Microsoft Lync 2010 For meetings
Table of Contents Quick Start: Use Lync 2010 Attendee... 3 Join from a computer with Lync 2010 installed... 7 Join from a computer without Lync 2010 installed... 9 Work Smart: Use Lync 2010 Attendee... 10 Give a PowerPoint Presentation... 14 Share your desktop and programs... 18 Collaborate on a whiteboard... 21 Conduct a poll... 26
Quick Start: Use Lync 2010 Attendee If you do not have Microsoft Lync 2010 communications software installed, you can use Microsoft Lync 2010 Attendee, which is a conferencing client that allows you to participate in Lync 2010 online meetings. Lync 2010 Attendee provides communication tools such as instant messaging (IM), audio, video, as well as collaboration tools such as program sharing, screen sharing, attachments, whiteboard, polling, and slide presentation. This topic presents a few tasks that you ll have to do to start using Attendee. Obtain Lync 2010 Attendee You can obtain the Attendee client as follows: The support team in your organization installs Attendee for you. If the support team has set up Attendee, when you click the Join online meeting link in an online meeting request, you ll be prompted to download and install Attendee. You can install it yourself from a download page before you intend to join a meeting. Prepare Lync 2010 Attendee for a meeting You can adjust various settings in preparation for using Attendee. You can also adjust options when you re in the meeting. Click Start, click All Programs, and then click Microsoft Lync 2010 Attendee. The Lync Attendee - Options dialog box appears. The options General, Personal, Ringtones and Sounds, Audio Device, and Video Device are the options that you can click from the Options dialog box. You can then either review them to make sure that they are applicable to what you want to do, or change them.
Install Lync 2010 Attendee before joining a meeting As mentioned, the support team in your organization may have already installed and set up Attendee for you. If they did, you will see Microsoft Lync 2010 Attendee in the Windows Start menu, where you can open it and view and change options, if required. When Attendee is installed, you can join a meeting as a guest or an authenticated user. Install Lync 2010 Attendee while joining a meeting 1. Click the Join online meeting link in an online meeting request. 2. A screen with instructions for selecting a client to install is displayed. Click Download and install Lync Attendee.
3. A webpage with a download and install link will open. Follow the download and install instructions. After you ve completed the installation, in the online meeting request, click Join online meeting again. Join a Lync 2010 online meeting You can use Attendee to join a Lync online meeting as a guest or an authenticated user by following these steps. 1. Click the Join online meeting link in the online meeting request. 2. In the Lync 2010 Attendee sign-in screen, select whether to join as a guest or as an authenticated user by using your company credentials. For information about setting up the joining method, Wait in the lobby Depending on how the organizer has set up the meeting, you ll be able to either join the meeting immediately or wait in the lobby until a meeting presenter admits you. You can be admitted only by a presenter or an organizer. Start IM, phone, or video As soon as you re admitted to a meeting by a presenter or an organizer, you ll see the meeting window. You can then use IM, audio, video and view what s being shared or presented.
Click IM, Phone, or Video, depending on what you want to do. Start sharing If you ve joined a meeting as a presenter, you can share. When you are in a meeting as an attendee, you don t have the option to share. To start to use one of the sharing options, an organizer or presenter must make you a presenter. Click Share to see the available sharing activities.
Join from a computer with Lync 2010 installed When joining a Microsoft Lync 2010 meeting or conference call, you can connect to the audio portion of the meeting by using Lync 2010 computer audio, by dialing in, or by having the Microsoft Lync Server 2010 communications software call you. Configure meeting audio You can configure Lync to connect to the meeting audio the same way every time or to prompt you for a choice. SET THE AUDIO CHOICE YOU WANT TO USE EVERY TIME 1. In the Lync main window, click the Options button. 2. In the Lync - Options dialog box, click Phones. 3. Under Joining conference calls, in the Join meting audio from box, do one of the following: To use integrated computer audio during the meeting, click Lync. To have Lync Server 2010 call you, click the phone number you want to use. NOTE of the dialog box. If you don t see the phone number you want, enter it under My phone numbers at the top To use your phone to call the meeting, choose Do not join audio. CONFIGURE LYNC 2010 TO PROMPT YOU FOR AN AUDIO SOURCE Choose this option if your audio preferences change frequently. 1. In the Lync main window, click the Options button.. 2. In the Lync - Options dialog box, click Phones. 3. Under Joining conference calls, select the Prompt me before joining to confirm or select another audio source check box. Join a scheduled online meeting or conference call To join a scheduled meeting or conference call, do the following: 1. In the Microsoft Outlook Calendar, open the meeting you want to join. 2. In the meeting request, click Join online meeting.
Join an unscheduled meeting You may be invited to an unscheduled or Meet Now meeting or to a meeting that is already in progress. To join, do the following: In the notification that appears in the notification area, at the far right of the taskbar, click Join.
Join from a computer without Lync 2010 installed You can join a Microsoft Lync 2010 meeting or conference call from a computer that does not have Lync 2010 or Microsoft Lync 2010 Attendee communications software installed. When you open the email meeting request on the computer that does not have Lync installed and then click the Join online meeting link, you see one or more of the following choices, depending on how your organization or the organization of the person who scheduled the meeting is configured. JOIN OPTION Join the meeting using your web browser Download and install Lync Attendee ALTERNATE MEETING CLIENT Microsoft Lync Web App IMPORTANT Lync Web App requires the most current version of the Microsoft Silverlight browser plug-in. If Silverlight is not already installed, you must have administrator privileges to install it. Lync 2010 Attendee See instructions for download and install at Quick Start: Use Lync 2010 Attendee. Use Communicator Microsoft Office Communicator 2007 R2 or Microsoft Office Communicator 2007 NOTE If you re working off-site and Lync or Attendee is installed on your remote computer, Lync opens automatically when you click the Join online meeting link even if you re not connected directly to your organization s network. The following table describes the features and requirements of each of the alternate meeting clients. FEATURE OR REQUIREMENT LYNC WEB APP ATTENDEE (AVAILABLE FOR WINDOWS ONLY) Allows web access Yes No No Requires Silverlight or administrator privileges to install Includes the new Microsoft Lync Server 2010 conferencing features Silverlight; if not present, requires administrator privileges to install Can be installed without administrator privileges; does not require a separate installation of Silverlight Yes (see note below) Yes No OFFICE COMMUNICATOR 2007 R2 OR OFFICE COMMUNICATOR 2007 (AVAILABLE FOR WINDOWS ONLY) Not applicable; must be already installed Allows dial-in conferencing Yes (see note below) Yes (see note below) Office Communicator 2007 R2 only Provides integrated audio and video Allows you to join meetings using your network credentials No Yes Yes Yes Yes Yes NOTE Lync Web App does not include integrated audio and video. It supports all of the new Lync Server 2010 conferencing features except uploading files that are created by using Microsoft PowerPoint presentation graphics program. In addition, installation of a Microsoft ActiveX control is required for desktop or program sharing.
Work Smart: Use Lync 2010 Attendee Microsoft Lync 2010 Attendee is a conferencing client that allows users who don t have Microsoft Lync 2010 communications software installed, to participate in Lync 2010 online meetings. Lync 2010 Attendee provides communications and collaboration tools to do tasks such as sending a video, requesting and giving back controls, and conducting a poll. These and other tasks are described in this article. Get started Lync 2010 Attendee is a client that you can use to join a meeting when you don t have Lync 2010. If the support team in your organization hasn t already installed and set up Attendee, you can install it before you join a meeting, or you can optionally download and install as part of the joining a meeting process. If you join as a guest user rather than an authenticated user, some meeting capabilities might be restricted to you. If, after installation, you go directly to the Start menu on a computer that runs a Windows operating system to access Attendee, you are presented with setup options for General, Personal, Ringtones and Sounds, Audio Device, and Video Device. Once you ve completed the getting started tasks, you ll be ready to join a meeting. Get ready for voice If you have a microphone and speakers, you re ready to use Attendee to talk and listen when in online meetings. You can also plug in any device recommended by your organization, such as a USB headset, or USB phone or handset. Attendee automatically configures the settings, depending on the device that you connect. You can check or adjust your audio settings before the meeting by clicking Start, clicking All Programs, clicking Microsoft Lync 2010 Attendee, and then clicking Audio Device from Options. You can customize your devices by using the slider in a device selection, moving it left to decrease volume or right to increase it.
Use a webcam in a meeting For an enhanced meeting experience and if your organization allows it, you can connect a webcam to your computer. Attendee automatically detects the webcam and uses it when video is available in an online meeting. You can also add or switch devices after you ve installed Attendee. SET YOUR WEBCAM SETTINGS BEFORE A MEETING 1. Click Start, click All Programs, click Microsoft Lync 2010 Attendee, and then click Video Device. 2. If you have more than one webcam, select the one that you want to use for a video call. 3. Click Webcam Settings to check the webcam properties and change them if required. These properties have been automatically set, so you can click the Default button to go back to the original settings if anything that you changed wasn t what you wanted or expected. 4. Click Apply if you ve made changes and are satisfied with them. SEE YOUR WEBCAM SETTINGS DURING A MEETING If you re in the meeting, press ALT, click Settings, and then click Options. Send an IM during a meeting You can have an IM conversation during a meeting. The IM button is displayed on the Join Information and Meeting Options area which is displayed when you join the meeting. Start to send instant messages to people by clicking the IM button and typing a message. Send a video during a meeting You can send video while you re in a meeting. Press Alt, click Settings, click Options, and then click Video to start to send your video.
Request, take, and give back control When a presenter is showing their desktop or an application, you can request temporary control. Click Request Control. If the presenter accepts your request, you can start controlling their desktop or application. To give back control, click Release Control. Annotate files being presented When a Microsoft PowerPoint presentation is being shown, if you have permissions, you can use the annotation buttons in the lower left corner of the presentation. Once you ve completed your annotations, you can save the presentation with the annotations. To bring up a presentation and use the annotation buttons, click Share, and then click PowerPoint Presentation.
Conduct a poll During a meeting, a meeting presenter can create and manage polls. A poll consists of one question and up to seven possible choices. There can be several polls in a meeting, but only one poll at a time can appear on the sharing stage. You can create polls, show or hide them, close or remove a poll, edit the contents and save the results of a poll. To begin to create a poll, in the meeting window, click Share, and then click New Poll. Collaborate on a whiteboard A whiteboard is a blank page for notes, drawings, or imported images that meeting participants can work on together. To open a new whiteboard, in the meeting window, click the Share menu, and then click New Whiteboard. The bottom line in the following figure shows the tools that are available to participants when working on whiteboard. For complete information, see Collaborate on a whiteboard.
Give a PowerPoint Presentation When you are giving a prepared presentation to a group, you most likely want to control the content, pace, and what s being shown at all times. Giving a Microsoft PowerPoint presentation is a professional way to give an online presentation. No one can edit the content that you are presenting, but if you choose, other people can mark on it to emphasize a point. Upload a PowerPoint file before a scheduled meeting If you ve scheduled a meeting, you might want to upload your presentation to the meeting before it begins. 1. Open your meeting from Microsoft Outlook by clicking the Join online or the Join online meeting link in the invitation. 2. In the meeting window, click Share, and then click PowerPoint Presentation. 3. Double-click the PowerPoint file that you want to add, and then click Open. When the file has been uploaded and converted for presentation, the slides are shown in the meeting stage area which is to the right of the meeting window. Control who can download your presentation To keep the focus on what you re presenting and to avoid distractions, you might want to restrict who can download your presentation or handouts. After you have uploaded the presentation, in the meeting stage, click the arrow next to Meeting Content or the file name, click the arrow next to your file, point to Make Available to, and then click one of the following: Meeting Organizer Allows only the person who schedules the meeting to download the file. You might want to choose this option if you re doing a presentation and don t want people in the meeting to have the content before you present it. Presenters Allows only presenters to download the file to their computers. Everyone Allows the organizer, presenters, and attendees to download the file to their computers. Give a PowerPoint presentation You can give a PowerPoint presentation that s already been uploaded to a meeting or browse to a PowerPoint file and start presenting.
PRESENT A POWERPOINT FILE THAT YOU HAVE ALREADY UPLOADED TO A MEETING 1. In the meeting window, click Share, click Recent Content, and then click the file name. PRESENT A POWERPOINT FILE THAT S NOT UPLOADED YET 1. In the meeting window, click Share, and then click PowerPoint Presentation. 2. In the Share PowerPoint dialog box, browse to and double-click the PowerPoint file that you want to present. You might need to allow extra time to upload and convert the file for presentation. NOTE Whenever you re actively presenting, your name is followed by Presenting in the list of attendees at the left side of the meeting window. Stop showing the presentation To stop showing a presentation, do the following: In the upper corner of the meeting stage, click Stop Presenting. Control what others can view while you re presenting If you don t want attendees looking ahead in the presentation, you can lock them to your view. However, other presenters can still look ahead in the presentation. 1. In the meeting window, click Options for people in this conversation button, and then click Meeting Options. 2. In the Online Meeting Options dialog box, under Privileges, in the Separate view privileges, click Presenter Only. Make everyone a presenter To make everyone in the meeting a presenter, do the following: 1. In the meeting window, click the Options for people in this conversation button, and then click Meeting Options. 2. In the Online Meeting Options dialog box, under Presenters, click Everyone including people outside my company (there are no restrictions). Change presenters during a presentation Presenters can take turns showing PowerPoint slides in a meeting. While one person is presenting, another can skip ahead to a specific place in the presentation or even open a separate file and then start presenting.
PREPARE FOR MULTIPLE PRESENTERS 1. In the meeting window, click Options for people in this conversation button, and then click Meeting Options. 2. In the Online Meeting Options dialog box, under Privileges, in the Separate view privileges, make sure that Presenter Only or Everyone is selected. CHANGE PRESENTERS In the PowerPoint file being presented, click the Show Thumbnails button, click the slide that you want to show, and then click Present My View. In the meeting window, click Share, click PowerPoint Presentation, and then in the Share PowerPoint dialog box, browse to and double-click the PowerPoint file that you want to present. Annotate a presentation Annotating a presentation marks only on the top layer or shared version of a presentation without altering the actual file. To start writing or drawing on the PowerPoint presentation, use the tools at the bottom of the meeting stage. Enable others to annotate To allow meeting participants to write or draw on the PowerPoint slides, do the following: 1. In the meeting window, click Options for people in this conversation button, and then click Meeting Options. 2. In the Online Meeting Options dialog box, under Privileges, in the Annotation privileges list, click Everyone or Presenters Only. Insert an image into your PowerPoint presentation While presenting, you can insert an image into the PowerPoint file, by doing the following: In the meeting window, in the annotation tools at the bottom of the meeting stage, click the Insert image icon, and then browse to and double-click the image you want to insert.
Save a copy of the annotated file In the meeting window, in the annotation tools at the bottom of the meeting stage, click the Save icon, and then browse to your chosen location and click Save.
Share your desktop and programs You can have working sessions and share and edit files with others by using desktop and program sharing. It only takes a couple of clicks to share your screen with a colleague in another location. Share your desktop Let everyone in the conversation or meeting view your desktop, or choose a specific monitor to share. Do one of the following: To share in a meeting, open Microsoft Outlook Calendar, open the meeting invitation, and click the Join online meeting or meeting link. To share in an instant-messaging conversation, open Microsoft Lync 2010, and double-click a contact that you want to share with. To add contacts, in the Conversation window, click the People Options menu, click Invite by Name or Phone Number, and select contacts to add. In the Conversation window, click Share. If you have only one monitor, click Desktop. Otherwise, click the monitor that you want to share. NOTE Whenever you re actively sharing, a bar is shown at the top of the window that reads You are now sharing. The meeting stage, in the right pane, shows a preview of what attendees are seeing, and a glow appears around the area being shared. Choose an open program to share You might want to share only a particular program and its associated windows. 1. In a Conversation window, click Share, and then click Program. 2. In the Share Desktop or Applications dialog box, under Select applications you want to share, click the program that you want to show, and then click Share. Stop sharing your desktop, monitor, or program To stop sharing, do the following:
On the sharing bar at the top of your screen, click the Stop Sharing button. Give control to others When you start sharing your desktop, a monitor, or a program, you re the only one in control. When you re ready, you can allow others to use their own mouse and keyboard to navigate and make changes to whatever you re sharing. You can take back control at any time. 1. On the sharing bar at the top of your screen, click the Give Control button on the sharing bar at the top of your screen, and then do one of the following: To allow anyone in the meeting to automatically take control of your computer, click Automatically accept control requests. To give control only to an individual, click the person s name under Attendees. NOTE If you choose an individual, this person can immediately control your mouse and make edits using his or her keyboard. If you choose the Automatically accept control requests option, people will automatically get control when they click Request Control, on the sharing bar. Take back control at any time You can take back control at any time by doing the following: On the sharing bar at the top of your screen, click Give Control, and then click the selected option, either Automatically accept control requests or Take Back Control. Stop people from being able to share If you have presenter privileges, you can prevent other people from sharing by doing the following: In the Conversation window, click the drop-down list beside the People Options menu, and then click Make Everyone an Attendee. Request control When another person is sharing, you can request to take control.
On the sharing bar at the top of your screen, click Request Control. The person sharing must accept your request before you can take control.
Collaborate on a whiteboard A whiteboard is a blank page for notes, drawings, or imported images that meeting participants can work on together. When the session is over, you can save the product of your collaboration. Open a new whiteboard You must be a meeting presenter to open a whiteboard. If you aren t already a presenter, the meeting organizer or any other presenter in the meeting can make you one. All meeting participants, whether presenter or attendee, can work on the whiteboard. In the meeting window, click the Share menu, and then click New Whiteboard. A blank whiteboard opens on the stage (right pane of the meeting window) on everyone s screen. NOTE If a presenter opens another whiteboard or begins another sharing activity, this whiteboard will automatically close but be available in the Content List for use later in the meeting. Add content Use the tools along the bottom of the whiteboard to add content. NOTE Several meeting participants can work on the whiteboard simultaneously, but each tool can be used only by one person at a time. TEXT Type it On a new whiteboard, you can just click anywhere, and start typing. Otherwise, click the Select and Type button first. Select a font and size by clicking the down arrow next to the Select and Type button before you start typing. Use the Color button to select a text color before you start typing Paste it 1. Copy to the Clipboard the text that you want to use. 2. Click the whiteboard where you want to paste the text, and then press CTRL+V.
You can use the Color button to select a text color before you paste it. LINES, ARROWS, AND SHAPES Click the Line button, and then and draw lines, or click the down arrow next to the button, and then select another shape. Use the Color button to select a color before you start drawing. FREEHAND DRAWING OR HIGHLIGHTING Click the Pen button, and then start writing or drawing in black, or click the down arrow next to the button, and then select another pen color or a transparent highlighter to draw with. ARROW, CHECK MARK, OR X STAMP Click the Arrow Stamp button, and then click on the whiteboard to add an arrow, or click the down arrow next to the button, and then select the check mark or X. INSERT AN IMAGE 1. Click the Insert image button, navigate to the image that you want, and then double-click it. 2. Resize the imported image by dragging the triangle in its lower right corner. Move content You can select and then move anything on the whiteboard. MOVE ONE OBJECT 1. Click the Select and Type button. 2. Click the object you want to move. A selection rectangle appears around the selected object. 3. Drag it to its new position. NOTE For typed text, point to the bar at the top of the text box before you begin dragging it. MOVE SEVERAL OBJECTS AT THE SAME TIME
1. Click the Select and Type button. 2. Use the mouse pointer to draw a box around everything that you want to move. Selection rectangles appear around the selected objects. 3. Place the mouse pointer on any of the selected objects, and then drag the group to its new position. Change the color of content You can change the color of most objects after you add them to the whiteboard. 1. Click the Select and Type button. 2. Click the object you want to change. If you want to change several objects to the same color, use the mouse pointer to draw a box around all of them. A selection rectangle appears around the selected object or objects. 3. Click the Color button, and then click the color that you want. Undo and redo your work To undo or redo your work, do the following: Click the Additional Tools arrow, and then click Undo or Redo. You can use this tool repeatedly to go backwards and forwards through your changes to the whiteboard. NOTE You cannot use this process on other people s work. Determine who added or changed content To see who added or changed content on the whiteboard, do one of the following: For non-text items on the whiteboard, hold the mouse pointer over the content to see Created by and Last modified by information. For typed text, point at the text, and then hold the mouse pointer over the solid rectangle that appears above the text when you point at it. Point to content to show what you re referring to Use the Laser Pointer tool to show the other meeting participants what you re referring to.
1. Click the Laser Pointer button. 2. Click the object you want to point to and hold down the mouse button. Everyone will see the blue circle indicator and your name. Delete content To delete content, do the following: 1. Click the Select and Type button. 2. Select the object or objects that you want to delete. 3. Press the Delete key. Rename the whiteboard It s particularly useful to name whiteboards during a meeting if the group will be switching back and forth among several. Click the down arrow at the top of the stage, click the arrow next to the whiteboard you want to rename, and then click Rename. Save the whiteboard Save the whiteboard to your computer to access your collaborative work after the meeting is over. Click the Save button, type a file name, and then click Save. Temporarily close the whiteboard To close a whiteboard that you ll want to use again later, do the following: In the upper-right corner of the stage, click Stop Sharing. The whiteboard closes but remains available for use later in the meeting. You can reopen the whiteboard later in one of the following ways: If the stage is open, click the Content List, and then click the whiteboard you want to share. If the stage is hidden, click the Share menu, click Recent Content, and then click the whiteboard.
Privately view a closed whiteboard You can refer to a closed whiteboard without sharing it with the other attendees. 1. If the stage is hidden, click the Share menu, and then click Show Stage. 2. At the top of the stage, click Content List, click the arrow next to the whiteboard you want to view, and then click View Privately. Permanently delete a whiteboard To delete a whiteboard, do the following: Click the down arrow at the top of the stage, click the arrow next to the whiteboard you want to delete, and then click Remove from meeting.
Conduct a poll Polling is a great way to quickly gather information or compile the preferences of meeting participants. Create a poll A poll in Microsoft Lync 2010 communications software consists of one question and up to seven possible choices. A meeting can contain many polls, but only one poll at a time can appear on the sharing stage, visible to all meeting participants. NOTE Only meeting presenters can create and manage polls. If you are not already a presenter, the meeting organizer or another presenter can make you one. 1. In the meeting window, click the Share menu, and then click New Poll. The Create a Poll dialog box opens. 2. Type a name for your poll, your question, and two or more possible answers. 3. Click OK. If no one else in the meeting is sharing, your poll appears immediately to everyone in the meeting with the words Polls are open at the bottom of the stage. If other sharing is taking place, you have the option to share your poll immediately, which would end the current sharing session, or save your poll in the content bin for later. Show or hide a poll As people respond to the poll, you and the other meeting presenters will see the results in real time. To allow everyone in the meeting to watch the results, click the Show results to everyone button at the bottom of the stage. You or another presenter can switch back to hiding the results from meeting attendees. To allow only presenters to watch the results, click the Hide results from attendees button. Close a poll When polling is complete, close the poll.
To stop the voting, click the Close the poll button. The words Polls are closed appear at the bottom of the stage. The poll results remain on the screen. Remove a poll from the sharing stage When meeting participants have finished working with the poll results, you can remove the poll from the sharing stage. To remove the completed poll from the sharing stage, click Stop Sharing in the upper-right corner of the stage. The poll remains in the content bin to be used or saved later. Edit the contents of a poll Presenters can change a poll s question or choices, either while polling is open (this restarts the poll) or privately, away from the general view. In either case, editing a poll erases any previous votes. EDIT A POLL THAT S CURRENTLY BEING SHARED 1. At the bottom of the sharing stage, click the Edit poll question and choices button. 2. Make your changes, and then click OK to make the changes public. Meeting members can now begin voting on the edited poll. EDIT A POLL THAT S HIDDEN 1. If the sharing stage isn t open, click the Share menu, and then click Show Stage. 2. Click Content List at the top of the stage, click the arrow next to the poll you want to edit, and then click View Privately. 3. Click the Edit poll question and choices button. 4. Make your changes, and then click OK. 5. Do one of the following: To start the edited poll, click the Open poll for everyone to vote button. To close the poll until later, click Close My View.
Save poll results You can save a Lync 2010 poll as a CSV file. CSV files can be opened in Microsoft Excel spreadsheet software, which offers many types of charts for presenting the polling results. If you save the poll while it is visible in the sharing stage, you also have the option of saving it as a PNG image. SAVE THE RESULTS OF A POLL THAT S CURRENTLY VISIBLE IN THE SHARING STAGE 1. At the bottom of the sharing stage, click the Save poll button 2. Type a file name, select the file type that you want, and then click Save. SAVE THE RESULTS OF A POLL WHEN THE SHARING STAGE IS OPEN, BUT THE POLL ISN T VISIBLE 1. In the sharing stage, click Content List, click the arrow next to the poll that you want to save, and then click Save as. 2. Type a file name and then click Save. SAVE THE RESULTS OF A POLL WHEN THE SHARING STAGE IS HIDDEN 1. In the meeting window, click the Share menu, and then click Show Stage. 2. Click Content List, click the arrow next to the poll that you want to save, and then click Save as. 3. Type a file name, and then click Save. Delete a poll To delete a poll that you no longer need, do the following: 1. If the sharing stage is hidden, click the Share menu, and then click Show Stage. 2. In the sharing stage, click Content List, click the arrow next to the poll you want to delete, and then click Remove from Meeting.
The information above is available online and has been downloaded and printed for your convenience from the following Microsoft web site: http://office.microsoft.com/client/helppreview.aspx?assetid=ha101838893&lcid=1033&ns=comm 14&Version=14&pid=CL101952793&CTT=4