Devon Air Ambulance Trust Fundraising Pack Ideas and support for holding your own event Supporting Devon Air Ambulance Trust 01392 466666 www.daat.org Registered Charity No: 1077998 Company No: 3855746 Spring 2014
Thank you for choosing to raise funds for Devon Air Ambulance Trust You ll find lots of ideas throughout this pack plus hints and tips to make the most of your event. We hope you ll find lots of inspiration and perhaps combine some ideas, throw in some of your own and don t be afraid to create your own truly unique event. Your support ensures that we can continue to provide an air ambulance service throughout Devon. Whether you live in Devon, are on holiday or business, or simply passing through, it s reassuring to know that, should you have the misfortune to be taken ill or have an accident, one of the county s two Air Ambulances will be at hand. Thank you again for helping to make a real difference, we simply couldn t do it without you! Contents How your event will make a difference Where to start Fundraising ideas In your community At work At school Special interest groups Promoting your event Maximising your income Safety and legal information Don t forget to tell us about your event and send in photos. We love to see all the amazing things that people do to raise money for us and would love to share via our Facebook page too!. Please email fundraising@daat.org 1
How will your event make a difference? We have long been supporters of the Devon Air Ambulance Trust, especially since Alfie was airlifted. We never dreamed we would need them again but when our Olivia became ill, I can t tell you how grateful we are. To think that her illness was caused by the same virus as a coldsore; her symptoms appeared the same as meningitis and it certainly scared the living daylights out of me thank you for the most wonderful, wonderful service. Danielle Steer - mum of patient Olivia and aunt of patient Alfie It costs in the region of 4.5 million each year to keep both helicopters flying From our two airbases our 2 Air Ambulances can reach the majority of Devon within just 10 minutes, and the remainder within 15 minutes The Charity is independent of Government and National Lottery funding 2
Where to start Theme/activity Choose your type of event. Planning Ensure there is enough time before the event to achieve everything. Don t be afraid to ask for help. Safety Find out if any rules or regulations apply and if you need to do a risk assessment (see page 13) Venue Find the ideal place to suit the activity Fundraising Find as many ways as you can to make money around your event (see page 12) Sponsor/donation See if you can get a venue, facilities or prizes donated. Date If there isn t a particular occasion choose the ideal date and time for people to attend. Make sure there s nothing happening already that might clash. Guests Consider who your event is suited to, who to invite and if you have a maximum or minimum number. Budget Know your budget. Set a realistic income target making sure your costs are covered. Promotion Use every channel available to let people know about your event and reach the right people (see page 10) If everyone in Devon over the age of 18 donated just 3.65 a year (1p a day) it would pay for the service for a whole year. 3
A fundraiser for all seasons Cream Tea Summer fair, garden party or picnic Easter Egg Hunt Egg painting competition Bonfire and fireworks night Santa Dash Christmas Party, Santa s grotto Halloween Party 4
e v ti c a t Ge Get a team together and challenge your fitness or fulfil your own adrenaline dreams. Sweat it out however you choose in aid of Devon Air Ambulance Trust Run d re o s n o Sp Walk ide s a e Fiv ll a b t o o f Patient Linzie Reason took part in the London Colour Run and raised 555.11 for DAAT Gym challeng e Skyd ive Kayak Chris Brown Martin, Steve Carter, Chris Lake and Matt Retter kayaked 300 miles from Bude to Exeter and raised around 9,500 for DAAT and three other charities! 5 Steve Clook took to the skies fundraising for DAAT after we airlifted his dad, Martin, and raised almost 600
Join the latest craze Bingo Zumbathon Military fitness challenge Swap Party Invite your friends to bring items of clothing to swap with others. It s a great way to recycle good condition clothes and update your wardrobe without spending any money. It s easy to arrange. Have one with friends or on a larger scale open to the public. Browsing time is ideal for drinks and mingling, then start shopping. Add donations to any top designer items. If guests are fighting over something - auction it. TV replicas Don t sit at home wishing you could be on your favourite show - create your own version: The X Factor Come Dine with Me The Apprentice Strictly Come Dancing Britain s Got Talent Create a competition, get your own local sponsor, bag some irresistible prizes and become a fundraising superstar! 6
s e c r o f g n i s i a r d Join fun y t i n u m m o c r u in yo Combine a fun day out with a fundraiser. In your local park or in your back garden, do something you ll all enjoy doing to support your local air ambulance Poker/Bridge Night Barn Danc Golf Day Commu nity Fair The Heart of Devon Festival - celebrated all that s great about Devon food, drink, music, dancing and entertainment for all. 7 e
k r o w t a or Introduce some fun into your day at work, hold a department challenge or organise a worthwhile way to spend an evening after hours. Set yourself a new target raising funds to help Devon Air Ambulance Trust Karaoke Night otball Five-a-side fo Linden Homes organised a Golf Day and raised 4093.75 for DAAT Bake o ff Employees of Trewin Design Architects raised 1431.08 for DAAT by taking part in various fundraising activities including a sponsored cycle ride and dressing up as heros for a day. 8
at school Go to the top of the class by getting your school involved and raise as much as you can. Build a fundraiser into your latest project or do something extra curricular; and don t forget everyone can take part, including the teachers. Spelling Bee abc School Challenge Cake Sale Concert Non-uniform Day Five year old Alfie Glasspool was invited to go to school in fancy dress as someone who helps people, he chose to go dressed as a helicopter pilot Students at the Independent Primary & Secondary Focus School in St Budeaux, Plymouth took part in a Calender Challenge and raised 3,725 for DAAT. Over 10% of all our airlifts are to young people under the age of 16 8
...with special interest groups Get together at your usual time and do what you love doing in aid of Devon Air Ambulance Trust; or make it a little unusual and try something totally new. Concert Stage a theatrical performance Members of the Barnstaple Young Marching Band who turned out on a freezing morning to celebrate the re-opening of the DAAT Barnstaple shop following its refurbishment Make gifts or cards to sell Line dancing Dance Jim Fursdon and his fellow dancers raised 1,000 following an elegant Candlelight Dance 9
Promote your event To make the most of your event, make sure you promote it well. Here are some useful tools that you might want to use: Logo Any materials you produce should make it clear who the event organiser is and who you are raising money for. Please contact us so we can send you a copy of our official charity logo. Posters & Invitations Create your own posters and invitations or alternatively we can design some for you. Call or email us with all of the details and our fundraising team will happily design some especially for your event. Website We can also include all of your event details on our website. Just contact our fundraising team who will arrange this for you Press release If you would like to invite people from your wider community, we can produce a press release on your behalf. Sponsor Forms You can download sponsor forms at www.daat.org/sponsorship-form/ Social Media Social media is one of the most effective ways to promote your event and it s FREE. You can also post details on the Devon Air Ambulance Trust page and we can share details with all our contacts and followers. Facebook: Devon Air Ambulance Trust Twitter: @devonairamb 10 Search for relevant websites where you may be able to advertise your event for free such as local community what s on sites or local sports societies. If a company can sponsor your event ask if they can help to promote it too
Fundraising support Balloons Our fundraising team are always on hand to support your event however possible. We can supply you with posters, banners, balloons, collection boxes or buckets, stickers and information literature to display on the day. Just give us a call or send us an email and we can arrange delivery. Collection boxes & buckets T-Shirts Posters Banners Information literature 11
Maximise your income Maximise your Supporters Minimise your outgoings Maximise your fundraising activities Ask everyone you know to come along and to help spread the word Email your contacts and let them know what you re doing Send a Facebook and Twitter message and add DAAT to your profile Add a caption to your email signature. Invite anyone you know to attend, donate or help out on the day Upload a clip to YouTube, send it to everyone you know with your invitation Look for a free local venue and ask if they can help decorate it for the event too. Try not to buy any equipment, food or drink. Acquire, borrow or get items donated. (check if you need licensing, see page 13) Ask local entertainers or bands to perform free of charge Ask local companies to donate prizes to an auction or raffle. You can always give them a mention in return. Charge for tickets or entry, don t overprice but don t undersell your event either. If the venue is making sales on the night, ask if they will donate a percentage Hold a quiz, raffle or tombola at your event Organise themed games, and activities for donated prizes add a bit of competition Make it easy for everyone to donate, even if they can t come along on the day. Set up an online donation page, add a photo and a reason to support you. www.justgiving.com www.virginmoneygiving.com www.btplc.com/mydonate/ Please encourage your sponsors who are tax payers to gift aid their donation If you are a UK tax payer, the Charity can claim back a further 25p in every 1.00 you donate, at no cost to you. We can provide you with sponsorship forms or gift aid envelopes, just contact our fundraising team to arrange delivery. 12
Safety and legal information Please take care at your event and note that it is your own responsibility to make sure your event is safe and complies with any relevant authorities. A few essentials to consider: First Aid Ensure you have adequate cover available for the scale of your event. If you re not sure, check with your local council Food Contact your local council for food hygiene regulations at events, or see www.food.gov.uk Alcohol Check if the venue is licensed or contact your local council to find out more about getting a temporary license Licenses Check with your local authority to see whether or not you need to obtain any special licenses eg public entertainment, collection or alcohol licenses Collections It is illegal to carry out door to door or public street collections without a license. Please contact your local council for further information Raffles If you are holding a raffle for longer than one day, you will require a license. Please contact your local council for further information Risk Assessment Identify any hazards and evaluate any risks at your event that you ll need to consider Whilst we appreciate your support, Devon Air Ambulance Trust cannot accept liability for any fundraising activity or event you undertake in our aid. If you need insurance please make sure you have arranged this prior to your event taking place. 13
Thank you Thank you for raising funds for Devon Air Ambulance Trust. We hope your event was a success and everyone had a great time. We d love to hear about how it went so please email us your story and any photos to fundraising@daat.org Please now collect all your donations and pay in the money either via our website at www.daat.org/donate/ or direct to our bank account. Please contact our fundraising team on 01392 466666 or email fundraising@daat.org for further information. Alternatively if you would like to organise a cheque presentation, we can arrange for a local representative to attend. Any cheques, sponsor forms or gift aid envelopes can be sent by post to the following address; Devon Air Ambulance Trust, Unit 5 Sandpiper Court, Harrington Lane, Exeter, EX4 8NS We like to thank everyone that raises money for us either by email or post, so please include as much information as possible with your donation - how you raised the money and a return post or email address. Other ways you can support Devon Air Ambulance Trust Make a donation Become a volunteer Visit or donate to our charity shops Join our lottery Consider us in your will 14
Volunteering with Devon Air Ambulance Trust Become part of the team and Learn new skills Enhance your CV Help a good cause Gain knowledge and experience Make new friends Improve your employment prospects Increase your self esteem and confidence Decrease depression and stress Meet people For further information please contact our Volunteer Support Officer Rosey Oakes on 01932 466666 ext *122 or email r.oakes@daat.org 15
Coffee morning Car boot sale Quit something New Year Resolution Wine tasting Windscreen wash Arts stall No smoking day Garage sale Abseil Art/craft Exhibition Auction Guess the? Nature Trail Golf day Garden Party Baked bean bath Open garden Horse show Bike Ride Bridge evening Hoopla Opera BBQ Bingo Book Sale Barn dance Outdoor Head shave It s a knock out Indoor market Parachute Plant a tree Pet Party Car wash Cake stall Craft fayre Jewellery making Jazz Festival Jumble ing Quad Quizz Underwear party Visits Vehicle rally Variety show Water sports Walk Unwanted gifts Unicycle
Dress down day Darts match Dance Dinner party Dog show Disco Dress up Egg & spoon race Ebay Fashion show Football match Fete Fancy dress party Easter egg hunt Eurovision Karaoke even Knitting Kayaking Line dancing Lucky dip Raft race Litter picking Exhibition Sports Midsummer Ball Marathon Musical evening Mini Olympics biking es Xmas Cards Race night Xmas hampers Raffle Ramble Yard of Ale Scrabble Skydiving Yachting Zoo related Zany Slim Ten-pin bowling Theatre show Treasure hunt Fundraising Ideas
JOIN TODAY! ONLY 1 A WEEK 1ST PRIZE 1350 2ND & 3RD PRIZES 135 PLUS... 10 ADDITIONAL PRIZES OF 50