Work Smart: Using Lync 2010 Attendee

Transcription

1 Work Smart: Using Lync 2010 Attendee With Microsoft Lync 2010 Attendee communications software, you can join Microsoft Lync 2010 meetings with attendee and presenter privileges, and can also join as an authenticated user. Attendees can participate in any communication of content that a client with attendee or presenter privileges has. What Do You Want to Do? Get started...2 Prepare Lync 2010 Attendee for a Meeting Setting Options...2 General Options...2 Personal Options...3 Ringtones and Sounds Options...3 Audio Device Options...4 Video Devise Options...4 Use a webcam in a meeting...5 Set your webcam settings before a meeting...5 See your webcam settings during a meeting...5 Send an IM during the meeting...5 Request, take, and give back control...6 Annotate files being presented...6 Collaborate on a whiteboard...6

2 Get started Lync 2010 Attendee is a client that you can use to join a meeting when you do not have the full Lync 2010 client software. You can install Lync Attendee before you join a meeting, or you can optionally download and install as part of the joining a meeting process. See Downloading and Installing Lync Attendee After installation, you can go directly to the Start menu on a computer that runs a Windows operating system to access Attendee; you will be presented with setup options for General, Personal, Ringtones and Sounds, Audio Device, and Video Device. Prepare Lync 2010 Attendee for a Meeting Setting Options After obtaining Lync Attendee, you can adjust various settings in preparation for using Attendee. You can also adjust options when you are in the meeting. Click Start; click All Programs, and then click Microsoft Lync 2010 Attendee, The Options dialog box appears and you will see General Options you can leave these settings as they are

3 Personal Options make sure your ANR address appears in the Sign-In address: text box. o If you do not have an ANR account, click Join as a Guest and type your display name in the text box. Ringtones and Sounds Options here you can change the sounds you hear when someone tries to connect with you through Lync.

4 Audio Device Options Lync uses either your computers speakers and microphone, or headphones with microphone. o When you click the play button under Speaker or Ringtones, you should be able to hear the sound coming from either your computers speakers or headphones. If you do not hear sound, use the dropdown menus to pick a device that allows you to hear sounds. o Under Microphone, when you speak into either your computers microphone or headphone microphone, you will see the blue progress bar move left to right. If you do not see the progress bar moving, use the dropdown menu next to microphone to find a device that will allow your microphone to work. Video Devise Options You will see No webcam is detected, unless you have a webcam attached to your computer or your computer has a built-in webcam. If you have a webcam attached, you should see the video feed. If you have, a webcam attached and see no feed, follow the instructions on the screen or click Learn More. You are now setup to join online meetings with others who are using Lync 2010.

5 Use a webcam in a meeting Lync Attendee automatically detects your webcam (if have one attached to your computer) and uses it when video is available in an online meeting. You can also add or switch devices after you have installed Attendee. Set your webcam settings before a meeting 1. Click Start, click All Programs, and click Microsoft Lync 2010 Attendee. In the options window, click Video Device. 2. If you have more than one webcam, select the one that you want to use for a video call. 3. Click Webcam Settings to check the webcam properties and change them if required. These properties have been automatically set, so you can click the Default button to go back to the original settings if anything that you changed was not what you wanted or expected. 4. Click Apply if you have made changes and you are satisfied with them. See your webcam settings during a meeting If you are in the meeting, press ALT, click Settings, and then click Options, then Video Devices. Send an IM during the meeting You can have an IM conversation during a meeting. Start to send instant messages to people by clicking the IM button and typing a message.

6 Request, take, and give back control When a presenter is showing their desktop or an application, you can request temporary control. Click Request Control. If the presenter accepts your request, you can start controlling their desktop or application. To give back control, click Release Control. Annotate files being presented When a Microsoft PowerPoint presentation is being shown, if you have permissions, you can use the annotation buttons in the lower left corner of the presentation. Once you have completed your annotations, you can save the presentation with the annotations. For more information, see Give a PowerPoint Presentation. Collaborate on a whiteboard A whiteboard is a blank page for notes, drawings, or imported images that meeting participants can work on together. To open a new whiteboard, in the meeting window, click the Share menu, and then click New Whiteboard. The bottom line in the following figure shows the tools that are available to participants when working on whiteboard. For complete information on using the whiteboard, see Collaborate on a whiteboard.

7 Conduct a poll During a meeting, a meeting presenter can create and manage polls. A poll consists of one question and up to seven possible choices. There can be several polls in a meeting, but only one poll at a time can appear on the sharing stage. You can create polls, show or hide them, close or remove a poll, edit the contents and save the results of a poll. To begin to create a poll, in the meeting window, click Share, and then click New Poll. For more information about poll management, see Conduct a poll.