Focus Ireland Fundraising Form

Transcription

1 Focus Ireland Fundraising Form Organisation (if applicable): Fax: Type of fundraising event: Date taking place: Number of organisers: Projected income: Location: Number of attendees expected: Projected costs: IF YOUR EVENT WILL INCUR COSTS, PLEASE ATTACH A DETAILED INCOME AND EXPENSE BUDGET. Note that we have strict guidelines on the use of the Focus Ireland name and logo, depending on income and income/expense ratio. Have you run this or a similar event for any charity previously? If yes, please give details with income and expenses, name of charity and contact details: Are you having a street collection or public raffle? If yes, has a Garda permit been applied for and received? How will money be stored before forwarding to Focus Ireland? Will you be opening a bank account? Account Number of signatories on the account: Please list their name(s): Will you forward us copies of all bank statements relating to the account reflecting income and expenditure for this event? How will Focus Ireland receive the money? (cash, cheque, bank transfer etc):

2 Please attach the names of two referees: Affiliation: Affiliation: Declaration I declare that the information provided on this form is correct, and that all proceeds from the event will be forwarded to Focus Ireland within six weeks of the event date. Signed: Witness: RETURN THIS FORM, WITH A PHOTOCOPY OF PHOTO ID, TO: Focus Ireland Events Dept, 1 Lord Edward Court, Bride Street, Dublin 8 ID MUST BE PROVIDED BEFORE COLLECTION BOXES OR SPONSORSHIP FORMS WILL BE ISSUED FOR FOCUS IRELAND USE ONLY Type of ID: Authorised by: Comments:

3 Organising your own Fundraising Event 1. Don't go it alone Gather a group of friends or colleagues who can form the basis of an organising committee. 2. Decide What you Want to Do Look at our Fundraising Ideas and decide what would appeal most to the people you and the committee know. If your buddies are out in the hills every weekend, maybe a sponsored climb would be more appealing than an expensive black-tie benefit. But if they're all party animals, a cycle ride might not be the way to go! Rule No. 1: You should be able to name at least 50% of people who you know will take part in/attend the event before you start. Remember, advertising does not sell tickets, even a great idea does not sell tickets. Only people sell tickets. 3. Set a Budget and Goals Draw up a budget and goals for the event, including gross and net income, number of tickets to be sold, number of raffle prizes to be obtained, etc. Think how much you wish to raise for the charity; ideally your costs should not be more than 50% of what you raise. Think about how you will deal with deposits and up front costs if you will not receive revenue until later - perhaps you could have an 'early-bird' ticket price to encourage people to buy early, or perhaps you need a sponsor. Decide how many people you aim to attend (remember rule no. 1) and how much you can sell tickets for (or how much you'll expect them to raise). Are there other ways you can raise income, eg. by adding a raffle or auction, or by asking companies or friends to provide cash sponsorship? Then list all the expenses you can think of; rental of a location, invitation/ticket printing, food and drink (including corkage), insurance, flowers, band/disco, transport, etc. 4. Contact Focus Ireland to obtain an Event Authorisation Form. 5. Draw up a Plan of Action Remember to check things like insurance, Garda permits (for street collecting), how you will look after the money etc. Draw up a plan of action with action items, a deadline for each action, and a person assigned to each action. For example: Action By Date Who Book venue and entertainment 3 June Mary Approach 5 shops for raffle prizes 10 June Jane & Paul Organise design & printing of tickets 18 June Siobhan Send press release to local paper 20 June Peter

4 6. Anticipate the Worst Think about what could go wrong and have contingency plans. 7. During the event Will you need volunteers from the committee to take tickets, sell raffle tickets, make a speech etc? Will you need people to help clean up? 8. After the event How are you going to look after the money you raise and get it to Focus Ireland? (Cheque or bank draft?, Safe/Cash Box?, Bank account?) Don't forget to thank everyone who helped. A phone call is nice, a personal note even better. A-Z of Fundraising Ideas Abseiling Antique Fair Art Exhibition Astrology Evening Auction Athletic Meeting Baby-sitting Balloon Race Barbeque Barn Dance Bazaar Beard Shaving Bike Tour Bingo Book Sale Bring and Buy Sale Bungee Jumping Car Cleaning Car Rally Carol Singing Casino Night Christmas Day Swim Cinema premiere Coffee Party Concert Darts Dinner Dance/Disco Easter Bonnet Competition Embarrass the Boss Exhibition Fancy Dress Ball Fashion Show Film Show Five-a-Side Flower Show Football Match Fortune Telling Gala Evening Garden Party Golf Tournament Good as New Sale Greyhound Meeting Gymkhana Halloween Party Hill Walking Jumble Sale Jamboree Lawn Mowing Luncheon Lunch Runs at the Office Marathon Masque Ball Mountain Climbing Music Recital Pet Show Parachute Jump Plant Sale Pub Quiz Race Night Races Raffle Rag Week Sponsored Slim Sponsored Silence Sponsored Sleep-Out etc Sports Day Street Collections (Don't forget you need a Garda permit) Swimming Gala Tea Party Talent Competition Tennis Tournament Theatre Premiere Theme Evening Treasure Hunt Treks Tug-o-War Vegetable Sale Veteran Car Rally Walks Whist Drive Who Wants To Be A Millionaire? Window cleaning Wine Tasting Wine & Cheese Party World Record Your own thing! Zany Ideas

5