DRESS CODE POLICY SUBJECT: Dress Code Policy TITLE: POLICY: DEPARTMENT DRESS CODE CATEGORY: Check One Board of Trustees Presidential Functional School Responsible Executive: Chief Information Officer Responsible Office: CODING: 10/01/13 ADOPTED: 10/01/13 AMENDED: LAST REVIEWED: 10/01/13 I. PURPOSE This policy sets forth requirements related to IRT dress code. IRT employees interact regularly with various Rowan stakeholders, including students, staff, patients, medical professionals, alumni, and other members of the public. As such, it is important that all Rowan University IRT employees, across all campuses and locations, are appropriately attired and project a professional image while at work. The requirement to dress professionally is applicable to all full and part time IRT staff members, including student employees, and contractors. II. ACCOUNTABILITY The management for the Information Resources and Technology shall ensure compliance with this policy. III. APPLICABILITY This policy applies to all Rowan Information Resources and Technology employees. IV. DEFINITIONS A. None V. REFERENCES A. None VI. POLICY A. Employees are expected at all times to present a professional, businesslike image to customers, prospects, and the public. IRT Dress Code Policy Page 1 of 6
B. Employees are expected to dress in a matter that is normally acceptable in the business environment in which they operate. Employees should avoid attire that does not present a businesslike appearance (as interpreted by their immediate supervisor/manager) C. Employees should respect the more stringent dress code requirements of any environment in which they work, whether temporarily, or permanently. As such, dress code requirements of a particular environment supersede this policy if they are more stringent. For example, a more relaxed dress code, or a casual day practice would not apply to IRT Clinical Systems employees operating in such an environment. Or with a more stringent dress code specifying that no open toe shoes are allowed when performing direct clinical care would apply to IRT Clinical Systems employees operating in such an environment. D. Certain employees may be required to meet special dress, grooming, and hygiene standards, such as wearing uniforms, depending on the nature of their jobs. Each department of the IRT division will publish more specific guidelines like examples of prohibited (such as sandals) or required attire (such as ties). E. Allowance for exceptions based on religious, health, or other reasons should be submitted in writing to the immediate supervisor for consideration. F. Additional requirements for each department may apply. Please see Appendices VII. COMPLIANCE All IRT personnel must use their best judgment when maintaining appropriate professional attire and appearance. A. Supervisors shall determine whether attire is appropriate based upon the abovereferenced guidelines. G. At his/her discretion, the immediate supervisor may allow employees to dress in a more casual fashion than is normally required. Any such allowance will be indicated in writing to staff. On these occasions, employees are still expected to present a neat appearance and are not permitted to wear ripped or disheveled clothing, athletic wear, or similarly inappropriate clothing. VIII. NON-COMPLIANCE AND SANCTIONS A. Personnel who are improperly dressed may be sent home to change clothes in accordance with applicable law and policy. B. Employees will have such time charged to accrued annual to the extent permitted by law and policy. C. If an employee is warned regarding unacceptable attire and/or sent home on multiple occasions, disciplinary action will be implemented in accordance with an applicable bargaining agreement process. By Direction of the VP for Information Resources and Technology IRT Dress Code Policy Page 2 of 6
APPENDIX IRT Dress Code Policy Page 3 of 6
Appendix A: Enterprise Information Services (EIS) Standards: When representing EIS at meetings outside of EIS offices which involve non-irt personnel, or in EIS offices if non-irt personnel have been invited to meetings therein: a. Professional business attire is required to be worn: collared shirts, ties, and slacks for men; dresses, skirts or slacks and blouses for women. b. Professional business appropriate closed toed footwear should be worn by women and men. EIS employees are strongly encouraged to adhere to the above standards even when working in their individual offices or internally with other IRT staff within Memorial Hall, as the building is constantly frequented by visitors from throughout the University community. Should relief be asked for and granted for any reason from these standards, it shall be ONLY for dress within Memorial Hall, unless approved per the procedure stated in the policy. Examples: (other than professional attire as defined above) Permitted: - Sweaters and Cardigans - Khakis - Boots, appropriate to professional attire Tolerated: - Men not wearing ties while within Memorial Hall, except as outlined above. Not Permitted: - Jeans - Unclean clothing. - Visible undergarments. - Disheveled clothing - Shirts outside men s trousers. - Athletic shoes, clogs, or sandals. Appendix B: Training Service Standards:: No additional guidelines are warranted. IRT Dress Code Policy Page 4 of 6
Appendix C: Institutional Effectiveness Research and Planning Standards: No additional guidelines are warranted. Appendix D: Academic Technology (AT) Standards:: When representing AT department employees should dress comfortably (business casual), yet they must project a professional image. For AT Business casual corresponds to a collared button or polo shirt and pressed slacks or khakis for men and comparable attire for women (dresses, skirts, dress slacks, appropriate blouses). Ties for management or when representing Rowan in a formal venue. Examples of prohibited attire include (but not limited to): sneakers (unless prescribed by physician), open toe shoe, or sandals. Exceptions. Jeans for field work. Clean and free of rips, tear, fraying. Appendix E: Clinical Systems (CS) Standards: Examples of prohibited attire include (but not limited to): Sneakers, suggestive attire, jeans, athletic clothing, shorts, sandals, shirts without a collar (e.g., t-shirts), novelty buttons, and headwear of any kind, except for religious purposes. Rowan identification cards are to be worn and clearly visible anytime a Clinical Systems employee is not in the Clinical Systems office suite. Appendix F: Network and System Services(NSS) Standards: Specifics that apply to all students workers and NSS employees during normal, everyday business: No hats, caps or other recreational headwear. Religious head coverings are permitted. Undergarments must not be visible. No excessively worn, torn, wrinkled, stained or otherwise not-presentable garments are permitted. No shorts, recreational or athletic leg wear. Shirts with a collar or blouses are required; no T-shirts. Solid color, undecorated jeans are permitted. Sneakers or other athletic footwear that are at least 90% white, brown, black or gray are permitted. IRT Dress Code Policy Page 5 of 6
Recreational footwear, including flip-flops, birkenstocks, and non-dress sandals are prohibited. Button-down shirts must be buttoned in a presentable manner. Employees should be appropriately groomed for a professional setting. If present, facial hair must be neat and well trimmed. Employees performing tasks in the Memorial Hall Workshop area are required to wear footwear with rubber soles. Footwear must remain on unless you are in your personal office or cubicle with your door closed. When attending meetings that include individuals outside of IRT, or when performing non-infrastructure related service calls on location at CMSRU, SOM or any affiliated clinical locations, jeans are prohibited. When attending meetings, service calls, or otherwise interacting with individuals that are designated as executives, jeans are prohibited and a tie or sport coat is required. Network and System Services may provide branded clothing (T-shirts, Polo shirts, etc.) which may be designated as required attire in specific situations. IRT Dress Code Policy Page 6 of 6