Job Aid ASN File Transfer EN Use this Supplier portal activity to download a Purchase Order Confirmations list, update entries with shipping information, and upload the resulting file. Perform this activity when you have three or more Advance Shipping Notifications to process. Step 1. Upon logging into the SAP SNC system, the Alert Monitor displays. 2. Click the Tools menu. Step 3. Click the Download Center (External User) menu item. Last Updated: 25 Mar 2016 Page 1 of 18
4. The first time you use the Download Center (External User) screen, create a download profile. In the future, having a pre-defined download profile saves time when generating the ASN download file. In this example, create a Download Profile that only defines the customer. In the live system you have the option of creating multiple Download Profiles with additional search criteria. Step 5. Click Create. Last Updated: 25 Mar 2016 Page 2 of 18
6. Click the button to the right of the Customer: * field. 7. Click the CORP_3M row header. 8. Click Next. 9. Click Next. 10. Click Next. 11. If you want to set the profile to run automatically, select the frequency from the Periodicity of File Generation list. Last Updated: 25 Mar 2016 Page 3 of 18
12. Click Next. Last Updated: 25 Mar 2016 Page 4 of 18
13. Click the Profile Name field. 14. Type Profile Name "3MASNDOWNLOAD". 15. You have the option to set the Delivery Type of Download File to be either picked up from the Download Center (External User) or emailed to you. 16. Click Finish. 17. After creating the Download Profile, generate the Due List for Purchasing Documents and download the file to your computer. The Due List for Purchasing Documents is an Excel file that you update with the necessary information such as quantity shipped, ship date, and delivery date. Step 18. Click Generate Download File. Last Updated: 25 Mar 2016 Page 5 of 18
19. Click URL for Download. Last Updated: 25 Mar 2016 Page 6 of 18
20. Click Save. 21. Navigate to a location to save the document and give it an identifiable name. 22. Click the File name field. 23. Type "3MASNDOWNLOAD". 24. Click Save. Step 25. Click Open. 26. Click Maximize. Last Updated: 25 Mar 2016 Page 7 of 18
27. Column headings may be cut off in the Due List for Purchasing Documents Excel file. Click and drag to expand any columns to display full titles. Remember: You can only create ASNs for ORTYPENAME "PO Confirmation". If no confirmations exist in the file, go back and confirm your POs. In this example, delete the ORTYPENAME rows for type "Purchase Order". Step 28. Select the rows to delete. Right-click the row header. 29. Click the Delete menu item. Last Updated: 25 Mar 2016 Page 8 of 18
30. You only have "PO Confirmation" ORTYPENAME rows left. Enter the following information: ASN Number ASN Qty. Batch ID (if product is batch managed) Date of Manufacture (if product is batch managed) Ship Date Planned Delivery Date Bill of Lading Means of Transport ID Step 31. Type ASN Number "5678". 32. Type ASN Qty. "1". 33. Type Batch ID "99234". 34. Type D.o. Manufacture "20.10.2014". 35. Click the Horizontal scroll bar. 36. Type Shp.Date "23.10.2014". 37. Type Plan. Delivery "24.10.2014". Last Updated: 25 Mar 2016 Page 9 of 18
38. Click the Horizontal scroll bar. 39. Type Bill of Lading "67891". 40. Click the Horizontal scroll bar. 41. Type Means of Transport ID "12348". 42. Now save the updates to the Due List for Purchasing Documents and upload the file to the Upload Center (External User). In this example, do a Save As so you do not overwrite the original file. 43. Click Office Button. Step 44. Click Save As. 45. Click the File name: field. Last Updated: 25 Mar 2016 Page 10 of 18
46. Type File name: "3MASNUPLOAD". 47. Click Save as type:. 48. The Due List for Purchasing Documents file must be in a format that the Upload Center (External) accepts. Save the file as type CSV (Comma delimited) (*.csv). Step 49. Click CSV (Comma delimited) (*.csv). 50. Click Save. Last Updated: 25 Mar 2016 Page 11 of 18
51. Click Yes. 52. Exit Excel, and return to the Supply Network Collaboration portal. Navigate to the Upload Center (External). Last Updated: 25 Mar 2016 Page 12 of 18
53. Click the Tools menu. Last Updated: 25 Mar 2016 Page 13 of 18
54. Click Upload Center (External User). 55. To use the Upload Center (External User) you need an upload profile. In the future, having a pre-defined upload profile saves time when uploading the ASN information. In this example, create an upload profile for customer 3M. Step 56. Click Create. Last Updated: 25 Mar 2016 Page 14 of 18
57. Click the Profile Name: field. 58. Type Profile Name: "3MASNUPLOAD". 59. Click the button to the right of the Customer: field. 60. Click the CORP_3M row header. 61. Click Save. 62. Upload the Due List for Purchasing Documents containing the ASN information. Last Updated: 25 Mar 2016 Page 15 of 18
63. Click Upload. Last Updated: 25 Mar 2016 Page 16 of 18
64. Click Browse... 65. Navigate to the file for upload and select it. 66. Click Open. 67. Click Save. 68. Uploading the file may take some time depending upon the size of the file. Click Refresh to update the Status information. When the file Status reads "Ready" the file has uploaded. If the Status is other than ready, troubleshoot the issues and then re-run the upload. After uploading the file, view the upload log for any errors and double check successful upload by reviewing one of the ASNs you created. 69. Click Refresh. Last Updated: 25 Mar 2016 Page 17 of 18
70. Click View Log. 71. The Log displays. Scroll down as necessary to view related messages. 72. Click the Vertical scroll bar. 73. The Log displays the message: "Delivery XXXX was published successfully". Step 74. Click OK. 75. You have completed this activity. End of Procedure. Last Updated: 25 Mar 2016 Page 18 of 18