Exercise 3 Making A Business Card From Scratch

Exercise 3 Making A Business Card From Scratch Business Cards 1 and 2 used Publisher s Business Card Wizard to help you make your business card. In Business Card 3, you make your first card from scratch by setting your own guidelines. Remember to review your work carefully as you type. 1. Click the Start, point to Programs, and select Microsoft Publisher. 2. The Catalog dialog box opens. 3. Click the Blank Publications tab. Figure 1 4. In the right pane, select Business Card. 5. Click the Create button. 6. The blank business card is created. Click the Hide Wizard button to close the left pane. 7. You should now see the business card by itself. Zooming In 8. Click the Zoom box drop-down arrow on the Standard toolbar and select Whole Page. 9. The business card takes up the screen. Saving Your File The Unsaved Publication has not been saved with a name. 10. Click the Save button on the Standard toolbar. 11. The Save As dialog box opens. Making a Third Business Card Page 1

12. To the right of the Save in text box, click the drop-down arrow and select your period folder. 13. In the File name text box, a suggested file name should be highlighted. 14. Replace this filename by typing Business Card 3, press Spacebar, type your initials, press Spacebar, and type your partner s initials. 15. Click Save or press Enter. 16. Look at Figure 2. Turning on the Toolbars and Rulers 17. Click View on the Menu bar, point to Toolbars. 18. The toolbars to the below should be selected: Standard Formatting Status Bar Measurements 19. Click View on the Menu bar, and select Rulers. Turning on the Guides and Special Characters Like PowerPoint, guides help you keep things lined up straight. The special characters are non-printing like in Microsoft Word. 20. Click View on the Menu bar, and make sure that Hide Boundaries and Guides and Hide Special Characters is showing. Figure 2 Making a Third Business Card Page 2

Placing Your Own Layout and Ruler Guides on the Card Layout guides create a grid that repeats on each page of a publication. Use layout guides to organize text, pictures, and other objects into columns and rows so that your publication will have a consistent look. You set layout guides using the Layout Guides command on the Arrange menu. Layout guides are represented by blue and pink dotted lines. Ruler guides are added to individual pages on an asneeded basis. You create ruler guides by holding down Shift and then dragging out from the rulers. Ruler guides are represented by green dotted lines. 21. Click Arrange on the Menu bar and select Layout Guides. 22. The Layout Guides dialog box opens. 23. Change the amount of Columns to 2. 24. Change the amount of Rows to 2. 25. Click OK. Figure 3 Layout guides are blue and pink. Ruler guides are green. Making a Third Business Card Page 3

26. Hold the Shift key down. 27. Click in the horizontal ruler at the top of the screen, and drag a guide down. 28. You will see the green Ruler guide move out from the ruler. 29. Watching the Y-axis coordinate in the Status bar, move the ruler guide to 0.688 inch. 30. Release the Shift key. 31. Look at Figure 3 to check your work. Working in the Foreground with WordArt Figure 4 32. Click the WordArt tool on the Objects toolbar. 33. At the top pink Horizontal Margin guide, drag out a frame from the left Vertical Ruler guide to the right Vertical Ruler guide and down to the Horizontal Ruler guide. 34. A dialog box will ask you to Enter Your Text Here. 35. Press the Caps Lock key to turn it on. 36. Type Advanced Computers. 37. Press the Caps Lock key to turn it off. 38. Close the WordArt dialog box. 39. The WordArt toolbar is open when a WordArt object is selected. Figure 5 40. Change the Shape to Inflate (Top). 41. Change the Font Type to Eras Ultra ITC. 42. You are going to use the Eras Font family for modern, consistent appearance. Using variations of a font family gives your card repetition. 43. Change the Font Size to Best Fit. 44. Click the Stretch tool to stretch the text to the edges of the frame. Making a Third Business Card Page 4

45. Click the Shading tool to change the color of the text. 46. Change the Foreground color to Red. 47. Select the Style to the right. 48. Click OK. 49. Click the Shadow tool. 50. The Shadow dialog box will open. 51. Select the third shadow from the left. 52. Click OK. Using the Measurements Toolbar 53. Click a white area of the card to deselect the WordArt you just formatted. 54. Click the WordArt frame to select it. 55. Click in the x text box on the Measurements toolbar. 56. Change the x number to 0.25. 57. Click in the y text box on the Measurements toolbar. 58. Change the y number to 0.25. 59. Click in the Width text box on the Measurements toolbar. 60. Change the number to 3.0. 61. Click in the Height text box on the Measurements toolbar. 62. Change the number to 0.35. 63. The frame should fit perfectly within the Vertical Ruler guides. Making a Frame Transparent the Quick Way 64. Press Ctrl+T. 65. The frame becomes transparent (There is no Fill Color.). 66. This is a quick way to remove the fill color. Making a Third Business Card Page 5

Figure 6 Adding a Rule A Rule is a divider used to separate parts of a document. 67. Click the Line tool on the Objects toolbar. 68. Hold the Shift key down. 69. Drag out a line on the horizontal Ruler guide you made. 70. The line should go from the left Ruler guide to the right Ruler guide. 71. Release the Shift key. 72. Holding down the Shift key keeps the line perfectly straight. 73. Look at Figure 7. Formatting the Rule 74. Click Format on the Menu bar, point to Line/Border Style, and select More Styles. 75. The Border Style dialog box opens. 76. Change the line thickness to 4 pt. 77. Change the Color drop-down arrow and select 78. Select Basic colors. 79. You will see a palette of 84 colors. 80. Select the Red in Column 1. 81. Click OK twice. 82. Look at Figure 7.. Using the Measurements Toolbar 83. Click the rule to select it. Making a Third Business Card Page 6

84. Click in the x text box on the Measurements toolbar. 85. Change the x number to 0.25. 86. Click in the y text box on the Measurements toolbar. 87. Change the y number to 0.69. 88. Click in the Width text box on the Measurements toolbar. 89. Change the number to 3. Figure 7 90. Press Ctrl+S to save your document. Creating a Text Frame for Your Names 91. Click the Text tool on the Objects toolbar. 92. Below the red rule, drag out a rectangular frame, from the left Vertical Ruler guide to the right Vertical Ruler guide. 93. Type the your names. 94. Press Enter. 95. Type Students. 96. Press Ctrl+A to select all. 97. Press Ctrl+E to center the text. 98. Click the Text Color tool on the Formatting toolbar. 99. Click More Colors. 100. Select the Column 1 Red. 101. Click OK. 102. Select your names. 103. Using the Formatting toolbar, change the Font to Eras Bold ITC. 104. Using the Formatting toolbar, change the Font Size to 12 points. 105. Select Students. 106. Using the Formatting toolbar, change the Font to Eras Demi ITC. Making a Third Business Card Page 7

107. Using the Formatting toolbar, change the Font Size to 8 points. 108. Click the Italics tool. 109. Select your names and the word students. 110. Press Ctrl+T to make the frame transparent. Using the Measurements Toolbar 111. The names text frame should be selected. 112. Click in the x text box on the Measurements toolbar. 113. Change the x number to 0.25. 114. Click in the y text box on the Measurements toolbar. 115. Change the y number to 0.78. 116. Click in the Width text box on the Measurements toolbar. 117. Change the number to 3. 118. Click in the Height text box on the Measurements toolbar. 119. Change the number to 0.4. 120. The frame should fit perfectly within the Vertical Ruler guides. 121. Look at Figure 8. Figure 8 Adding the Contact Information in a Text Frame 122. Click the Text tool on the Objects toolbar. 123. Near the bottom of the card, drag out a rectangular frame from the left pink Vertical Margin guide to the pink Vertical Margin guide in the middle of the card. Making a Third Business Card Page 8

Figure 9: This is the way the frame will look when you are finished formatting. The frame will sit on three pink Margin guides 124. Type the school name and address in the picture above. 125. Press Enter to make a new line. 126. Press Ctrl+A to select all the text in the frame. 127. Using the Formatting toolbar, change the Font to Eras Demi ITC. 128. Using the Formatting toolbar, change the Font Size to 7 points. 129. Click the Text Color tool on the Formatting toolbar. 130. Click More Colors. 131. Select the Column 1 Red. 132. Click OK. 133. Press Ctrl+S to save your document. Reducing Character Spacing Sometimes you need to reduce or expand the space between characters in order to get text to fit in a frame. You do this by adjusting the character spacing. You can also do this in Microsoft Word and Paint Shop Pro. 134. All the text in the frame should still be selected. 135. Click Format on the Menu bar and select Character Spacing. 136. The Character Spacing dialog box opens. Making a Third Business Card Page 9

137. Under Tracking, change the amount to 95%. 138. Click OK. 139. This will make the characters fit the frame. 140. Press Ctrl+T to make the frame transparent. Changing the Vertical Alignment Vertical alignment positions text in a text frame along the top, bottom, or center of the frame. Vertical alignment works with single text frames, multi-column text frames, in tables, or in connected text frames. Vertical alignment affects the entire text frame. You cannot vertically align a paragraph in a text frame. You must vertically align all the text in that frame. 141. Click Format on the Menu bar point to Align Text Vertically and select Bottom. 142. The text now lies at the bottom of the frame. Using the Measurements Toolbar 143. The school name and address text frame should be selected. 144. Click in the x text box on the Measurements toolbar. 145. Change the x number to 0.25. 146. Click in the y text box on the Measurements toolbar. 147. Change the y number to 1.15. 148. Click in the Width text box on the Measurements toolbar. 149. Change the number to 1.5. 150. Click in the Height text box on the Measurements toolbar. 151. Change the number to 0.6. 152. The frame should fit perfectly within the Vertical Margin guides. 153. The frame should by sitting on the pink Horizontal Margin guide. 154. Look at Figure 9. Adding More Contact Information by Copying a Text Frame The next text frame will look almost exactly like the one you just make. Copying and pasting saves time. 155. Press the Esc key to deselect the text and frame you just made. 156. Click in the school name text frame to select it. 157. Press Ctrl+C. 158. Press Ctrl+V. Making a Third Business Card Page 10

159. Move the mouse pointer over the right edge of the new text frame the mouse pointer changes to the Mover. 160. Drag the new text frame over to the right side of the card. 161. Look at Figure 10. Figure 10 Using the Measurements Toolbar 162. The school name and address text frame should be selected. 163. Click in the x text box on the Measurements toolbar. 164. Change the x number to 2.00. 165. Click in the y text box on the Measurements toolbar. 166. Change the y number to 1.15. 167. Change the text to the information in the picture to the right. 168. Use your own email addresses. Rearranging Layers Paint Shop Pro has a Layers Palette to rearrange layers. Publisher does not have this, but it does have the ability to rearrange layers. Notice that the word Students is being displaced by the new text frame. This is because they are on the same layer. Here is how to move one frame below another. 169. The frame with the school phone number should be selected. 170. Click Arrange on the Menu bar and select Send Backward. 171. The word Students should be in the center again. Making a Third Business Card Page 11

Adding a Background There are many beautiful backgrounds on Web pages. Some are textures or swirls that could make your business card more attractive. Many places on the Word Wide Web give away free backgrounds. Use a search engine to search for backgrounds and follow the directions to copy or save them to your computer. The Clip Gallery also comes with a background folder. You can follow your teacher s directions to place a gray background behind your text or search for your own background. Remember, find a picture that will make your business card unique, but will not clash with your text. 172. Press Ctrl+M. 173. This is the command to Go to Background layer. 174. Click Insert on the Menu bar, point to Picture, and select From File. 175. The Insert Picture dialog box opens. 176. Click the drop-down arrow to the right of the Look in box and select Network Neighborhood. 177. Double-click Wright-ms1 (Zeus). 178. Double-click Students 200_. 179. Double-click the Advanced Computers folder. 180. Double-click the Publisher Exercises folder. 181. Click Business Card 3 Background to select it. 182. Click the drop-down arrow next to the Views button and select Preview. 183. This will give you a quick look at the picture before opening it. 184. Click the Insert button 185. Look at Figure 11. Using the Measurements Toolbar 186. The background picture should be selected. 187. Click in the x text box on the Measurements toolbar. 188. Change the x number to 0. 189. Click in the y text box on the Measurements toolbar. 190. Change the y number to 0.. 191. Click in the Width text box on the Measurements toolbar. 192. Change the number to 3.5. 193. Click in the Height text box on the Measurements toolbar. 194. Change the number to 2. Figure 11 Making a Third Business Card Page 12

195. The picture should fit perfectly on the card. 196. Press Ctrl+M to go to the Foreground. 197. Look at Figure 12. Figure 12 Spell Check the Card 198. Click in any text frame. 199. Press F7. 200. Spell check the card carefully. 201. Press Ctrl+S to save your document. Setting-up a Business Card for Printing When you use the Publications Wizard, it automatically completes the Page Setup details and Printing details for you. When you make a document from scratch, you need to set-up the details yourself. 202. Click File on the Menu bar and select Page Setup. 203. The Page Setup dialog box opens. 204. The dialog box should look like the picture to the right: Making a Third Business Card Page 13

205. Click OK. Printing a Business Card In exercises 1 and 2, you printed a single sample card. Business cards are generally printed on special card paper that is thicker than normal paper. The paper is set up as a table with two columns of cards and four or five rows of cards. Thus, you can print 8 or 10 cards on a single sheet of business card paper. The paper is perforated so that you can remove the cards easily. In this exercise, you will print a page of 10 cards on regular paper. 206. Click File on the Menu bar and select Print. 207. The Print dialog box opens. 208. The name of the Printer should be Ireland. 209. Change the Number of copies to 2. 210. At the bottom of the dialog box, click the Page Options button. 211. The Page Options dialog box opens. 212. Under Options, select Print multiple copies per sheet. 213. Click the Custom Options button. 214. Copy the settings in the picture to the right. 215. These numbers are suggested on the instructions to using the business card paper. 216. Click OK three times. Making a Third Business Card Page 14