,xxx.00 No Code Inventory Value component non physical (Quantity * Last Cost (Prices tab)) þ X,xxx.00 No Code LedgerPurchInvRounding System Maintenance System ý x.00 x.00 No Code Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 28
Allocate to Work In Progress General Ledger Account Warehouse Masking Debit Credit BAS Code Bill of Material WIP Bill of Material item (Cost of components allocated into WIP) þ X,xxx.00 No Code Inventory Value component physical item (Quantity * Cost of stock lines allocated) þ X,xxx.00 No Code Inventory Value component non physical þ X,xxx.00 No Code (Quantity * Last Cost (Prices tab)) Build from Work In Progress General Ledger Account Warehouse Masking Debit Credit BAS Code Bill of Material WIP Bill of Material item þ X,xxx.00 No Code (Cost of components allocated into WIP) Inventory Value Bill of Material item þ X,xxx.00 No Code LedgerPurchInvRounding System Maintenance System ý x.00 x.00 No Code Reverse Allocation into Work In Progress General Ledger Account Warehouse Masking Debit Credit BAS Code Bill of Material WIP Bill of Material item (Cost of components allocated into WIP) Inventory Value component physical item (Quantity * Cost of stock lines allocated) Inventory Value component non physical (Quantity * Last Cost (Prices tab)) þ X,xxx.00 No Code þ X,xxx.00 No Code þ X,xxx.00 No Code Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 29
Bill Maintenance & Manufacturing Requisition Reports Overview Bill maintenance, outstanding requisitions, component usage, components allocated to WIP and other related information are available in these reports. Refer to the available reports for more information. BMINF010 BOM Maintenance Description: Details components, including sub-assembly components for the range of Bill Maintenance forms selected. Last unit cost and calculated Total Costs are displayed. Report Criteria Select Starting Part No Ending Part No Select Start Physical Warehouse Select Ending Physical Warehouse Select Start Logical Warehouse Select Ending Logical Warehouse Report Options Defaults to first part number in the database Defaults to last part number in the database Defaults to first physical warehouse in the database Defaults to last physical warehouse in the database Defaults to first logical warehouse in the database Defaults to last logical warehouse in the database Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 30
Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 31
BMINF020 Manufacturing Requisition Usage Description: Details the components used, including serial number details where appropriate, and the bill maintenance details for each component. Report Criteria Select Starting Component Part No Select Ending Component Part No Select Starting Build Date Select Ending Build Date Report Options Select starting part number. Select ending part number. Enter starting date. Enter ending date. Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 32
Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 33
BMMGT010 BOM Component WIP Description: Details the components, in detail and summary, which have been allocated to requisitions that have a status of Processed. Report Criteria Select Grouping Report Option Physical Warehouse; Logical Warehouse Select Physical Warehouse Select Logical Warehouse Select Starting Batch No Select Ending Batch No Select Starting Component Select Ending Component Show Summary; Detail Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 34
BMMGT020 Outstanding Manufacturing Requisition Description: progress. Details all manufacturing requisitions with a status of Processed i.e. committed and still in Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 35
Report Criteria Select Grouping Select the Second Group Report Options Physical warehouse; Logical Warehouse Batch No; BOM Part Number Select Physical Warehouse Select Logical Warehouse Select Starting Batch No Select Ending Batch No Select Starting Component Part No Select Ending Component Part No Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 36
Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 37
MNT12501 Bill of Material Bill Detail Report Report is printed from the Bill Maintenance form and details all components in the build, including subassembly components. Version 06.05.13 / 001 Copyright 2009 Jiwa Financials. All rights reserved. Page 38
MNT12601 Bill of Material Manufacturing Requisition Report is run from the Manufacturing Requisition form. Data is only printed when the form has been activated i.e. has a status of Processed or Completed. Component serial numbers and or bin locations are reported where appropriate Version 06.05.13 /001 Copyright 2009 Jiwa Financials. All rights reserved. Page 39