Cash Flow Manager Summary Forecast. Sales Division 1 Sales Division 2 Sales Division 3

Transcription

1 Cash Flow Manager Summary Forecast Sales Division 1 Sales Division 2 Sales Division 3

2 Cash Flow Manager How to Login 1) Select the database from the dropdown box & click Ok 2) Select your user name from the dropdown box and use the same password you use for JIWA. How to Configure 1) Setup Calender for each month: - under configuration tab click on Calender. SQL Database Initially there are no holidays defined. Since the number of working days is used in some calculations in this programme, it is necessary to setup all non-working Days Copyright Atronics Consulting Page 1 of 14

3 When you click on >> button it will automatically add weekends. If there is a Public or Company holiday click on the particular day and click >> button. It will add to the holiday list. If you want to add any description for the holiday, enter description and hit the Save Description Button. ( Eg:- Adding Queen s Birthday on 10 th June ) Copyright Atronics Consulting Page 2 of 14

4 If you want to remove a holiday from the list simply tick the delete column and click << button. Then it will add this day as a working day. (eg:- if the company going to work on a Saturday, then tick on that Saturday in the holiday list and click << button ). 2) Setup Creditor Adhoc for each month :- Under Configuration tab click on Creditor Adhoc SQL Database Select Year & Month and click Load Enter Adhoc amounts for the month and click Save. You can edit or delete existing records. Copyright Atronics Consulting Page 3 of 14

5 3) Enter Opening Bank Balance :- click on Opening Bank Balance SQL Database Select Year & Month and click Load Copyright Atronics Consulting Page 4 of 14

6 Enter Opening bank balance. 4) Setup Facility & Buffer amounts :- Under the Configuration tab click on Facility & Buffer amounts SQL Database Enter details [ select the Type from the drop down box ] & save. You can edit or delete existing records. Copyright Atronics Consulting Page 5 of 14

7 5) Setup GL accounts :- Click on the following menu path SQL Database Enter related GL accounts for Actual :- from the dropdown, select the GL type as Actual And select the GL sub types as Retail and Commercial separately and Click OK Enter related GL account numbers and save. GL descriptions will be added by the system. You can edit or delete existing records. Copyright Atronics Consulting Page 6 of 14

8 NOTE :- Any screen where there are GL accounts to be entered like above, at the bottom left corner you can see the Select GL Account No button. Just click on that and it will open a screen with all GL accounts as below. SQL Database You can do search by Account No, Description or Parent Account No by typing at the top search bar Double click on the account no you want to copy. Right mouse click on the cell and click on Copy. Double click on the GL Account No grid cell in the main form where you want to paste it. Right mouse click on the cell and click on Paste. Copyright Atronics Consulting Page 7 of 14

9 Enter GL accounts for ATO - BAS, company taxes :- Select ATO - BAS, company taxes and click Ok. No sub type to be selected. Enter related GL account numbers and save. You can edit or delete existing records. Enter GL accounts for Cash Out :- Select GL type as Cash Out and select sub GL types separately and click Ok Sub GL types :- Bank charges, Bank interest, Commissions, Rebates & Credit cards Enter related GL account numbers and save. You can edit or delete existing records. Copyright Atronics Consulting Page 8 of 14

10 Enter GL accounts for Daily movement :- Select GL type as Daily movement and click Ok. No sub type to be selected. Enter GL accounts for Daily movement and save. Copyright Atronics Consulting Page 9 of 14

11 6) Setup Budget GL accounts :- click on the following menu path SQL Database Enter the budget GL account numbers and save. You can edit or delete existing records. Note :- budget description should be exactly the same as budget description the cash management grid. 7) Setup Period numbers :- Click on the following menu path Copyright Atronics Consulting Page 10 of 14

12 SQL Database This is already done. You can edit existing records. 8) a. Setup GL Accounts for Payroll b. Setup GL Accounts for Creditor Fix c. Setup GL Accounts for Monthly Auto Debits d. Setup GL Accounts for Loan Re-payment Click on the following menu path and select relevant option each time. Copyright Atronics Consulting Page 11 of 14

13 SQL Database Enter related GL accounts for each selected type. Select the Frequent it processes (Weekly, Fortnight or Monthly). Enter when it is Posting On depending on the frequent you selected. Finally enter the Estimate amount. If there are no related GL accounts, then leave the GL Account No blank and enter only the Frequent, Posting On & Estimate amount. Note :- program first checks whether there are any GL postings for the mentioned frequent & posting on time. If any, it takes that amount and if no postings then it takes the estimate amount. Copyright Atronics Consulting Page 12 of 14

14 9) Enter the following JIWA custom field values in Purchase order & Creditors. These values are used to calculate Debtor finance available amount. Purchase order :- a.) When a purchase order is created enter the following custom field values. Select the Finance Type from the drop down & enter the Bill of Lading date. A typical FX Creditor Creditor:- b.) Enter the Financial type payment days for the Creditor under the custom field in creditor form as shown below. A typical FX Creditor 10) Load the Cash Management form: - click on the following menu path & select the year & month (by default it set to current year & month). Click Load Copyright Atronics Consulting Page 13 of 14

15 SQL Database Copyright Atronics Consulting Page 14 of 14