Installation Guide
Manuals for This Product Manuals for this product have the following structure. Read the manual according to your purpose for using this product. Disc Guides with this symbol are PDF manuals (*) included on the accompanying disc media. Read this manual when you want to know how to install this product. Use this manual also as a reference when you have questions about or troubles with the installation of this product. Read this manual when you want to know about the detailed information of license authentication. Read this manual when you want to know about the overview and basic operations of this product quickly and easily. It is highly recommended to read this manual first. It can be displayed from the imagerunner ADVANCE Desktop manuals. Read this manual to know how to operate this product. This manual is composed of several parts each of which users can reference according to the purposes and usages. The imagerunner ADVANCE Desktop manual can be started up by using any one of the following actions. Click the [Start] menu and then select [All Programs] [Canon imagerunner ADVANCE] [ir-adv Desktop] [imagerunner ADVANCE Desktop Manual] In Desktop Browser, Document Binder, Annotation Editor, or Object Layout Editor, select the [Help] menu [Manual] Right-click (Main) on the task tray and the select [Manual] Installation Guide (This Manual) Software License Registration Guide Ready to Use Desktop imagerunner ADVANCE Desktop Manual (HTML) Disc Disc * To view the PDF format manual, Adobe Reader/Adobe Acrobat Reader is required. When you do not have Adobe Reader/Adobe Acrobat Reader installed on your computer, install it by downloading from the Adobe s web site.
Contents of This Manual Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Overview of Desktop Installing Desktop Repairing Desktop Uninstalling Desktop Registering Printer Appendix Please note that the information contained herein is subject to change without prior notice. You should agree with it before using the product. If you find any question, error, or missing information regarding this manual, please inform us of it. It is prohibited to copy or transfer any contents of this manual without prior permission from us. If you should destroy or delete data by using this software, you cannot restore the data. We do not owe any liability for such data destruction or deletion, and any consequence caused by it. You should agree with it before using the product.
Contents Preface.................................................................................iv How to Use This Manual.................................................................iv Symbols Used in This Manual..................................................................... iv Buttons/Icons Used in This Manual................................................................ iv Regarding Screens................................................................................v Regarding Abbreviations......................................................................... vi Trademarks and Copyright............................................................. vii Chapter 1 Overview of Desktop What Can I Do with Desktop........................................................... 1-2 Components of Desktop............................................................... 1-3 Desktop Browser............................................................................... 1-4 Desktop Monitor............................................................................... 1-4 Desktop Monitor Tool.......................................................................... 1-5 Document Binder.............................................................................. 1-6 Object Layout Editor........................................................................... 1-7 Annotation Editor.............................................................................. 1-8 Desktop Monitor Setup........................................................................ 1-8 Chapter 2 Installing Desktop System Environment Requirements.................................................... 2-2 Hardware...................................................................................... 2-2 Software....................................................................................... 2-2 Terminal Server (Service)/Citrix Presentation Server Support..................................... 2-3 Installing Desktop.................................................................... 2-4 Desktop Flow of Installation.................................................................... 2-4 Installing Desktop.............................................................................. 2-5 Upgrade Installation of Desktop............................................................... 2-11 Inheriting the Settings from the Old Version................................................... 2-11 To inherit the configured settings......................................................... 2-12 Performing the License Authentication................................................ 2-13 Preparation for using full text search function......................................... 2-14 Registering Folders into Windows Search...................................................... 2-14 When Using Windows XP................................................................. 2-14 When Using Windows Vista/Windows 7.................................................... 2-15 Installing IFilter............................................................................... 2-15 Enable the Desktop Office Toolbar as an add-in feature................................. 2-16 Installing Desktop Communicator..................................................... 2-18 Installing Desktop Communicator............................................................. 2-18 Chapter 3 Repairing Desktop Repairing Desktop.................................................................... 3-2 ii
Chapter 4 Uninstalling Desktop Uninstalling Desktop.................................................................. 4-2 Chapter 5 Registering Printer What is Desktop Monitor Setup?....................................................... 5-2 Starting and Exiting Desktop Monitor Setup............................................ 5-4 Starting Desktop Monitor Setup................................................................ 5-4 Exiting Desktop Monitor Setup................................................................. 5-5 Main Window Components............................................................ 5-6 Dialog box Components....................................................................... 5-6 Menus and Buttons............................................................................ 5-7 [File] Menu................................................................................ 5-7 [View] Menu............................................................................... 5-7 [Help] Menu............................................................................... 5-7 Status Bar...................................................................................... 5-8 Printer List..................................................................................... 5-8 Port List........................................................................................ 5-9 Creating a Port...................................................................... 5-11 Starting Up the Adding Port Wizard............................................................ 5-11 Specifying How to Add Port................................................................... 5-11 Creating a Port................................................................................ 5-12 Selecting a Device Type....................................................................... 5-14 Configuring the Detailed Settings of Port...................................................... 5-15 Searching for a Device......................................................................... 5-16 Selecting a Device............................................................................ 5-18 Checking the Port Settings.................................................................... 5-19 Changing the Port Settings........................................................... 5-20 Changing the Settings for Port................................................................. 5-20 Configuring the Printer Port Automatically............................................ 5-23 Starting Up the Automatic Port Conversion Wizard............................................. 5-23 Selecting Automatic Conversion Method for Printer Port....................................... 5-23 Selecting a Printer............................................................................. 5-24 Confirming the Automatic Conversion Settings................................................ 5-25 Changing the Printer Settings........................................................ 5-26 Changing the Settings of Printer............................................................... 5-26 Chapter 6 Appendix Error Messages List................................................................... 6-2 Installation of Desktop......................................................................... 6-2 Desktop Monitor Setup........................................................................ 6-2 Restrictions.......................................................................... 6-5 Installation of Desktop......................................................................... 6-5 Desktop Monitor Setup........................................................................ 6-6 Glossary.............................................................................. 6-7 Index............................................................................... 6-10 iii
Preface Thank you for purchasing imagerunner ADVANCE Desktop. Please read this manual carefully before use to understand and use the functions of this product effectively. Please keep this manual in a safe place after reading it. How to Use This Manual This manual is intended for users who understand the basic knowledge and operation procedures of Windows. Symbols Used in This Manual The following symbols are used in this manual for safety measures. It describes important issues that must be complied with when using this product. Read the descriptions to prevent any trouble caused by erroneous operations. It indicates items for reference or supplementary information. It is recommended that they be read carefully. Buttons/Icons Used in This Manual This manual indicates screen names, item names and button names displayed as follows. Buttons, setting items and selection items displayed in the screens: [Next] Icons displayed in the screens: (Properties) iv
Regarding Screens Computer operation screens used in this manual are examples. Screens may be different depending on the environment that you use and/or the settings that your administrator configures. This manual uses computer operation screens in Windows Vista for descriptions if there is no mention of the screens. The places of buttons which are clicked during operations are enclosed with than one buttons are displayed on a screen, all of them are enclosed. 1 Click [Next].. When more Click it during the operation. v
Regarding Abbreviations This manual uses the following abbreviations to describe the respective names. Microsoft Windows XP operating system is abbreviated as Windows XP. Microsoft Windows Vista operating system is abbreviated as Windows Vista. Microsoft Windows 7 operating system is abbreviated as Windows 7. Microsoft Windows operating system is abbreviated as Windows. Microsoft.NET Framework is abbreviated as.net Framework. imagerunner ADVANCE Desktop is abbreviated as Desktop. imagerunner ADVANCE Desktop Monitor is abbreviated as Desktop Monitor. imagerunner ADVANCE Desktop Monitor Setup is abbreviated as Desktop Monitor Setup. The Browser module of imagerunner ADVANCE Desktop is abbreviated as Desktop Browser. The Document Binder module of imagerunner ADVANCE Desktop is abbreviated as Document Binder. The Object Layout Editor module of imagerunner ADVANCE Desktop is abbreviated as Object Layout Editor. The Annotation Editor module of imagerunner ADVANCE Desktop is abbreviated as Annotation Editor. Canon Desktop Document Writer is abbreviated as Desktop Document Writer. vi
Trademarks and Copyright imageware is the trademark of Canon Inc. Microsoft, Windows and Windows Vista are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, the Adobe logo, Acrobat, the Adobe PDF logo and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other products and company names herein may be the trademarks of their respective owners. vii
viii
Overview of Desktop 1 CHAPTER What Can I Do with Desktop............................................................................... 1-2 Components of Desktop................................................................................... 1-3 Desktop Browser......................................................................................................1-4 Desktop Monitor......................................................................................................1-4 Desktop Monitor Tool.................................................................................................1-5 Document Binder.....................................................................................................1-6 Object Layout Editor..................................................................................................1-7 Annotation Editor.....................................................................................................1-8 Desktop Monitor Setup...............................................................................................1-8 1-1
What Can I Do with Desktop 1 Desktop is an application software to view, edit, search, print, import, fax and manage documents effectively. Overview of Desktop 1-2 What Can I Do with Desktop
Components of Desktop Desktop comprises the following components. Desktop Browser Desktop Monitor Document Binder Object Layout Editor Annotation Editor These five functions effectively work with hardware devices and external applications, and thus more efficient processing of documents is achieved in your office. 1 Overview of Desktop Input Various Document Files Edit Documents Image Data Print/Fax Scan Data File Search Send E-mail Output Fax Components of Desktop 1-3
Desktop Browser 1 Overview of Desktop Desktop Browser provides two main functions: document management function and linkage with external devices and external applications. The document management function enables you to manage documents in libraries. The function also allows you to confirm whether there is a new document, preview managed documents, and use document search functions. Using linkage functions to external devices such as imagerunner ADVANCE and external applications such as Microsoft Office, you can link Desktop to a printer, fax, Document Binder, each editor and applications to efficiently process documents. Desktop Monitor Desktop Monitor operates to monitor the status of external devices such as imagerunner ADVANCE, and the printing process and manage log s for fax transmission and reception and newly added documents/updated documents. The following items are managed using the icons displayed in Desktop Monitor: Default printer status Print and fax process status Fax reception New document notification These information can be notified with a pop-up dialog on the Windows screen. 1-4 Components of Desktop
Desktop Monitor Tool Desktop Monitor Tool allows you to configure settings to manage the external device conditions, printing jobs, fax transmission and reception jobs and new document notifications using the icons displayed in Desktop Monitor. 1 Overview of Desktop Components of Desktop 1-5
Document Binder 1 Using Document Binder, you can combine PDFs, images documents, imageware documents, and binder documents to create a document. You can edit a document using Object Layout Editor and convert it to the PDF format and fax it using Document Binder. You can also use the substantial print functions by configuring detailed print settings. Overview of Desktop 1-6 Components of Desktop
Object Layout Editor Object Layout Editor is a dedicated tool for editing documents created in Document Binder. Object Layout Editor can be started from Document Binder. This editor provides block edit mode which allows you to edit in units of blocks and object edit mode which allows you to adjust the contents of a document in units of objects. 1 Overview of Desktop Components of Desktop 1-7
Annotation Editor Text and shapes to be added on original pages are called annotations. Annotation Editor enables you to add text and shapes to a PDFs or binder format documents. 1 Overview of Desktop Desktop Monitor Setup Desktop Monitor Setup provides printer port settings to monitor external device conditions and print jobs in Desktop Monitor and Desktop Browser. 1-8 Components of Desktop
Installing Desktop 2 CHAPTER System Environment Requirements........................................................................ 2-2 Hardware.............................................................................................................2-2 Software..............................................................................................................2-2 Terminal Server (Service)/Citrix Presentation Server Support...........................................................2-3 Installing Desktop......................................................................................... 2-4 Desktop Flow of Installation...........................................................................................2-4 Installing Desktop....................................................................................................2-5 Upgrade Installation of Desktop..................................................................................... 2-11 Inheriting the Settings from the Old Version......................................................................... 2-11 Performing the License Authentication....................................................................2-13 Preparation for using full text search function.............................................................2-14 Registering Folders into Windows Search............................................................................ 2-14 Installing IFilter..................................................................................................... 2-15 Enable the Desktop Office Toolbar as an add-in feature....................................................2-16 Installing Desktop Communicator.........................................................................2-18 Installing Desktop Communicator................................................................................... 2-18 2-1
System Environment Requirements The system environment requirements for using Desktop are as follows: 2 Installing Desktop Hardware Computer Use devices that meet the following criteria: Computer Mandatory A computer complying with Works with Windows Vista Recommended A computer complying with Compatible with Windows 7 CPU 1.3 GHz or more 2 GHz or more Memory 1 GB or more (Windows XP: 512 MB or more) 2 GB or more Available hard 1.5 GB or more 2 GB or more disk space System folder 900 MB or more * A data storage area for libraries is Temp folder 100 MB or more also required. Install folder 460 MB or more * A data storage area for libraries is also required. Display XGA or a higher resolution SXGA, WXGA or a higher resolution When handling documents with many pages or many color pages, prepare a computer with a CPU and memory higher than recommended above. Supported Devices Access the following Web page for more information on devices supporting Desktop. Software http://www.canon.com/imageware Supported OS You need any one of the following Windows OSs in your computer when installing Desktop. Windows XP Professional Service Pack 3 * Windows Vista Ultimate Service Pack 2 * Windows Vista Business Service Pack 2 * Windows Vista Enterprise Service Pack 2 * Windows 7 Ultimate * Windows 7 Professional * Windows 7 Home Premium * Windows 7 Enterprise * *Only 32-bit edition is supported 2-2 System Environment Requirements
Operations are not guaranteed when Desktop is started by selecting [Run As] in Windows XP. Web browser In order to authenticate the license for Desktop as well as to read HTML-format manuals, one of the following Web browsers needs to be installed on the system. Microsoft Internet Explorer Version 6.0/7.0/8.0 Printer Driver/Fax Driver Install the latest Canon printer driver and fax driver that are supported by your device. Installing Desktop does not install any printer driver and fax driver. You need to install them separately. For the drivers supported by each model, contact your sales person or dealer. Recommended Software Windows Search 4.0 *1 (for Windows XP) Windows Installer 4.5 (for Windows XP) Acrobat 9 /Adobe Reader 9 *2 *1 Search speed performance will be enhanced and full-text searches will become available. However, you may need IFilter supported by each document format in order to perform full-text searches. For comfortable operation of Windows Search 4.0, prepare a higher specification ( p. 2-2) computer than the recommended specification above. *2 Enables Full-Text Search for PDF documents and binder documents (.iwb). 2 Installing Desktop Terminal Server (Service)/Citrix Presentation Server Support Since Desktop is not supported by the terminal server (service) and Citrix Presentation Server, the central application management and multi-user function are not available in network environments. System Environment Requirements 2-3
Installing Desktop 2 Installing Desktop The installation of Desktop also installs the following components: Desktop Browser Desktop Monitor Document Binder Object Layout Editor Annotation Editor Also, Desktop Document Writer for creating binder documents and Desktop Monitor Setup for configuring the printing environment of Desktop will be installed. Desktop Document Writer Desktop Monitor Setup Desktop Flow of Installation This section describes the installation flow for Desktop. Installation steps of Desktop are as shown below: The following programs that are necessary for using Desktop are installed during the installation process of Desktop. -- Microsoft Visual C++2005 SP1 Redistributable -- Microsoft Visual C++2008 SP1 Redistributable -- Microsoft.NET Framework 3.5 SP1 -- Microsoft WSE 3.0 Runtime -- SPS Library -- License Information Management To use the full text search function in Windows XP, Windows Search 4.0 must be installed in advance. For comfortable operation of Windows Search 4.0, prepare a higher specification ( p. 2-2) computer than the recommended specification above. If you want to install it, see Preparation for using full text search function ( p. 2-14). Additionally, after installation of Desktop, run Windows Update to install.net Framework 3.5 SP1 Language Pack and update modules. When using Windows XP, you must install Windows Installer 4.5 in advance. Desktop Monitor is not automatically started up right after the installation of Desktop. If Desktop Monitor icons are not started, follow the steps below to start it. Select the [Start] menu [All Programs] [Canon imagerunner ADVANCE] [ir-adv Desktop] [imagerunner ADVANCE Desktop Monitor]. 2-4 Installing Desktop
1 License Agreement 2 Installation of required programs (if any of them has not been installed) 3 Installation of Desktop/Upgrade Installation of Desktop 2 4 License Authentication 5 Preparation for using full text search function Installing Desktop Installing Desktop When you use Desktop for the first time, follow the steps shown below to perform the installation process. If you are using a commercial firewall application, register the following applications to the exception list of the firewall after installing Desktop. For how to register them, refer to the manual of the firewall software you are using. Executable file to register (default installation location): Output Manager Service C:\Program Files\Canon\iR ADVANCE\Desktop\OM\dmsrvc.exe Do not install Desktop when Windows Update is running. Be sure to see the Windows Update icon disappear in the task tray before installing Desktop. In addition, do not run Windows Update during the installation of Desktop. 1 Start Windows and log onto the system as a user with the Administrator privilege. Installing Desktop 2-5
2 Set the Desktop Installation Media into the disk drive. Desktop Setup Wizard is started and the [License Agreement] dialog box is displayed. If Desktop Setup Wizard is not started, double-click setup.exe in Desktop Installation Media. If the [Select Language] dialog box is displayed, select the desired language [OK]. 2 3 To confirm and agree with the license agreement, select [I accept the terms in the license agreement] and then click [Next]. Installing Desktop The [Install Required Components] dialog box is displayed. 4 Click [Start] and install each of components. The following programs that are necessary for using Desktop are installed. -- Microsoft Visual C++2005 SP1 Redistributable -- Microsoft Visual C++2008 SP1 Redistributable -- Microsoft.NET Framework 3.5 SP1 -- Microsoft WSE 3.0 Runtime -- SPS Library -- License Information Management 2-6 Installing Desktop
When.NET Framework 3.5 SP1 is not installed on the computer on which Desktop will be run, the [Microsoft.NET Framework 3.5 SP1 Setup] dialog box is displayed. 2 In this case, install.net Framework 3.5 SP1 by using the steps described below. 1. Select [I have read and ACCEPT the terms of the License Agreement] and then click [Install]. If the computer on which Desktop is run, the installation program accesses the Microsoft site via Internet and downloads the data necessary for the installation of.net Framework 3.5 SP1. Then, the installation program automatically starts the installation process. 2. Click [Exit] on the completion notification dialog box displayed when the installation is completed. You will return to the [Install Required Components] dialog box. 3. Continue the installation process of Desktop. If the computer on which Desktop is run cannot be connected to the Internet, a dialog box indicating that the problem occurred during the setup. In this case, install.net Framework 3.5 SP1 from Desktop Installation Media by using the steps described below. 1. Select [Send Report Later] or [Don t Send]. The [Setup Error] dialog box is displayed. 2. Click [Exit]. A confirmation message is displayed. 3. Click [OK] to close to the displayed message. 4. Click [Cancel] in the [Install Required Components] dialog box to cancel the installation of Desktop. 5. Double click dotnetfx35.exe located in the dotnet Framework folder in Desktop Installation Media to start the installation of.net Framework 3.5 SP1. 6. After the installation process is completed, perform the installation of Desktop again. When installing.net Framework 3.5 SP1 using the Internet connection,.net Framework 3.5 SP1 Language Pack is also installed at the same time. If you have installed.net Framework 3.5 SP1 from Desktop Installation Media, install.net Framework 3.5 SP1 Language Pack separately after the installation of Desktop is completed. When installing.net Framework 3.5 SP1 Language Pack, if a message indicating that an error [1603] occurred is displayed and the installation of Desktop failed, install.net Framework 3.5 SP1 Language Pack first, and then reinstall Desktop. When the installation of.net Framework 3.5 SP1 Language Pack fails, consult Microsoft Help and Support. Installing Desktop Installing Desktop 2-7
5 Confirm the display contents and click [Next]. 2 Installing Desktop To terminate the installation process, click [Cancel]. 6 Confirm the installation folder and then click [Next]. To change the installation destination Click [Browse]. Specify the installation destination and click [OK]. Network drives and removable disks cannot be specified as the installation destination. 2-8 Installing Desktop
7 Confirm the display contents and click [Start]. 2 The installation of the program starts. When the installation process is complete, the [License Authentication] dialog box will be displayed. 8 Select [Authenticate License Now] and click [Next]. Installing Desktop The [License Authentication] wizard is displayed. Follow the instructions of the wizard to perform the license authentication. For more information, see the next section Performing the License Authentication ( p. 2-13). Installing Desktop 2-9
9 Click [Exit] when the necessary settings are completely configured. 2 Installing Desktop A confirmation message is displayed. 10 Confirm the contents and click [OK]. When Using Windows XP -- If you have installed.net Framework 3.5 SP1 from Desktop Installation Media in Step 4, install.net Framework 3.5 SP1 Language Pack separately after the installation of Desktop is completed. -- Download Language Pack from the Microsoft Web site as necessary. -- Be sure to select the same language version of Language Pack as the OS you are using. -- When using Desktop without installing Language Pack, some menus and messages may be displayed in a different language than that of the OS. The default printer setting which has been set before installing the product can be reset and set to another printer after installing. In this case, configure the default printer setting again. 2-10 Installing Desktop
Upgrade Installation of Desktop When you are using Desktop Version 1.0x, follow the steps below to perform the upgrade installation. Do not install Desktop when Windows Update is running. Be sure to see the Windows Update icon disappear in the task tray before installing Desktop. In addition, do not run Windows Update during the installation of Desktop. The settings configured in the old version can be inherited to the upgraded version when the upgrade installation is completed. For more information, see Inheriting the Settings from the Old Version ( p. 2-11). The libraries settings configured in a previous version will become available after the upgrade installation. 2 1 Start Windows and log onto the system as a user with the Administrator privilege. 2 Set the Desktop Installation Media into the disk drive. A confirmation message about conducting the upgrade process is displayed. Installing Desktop 3 Click [Yes]. Desktop Setup Wizard is started and the [License Agreement] dialog box is displayed. 4 Take step 3 and onward in the procedure in Installing Desktop ( p. 2-6). Inheriting the Settings from the Old Version When you perform the upgrade installation, the settings configured in the old version can be inherited to this upgraded version when the upgrade installation is completed. The basic information (such as library, registered documents, registration of stamped images) of the old version can be inherited to this version. However, some settings concerning Desktop Browser cannot be inherited. Configure the settings that are not inherited from the old version again in Desktop Browser as necessary. The settings that are not inherited to the upgraded version are as follows: The settings of the Desktop Browser main dialog box, such as the window size and the show/hide settings of each of panes The settings of File List View Pane, such as the display format and the order and width of columns Installing Desktop 2-11
The setting of the [Do not use the indexes for searches when searching (this may take a time)] check box To inherit the configured settings The settings configured in the old version are inherited and enabled when Desktop Browser, Document Binder or Desktop Monitor is started up for the first time since the completion of the upgrade installation. This section describes how to operate the module of Desktop, based on Desktop Browser as an example. 2 Installing Desktop 1 Select the [Start] menu [All Programs] [Canon imagerunner ADVANCE] [ir-adv Desktop] [imagerunner ADVANCE Desktop]. A confirmation message is displayed. 2 Click [Yes]. The inheritance of settings is processed. When [No] is clicked the inheritance of settings is not conducted and the upgraded version will run without the legacy settings inherited. 3 Click [OK]. Desktop Browser starts up with the settings of the old version inherited and enabled. 2-12 Installing Desktop
Performing the License Authentication To use Desktop fully, you need to complete the license authentication process. There are the following two types of license. Product license 2 This is a license with which you can use Desktop continuously without any restriction. Once the license authentication has been completed, you will no longer have to execute it later again. Trial license Installing Desktop The trial period is limited to 60 days. Other than such a limitation in the trial period, there are no limitations applied to the functions. Every time Desktop is started up, the [License Authentication] screen is started up, the number of days until the trial license expires is displayed. When the trial period has expired, Desktop becomes unavailable. To use Desktop, you need to start up Desktop Browser to open the authentication screen, and then perform authentication for activating the product version license. (Although Desktop Browser whose trial period has expired cannot be used, you can start it and open the authentication screen.) By activating the product license during the trial period or after the trial period has expired, you can use Desktop with no time period limitation. For more information on how to activate the license, see a separate volume Software License Registration Guide contained in the Desktop Installation Media. Performing the License Authentication 2-13
Preparation for using full text search function To use the powerful text search function that Desktop supports, you need to make necessary preparations beforehand. 2 Installing Desktop Configure the necessary settings according to the purposes and usages. Registering Folders into Windows Search To perform the full text search with Desktop, libraries folders to be searched must be registered into Windows Search. Windows Search can be downloaded from the Microsoft Web site. For comfortable operation of Windows Search 4.0, prepare a higher specification ( p. 2-2) computer than the recommended specification above. When Using Windows XP 1 Install the latest version of Windows Search first before installing Desktop. If you have installed Desktop before installing Windows Search, be sure to perform the restoration operation for Desktop after the installation of Windows Search is complete. For more information on the restoration of Desktop, see Repairing Desktop ( p. 3-2). 2 Click the [Start] menu [All Programs] [Startup] [Windows Search] in that order. The Windows Search starts. 3 In Windows Search click the [Option] menu [Windows Search Option]. The [Indexing Options] dialog box is displayed. 4 Click [Modify]. The [Indexed Locations] dialog box is displayed. 5 Specify a folder to be searched in [Change selected locations]. 2-14 Preparation for using full text search function
When Using Windows Vista/Windows 7 1 Start the Windows Task Manager and then click the [Services] tab. 2 Confirm that the Windows Search service is enabled. In Windows Vista/Windows 7 Windows Search is always preinstalled (i.e. you do not have to install it as a new application). However, it is recommended to upgrade it to the latest version of Windows Search. 3 Click [Control Panel] [Indexing Options]. The [Indexing Options] dialog box is displayed. 2 4 Click [Modify]. The [Indexed Locations] dialog box is displayed. 5 Specify a folder to be searched in [Change selected locations]. Installing IFilter Installing Desktop To perform the full text search in application documents such as PDF using Desktop, IFilter that supports the format of documents to be searched is required. Install IFilter for each of document formats as necessary. IFilter for PDF IFilter for PDF is included in Acrobat 9 or Adobe Reader 9. With the installation of Acrobat 9 or Adobe Reader 9 on your computer, the full text search can be performed in PDF documents. Acrobat 9 and Adobe Reader 9 can be downloaded from the Adobe Systems Web site. IFilter for Binder Document To perform the full text search in binder documents, both IFilter for binder documents and IFilter for PDF are necessary. IFilter for binder documents will be installed automatically with the installation of Desktop. To perform the full text search in binder documents, however, IFilter for PDF must also be installed. Therefore, it is recommended to install either Acrobat 9 or Adobe Reader 9 on your computer. Preparation for using full text search function 2-15
Enable the Desktop Office Toolbar as an add-in feature 2 Desktop can display the Desktop Office Toolbar as an add-in feature on the toolbar of Microsoft Office application (Word/Excel/PowerPoint.) By enabling the Desktop Office Toolbar, seamless cooperation with Microsoft Office application is possible. Installing Desktop Microsoft Office 2003/2007/2010 and [Office Shared Features] [Visual Basic for Applications] must be installed in order to use the Desktop Office Toolbar. For more details on the Desktop Office Toolbar, see imagerunner ADVANCE Desktop Manual (HTML). 1 Start Desktop Browser. 2 Select the [Settings] menu [System Settings] in Desktop Browser. The [System Settings] dialog box is displayed. 3 Select the [Enable add-in feature for applications] check box, and click [OK]. 4 If either of the following messages is displayed, follow the instruction in the message. [The components required to enable the add-in feature for applications are not installed. If you perform a repair installation of imagerunner ADVANCE Desktop, you will be able to use the add-in feature for applications.] 2-16 Enable the Desktop Office Toolbar as an add-in feature
[The components required to enable the add-in feature for applications are not installed. Perform an update installation in [Change] of the necessary applications from Control Panel. Refer to the manual for more information on the steps required to perform this operation, etc.] 2 Installing Desktop Enable the Desktop Office Toolbar as an add-in feature 2-17
Installing Desktop Communicator 2 Installing Desktop To send a fax using the address book of imagerunner ADVANCE, install Desktop Communicator on your ir device. You can install Desktop Communicator from a computer in the network by using SMS (Service Management Service) via the web browser. Before starting the installation process, prepare the license file and application files of Desktop Communicator to use. Application file is stored in the Installation Media. Concerning the procurement method of the license file, please contact the sales representative or your local authorized Canon dealer. Installing Desktop Communicator Depending on the model of your device, the firmware of the ir device needs to be upgraded. When an error massage indicating that the specified application does not support your device is displayed in the SMS installation page, contact the service representative. In the case when the ir device enters into the shut down mode, an error message is displayed in the installation page of SMS and the installation process may be cancelled. In that case cycle the power of the ir device and then attempt the installation again. For more information on the system requirements for SMS and necessary preparations before starting up SMS and how to logging in SMS, refer to the manual of your ir device. All descriptions given in this section are based on an ir device of the non-imagerunner ADVANCE series as an example. When using imagerunner ADVANCE, notice that the dialog box structure and interface are different from those of SMS. For more information, refer to a manual of your imagerunner ADVANCE series. 1 Start the web browser and then log in SMS. For more information on how to log in SMS, refer to the manual of your ir device. 2-18 Installing Desktop Communicator
2 Click [Install]. 2 The [Install] page is displayed. 3 Click [Browse], select the appropriate application file and license file to install and then click [OK]. Installing Desktop Application file License file Files with the.jar extension. Files with the.lic extension. Installing Desktop Communicator 2-19
The message <Installing... Please wait a moment.> is displayed. 2 Installing Desktop When the installation is complete, the [Confirm] page will be displayed. You cannot install license files only. When installing application, make sure you specify the license file. You cannot install the application without specifying the license file. You can also specify the file path by entering it directly. 4 Check the descriptions in the installation confirmation page and then click [OK]. Depending on the application installed, the license agreement dialog box may be displayed. In this case check the descriptions and then click [OK]. To use Desktop Communicator, after the installation you need to make sure that the authentication information has been configured in SMS and the application is started. For more information, refer to the manual of your ir device. 2-20 Installing Desktop Communicator
Repairing Desktop 3 CHAPTER The following section describes how to repair the installed Desktop. Repairing Desktop......................................................................................... 3-2 3-1
Repairing Desktop Desktop can be repaired from [Programs and Features] ([Add or Remove Programs] for Windows XP) in Control Panel. The following section describes how to repair Desktop. 3 Repairing Desktop 1 Start Windows and log onto the system as a user with the Administrator privilege. 2 Select [Start] menu [Control Panel] [Programs] [Programs and Features]. The [Programs and Features] dialog box is displayed. For Windows XP, select [Start] menu [Control Panel] [Add or Remove Programs]. Maintenance] dialog box in the started Desktop Setup Wizard to change the program. 3 Select [imagerunner ADVANCE Desktop] and click [Change]. You can also insert Desktop Installation Media in the disk drive and select [Repair] on the [Program The Desktop Setup Wizard starts. 3-2 Repairing Desktop
If Desktop Browser, Document Binder, Object Layout Editor, Desktop Monitor Setup, and/or Annotation Editor have not been exited, a dialog box prompting you to stop the application(s) is displayed. In this case, exit the specified application(s), and click [Retry] to continue repairing the Desktop. 4 Confirm the display contents and click [Next]. 3 Repairing Desktop The [Program Maintenance] dialog box is displayed. 5 Select [Repair] and click [Next]. A confirmation message on repairing the program is displayed. Repairing Desktop 3-3
6 Confirm the display contents and click [Start]. 3 Repairing Desktop Repairing the program starts. A completion notification dialog box is displayed when the repair is completed. 7 Click [Exit]. The default printer setting which has been set before repairing the product can be reset and set to another printer after repairing. In this case, configure the default printer setting again. 3-4 Repairing Desktop
Uninstalling Desktop 4 CHAPTER The following section describes how to uninstall Desktop. Uninstalling Desktop...................................................................................... 4-2 4-1
Uninstalling Desktop Desktop can be uninstalled from [Programs and Features] ([Add or Remove Programs] for Windows XP) in Control Panel. The following section describes how to uninstall Desktop. 4 To use the Desktop, the license of which has been authenticated, on another computer, the license must be returned or transferred and authenticated again. For more information, see a separate volume Software License Registration Guide contained in the Desktop Installation Media. Uninstalling Desktop 1 Start Windows and log onto the system as a user with the Administrator privilege. 2 Select [Start] menu [Control Panel] [Programs] [Programs and Features]. [Programs and Features] is displayed. For Windows XP, select [Start] menu [Control Panel] [Add or Remove Programs]. Maintenance] dialog box in the started Desktop Setup Wizard to uninstall Desktop. 3 Select [imagerunner ADVANCE Desktop] and click [Uninstall]. You can also insert Desktop Installation Media in the disk drive and select [Remove] on the [Program A confirmation message on uninstalling the Desktop is displayed. 4-2 Uninstalling Desktop
4 Click [Yes]. Uninstalling the program starts. When the uninstallation is complete, a dialog box notifying the completion is displayed. A confirmation dialog box on changing the application-enabled port to the normal TCP/IP port before completing the uninstallation. Click [OK] to continue the uninstallation. 4 If Desktop Browser, Document Binder, Object Layout Editor, and/or Annotation Editor have not been exited, a dialog box prompting you to stop the application(s) is displayed. Exit the specified application(s), and click [Retry] to continue uninstalling the Desktop. Uninstalling Desktop 5 Click [OK]. Uninstalling Desktop 4-3
4 Uninstalling Desktop 4-4 Uninstalling Desktop
Registering Printer 5 CHAPTER This section describes the dialog box components of Desktop Monitor Setup, how to register printers by using Desktop Monitor Setup and the details of the settings. What is Desktop Monitor Setup?........................................................................... 5-2 Starting and Exiting Desktop Monitor Setup................................................................ 5-4 Starting Desktop Monitor Setup.......................................................................................5-4 Exiting Desktop Monitor Setup........................................................................................5-5 Main Window Components................................................................................ 5-6 Dialog box Components..............................................................................................5-6 Menus and Buttons...................................................................................................5-7 Status Bar............................................................................................................5-8 Printer List............................................................................................................5-8 Port List..............................................................................................................5-9 Creating a Port...........................................................................................5-11 Starting Up the Adding Port Wizard................................................................................. 5-11 Specifying How to Add Port......................................................................................... 5-11 Creating a Port...................................................................................................... 5-12 Selecting a Device Type............................................................................................. 5-14 Configuring the Detailed Settings of Port............................................................................ 5-15 Searching for a Device.............................................................................................. 5-16 Selecting a Device.................................................................................................. 5-18 Checking the Port Settings.......................................................................................... 5-19 Changing the Port Settings...............................................................................5-20 Changing the Settings for Port...................................................................................... 5-20 Configuring the Printer Port Automatically................................................................5-23 Starting Up the Automatic Port Conversion Wizard.................................................................. 5-23 Selecting Automatic Conversion Method for Printer Port............................................................. 5-23 Selecting a Printer.................................................................................................. 5-24 Confirming the Automatic Conversion Settings...................................................................... 5-25 Changing the Printer Settings.............................................................................5-26 Changing the Settings of Printer..................................................................................... 5-26 5-1
What is Desktop Monitor Setup? To monitor the status of printers or print/fax jobs with Desktop Browser or Desktop Monitor, you need to specify the printers that perform print/fax jobs and are to be monitored using Desktop Monitor Setup. To define printers to monitored, create a printer port first. Configure the necessary settings by following the descriptions in Creating a Port ( p. 5-11). Printers registered on Desktop Monitor Setup can be monitored by using Desktop Browser or Desktop Monitor. 5 Registering Printer Monitoring in Desktop Browser With the Desktop Browser output bar, you can monitor the status of printer registered with Desktop Monitor Setup. A symbol indicating the status of printer on the printer output icon on the output bar. For more information, see imagerunner ADVANCE Desktop Manual (HTML). Desktop Browser (Example of the printer output icon) 5-2 What is Desktop Monitor Setup?