LUVIT Administration. Manual

LUVIT Administration Manual

Table of Contents TABLE OF CONTENTS... 2 1. INTRODUCTION... 10 2. STRUCTURE AND WORKING FLOW - OVERVIEW... 11 2.1. THE ADMINISTRATION WINDOW... 12 2.1.1. Info field... 12 2.1.2. Main menu... 12 2.1.3. Work area... 12 2.1.4. Search field... 15 2.1.5. Toolbar... 15 2.2. STRUCTURE WITH UNITS... 16 2.3. PERMISSIONS, ROLES AND UNITS... 16 2.3.1. Default roles and permissions... 16 2.3.2. Roles in the administration and profiles in LUVIT Education... 17 2.3.3. Permissions:... 17 2.3.4. Default roles:... 18 2.3.5. Role hierarchy... 19 2.3.6. System administrator... 19 2.4. COURSES... 19 2.4.1. Bookmarked courses on start page... 19 2.5. LANGUAGES... 20 2.6. THE LUVIT PORTAL... 20 2.6.1. Overview... 20 2.6.2. Course catalogue... 21 2.7. BASIC ASSUMPTIONS... 21 2.8. LOG IN TIME... 21 3. SERVER ADMINISTRATION... 22 3.1. SYSTEM ALERTS... 22 3.2. SERVER SETTINGS... 22 3.2.1. Number of posts/page... 22 LUVIT Administration, Manual 2(90)

3.2.2. Default language... 22 3.2.3. SMTP address... 22 3.2.4. System email... 22 3.2.5. LUVIT Administration address... 22 3.2.6. Administration email... 22 3.2.7. Portal address... 22 3.2.8. LUVIT Report address... 22 3.2.9. Administration help address... 22 3.2.10. Portal help address... 22 3.2.11. Start page help address... 23 3.2.12. File archive limitation... 23 3.2.13. Mail attachment limitation... 23 3.2.14. Organization... 23 3.2.15. Include sub unit items... 23 3.2.16. Chat timeout... 23 3.2.17. Update chat... 23 3.3. EMAIL TEMPLATES... 23 3.3.1. Edit course enrollment email... 23 3.3.2. Edit portal enrollment email... 24 3.3.3. Edit course application email... 25 3.4. EDUCATION... 25 3.4.1. Manage LUVIT Education menus... 25 3.5. LUVIT ADMINISTRATION... 25 3.5.1. Manage headings... 25 3.5.2. Roles... 25 3.5.3. Manage meta-data fields... 26 3.5.4. Unit types... 27 3.5.5. Content settings... 27 3.6. LUVIT PORTAL... 28 3.6.1. Portal menus... 28 3.6.2. Portal communication... 28 LUVIT Administration, Manual 3(90)

3.6.3. Portal skin... 28 3.6.4. Portal sites... 28 3.6.4.1. Portal overview... 29 3.6.5. About... 31 3.7. DOCUMENT TYPES... 32 3.7.1. View/edit information for document types... 32 3.7.2. Add document type... 32 3.7.3. Delete document type... 32 3.8. LANGUAGE... 32 3.8.1. Import language... 32 3.8.2. Delete language... 33 4. PERSONAL SETTINGS... 34 4.1. EDIT HEADINGS... 34 4.2. PERSONAL SETTINGS... 34 5. UNITS... 35 5.1. MANAGE UNITS BASIC FUNCTIONS AND TOOLS... 35 5.1.1. Create unit... 36 5.1.2. Switch unit... 36 5.1.3. Delete unit... 36 5.1.4. Move unit... 36 5.2. MANAGE UNITS ADVANCED TOOLS... 36 5.2.1. View report... 36 5.2.2. View graphical report... 36 5.2.3. Send messages... 37 5.3. EDIT UNIT... 37 6. USERS... 38 6.1. MANAGE USERS BASIC FUNCTIONS AND TOOLS... 38 6.1.1. Information shown in user lists... 39 6.1.2. Add user import user... 39 6.1.3. Find inactive users... 39 6.1.4. Enroll user... 39 LUVIT Administration, Manual 4(90)

6.1.5. Connect users to unit... 40 6.1.6. Remove users from courses... 40 6.1.7. Remove users from units... 40 6.2. MANAGE USERS ADVANCED TOOLS... 41 6.2.1. View report on user... 41 6.2.2. Add users to user group... 41 6.2.3. Update common properties... 41 6.2.4. Send portal invitation... 41 6.2.5. Send message... 42 6.2.6. Remove users from user group... 42 6.3. LIST/EDIT USER INFORMATION... 42 6.4. ADD USER... 43 6.4.1. Manual registration... 43 6.4.2. Importing text files... 44 6.4.3. Importing with IMS Enterprise... 44 6.5. USER REPOSITORY... 45 6.5.1. Delete user permanently from LUVIT Administration... 45 7. USER GROUPS... 46 7.1. MANAGE GROUPS... 46 7.1.1. Edit User Groups... 46 7.1.2. Add users... 46 7.1.3. Import users... 47 7.1.4. Enroll groups... 47 7.1.5. Show users... 47 7.1.6. Connect to unit... 47 7.1.7. Disconnect from unit... 48 7.1.8. View report on user group... 48 7.2. ADD GROUPS... 48 8. CERTIFICATES... 49 8.1. PDF TEMPLATES... 49 8.1.1. Create pdf templates... 49 LUVIT Administration, Manual 5(90)

8.1.2. Edit pdf templates... 50 8.1.3. Delete pdf templates... 50 9. COURSES... 51 9.1. HANTERA KURSER GRUNDLÄGGANDE FUNKTIONER OCH VERKTYG... 51 9.1.1. Information via Hantera kurser... 51 9.1.2. Skapa kurser... 52 9.1.3. Registrera användare på kurs... 52 9.1.3.1. Set the automatic registration of users on the course... 52 9.1.4. Visa användare hantera användare på kurs... 53 9.1.5. Gå till kurs redigera innehållet i kurs... 53 9.2. HANTERA KURSER AVANCERADE FUNKTIONER OCH VERKTYG... 54 9.2.1. Visa rapport... 54 9.2.2. Koppla till enheter länka... 54 9.2.3. Visa självregistrering... 54 9.2.4. Skicka meddelande... 54 9.2.5. Lägg till kurs till favoriter... 54 9.2.6. Exportera kurs... 55 9.2.7. Ta bort kurs från enhet... 55 9.2.8. Flytta till arkiv... 55 9.2.9. Ta bort kurstillfällen permanent... 55 9.3. REDIGERA KURSINFORMATION... 55 9.3.1. Ändra start och slutdatum för kurs... 56 9.3.2. Öppen kurs - gör kursen tillgänglig utan inloggning... 56 9.3.3. Begränsa antalet tillåtna deltagare i kurs... 56 9.3.4. Settings for notifications and e-mail templates... 57 9.4. SKAPA KURS... 57 9.4.1. Lägg till en tom kurs... 58 9.4.2. Ladda upp/importera kurs... 58 9.4.3. Skapa kurs av materialpaket... 59 9.4.4. Skapa från kurs kopiera kurs... 59 9.5. HANTERING AV ARKIVERADE KURSER... 60 LUVIT Administration, Manual 6(90)

9.5.1. Återställ kurs... 60 9.5.2. Visa användare på kurs... 60 9.5.3. Gå till kurs (öppna kurs från administrationen)... 60 9.5.4. Ta bort kurser permanent... 60 1. STUDY PROGRAMS... 61 1.1. CREATE A STUDY PROGRAM... 61 1.1.1. Alternatives on registration... 61 1.2. REGISTRATION OF USERS TO A STUDY PROGRAM... 61 1.2.1. Display the study program and included courses in the Portal... 62 1.3. MANAGE AND EDIT A STUDY PROGRAM... 63 1.3.1. Automatic messages... 63 1.3.2. Change order of the courses included... 63 1.3.3. Required Course... 63 1.3.4. Required Study Program... 64 1.3.5. Personal Notifications... 64 2. CONTENT REPOSITORY I CONTENT PACKAGES AND SINGLE FILES... 65 3. CONTENT REPOSITORY II ASSESSMENTS... 65 3.1. WORKFLOW... 65 3.2. QUESTIONS... 65 3.2.1. Create new question... 66 3.2.2. Manage and edit questions... 66 3.2.3. Description of fields and settings for questions... 67 SETTINGS... 67 QUESTION/ANSWERS - QUESTION... 69 3.2.4. Import Questions from Excel... 70 3.3. CATEGORIES... 71 3.3.1. Create category... 71 3.3.2. Manage and edit categories... 71 3.4. ASSESSMENTS... 72 3.4.1. Create new assessment... 72 LUVIT Administration, Manual 7(90)

3.4.2. Create test select questions... 72 Simple mode... 72 Advanced mode... 73 3.4.3. Manage and edit assessments... 73 3.4.4. Description of fields and settings for assessments... 74 4. MANAGER VIEW... 78 4.1. MANAGE COMPETENCE PLANS... 79 4.2. MANAGE TRAINING PERIODS... 80 4.3. INFORMATION FIELD... 80 4.4. MANAGE COMMON DOCUMENTS... 81 4.4.1. Add a common document... 82 4.4.2. Change or remove a common document... 82 5. LUVIT PORTAL... 83 5.1. PORTAL NEWS... 83 5.2. CREATE PORTAL NEWS... 83 5.3. EDIT PORTAL NEWS... 84 5.4. DELETE PORTAL NEWS... 84 6. LUVIT REPORTS... 85 6.1. MY REPORTS... 85 6.2. TYPES OF REPORTS... 85 6.2.1. User statistics in unit (1)... 85 6.2.2. Document statistics in course (2)... 85 6.2.3. Performance per course session (3)... 86 6.2.4. Performance per unit, detailed (4)... 86 6.2.5. Performance per unit, summarized (5)... 86 6.3. RUN A REPORT FROM MY REPORTS... 86 6.3.1. Viewing reports... 87 6.3.2. Export, save and print report... 87 6.4. EDIT A REPORT FROM MY REPORTS... 87 6.5. DELETE A REPORT FROM MY REPORTS... 89 6.6. CREATE A NEW REPORT... 89 LUVIT Administration, Manual 8(90)

LUVIT Administration, Manual 9(90)

1. Introduction LUVIT Learning Center is composed of three different products; LUVIT Administration, LUVIT Portal and LUVIT Education. LUVIT Administration is an administrative tool for managing units, courses and users. How to use LUVIT Portal and LUVIT Education, see separate manuals. LUVIT is referred as administration, LUVIT Portal as the portal and LUVIT Education as the education environment. LUVIT Administration, Manual 10(90)

2. Structure and working flow - overview In LUVIT Administration you create the basic administration structure by creating units. The number of units and their configuration can be designed to fit the owner s needs and can mirror your organization s physical structure. When working in LUVIT Administration you are always in an active unit. Access to units in the structure depends on what permissions you have been assigned in a specific unit. System administrator can access all units. To the units, objects as courses are connected. A course contains of at least a title, description, a course responsible and usually course material. The course can be available for users during a period of limited time. Courses are created and organized in administration. In administration users with roles such as administrators, educators and learners are managed. Users can manually been registered or by importing a file. A user can be connected to one or more units and to access a course, the user must be registered. You can create and organize information about courses in course catalogues. These can be available from the portal both for registered and non-registered users. The users may register themselves to a course or apply for a course. You can also create common information intended for a specified group connected to different units in the system. LUVIT Administration, Manual 11(90)

2.1. The administration window This is the type of information you will find in the program window: 2.1.1. Info field In the Info field, you can see which unit you are in, the active unit. From here, you can switch between different units. To the far right, you can see the name of whom you logged in. To log out, click Log out. 2.1.2. Main menu Depending on your role, you can access the different functions from the main menu such as change settings or work with courses and users. 2.1.3. Work area The selections you make in the main menu are displayed in the work area. It may be lists of courses or users, wizards helping you to create new object, form for changing settings etc. LUVIT Administration, Manual 12(90)

You can determine the maximum number of listed records to be shown per page by choosing the number in the drop-down list or permanently in Personal settings. Browse the pages using the browse buttons at the bottom of the list. LUVIT Administration, Manual 13(90)

You can also decide if the subunits should be available or not and choose between different check marking possibilities. All objects have tool tips, i.e. if you move the pointer over a specific word you will see useful information as which role a person has, how many courses he is registered on and so on. Sometimes you will see two parallel windows in the work area. In the left window, objects are listed, for example portal news and in the right window you have possibilities to make changes / fill LUVIT Administration, Manual 14(90)

in information about the object. 2.1.4. Search field You can use the search function when managing lists. Fill in the text field with a word, or the first letters in the word. You may using an asterisk (* = wildcard) for replacing a part of the name. Choose a relevant filter and Click Search. In the working area you get information on how many items you have selected from the list. Upon switching pages selected items from previous page will disappear. This is to prevent the user from affecting non visible items in list. By clicking the remember selection, you enable the system to remember selections from previous pages. You can view selected items by clicking x Selected. This opens up a new window showing a list of your selected items. If you want the list to include items from sub units, mark the Include sub unit items checkbox. 2.1.5. Toolbar On the toolbar, you will find different functions that you can apply to information in the work area. Shaded functions indicate that they can not be used for the choices you have made. Those functions can be applied for other alternatives in the work area. The toolbar is divided in two sections. In the panel you find a small arrow which you can use for opening and closing the top section. In the top section, Advanced tools, you find tools less frequently used. The bottom section is always visible and these tools are frequently used. Tools to the left usually involves add, connect or enroll. Tools to the right usually involve remove, delete or move. LUVIT Administration, Manual 15(90)

You can decide if you want the top section to always be visible or not by default. Select Personal settings/personal settings in the menu. The Always show Advanced tools is by default checked. Uncheck the box if you don t want the top section to be visible. 2.2. Structure with units To organize with units is the back bone of the system. Courses and users are connected to units and the system always contains at least one unit, the root. The unit system facilitates your work and increase the information flow in three ways: Keep everything in order and gives an overview of all administration Possible to register a group of user and send relevant information The unit system together with roles and role settings are the main tools for limiting what a user can do in the system. 2.3. Permissions, roles and units Roles and permissions are central functions in administration then these settings decide what a user may do in the system. 2.3.1. Default roles and permissions There are basically two types of roles, a) administrator roles which have access to different functionalities in the administration and b) roles with no permissions to the administration, only to the portal and the education environment. When the system is initial installed it comes with five default roles. Default roles with administration permissions: Unit administrator Course administrator Default roles with no administration permissions: Educators Learner Guest Names and permission settings may be changed and new roles can be added. LUVIT Administration, Manual 16(90)

2.3.2. Roles in the administration and profiles in LUVIT Education Please note that the roles in the administration are not connected to the profiles in Education. The role in the administration decides what permissions a user has in the administration and the profile in education decides what permissions a user has in a course. 2.3.3. Permissions: The following permissions are available in LUVIT Administration: none, read, assign and full. For administrative roles, these permissions should be defined for units, courses, users, course catalogue and news etc. None no functions as menus or tools are visible Read gives permission to view information. Assign means that the role can assign users to a user group but not create, delete or edit object/information. With full permissions, you can read, assign, delete and edit information and objects. Authority levels can be set to these functions: Units Courses Users ( permission to view, add, delete and edit information about users in units) Users in course (permission to assign user or delete user from course and decide profiles for user in courses Course catalogues News (permissions for portal news) LUVIT Portal Open course as user User repository (permissions to see all users in the system and assign these users to relevant unit) User groups LUVIT Reports Content packages LUVIT Administration, Manual 17(90)

Single files Assessments Questions Content packages subscription update 2.3.4. Default roles: LUVIT Administration comes with five default roles. Assignment to a role determines which basic functions in LUVIT Administration the user has access to. Default role System administrator Unit administrator Course administrator Type of role Administrator role Administrator role Administrator role Educator Learner LUVIT Administration, Manual 18(90)

System administrators are allowed to change server settings, designate other system administrators, create new roles and set permissions for basic functions. Unit administrators have access to their own and any underlying units and have Full permissions for all functions but can t enter a course as specific user. Course administrators have full access to Courses, Users on course, Assessments, Questions and they are allowed to update courses when changes are done in the content packages the courses are subscribed to. Educator and course participant are roles that have no access to LUVIT Administration. A user can belong to several units and can have different roles in different units. If a user belongs to several units at different levels, permissions at the lower levels cannot exceed permissions at the levels above. 2.3.5. Role hierarchy The administrators are organized in a hierarchy structure which may be changed. The structure is of importance because Decides which user information the role should be able to change. A role can edit user information and change role settings for all users with same or lower role Decide which role a user has in a unit with sub units. The role for the main unit rules for the sub units as well. If a user has a higher role in a subunit this role continues to work and rules for following possible sub units as well. 2.3.6. System administrator The system administrator is to be considered a default role. This role has access to all functions in the system. The system administrator has access to the menu Server administration. 2.4. Courses A course contains of course material and information about the course, i.e. title, course material etc. A course is available from the Portal for all users registered on the course during decided periods. Courses are created in or imported to the administration. 2.4.1. Bookmarked courses on start page Bookmarked courses are displayed in a list on the start page of the portal. The list, Favorites is personal and you create your own list with courses of your choice. You can edit information about the course, show users, view report, enroll users and enter the course from the bookmarked courses list. LUVIT Administration, Manual 19(90)

To add a course to the list, select Courses/Manage courses from the menu. Select one or more courses from the list and click Add to Favorites. Click the trash can to the far right to remove course from the list. 2.5. Languages When adding a user in Administration you select a language for this user. This language selection affects the language for this user in administration, the Portal and the courses that the user will be registered on. If you change the default language for a user, this will affect the language for the user in administration, the Portal and courses that the user will be registered on after the change. Languages on courses that the user is already registered on will not be affected. You can change the administration and the portal default language for one or more users by using the tool Update common properties in Manage Users. Select Users/Manage users from the menu. You can change a language for users in a particular course without affecting the users default language in. Select Courses/Manage courses from the menu. Select a course from the list and then click Show users in the toolbar. Check the users that you want to change the language for and click the Update common properties tool. You change the language in the Set common properties page. Users can set their own default language. If a user changes language in personal settings in the Portal, the language in administration, the portal and in future course sessions is changed. Languages in course sessions that the user already is registered to are not affected by the change of language. 2.6. The LUVIT portal This chapter contains a short description of the Portal and the functions that can be found there. 2.6.1. Overview The portal contains many functions. In the portal, users can see an overview of their courses and their schedule, and can read news. When users log in to the portal, they are redirected to My page. My page shows My courses, which is a list of all of the user s courses. By clicking a course name, information is displayed on the course s most recent activities. From My courses, users can go directly to their course via a link. My page also displays today s schedule and portal news. In the portal, the administrator can read and write messages to other users. Users can change the language and their passwords. If an email address needs to be changed, the administrator can be contacted. LUVIT Administration, Manual 20(90)

All course activities can be found in the calendar and users can also add their own activities. News created in LUVIT Administration is displayed as portal news in LUVIT Portal. Users can also see course-specific news there. 2.6.2. Course catalogue LUVIT portal contains a course catalogue, a possibility to inform about courses and to let course participants register them. 2.7. Basic assumptions In the English manual, we have assumed that the language of the manual and the version of operating system are the same, that is, that those using the English manual are using an English operating system. This means that we use English terms for system functions and buttons. In this version of the LUVIT Administration manual we have chosen to minimize the number of illustrations to create a more coherent text for the reader. We assume that readers will use the manual at the same time they are using the LUVIT program and can follow the text and understand the flow using the graphics shown on their own computer screen. 2.8. Log in time Due to security reasons we have set a time limit for inactivity in both LUVIT Administration and LUVIT Portal. In the portal the limit is set to two hours and for the administration to 60 minutes. That means that you automatically will be logged out if you are inactive for more then 60 minutes in the administration and two hours in the portal. Both values are default and can be changed if needed, contact LUVIT Support. LUVIT Administration, Manual 21(90)

3. Server administration This chapter covers the settings that can be made in the submenus of Server administration. Settings made here are most often chosen at installation and then are not changed that often. 3.1. System alerts The system administrator can create alert messages, illustrated by a yellow triangle with an exclamation mark. The alert can be shown in the portal and/or in the administration. The alert can for example be used for messages about system maintenance. 3.2. Server settings 3.2.1. Number of posts/page The default setting for how many posts to be shown in lists of users or course objects is defined here. 3.2.2. Default language Here you define the default language where language can be selected in the administration environment. 3.2.3. SMTP address The address of the outgoing email server. 3.2.4. System email The email address of the person responsible for all email sent from the system. 3.2.5. LUVIT Administration address The URL to LUVIT Administration 3.2.6. Administration email The email address of the administrator to which messages are sent from various forms in the portal, such as changes in email addresses and course session registrations. 3.2.7. Portal address The URL to the Portal. 3.2.8. LUVIT Report address The URL to LUVIT Reports. 3.2.9. Administration help address The URL to the Help menu. 3.2.10. Portal help address The URL to the portal Help menu. LUVIT Administration, Manual 22(90)

3.2.11. Start page help address The URL to the start page help menu. 3.2.12. File archive limitation The maximum storage for the personal file archive in LUVIT Portal, given in MB. 3.2.13. Mail attachment limitation The maximum mail attachment size in LUVIT Portal, given in MB. 3.2.14. Organization You may add an About link in the Portal top menu which will link to information about your organization (section 3.6.5). The name you write in the organization field is the name which will be shown after About in the link name. 3.2.15. Include sub unit items You may decide the default settings, if results from sub units should automatically be available in object lists, such as user lists and course lists. 3.2.16. Chat timeout If everybody leaves a chat and then return they will find the old conversation still in the window, but only as long as it is defined in this field. The time is specified in seconds. The default setting is 600 seconds, which is 10 minutes. 3.2.17. Update chat The interval of how often the chat looks for new information. The default setting is 20 seconds. 3.3. Email templates 3.3.1. Edit course enrollment email You can choose to send an automatic message to one or more persons that have registered for a course. LUVIT Administration, Manual 23(90)

Enter the contents of the message in the Server Administration/Email Templates/Change Email Template for registration on course menu. In a new installation a default text is in the Email Templates. But if you want to change the text you do as follows: Begin by choosing a language on the upper drop-down list. Write the message in the chosen language and select some or all key words by dragging them from the box on the right and dropping them in the text box. Using these key words, which begin and end with a % sign, means that information on the users and courses is automatically retrieved and displayed in the message. After the message has been composed in one language, copy the entire text into the next language, and replace the previous language s text with the new language, but let the key words remain. Now you have two similar versions, but in different languages. The language that is actually displayed when the user opens the message depends on their individual language settings in the portal and administration (the language setting is always the same for the portal and administration, but can vary in different courses). 3.3.2. Edit portal enrollment email It is possible to send an invitation to participants who are in the system, for example about the address to the portal and user name and password to login. What the message should be is defined under the menu Server Administration /Email Templates/Change Email Template for registration in portal. See further in previous section (Edit course enrollment Email) for information about how you edit an Email template. There is two ways of sending information about a registration in a portal: LUVIT Administration, Manual 24(90)

By choosing Users/Manage Users, select the users in the list and use the tool Send Portal invite. When you import users, select that an invite should be sent. 3.3.3. Edit course application email A user who sends an application to course will receive this automatic message. Users who are logged in will receive the message in pre set language and not logged in users in system default language. 3.4. Education 3.4.1. Manage LUVIT Education menus In the learning environment, LUVIT Education, there are many different menu alternatives, which is the possibility to set which menus that will be shown for different profiles (course administrator, educator, learner and guest). Adjustments made from LUVIT Administration limits the menu alternatives for the course creator upon creating an empty course. Begin with choosing a profile and select the menu alternative that will be shown. Complete by clicking Save. Please notice that if the menu setting is edited in the server administration it will not affect existing courses, solely the courses that are created after change in the menu setting. To edit the menu setting in existing courses you have to do it separately for every course. 3.5. LUVIT Administration 3.5.1. Manage headings Different types of lists, such as lists of courses or users, are displayed in many locations for the convenience of the administrator. These lists have a default setting, which means that a course object in a list, for example, is displayed first by title, then by description and then by unit affiliation. This basic setting is made in Server administration/manage Headings. Anyone with viewing rights to these lists can customize the display to their individual needs. The heading setting that is selected in the menu Server Administration will be default for every administrator in the system, except for the administrators that have changed settings under Personal Settings. Any change in Personal Settings will have the effect of overwriting the settings in Server Administration for this user/administrators login. 3.5.2. Roles The roles in the administration environment and permissions are detailed described in chapter 1.3. Read this chapter to understand the roles. In this chapter only how to set the roles are described. LUVIT Administration, Manual 25(90)

View roles In the LUVIT administration menu, select Roles. A list of different roles is now displayed in the work area. The list shows whether the role has administrator permissions. List order shows hierarchically what permissions the role has in relation to the other roles. By default the Unit Administrator has a higher role than the Course Administrator (see further 2.3.5). The hierarchically order can be changed. Select the role and use the buttons to move the selected role up or down in the list. Note that the order of the list does not affect the role s permissions. Edit role Click the role name. In the form Edit role to the right, you may change permissions for all administrator roles. You can change administrator roles to not be administrator roles and the opposite as well. Save your changes by clicking Save. Create role In the list of roles, click New. The New role form is displayed in the work area. Fill in the Role name. If the role should have administrator rights, select Administrator role. When this is selected, a box is displayed with functions and permissions. Decide what permissions the new role should have for each basic function. Then click Save. Don t forget to decide and place the hierarchically order by placing the role in the list with role names with the help of the buttons Move up and Move down. Delete role Roles can only be deleted if there are no users assigned to that role. Select the role you want to delete in the list. Click Delete. 3.5.3. Manage meta-data fields In order to handle information about users, units, user groups, courses, content packages and separate files can be added. It is the data fields that not are default that are managed in Manage data fields. Add fields Click Add field in the toolbar. Choose field in the drop down menu what object the field should be applied to. Fill in the Field name and choose the data type for the filed from the drop down menu. Finally choose if the field is a mandatory field and click Save. The field name has the prefix md_ and is the name of the field that will be saved in the language database as a key. This text should be translated to all available languages in the system that the administrator uses. Add translation To add translation, mark the field in Manage data field and click Edit translation in the toolbar. LUVIT Administration, Manual 26(90)

Choose language in the drop down menu and write what the field should be called in chosen language. Click Save and repeat for all available languages the administrator uses. Change translation To change translation in a data field, mark the data field and click Edit translations in the toolbar. Change and click Save. Delete data field To delete a data field, mark the field and click Delete in the toolbar. Confirm by clicking OK. Be aware of that all data in the field will be deleted. 3.5.4. Unit types In order to create a straight unit structure it is possible to use unit types. By means of icons, that represents different unit types, when the units are listed in the menu Units and beside the name of an active unit at the top of the administration window, is it possible to easily separate the different unit types. For example you can have an icon for units that are used by course creator material, and/or have different icons for units that are used by different groups of users in an organization. Create new unit type Click new and fill in the Title and description. Choose icon file and click Save. The icon file should be a.jpg or.gif. Change unit types Click the name of the unit type in the list and change the information. To change the icon, upload a new file. Save. 3.5.5. Content settings Activate version handling Selected box activates version handling for individual files in the Content Repository. This means that if a file is replaced with a new/edited file, it can be recovered. Activate check in/check out Selected box activates version handling for content packages in Content Repository and thereby the check in/check out function. This means that if a content package is going to be edited, then it first has to be checked out. When it is checked out it can only be edited by one person at the time. After editing the package gets checked in and becomes the active version. The old version is saved and can be recovered as an active version. Activate content status Selected box activates content status for content packages and individual files. Information about the content status is saved at respective package or course edit page. Default content status Here the default content status for new content package or file is set. LUVIT Administration, Manual 27(90)

3.6. LUVIT Portal 3.6.1. Portal menus It is possible to decide which menus should be available at the portal site before and after log in. Choose menus by marking the squares and Save. 3.6.2. Portal communication It is possible to decide who and which user groups who will be able to communicate. There are five levels, the highest is all in the system and lowest only users in the same user group is allowed to communicate. 3.6.3. Portal skin Create a customized skin for the portal by changing colors and logo. Click new, fill in the Titel and upload a zipfile created in advanced. (Skins must be created by LUVIT. Please contact LUVIT AB or LUVIT Support.) 3.6.4. Portal sites A portal site is a possibility to make adjusted pages for different groups of users within different units. A portal site is connected to a unit through the menu Units, either in relation to the creation of a new unit or when a unit is edited (see further section 5.1.1 and 5.3).When no active selection of portal site is made the default portal site is selected. When a portal invitation is sent by Email (see further section 3.3.2, 5.1.1 and 5.3) it contains the address of the portal site that is connected to the active unit. Click new to create a portal site. Fill in the Title and Description. If you select Bypass portal the user will be sent directly to the course in the education environment where the user were logged in last. This means that the user will not have access to the portal overview, the otherwise first page after log in. It is possible to adjust the language for every individual portal site. Choose one of the available languages in the drop down menu. If more than one portal skin is uploaded (section 3.6.3) you may choose in the drop-down list which to use. Choose a template for where the text and image will be placed. Write the text and upload an image. You can also attach a file to the portal site, for example a document with information that opens from the portal site. You can add three different panels that will be shown on the Portal site; browser test, system alerts and/or the possibility to go to Open courses from the Portal site. LUVIT Administration, Manual 28(90)

3.6.4.1. Portal overview Here you decide the layout of the Portal overview page. Panels in the upper frame are displayed on the overview page. At the bottom of the page you find the remaining panels. Drag a panel from below and drop it in the upper frame when you want to add a panel. Drop the panel where you want it, i.e. choose in what order the panels are going to be displayed. Use the "Placeholder" panel if you want to skip a column in a specific row. You can also change the order of the panels by dragging them to other positions. You can choose not to display a panel by clicking the x or dragging the panel to the bottom box. Use the buttons at the top of the page to change the number of columns. You can have up to four columns. The Column width is adjusted automatically according to how many columns you select. Columns always fill the entire page. LUVIT Administration, Manual 29(90)

To change how many columns the panels will spawn click on the arrows on the panel. The maximum panel width makes the panel spawn across the entire page. Custom panels are panels filled with custom html content. To create HTML content for the panel click new then enter the Title and Text. You can either enter HTML directly or use the built in editor. To get a better overview the editor can be opened in a new window by clicking the link. LUVIT Administration, Manual 30(90)

Edit the content in the window that pops up then click the ok button. You can create as many content items as you like, but for content to be displayed in the portal it must be connected to a panel. In the menu above you choose to what panel the content is connected. This opens up the possibility to have several created content items and only connect them to a panel when they need to be displayed. When you are done, save by pressing the button. In the left part, you can edit, create new or delete contents. 3.6.5. About With About selected a new menu alternative is added in the portal. It links to information about the organization that is responsible for the portal and the system. There are two link alternatives; one is to link the menu directly to a web site and the other is to create a customized page with templates, pictures and text. The form activates when the radio button Customize page is selected. LUVIT Administration, Manual 31(90)

3.7. Document types Here you can view both document types that users can upload to the file archive in the Portal and the document types that are allowed in the education environment. 3.7.1. View/edit information for document types You can edit instructions for document types created by yourself. Choose Server Administration/document types in the menu. Click on the document type you want to edit. In Edit Document type you edit the text in the instruction field. Save. For information about the MIME-type see http://en.wikipedia.org/wiki/mime Auto publish is connected to the upload of zip-files, containing regular files and folders, in the education environment (via Import module in Build and Edit page). If auto publish is selected for a document type it will automatically be published in the navigation tree. With auto publish you can make sure that a HTML-document is published but not pictures that is linked within the HTMLdocument. The selection Only for administrators gives the opportunity to prevent ordinary learners to upload certain types of files in the education environment, at the same time that the course administrator and educator can. An example of an occasion where this will be relevant is if an educator or course administrator will mediate/handle.exe files without giving the learners permission. 3.7.2. Add document type It is possible to add document types. Click Add document type in the toolbar. Fill in the fields for Description and File end. MIME-type is selected automatically, but you can edit the field by yourself (for further information see http://en.wikipedia.org/wiki/mime). If you wish, select auto publish and/or Only for administrators (see further xxx). Click Save. 3.7.3. Delete document type You can delete document types created by yourself and if the document type is not being used in the system. Click the linked document type in the list. Click delete. 3.8. Language Here you can view installed languages for the different education environments. Select application in the drop-down menu (LUVIT Education goes under Portal). The language list indicates installed language and installation date. 3.8.1. Import language Click Import language in the Tool bar. Browse to find the file you want to import. Click Next to continue. An import summery informs you which language that are going to be imported and on which application it is going to be installed on. Click Finish to complete the import. LUVIT Administration, Manual 32(90)

Internet Information Services on the server must be re-started before the new language can be shown in the application. The language file that you import for installation of a language is created by LUVIT AB 3.8.2. Delete language Mark the languages you want to delete. Click Delete. Confirm your action. LUVIT Administration, Manual 33(90)

4. Personal settings 4.1. Edit headings All lists displayed, such as lists of users, are displayed with several headings, such as name, last name and Email. The system comes with a default setting on the headings. These can be changed by a system administrator under the menu Server administration. Every separate administrator has an option to do personal settings that is to choose which settings that will apply to the personnel log in information. The settings are placed in the Personal settings/manage headings menu. Choose the display order for the headings by selecting alternatives in the drop-down menu. A maximum of five columns can be displayed. 4.2. Personal settings In Personal settings you manage your password and your default language for LUVIT Administration and LUVIT Portal. From here you also set if you want the advanced section in the toolbar to be visible or not upon entering a page with a toolbar. Select Personal settings/personal settings from the menu. Change your password by entering the new password and confirming by entering it again. Click Save. Select language from the dropdown menu. Check/uncheck the box for Always show advanced tools. You can always choose to open or close the advanced tools by clicking the arrow in the toolbar panel. Data lists with users, courses and so on will always be shown for the unit you are working in for the moment. The default setting is that all subunits will be included and a number of posts per page, set in the menu Server administration, will be shown. You can alter the default settings for your personnel log in by deselect Include sub units and by changing the number of posts per page in the drop down menu. The rules of the data lists also apply to languages that are languages for menus, headings, tools etc. Change the language for your personnel log in by changing the language in the drop down menu with the heading Language. By the most menu choices the toolbar shown in the bottom of the screen normally present both the common tools/shortcuts and the advanced tools. If you don t want to see the advanced tools automatically, deselect Always show Advanced tools. Notice that you always find the advanced tools by clicking arrow on the list on the top the toolbar when you need them. Always click Save when you have changed the settings. LUVIT Administration, Manual 34(90)

5. Units LUVIT Administration s configuration is built around units and who has access to them. This chapter describes units. 5.1. Manage units basic functions and tools The number of units created depends on how you configure the system and should reflect the needs of the system owner. One reason for dividing the system up into different units is to delegate limited administration responsibilities to several units. Each unit would then have its own unit administrator. There are no restrictions to the number of units you can create, but it is a good idea to keep it simple from the start. The system is flexible and you can change the configuration at any time. Whenever you like, you can add, move and delete units. Managing the basic configuration is mainly the responsibility of the head administrator. LUVIT Administration, Manual 35(90)

The unit configuration has a hierarchical structure. Within each level the units are ordered alphanumeric when created. You can change the order by dragging the unit to a new place in the same unit. For moving to another parent unit, press SHIFT. 5.1.1. Create unit You can only create sub-units to units where you have full permissions for units. To create a new unit, select Units/Manage units in the menu. Click the unit you want to create a sub-unit for. Click Add sub unit in the tool bar. In the Add sub unit window enter the new unit s name and a description and choose Unit Type and Portal Site. Then click Save. 5.1.2. Switch unit You can switch the unit you are working in in two ways. Select unit in the directory structure. Click Switch active unit on the tool bar. You can switch unit by clicking the button Switch unit in the info field. The info field is available to you at all times. 5.1.3. Delete unit All units can be deleted except for the top unit. Select Units/Manage units in the menu. Select the unit/s you want to delete by checking the box in front of it. Click Delete selected units in the Toolbar. Confirm by clicking OK. Please notice Units with course objects can not be deleted. First, you must remove the course objects. 5.1.4. Move unit You can move units up and down in the hierarchic structure. To move a unit, drag the name of the unit to the unit where you want to place it. To move the unit to another parent unit, press SHIFT: 5.2. Manage units advanced tools 5.2.1. View report The report tool generates a summary of the information for a unit. In the report, you find information such as name, parent unit and description, information about course objects, course sessions and users connected to the unit. To view this report, select Units/Manage units in the menu, select the unit and click View Report from Tools. A new window opens up with the generated report. 5.2.2. View graphical report The graphical report shows a summary of activities in one or more units. This makes it easy for you to compare different activities in units. The report shows the number of registered users, total log in time, total activity in course and activity in course based on the last thirty days. LUVIT Administration, Manual 36(90)

To view this report, select Units/Manage units in the menu. Select one or more units and click View graphical report from Tools. A new window opens up with the generated report. 5.2.3. Send messages You can send messages to users in a unit. Choose Units/Manage units, select the unit/the units of whom the users in question are connected to and click Send message. Fill out the form. You can also attach a file, decide whether the message can be replied or not and if a copy of the message should be sent as an Email. The sender of the message is the user that is logged on at the moment. Please notice that by No answers selected, the message will inform the recipient that it is impossible to reply. This information will not be included in the Email and it is also possible to reply by Email. 5.3. Edit unit Normally, it is only the system- and unit administrator that has the right to create, edit and delete units. You can edit the name and description of a unit. Select Units/Manage units in the menu. Click the unit you want to edit. In the information window you can edit Name and Description. You can also choose what type of unit it is in the drop down menu. The unit will then be showed with an icon in the unit structure tree. Then click Save. External ID may be used when communicating with external sources. If a system administrator has added unit types (section 3.5.4) you can choose a type in the dropdown list Unit type. The unit will then have a symbol beside the name in the unit tree. A unit is always connected to a Portal Site. If there is only one site available, the default site, this applies. If more than one site is created (see further section 3.6.4) the unit can be connected to an optional site chosen in the drop down list Portal Site. Finish editing by clicking Save. In the window to the right you can see how courses and users are connected to the unit. LUVIT Administration, Manual 37(90)

6. Users In the Users menu, you can manage user registration, changes to user information and assigning users to courses. There are also functions, such as moving users and adding them to different units, and removing users from units or deleting them completely from the system. By using the various ways of displaying registered users, you can also quickly view information on individual users or groups of users. It is important when adding users to ensure that they can log in and use designated services and functions in the portal and administration. Adding users is done using one of the following methods: Manual registration Importing users via text files Importing users directly to course sessions from external catalogue servers (LDAP) Importing users via XML files (IMS Enterprise) Self registration 6.1. Manage users basic functions and tools Being able to display users is a basic function for easily managing system users. Select Users/Manage users in the menu. This selection displays a list of all users in the unit that you are LUVIT Administration, Manual 38(90)

currently working in. If the list contains several pages, use arrows to go to next page. 6.1.1. Information shown in user lists There are several ways to get information: Chosen list headings (see further sections 3.5.1 and 4.1) Move the pointer over the first name of the user and user information will be shown in a tool tip Click the first name of the user and an edit page will be displayed. A form will show all information in the system about the user, such as how many and which unit the user is connected to, how many and which courses the user is registered on, and how many and which user groups the user is participating in. Edit user information, see further 6.3) 6.1.2. Add user import user See section 6.4. 6.1.3. Find inactive users You can find inactive users by using the column Last login and No. of courses. With these you can search for users that haven t logged in to the system since a certain date. You can also find users that are not registered to any courses. 6.1.4. Enroll user Here you can register user on course, also done in the menu Courses Manage courses. When you enroll a user on course the user get access to the course from the Portal when course is activated. To enroll a user, select Users/Manage users. Mark the user/s to be enrolled and click Enroll users. Select the course/s that the user/s should be enrolled to and click Next. LUVIT Administration, Manual 39(90)

Select the profile the user / users shall have on the course and if a registration email shall be sent to the participant / participants. If you do not want the registration email sent directly, you can instead specify a date. If there is a template added to the course selected, this template will be used in the first place. If there is no template for the course, you can choose any of the other options. See the section on email templates for making changes to a template. Click Next. (Only one user profile can be used at a time.) The enrollment is confirmed with information about the registration. If someone already where registered to the course, the confirmation will inform about that. 6.1.5. Connect users to unit Users that are added to the system through manual registration or importation are automatically registered to the active unit. Users are also visible and accessible at higher levels of the unit system. You can connect users to other units. To connect user to units, select Users/Manage users. Select the user you wish to assign to a unit and choose Connect users to unit on the toolbar. Select the unit/s you wish to assign the users to and click Next. Select a roll for the user in the dropdown box. Click Finish to assign. A report displays the result of connecting users to unit. 6.1.6. Remove users from courses You can choose to remove users from courses connected to the active unit. Select Users/Manage users in the menu. Select the user/s you want to remove from the course/s. Click Remove from courses and select from course/s. Click Next and information is now shown on how many users you want to remove and how many units they will be removed from. Click Finish to remove. A report displays how many users were removed, how many users could not be found and how many errors occurred in each unit. 6.1.7. Remove users from units You can choose to remove users from units. Select Users/Manage users in the menu. Select the users you want to remove from the unit. Click Remove from units. (Notice that only users not registered on courses can be removed.) Select course/s and click Next. Information is now shown on how many users you want to remove and how many units they will be removed from. Click Finish and a report displays how many users were removed, how many users could not be found and how many errors occurred in each unit. Notice; even though the user is removed from all units she will still be registered in the system accessed from the User register, see further 6.5. LUVIT Administration, Manual 40(90)

6.2. Manage users advanced tools 6.2.1. View report on user The report tool generates a summary of the information about a user. In the report, you find information such as name, email address, creation date and latest update. Information on the users units and course sessions is also stated. To view this report, select Users/Manage users in the menu, select the user and click View Report from Tools. A new window opens up with the generated report. 6.2.2. Add users to user group You can add users to an existing user group..select Users/Manage user in the menu. Select the user/s you want to add to a group and click Add users to user group. Select group/s and click Next. The users will automatically be connect to unit/s connected to the user group/s. Select user rol for users and click Finish. 6.2.3. Update common properties Common properties such as role and default language can be set for one ore more users at the same time. Select Users/Manage users in the menu. Select one or more users from the list and click Update common properties in Tools. Check the properties to change and choose the value for each property in the drop down menu. Click Save. Please notice Editing a role for users only affects the role in the active unit. Changing the default language affects the language in LUVIT Admin and in LUVIT Portal. Languages in any of the user s courses are not affected by the change. To change user profile and language for users in a course, select Courses/Manage courses in the menu. Select the course from the list and click Show users in Tools. Check the users and click Update common properties in Tools. 6.2.4. Send portal invitation When sending a portal invitation the users will get an e-mail with an invitation and a web address to LUVIT Portal for the currently active unit. Select Users/Manage users in the menu. Select one or more users from the list and click the Send portal invitations in Tools. Choose if you want to keep existing password or if you choose to give the users new passwords you have to select Options for new password. If you choose General password, write the password in the field. LUVIT Administration, Manual 41(90)

When you have made your selections, click Finish. 6.2.5. Send message You can send a message to the user/s. Select user/s and click Send message in the tool bar. Fill in title, write the message and attach a file. You can also send as e-mail and deactivate the possibility to reply on the message. (Only for internal messages, not to e-mails) 6.2.6. Remove users from user group Select Users/manage in the menu to remove to remove users from user group. Select user/s and choose Remove users from user group. A list with units connected to the chosen users is displayed. Select group/s and click Next. To confirm your choice, click Finish. 6.3. List/Edit user information Select Users/Manage users in the menu. Click the user name. The same information that was used when the participant was registered is shown. This information can be edited directly in the form. To save your changes, click Save. You may decide if a user should not be able to log in to the portal or the administration by unselecting the box Login allowed. This setting may be changed as well for on or more users at a time by using the tool Update common properties (section 6.2.3). You can also see the user s presentation, if activated in the portal by the user, by marking Show presentation. If a user shouldn t have permissions to log in to the system at all unmark Login allowed. LUVIT Administration, Manual 42(90)

Displayed on the right side of the work area is information on connections for the user. You get information on how many units the user is connected to, how many course sessions the user is enrolled on and how many user groups the user is part of. For further information on each of the connections, click Show. The panel Additional Information shows documents that have been uploaded about the user, e.g. agreements and certificates. If you enter the view User Details by the menu Online Courses Manage Courses and Show users the panel Additional Information will also show course specific documents. Edit role To change a role for a user in a unit, click the Show-button for units. For every unit the user is connected to you also get information on what role the user has in every unit in the tree structure. Click the role name to change. Please notice Authority is inherited downwards in the unit tree structure. If a user is given a role with higher authority in a sub unit, this authority will override the current authority in that unit and its subunits. 6.4. Add user The different ways that you as an administrator can register users is described here. 6.4.1. Manual registration You add users to your active unit. Click on the User/Add user menu to fill in a form with user information. Most of the fields are optional. However, the following fields are mandatory: First name Last name Email Password Please note the following important points when performing manual registrations: The choice of role concerns the LUVIT Administration role, not the user profile of a course session. LUVIT Administration, Manual 43(90)

If only mandatory information is filled in, the Email address becomes the User name when logging in. If a User name is filled in, that is used as the user name. The network login field is only relevant if LUVIT is connected to an external catalogue server. 6.4.2. Importing text files You can import users directly to a unit using a text file. This could be a suitable alternative if you are going to add many users to LUVIT and already have them registered in another database. Follow these steps to import the file: 1. Compile a text file using the correct syntax. The text file used must follow a specific syntax. 2. Make sure you are working in the unit you want to import to. 3. Select Users/Manage users in the menu. 4. Select Import users on the Toolbar. 5. Click the Upload file button and search for the text file on your hard disk or network. Click the Next button on the toolbar to continue. 6. Check the list to ensure that it contains the correct users (correct file) and whether you want to register all users. Deselect those to be deleted. Click Next. 7. If necessary, verify and adjust the information for the users to be added. Participants on the list can already be in the system. In that case, user information is updated but not email addresses, passwords or roles. Click the Exit button on the toolbar to conclude the import. 8. A summary appears showing how many new users have been added to the system and/or unit and the number of users whose information has only been updated. 6.4.3. Importing with IMS Enterprise IMS Enterprise is a comprehensive standard that when fully implemented enables importation of users and course objects plus links between them. In this version of LUVIT Administration you can import users. To import users using the IMS Enterprise standard: 1. Create a file of users that complies with the standard. 2. Select IMS Enterprise. 3. Click Upload file and search for the IMS Enterprise file on your hard disk or other storage place on your network. LUVIT Administration, Manual 44(90)

6.5. User repository All users in the system are stored in a user repository. All information concerning a user stays in the system as long as the user remains in the user repository. Access to the user repository is dependent on what role you have in LUVIT Administration. Select Users/User repository in the menu. Users that are saved in the system are presented in a list. 6.5.1. Delete user permanently from LUVIT Administration You can delete users from LUVIT Administration. If you delete a user from the user repository, all information about the user is deleted from the system. Select Users/User repository in the menu. Select the users you want to delete from the system. Click Delete form system. The number of selected users is displayed. Click Finish in Tools and confirm your choice by clicking OK. The user is now deleted. Please notice You cannot delete a user if the user is enrolled on a course session, regardless if the course session is active or not. You cannot delete a user if the user is connected to any unit. To delete an enrolled user you first have to remove connections between user and course sessions. Select User/Manage users and from Edit information you disconnect active and inactive course sessions. To delete a user connected to units you first have to disconnect the user from the units. Select User/Manage users. Use the Remove from units-tool to disconnect user from all units. LUVIT Administration, Manual 45(90)

7. User Groups For administration of several users simultaneously, an administrator can create groups, e.g. to being able to enroll many users on a course session or link to other units at the same time. First create a user group then add the users. Adding users from the same unit or sub unit is possible. Users added from a sub unit are added automatically to the same unit the user group is linked to. User groups can be added to several units, even units that are parallel in the hierarchic structure. When linked to more units users in the user group will be added to these units automatically. If more users are added to a user group connected to several units, the participants will be added to all of these units. However, they will not be removed from any units. Users added to a user group after the group has been linked to a course session, will not automatically be linked to this course session. If users, already registered in the system, are imported to a user group by text file, the information in the system will then be updated with new information from this file. Updating users in a user group by text file can only be made when it comes to adding more users to the group. When a user group is updated by importing users from a text file, and users in the group are missing on the text file, the users, not included in the text file, will remain in the group. 7.1. Manage groups Groups that you have created are found via the menu User groups/ Handle groups. Here you can add users to an already created group, enroll a group to a course session, show which users that are included in a specific group and connect a group to a unit or disconnect a group from a unit. Here you can also choose to import users directly to a group without them being in the system. Via the report function you can see a summary of the information for the group you have marked in the list. 7.1.1. Edit User Groups To view or to make changes in the information that is applicable for an already existing group, click the User group s title. You can now see when the group was created, title and possibly a description. Make your changes and Click Save. Via connections, showed in the window to the right, you can see how many users that is included in the actual group and which units the group is connected to. 7.1.2. Add users To add a user to a user group, mark user group and click Add users to group in Tools. Follow the guide and mark the users you want to include in the group, click Next. Choose which user role you want the user to have in LUVIT Administration. LUVIT Administration, Manual 46(90)

The users in the group will automatically be added to those units that the group is linked to or will be linked to. If the users are new in the unit they will have the role you choose for them on this page. For existing users in the units the roles won t be updated. Click Finish. A report will show how many users have been added and how many have been updated. 7.1.3. Import users You can choose to import a text file with users directly to a user group. For more detailed information about how to import users by text file, read the section Register user to a Course session. Mark the user group and select Import users in the toolbar. Follow the guide and upload the text file in question using Browse. When importing users to a group they will automatically be connected to those units that the group is connected to. Click Next. The import information will be shown on the new number of users added along with the number of users that are updated. Click Next. Decide import alternative, choices regarding new users in the unit and new users in the system. Click Finish when you have made your choices. A report over imported users is shown, which units that the group is connected to and the number of new users in the group. 7.1.4. Enroll groups When you have created a group and added users to the group you can enroll the group on one or more course session. Mark the user group or groups that you want to enroll, select Enroll group in Tools and follow the guide. Mark the course sessions you want to register the group to, click Next. In the next step you select which profile the users are going to have on the course session. Also indicate if Java is to be used in the course session and if you want to send an automatic registration message by e-mail. If you have created a separate portal site you can select if you would like the registration to contain the address to the portal site. Click Finish, and a registration report will show how many course sessions you have registered the group to, how many new users that have been added and how many users that previously were registered to the current courses. 7.1.5. Show users To show which users that are in a specific group, mark the group you want to look at. Then select Show users in Tools and a list of the users in the current group will be shown. 7.1.6. Connect to unit User groups can be connected to other units. Mark the group you want to connect and click Connect to unit in Tools. The unit you are in is marked with a green spanner. Mark the target unit or units you want to connect the group to, click Next. Indicate which User role you want the group members to have in the new units. Click Finish and a report over the connection will be shown. LUVIT Administration, Manual 47(90)

7.1.7. Disconnect from unit The user groups that you have connected to one or more units can also be disconnected. Mark the user group and select Disconnect from unit in the toolbar. Mark the units you want to disconnect the group from and click Next, thereafter a summary is shown over how many groups that have been deleted and from how many units. Click Finish. A report will state what user group you have disconnected and from how many units. Disconnecting a user group will not affect the user registration to the unit. 7.1.8. View report on user group With the report generator a summary of information about the user group is shown such as group name, when it was created and who created it. The report also states which units the group is linked to and which users are included in the group. To reach the report, mark the current group and select Show report in Tools. The report is generated and shown in LUVIT s report generator. 7.2. Add groups To create new user groups select the menu User group/add user group. Thereafter a form is shown, fill in the requested information. The title is mandatory. Click Save and add new if you want to create more user groups. Click Save if you want to create this group. LUVIT Administration, Manual 48(90)

8. Certificates 8.1. Pdf templates You can upload templates that are shown as a pdf document to the users. A template is connected to a certificate. 8.1.1. Create pdf templates Click certificates; manage pdf templates in the left menu. A list with the created templates will be shown. To create a new template click New and enter title and description. You must also upload a report file (.rdlc) and a picture (.gif,.jpg) for the template. Finish by clicking Save. To preview the template click the hyperlink. LUVIT Administration, Manual 49(90)

8.1.2. Edit pdf templates Click the name of the template you want to change. To the right a form is shown with the name and description of the template. Make your changes then click save. 8.1.3. Delete pdf templates Select the template you want to remove and click delete. You can select multiple templates. LUVIT Administration, Manual 50(90)

9. Courses Med hjälp av menyn Kurser kan du som administratör importera och skapa kurser samt registrera kursdeltagare, utbildare och kursadministratörer på kurserna. En kurs är en samling information som kan göras tillgänglig (i lärmiljön dvs LUVIT Education) för användare i systemet, t ex kursdeltagare, under en bestämd tidsperiod. En kurs har alltid ett namn, en beskrivning och en ansvarig och innehåller (vanligtvis) kursmaterial strukturerad i en bestämd ordning. En kurs kan väljas vara helt öppen, även för deltagare som inte är registrerade i systemet. Vanligtvis görs en kurs dock enbart tillgänglig för användare i systemet genom att dessa registeras på kursen. När kursdeltagare, utbildare och kursadministratörer är registrerade på en kurs får de tillgång till denna via Portalens översiktssida under rubriken Mina kurser som presenteras efter inloggning. Via menyn Kurser kan du även administrera arkiverade kurser. Arkiverade kurser är kurser som ej längre är tillgängliga för deltagare eller utbildare, men där samtlig information i kursern finns bevarad. (Se mer under 9.5). 9.1. Hantera kurser grundläggande funktioner och verktyg När du väljer menyalternativet Hantera kurser i menyn Kurser presenteras samtliga befintliga, kurser i en lista. Via listan, och de verktyg som visas under listan, kommer du åt all tillgängliga information och funktionalitet som är knuten till en eller flera kurser. Vilken funktionalitet och information som finns tillgänglig beror på vilken behörighet du har som administratör. (Se avsnitt om behörighet, 2.2.5). Det finns grundläggande verktyg, som redovisas i detta avsnitt, och det finns avancerade verktyg, som redovisas i nästa avsnitt. Detaljerad information om hur du markerar listor samt söker i listor hittar du i kapitlet Listor. 9.1.1. Information via Hantera kurser Via kurslistan kan du utläsa information på flera sätt: Via de listrubriker som är valda (Se mer om listrubriker, Fel! Hittar inte referenskälla.) Genom att föra muspekaren över enskilda kurstitlar visas i en tooltip central information för kursen. Klicka på enskild kurstitel så kommer du till kursens redigeringssida. Denna sida innehåller ett formulär som visar all information som är inlagd om kursen. På denna LUVIT Administration, Manual 51(90)

9.1.2. Skapa kurser Se avsnittet 9.4. sida hittar du också vilka användare som är kopplade till kursen samt andra objekt som är kopplade till kursen. (Se mer nedan om hur du redigerar kursinformationen.) 9.1.3. Registrera användare på kurs Att registrera användare innebär att du kopplar användare till en kurs, och därmed gör kursen tillgänglig för dessa användare via Portalen. Registrera användare via Hantera kurser i menyn Kurser. Du får då följande alternativ att välja mellan*: Via verktyget Registrera användare kopplar du en eller flera enskilda användare som redan finns i systemet. Markera den kurs eller de kurser som du vill registrera användare till och klicka sedan på verktyget. I den registreringsguide som följer får du möjlighet att välja vilka användare som ska läggas till, vilken profil (kursadministratör, utbildare eller kursdeltagare) de ska ha på kursen, samt om registreringsmail ska skickas till de som registrerats. Via verktyget Importera användare importerar du användare från extern källa. Efter att du valt kurs/kurser får du i guiden som följer efter du klickat på verktyget, möjlighet att välja om du vill importera via textfil, eller via LDAP (typ av extern katalogserver). Efter val tryck på Nästa. Tryck på Browse-knappen och leta upp textfilen du vill importera från din hårddisk eller lokala nätverk. Tryck på Nästa. Du får nu två alternativ att välja mellan: Lägg till kurs: Alla befintliga deltagare som finns med på textfilen uppdateras o nya läggs till. Om den nya textfilen saknar uppgifter om redan registrerade så ligger dessa kvar i kursen. Synkronisera: Alla befintliga deltagare uppdateras och nya läggs till. De som eventuellt finns registrerade på kursen men ej finns med på textfilen tas bort. Att importera användare via textfil kan alltså även användas för att uppdatera användarinformation. De användare som redan finns i systemet uppdateras med de eventuellt nya uppgifterna som ingår i textfilen. (Systemadministratörer kan dock aldrig uppdateras med hjälp av en textfil.) (För utförlig information om import via textfil se avsnitt Fel! Hittar inte referenskälla.) Via verktyget Registrera grupp kan du registrera användare som är kopplade till en användargrupp(er). * Användare kan även registreras via menyn Användare. 9.1.3.1. Set the automatic registration of users on the course This function is used to automatically enroll users in selected courses. Select Manage automatic course registrations in the menu Online courses. Click Add to access the view that shows the courses LUVIT Administration, Manual 52(90)

that are available in the unit you are (active unit). Select one or more courses in the list. Use the search tool to find the courses you are looking for. Click Next at the bottom of the page. In this view, choose which units (and possibly sub-units ) the automatic course registration shall be valid for. Users who are connected to the unit you select will automatically be registered to selected courses. Click Next. Select the profile of the users registration onthe courses you have chosen. Click Finish. The connection of new users is done at night once a day. New users will see the course / courses in My Courses in the portal overview. To view the settings for each course - click on the course name for Managing Automated course registrations to see what units they are connected to and what profile new users in the selected units get on the course. Make any changes and click Save. To remove the automatic registration of users on the course select Manage automatic course registrations. Tic the course you want to remove the automatic registration of users from, and then click Delete. 9.1.4. Visa användare hantera användare på kurs Du kan snabbt se en lista på användare som finns registrerade i en kurs. Välj Hantera kurser i menyn Kurser. Markera en kurs och klicka på Visa användare i verktygsfältet. En lista över alla användare visas. Via denna vy kan du också utföra andra åtgärder, bl a: Ta bort användare från kurs Koppla användare till enheter Se och ställa in enskild deltagares inställningar på kurs (Användarinställningar på kursen). Se och ställa in inställningar för flera deltagare på kursen (Ändra allmänna inställningar). Öppna kursen som vald användare. Skicka inbjudan till kurs. 9.1.5. Gå till kurs redigera innehållet i kurs Som administratör kan du som skapat kursen, alltid öppna denna direkt ifrån administrationen. Samma möjlighet har i övrigt alla som har tillgång till administrationen, har full behörighet för kurser, och som dessutom är registrerade på kursen. För att öppna kurstillfället välj Hantera kurser i menyn. Markera kursen som ska öppnas och välj sedan Gå till kurs i verktygsfältet. Kursen öppnas i LUVIT Administration, Manual 53(90)

ett nytt fönster och kursen visas i lärmiljön, dvs i samma applikation/miljö (LUVIT Education) som kursdeltagare går in i. I den öppnade kursen kan du också redigera innehållet i kursen, t ex lägga till eller ta bort material. 9.2. Hantera kurser avancerade funktioner och verktyg 9.2.1. Visa rapport Med hjälp av rapportverktyget är det möjligt att generera en sammanställning över informationen för en kurs. I rapporten anges titel, när kursen är skapad samt börjar och slutar, kursansvarig, deltagare och deltagaraktivitet, vilka dokument som ingår samt den genomförda aktiviteten per dokument såsom öppnade, träffar och senast öppnad. För att nå rapporten, gå till Hantera kurser och markera den aktuella kursen och välj Visa rapport i verktygsfältet. Rapporten genereras och visas i ett separat fönster. 9.2.2. Koppla till enheter länka En kurs kan kopplas till/länkas till flera enheter. Länkning av kurser kan vara lämpligt att använda när deltagare som ska gå på samma kurs är kopplade till olika enheter. Du kan kontrollera om en kurs är länkad till flera enheter genom att föra muspekaren över titeln på kursen och i tooltippen som visas se informationen som står vid rubrikerna Enheter. Är siffran större än 1 är kursen länkad till flera enheter. Vid rubriken Kopplad till kan du se vilka enheter kursen är länkad till. För att länka kurser välj Hantera kurser i menyn Kurser. Markera kursen i listan som du vill koppla/länka och välj verktyget Koppla till enheter. Nu visas en lista med enheter som du har behörighet att länka kursen till. Alla enheter som kursen inte redan är länkad till kan markeras. Markera enheten/enheterna du vill koppla/länka kursen till och tryck på knappen Nästa. Information visas om hur många enheter kursen länkas till. Klicka på Slutför för att slutföra länkningen. 9.2.3. Visa självregistrering Självregistreringen är kopplat till kurskatalogen. Klicka på titeln på den aktuella kursen. I verktygsfältet längst ner på sidan väljer du länken Visa självregistreringar för att få upplysningar vem som har självregistrerat sig och när. 9.2.4. Skicka meddelande För att skicka meddelande till kursdeltagare, gå till Hantera kurser, markera den aktuella kursen/kurserna och välj Skicka meddelande i verktygsfältet. Fyll i meddelandet i formuläret. Du kan också bifoga en bilaga till meddelandet, välja att meddelandet inte ska gå att svara på samt att meddelandet även skickas som e-post. 9.2.5. Lägg till kurs till favoriter Om det finns kurstillfällen som du ofta jobbar med kan du välja att göra dem tillgängliga redan från startsidan när du loggar in i LUVIT Administration. LUVIT Administration, Manual 54(90)

Välj Hantera kurser. Markera den kurs/de kurser som du vill göra tillgänglig(a). Välj Lägg till i favoriter i verktygsfältet. Du finner nu kursen presenterad på startsidan och kan snabbt och enkelt se vilken enhet kursen/kurserna ligger i, välja att visa användare och rapport. Du kan även registrera nya användare och gå direkt till kursen. För att ta bort en kurs från listan över favoriter, klicka på det röda krysset till höger. 9.2.6. Exportera kurs Du kan exportera en kurs om du t ex vid senare tillfälle vill importera den till en annan enhet i systemet, en annan LUVIT-installation, eller en annan LMS-plattform (förutsätter att plattformen stöder IMS Content packaging/scorm). Välj Hantera kurser i menyn. Klicka på titeln på kursen du ska exportera och välj Exportera kurs i verktygsfältet. För att spara filen, klicka på länken Klicka här för att ladda ner filen och välj var du vill spara filen. Vi rekommenderar att du döper om filen. 9.2.7. Ta bort kurs från enhet Du kan ta bort kurser från enheter de är kopplade/länkade till. De måste dock minst vara kopplade till en enhet. För att ta bort kurser helt se avsnitt 9.2.9. För att ta bort en kurs från enheter de är kopplade till välj Kurser/Hantera kurser. Markera kursen du vill ta bort från en enhet/enheter och välj verktyget Ta bort från enheter. Ett enhetsträd visas med de enheter som du har behörighet att behandla kopplingar av kurser till. De enheter kursen är kopplad till är möjliga att markera. Markera den/de enheter du vill ta bort kursen från och klicka på Nästa. Information visas om hur många enheter du valt att ta bort kursen från. För att slutföra borttagandet tryck på Nästa och därefter Slutför. 9.2.8. Flytta till arkiv En kurs kan flyttas till ett arkiv. Kursen tas bort från listan över aktiva kurstillfällen. Den arkiverade kursen behåller samtliga användare. Du kan när som helst återställa kurstillfällen från arkivet. Markera kursen som du vill flytta till arkivet via Hantera kurser. Välj sedan Flytta till arkiv i verktygsfältet. Kontrollera att det är rätt kurs som du valt att flytta. Klicka Slutför om informationen som visas stämmer. Du kommer nu att hitta kursen via Arkiverade kurstillfällen. Observera att kurser som ingår i Studieprogram inte går att aktivera. 9.2.9. Ta bort kurstillfällen permanent En kurs kan raderas permanent även om kursen har registrerade användare och slutdatum inte passerats. OBS! Om kursen tas bort permanent kommer relaterad användardata också att tas bort. Ta bort kurs enligt följande. Välj Hantera kurser i menyn. Markera kurs och välj i verktygsfältet Ta bort kurser permanent. Kontrollera informationen som visas, klicka Slutför. Kursen är nu borttagen och kan inte återskapas. 9.3. Redigera kursinformation Alla information om en kurs, som titel, beskrivning etc. kan redigeras. Informationen finns tillgänglig och redigeras via sidan Ändra kurs. LUVIT Administration, Manual 55(90)

Öppna sidan genom att välja Hantera kurser i menyn Kurser och klicka på önskad kurstitel i listan med kurser. Information kan läggas till i formuläret som visas och även ändras. Avsluta alla ändringar med att spara. Bekräftelse att ändringar sparats visa i grön text högst upp på sidan. Fält med röd asterisk till höger måste innehålla information. 9.3.1. Ändra start och slutdatum för kurs When creating a course the default setting is that today s date will be the start date of the course and a year forward the end date. Of course you can change these dates. Users that are registered to the course will have access to it until its end date unless you use the Relative end date function. With Relative end date you can give the users access to the course for a certain number of days from the day they were registered. If you enter 14 days the users will only have access to the course two weeks from the day they were registered even though the course end date may further in the future. If you change dates for a course that already has registered users you can choose if you want to synchronize the users access to the course with the new end date or not. The users who are disabled because of the previous end date has passed will be activated in conjunction with the synchronization (the system will enable any user who disabled it before the closing date). If you set a start date in the future and registers users on the course these will be able to see the course in their course list, but they will not have access until the start date. Users registered to a course as Course administrator or Educator will not be limited by the start and end dates. Choose Manage courses in the course menu, click on the course in the list and edit the start and end date. 9.3.2. Öppen kurs - gör kursen tillgänglig utan inloggning Kurser kan göras tillgängliga direkt från inloggningssidan, vilket gör att besökare kan logga in på kursen utan att vara registrerade i systemet. Välj Hantera kurser i kursmenyn, klicka på kursen i kurslistan och välj Öppen kurs i stället för Standardkurs. Observera att det finns en inställning på varje portalsajt där det bestäms vilka paneler som ska vara synliga på log-in sidan. Öppna kurser måste vara ikryssat för att de ska synas. Kryssa i eller kontakta systemadministratör. 9.3.3. Begränsa antalet tillåtna deltagare i kurs Du kan begränsa antalet tillåtna deltagare i en kurs. Valet är tillämpligt för kurser som har självregistrering. Om du har begränsat antalet går det ej att registrera sig på kursen när gränsen är LUVIT Administration, Manual 56(90)

nådd. Information om eventuell gräns, samt hur många som redan är registrerade i kursen kan ses av den som registrerar sig i Kurskatalogens (i Portalen) kursinformation där självregistrering sker. 9.3.4. Settings for notifications and e-mail templates In the settings pane, Notifications and email templates you can choose whether to send mail to the student on the following occasions: Message on completion- a mail is automatically sent to the student after they have completed the course. Days left mail- a mail is sent to the student a specified number of days before the course end date. Never logged in mail- a mail sent to those students who have not logged in x number of days after the course start In the same view, you can choose to create a course-specific email for registration. If this option is checked, this template will be used instead of the general template when a student is registered for the course. 9.4. Skapa kurs Kurser kan skapas direkt i LUVIT Administration, men de kan också importeras. En kurs består av all information som är kopplad till en kurs, som t ex namn på kurs, kursmaterial, struktur på kursmaterial etc. En kurs är tillgänglig för alla som är registrerade i kursen. Det finns fyra alternativ att skapa en kurs: Att lägga till en tom kurs direkt i systemet. Att ladda upp en kurs. Att skapa en en kurs grundat på ett materialpaket i materialbiblioteket. Att skapa en kurs grundad på en annan kurs vilket i prinicp är detsamma som att kopiera kursen. LUVIT Administration, Manual 57(90)

Importera flera kurser 9.4.1. Lägg till en tom kurs Du kan skapa en tom kurs direkt i systemet, d v s en kurs som från start inte innehåller något material. Material kan därefter läggas in vid önskat tillfället. Om du vill skapa en ny kurs inom systemet är ett lämpligt första steg att skapa en tom kurs, och därefter lägga in materialet. För att skapa en tom kurs välj Skapa kurs i menyn Kurser, alternativt Hantera kurser i samma meny, och därefter verktyget Skapa kurs. Välj alternativet Lägg till tom kurs och klicka på Nästa. Fyll i och gör önskade val i formuläret. Röd asterisk till höger om ett fält betyder att fältet är obligatoriskt att fylla i. Tryck på Slutför. Den avslutande sidan är densamma som sidan Ändra kurs, och här kan du fylla i ytterligare information. Det finns ett ytterligare huvudalternativ vid skapande av nya kurser: Att skapa ett tomt materialpaket (se avsnitt Fel! Hittar inte referenskälla.), fylla det med innehåll och därefter basera en kurs på detta materialpaket. Ur praktisk utvecklingssynpunkt har det ingen avgörande betydelse vilket alternativ du väljer. Men om några av följande faktorer har stor betydelse kan det vara avgörande för vilket alternativ som är bäst: Är det viktigt att en eller flera av de som ska vara med och skapa kursen, och eventuellt granska resultatet under utvecklingen, ej har eller bör ha administratörsroller i systemet (eller ej har administratörsroller med tillgång till materialpaket)? I så fall är bästa valet att börja med att starta en tom kurs. En tom kurs kan alla få tillgång till via portalen, oavsett roll. Är det viktigt att ha tillgång till funktionalitet som gemensam versionshantering, statusinformation och checkin/checkout, se vidare Fel! Hittar inte referenskälla., Fel! Hittar inte referenskälla., Fel! Hittar inte referenskälla. och Fel! Hittar inte referenskälla.? I så fall är det lämpligast att utveckla kursen utifrån ett materialpaket, som har funktioner för att kontrollera arbetsflöden, versioner etc. 9.4.2. Ladda upp/importera kurs Du kan ladda upp kurser som är lagrade externt. Det finns tre alternativa format av kurser som kan importeras: Kurser som är exporterade från tidigare versioner av LUVIT. Dokumentformat specifika för LEC 3.8 och tidigare kan dock ej återskapas vid import. Med specifika format avses eval (utvärderingar), Quizz, Multiple choice samt Öppna frågor. Kurser som är exporterade från andra LMS eller andra installationer av LUVIT LMS, vers 2.0 eller högre. Det gemensamma, och förutsättningen för import, är att kurserna följer LUVIT Administration, Manual 58(90)

standarden IMS Content packaging/scorm. Eventuella dokumentformat specifika för andra LMS kommer dock ej återskapas vid import. Kurser som är skapade på lokal dator och som består av mappar med kursinnehåll, t ex htlm-, swf- och/eller officedokument etc., komprimerade till ett zip-paket. När ett sådant zip-paket importeras publiceras mapparna i paketet som mappar i LUVIT LMS lärmiljö, i navigationsträdet, och innehållet i mapparna publiceras på motsvarande sätt i mapparna i lärmiljön (för de dokumenttyper där Autopublish är valt i Serveradministrationen se avsnitt Fel! Bokmärket är inte definierat.). Du kan ej i uppladdningsprocessen avgöra att enskilda dokument, av dokumenttyp som autopubliceras, ej ska publiceras, och får därför ta bort eventuella sådana dokument manuellt från navigationsträdet efter utförd uppladdning. Alla filer som ingår i ett zip-paket är tillgängliga i kursarkivet, och de som inte publicerats automatiskt kan puliceras manuellt. För att ladda upp/importera en kurs välj Skapa kurs i menyn Kurser, alternativt Hantera kurser i samma meny, och därefter verktyget Skapa kurs. Välj alternativet Ladda upp kurs och klicka på Nästa. Klicka på Browse för att leta fram kursen på din lokala dator eller nätverk, klicka på Nästa. Gör eventuellt önskade ändringar i formuläret. Röd asterisk till höger om ett fält betyder att fältet är obligatoriskt att fylla i. Tryck på Slutför. Den avslutande sidan är densamma som sidan Ändra kurs, och här kan du fylla i ytterligare information. 9.4.3. Skapa kurs av materialpaket Du kan skapa en kurs baserat på ett materialpaket (se avsnitt 12). Kopplingen mellan kurs och materialpaket ger bl a möjlighet att skapa flera kurser grundat på samma material, samt att enkelt uppdatera dessa kurser genom att ändra i materialpaketet. När du skapar kurs av materialpaket har du tillgång till samtliga materialpaket på alla enheter i systemet som du minst har läsbehörighet för. För att skapa en kurs från materialpaket välj Skapa kurs i menyn Kurser, alternativt Hantera kurser i samma meny, och därefter verktyget Skapa kurs. Välj alternativet Skapa från materialbibliotek och klicka på Nästa. Välj materialpaket och klicka på Nästa. Gör eventuellt önskade ändringar i formuläret. Röd asterisk till höger om ett fält betyder att fältet är obligatoriskt att fylla i. OBS! Markera Prenumerera på ändringar om du vill att kursen ska prenumerera på/uppdateras vid fördändringar som görs i materialpaketet. Tryck på Slutför. Den avslutande sidan är densamma som sidan Ändra kurs), och här kan du fylla i ytterligare information. 9.4.4. Skapa från kurs kopiera kurs En befintlig kurs kan kopieras genom att en kurs skapas av en annan kurs. Kopplingar, t ex användare som är registrerade i kursen som kopieras, följer ej med. I kopieringsprocessen har du tillgång till kurser på alla enheter i systemet där du minst har läsbehörighet för objektet Kurser. LUVIT Administration, Manual 59(90)

För att kopiera en kurs välj Skapa kurs i menyn Kurser, alternativt Hantera kurser i samma meny, och därefter verktyget Skapa kurs. Välj alternativet Skapa från kurs och klicka på Nästa. Välj kurs i listan och klicka på Nästa. Gör eventuellt önskade ändringar i formuläret. Röd asterisk till höger om ett fält betyder att fältet är obligatoriskt att fylla i. Tryck på Slutför. Den avslutande sidan är densamma som sidan Ändra kurs,, och här kan du fylla i ytterligare information. 9.5. Hantering av arkiverade kurser En arkiverad kurs innehåller all information som en aktiv kurs, men visas ej i listan över aktiva kurser. (Se hur kurs ska arkiveras i avsnittet 9.2.8.) Information om kursen kan ej ändras när kursen är arkiverad, däremot kan kursens innehåll ändras.eventuella prenumerationer på material i Materialbiblioteket bryts vid arkivering av kurs. 9.5.1. Återställ kurs En arkiverad kurs kan återställas vilket innebär att kursen läggs tillbaka bland aktiva kurser, samt att kursen blir tillgänglig via Portalen under förutsättning att kursens slutdatum ej passerats. Välj Arkiverade kurser i menyn Kurser. Markera kurs/kurser som ska återställas och välj verktyget Återställ kurs/er. Klicka på Slutför. 9.5.2. Visa användare på kurs Du kan få information om vilka som är registrerade även på arkiverad kurs. Välj Arkiverade kurser i menyn Kurser. Markera kursen som du vill kontrollera deltagare på samt välj verktyget Visa användare på kurs. 9.5.3. Gå till kurs (öppna kurs från administrationen) En arkiverad kurs kan öppnas, och innehållet i kursen kan redigeras. Välj Arkiverade kurser i menyn Kurser. Markera kursen som du vill öppna och välj verktyget Gå till kurs. 9.5.4. Ta bort kurser permanent Att ta bort en kurs permanent innebär att kursen raderas helt från systemet inklusive all information som är kopplad till kursen. Välj Arkiverade kurser i menyn Kurser. Markera kursen som du vill radera samt klicka på verktyget Ta bort kurser permanent. LUVIT Administration, Manual 60(90)

1. Study Programs Study Programs is a way of presenting a group of connected courses in one packet. It may be a study program at a University or a training program at a company. Study programs will be presented to the users in a dedicated panel on the Portal front page just like the panel My Courses. Study Programs may also be published in the Course Catalog and be available with self-registration. To construct a study program the courses to include need to be created as described in chapter 10, Courses. When the courses are created you may add them to a Study Program in the order they should be attended by the users. The person who manages the program may also set up how and by whom the containing courses will be accessed. All courses may be available all the time or maybe one course need to be passed before the second will be available. 1.1. Create a study program A new study program is added in the menu Study Program and Add Study Program in the LUVIT Admin interface. Add information at least in the mandatory data fields Title and Description. The data field No of places is only used for information. It will not restrict the possibility to register an exceeding number of users to the program. 1.1.1. Alternatives on registration The drop down menu at Course Registration Mode have two alternatives to choose from; Step by step or Register on all courses. Step by step will give the user access to the courses in a sequential manor, one by one. When one course is completed the next will be opened and possible to access. All the included courses will be visible in the panel Study program but only one at a time will be accessible. The other alternative Register on all courses makes all courses available at once to the user. Note! The selected registration mode will not be possible to change at a later state. When you remove a user from a study program the user will also be removed from all the courses in the program. 1.2. Registration of users to a Study Program Registration of users to a study program is done in the same way as to a stand-alone course. Select the menu Study Program / Manage study programs and select the program you would like to register users on. Select Enroll users in the toolbar at the bottom of the page to view a list of available users. Follow the instructions. LUVIT Administration, Manual 61(90)

1.2.1. Display the study program and included courses in the Portal When a user is registered to a study program it will be visible on the Portal Overview in a dedicated panel. Each study program has a panel of its own and in the example below the panel is placed in the middle of page. The chosen registration mode is step by step. Note! To be able to view a study program the panel must be added to the Portal Overview. This is done from LUVIT Administration and the menu Server Administration/LUVIT Portal / Portal Sites. The courses included in the program will be presented in one of the following modes: The course is currently running and open to the user, as long as the end date is not passed. The course is completed but the user may still access the course as long as the end date has not been passed. LUVIT Administration, Manual 62(90)

The start date of the course is not reached yet and course is not available to the user. The end date of the course is passed or the previous course is not completed (if the registration mode is step by step) 1.3. Manage and Edit a Study Program All study programs are found in the menu Study Program/ Manage Study Program in LUVIT Administration. To change any details of a study program select the program and click the title. The page Edit study program will be displayed. On the page there are several panels in which you may change the details of the selected program. 1.3.1. Automatic messages If you would like an automatic message to be sent to the registered user when the program is completed you may add this service. From the view Edit Study Program (view Manage and Edit a Study Program) mark the checkbox Message on completion. Don t forget to select the preferred language of the message. There is one e-mail template connected to each language. To view the template and select language follow the link Edit on the page. 1.3.2. Change order of the courses included If you would like to change the order of how the courses are displayed to the users in the Portal or remove a course you may use the panel Study Program Courses. The panel is found on the page Edit Study Program (view Manage and Edit a Study Program). 1.3.3. Required Course If you would like the users to start with a required course before they may start the study program it can be added to the program. The panel is found on the page Edit Study Program (view Manage and Edit a Study Program). Follow the link Add required courses from the toolbar at the bottom of the page. The user must complete the required course before the attached Study Program will be available to the user in the Portal. Remove a required course from the panel shown below. LUVIT Administration, Manual 63(90)

1.3.4. Required Study Program If you would like the users to start with a required study program before they may start another study program it can be added. The panel is found on the page Edit Study Program (view Manage and Edit a Study Program). Follow the link Add required study programs from the toolbar at the bottom of the page. The user must complete the required study program before the main study program will be available to the user in the Portal. Remove a required study program from the panel shown below. 1.3.5. Personal Notifications It is possible to get a message automatically sent to you as an administrator when a user has completed the program. Mark the checkbox in the panel Personal Notifications. LUVIT Administration, Manual 64(90)

2. Content repository I Content packages and Single files In progress. Contact Grade AB for more information. 3. Content repository II Assessments The Assessment tool is one of the corner stones of LUVIT Learning Centre. Use assessments when you want to test the knowledge of your course participants. For example, you can use assessments for pre-tests, practice tests or certifications. An assessment consists of a number of questions, of which there are two types: multiple choice and free text. A multiple choice question has a number of alternative answers where one or several can be correct. Answers to free text questions are entered manually by the course participants. The scoring is calculated automatically if you only use multiple choice questions; otherwise you do it manually. You can choose to present the results immediately after finishing the assessment. You can add certificates to your assessments, so that if they pass, the course participants receive a personal certificate. You can also add documents with further information to your assessments, and use images, sounds and videos. Furthermore there are advanced functionality such as random questions, selection criteria and question categories. 3.1. Workflow When you want to create an assessment you must first create the questions you want it to contain. Then you can create the assessment and choose questions for it. When this is done the assessment exists in the content repository, and what remains is to publish it in a course, so that course participants can use it. This is done in LUVIT Education (see Manual for LUVIT Education). In short the workflow is as follows: 1. Create questions (section 3.2.1) 2. Create assessment (section 3.4.1) 3. Publish the assessment in a course (Manual for LUVIT Education) 3.2. Questions There are two types of questions: Multiple choice questions have a number of alternative answers where one or more are correct. The scoring is calculated automatically. True/false questions Matrix questions LUVIT Administration, Manual 65(90)

Free text questions are answered in free text and must be corrected and scored manually by the educator. The questions can be grouped together in categories (see section 3.3). This is useful when you have large numbers of questions, and it enables you to make advanced selection criteria when you select questions for your assessments. You can also add useful information such as hints, feedback and solutions. 3.2.1. Create new question Go to Content repository Questions Add question when you want to create a new question. Now you are presented with the Question properties page, which is the first of two steps in a wizard which takes you through the creation process. Here you choose title, categories, question type and other settings (see section 3.2.3). Click Next >> at the bottom of the screen when you are done with the settings. Now you come to Question/Answers, which is the second and last step in the wizard. Here you enter the actual question, and for multiple choice questions, the answer alternatives. Use Preview if you want to see how the question will look like. Do not forget to click Finish when you are done. 3.2.2. Manage and edit questions Choose Content repository Questions Manage questions when you want to make changes to a question. Find the question you want to update and click on the title. The page Edit question is opened where you can make changes to Question properties and Question/Answer. Do not forget to save your changes. Manage questions features extended search capabilities where you can combine several search conditions. Use to add and to remove search conditions. Furthermore, you can choose to view All, Visible only or Invisible only (see section 3.2.3 where Visible is explained). The following tools are available for questions: Add question Use this tool to create a new question (see section 3.2.1). Delete question Deletes the questions you have selected. Note that you cannot delete a question that has been selected in an assessment. First you have to remove it from the assessment. Connect to categories With this tool you can easily categorize large numbers of questions. Select the questions you want to categorize and click Connect to categories, select categories, and finally click Finish. LUVIT Administration, Manual 66(90)

Disconnect from categories Export Import View question report Use this tool to remove categories from many questions at the same time. Select the questions, click Disconnect from categories, select the categories, and finally click Finish. You can export questions from the system. Then you can import them into a different installation or a different system. The export format is IMS QTI 2.0, the question- and test part of IMS, which is the leading standard for LMS (visit www.imsglobal.org for more information). Select the questions you want to export and choose Export. The system produces a zip-file which you can download and use for import. You can import questions that you have previously exported from another installation or from a different system. The import function supports the format IMS QTI 2.0 (visit www.imsglobal.org for more information). This report shows the number of answers given, the individual answers and if the answers were correct or not. Select the question you want to survey and click View question report. If you want to move or copy questions to another unit you have to use the export- and import tools (see description above). Export the questions, switch unit and import. 3.2.3. Description of fields and settings for questions All fields and settings for questions are explained here. Settings Title Choose category The question title is displayed as heading and identifies the question in the navigation list of an assessment. Here you select the categories you want the question to belong to. The list shows which categories the question belongs to. Use Add categories and Remove category to change the categories. Question type Choose between Multiple choice, which means that you answer the question by selecting between alternative answers; and Free text, where the answer should be supplied in written text. LUVIT Administration, Manual 67(90)

Possible number of answers Max point Feedback on success Feedback on failure Hint Solution Add document Applies to multiple choice questions only. Single means that only one alternative answer can be correct. This also means that you get radio buttons which prevents you from selecting more than one alternative. Multiple means that more than one alternative can be correct, and the alternatives are displayed with check-boxes. The score is calculated automatically for multiple choice questions. The number of points entered here is awarded a correct answer. Zero points are given for incorrect answers. The educator decides the score on free text questions and can award whole points anywhere between zero and Max point. This feedback is given if the answer is correct. It is displayed in the Feedback column when the test results are given in LUVIT Education. This feedback is given if the answer is incorrect. It is displayed in the Feedback column when the test results are given in LUVIT Education. This text is shown when you click the Hint button. (Note that the hint button is not visible unless hints are activated on the assessment). This text is shown when you click the Solution button. (Note that the solution button is not visible unless Show solutions is selected on the assessment). You can add documents to Feedback, Hint and Solution. This document can be a complement to the text. Show link will be added to the text, linking to the document. You can add a document that already exists as a single file in the content repository, or you can upload a new one. If you for example want a link to course content that does not exist in the content repository, then you first have to download it from the course and then upload it here. Settings Search fields These fields and settings are only intended for question authors and administrators. You can use them for reference and in search conditions. The information you enter here is not displayed when you answers the question. LUVIT Administration, Manual 68(90)

Visible Object description Purpose Reference In the list of questions in Manage questions and the list you get when you select questions for an assessment, you can choose to view only visible or only invisible questions. This setting decides if the question should be visible or invisible. A person that only has read permissions on questions will only see visible questions. This setting can therefore be used by administrators to hide questions without removing them entirely. A description of your question. Can be used in search conditions. The purpose of the question. What is it supposed to test? Knowledge requirements? Here you can refer to a chapter in a manual or some other reference where you find the answer to the question. Question/Answers - Question Question text Select file This is the actual question. You can for example add documents, images, sounds and video clips to your question. Images, sounds and videos are embedded in the question and played automatically, whereas documents and other kinds of files are linked, and you have to click the link in order to open it. You can adjust the size of embedded content. Fill in Width and Height in pixels. Question/Answers Answers This section is displayed for multiple choice questions only. From the start you have two alternative answers. Use Add answer at the end of the page and Delete answer to the right of the answers to change the number of alternative answers (the maximum is ten answers). Answer text Correct answer Feedback Here you write the answer. Select this box if the alternative is a correct answer. Note that you can have several correct alternatives. This feedback is given if you activate feedback on the assessment. The text is displayed in the test results when you finish the assessment. The feedback can also be given on the question if you use the setting Correct immediately on the LUVIT Administration, Manual 69(90)

assessment. In this case the feedback is displayed when you use the button Check answers. Select file You can add files to the answers (see Select file in Question/Answers Question above for further explanation). 3.2.4. Import Questions from Excel You can write questions and import them in LUVIT by using Excel templates. The templates are available for download when you click Import in the toolbar on the page Manage questions. The template must be saved in CSV-filformat before it s imported. (CSV-file format saves the Excel worksheet with the cell values comma separated. Download the Excel template The templates are available in two versions, an advanced and one basic. Use the advanced version if you want to add feedback, solutions and so on in your questions. Use the basic version if you only want to enter the questions and their answer alternatives. Use the Question Type and Language dropdown lists to decide which template you want to download. Download the template you want to use to your computer by clicking the link. Then all you have to do is open it and enter you questions. Instructions on what to put in the different fields are available in the Excel template. If you enter a category that doesn t exist in the system the category is added. When you have entered your questions you can import them to LUVIT. Click Import in the toolbar on the Manage questions page. Choose Excel file import and click Browse to find the file you want to import. Use the dropdown lists to set which question type you are going to import and which language the questions are in. To save an Excel 2007 work book in a different format, click the Save As option from office menu, or press the F12 key. Both of these actions will display the Save As dialogue box. LUVIT Administration, Manual 70(90)

Click the Save button and save the file to your computer. Import questions in CSV format Use the Question Type and Language dropdown lists to decide which type of questions you want to upload. Click Finish to import the file. If there were errors in your file you will get information about this. If the file is ok, the questions are imported to the system. Troubleshooting You will not be able to use line breaks within a cell as you fill in the questions in the Excel template. The reason for this is that when the file is saved in CSV-format, every question must be on its own line. If you experience problems while importing the CSV file, open the file using notepad, and verify that this is the case. 3.3. Categories Categories give you the possibility to organize your questions. They also make it easier for you to select questions to your tests. A question can belong to several categories, which opens up for advanced category selections. There is a special category, called Master. All questions automatically belong to this category. 3.3.1. Create category Go to Content repository Questions Add category. Enter Title, Description and click Save. You have now created a new category. 3.3.2. Manage and edit categories When you want to edit a category you go to Content repository Questions Manage categories. Search or browse to the category you want to edit and click on the title. You can now edit the title and the description. Click Save when you are finished. In Manage categories you can change the categorization of your questions by using the tools in the Tool bar. The following tools are available: Add category Adds a new category LUVIT Administration, Manual 71(90)

Delete categories Connect questions Disconnect questions Select the category you want to remove and click Remove category. NB! It is not possible to remove categories that contain questions. First you must remove the connection to the questions with the tool Disconnect questions. With the help of this tool you can connect questions to one or several categories. Select the categories you want to connect and select Connect questions. A wizard starts. Select the questions you want to connect and click Next>>. A report is then presented with information about selected questions and categories. Click Finish to finalize the operation. With this tool you can disconnect questions from categories. Select the categories and the click Disconnect questions. A wizard takes you through selecting the questions and categories you want to disconnect. Confirm that the number of questions and categories are correct, and finally click Finish. 3.4. Assessments You create assessments in LUVIT Administration (see section 3.4.1), but you publish and perform them in a course in LUVIT Education. In this section you will learn more about how to create, manage and edit assessments. All fields and settings for assessments will also be described. 3.4.1. Create new assessment Go to Content repository Assessments Add assessment to create a new assessment. A two step wizard will start that helps you create the assessment. You navigate through the wizard with the buttons Back, Next, Cancel and Finish. The buttons are located at the bottom of the page. 1. Properties, which is the first step in the wizard contains a number of settings (see section 0). Also, the title of the assessment is entered here. When you have finished the settings click Next>>. You will now come to step 2. Select questions where you select the questions you want in your test. Here you can choose between Simple mode and Advanced mode (see section 3.4.2). Click Preview assessment to see what the assessment will look like. Click Finish to end the wizard and save the assessment. 3.4.2. Create test select questions There are two ways to select questions to an assessment: Simple mode In simple mode you select your questions manually. The order of the questions is also decided manually. Select Add question, do a search if necessary, select the questions you want and click Select. LUVIT Administration, Manual 72(90)

You can change the order of the questions; select a question and use the buttons Move up or Move down. You can also add more questions and delete question with Add question and Remove question. Mandatory means that the question must be answered correctly in order to pass the assessment. Advanced mode In advanced mode you select the categories where the questions will be taken from and how many from each category. The questions are then randomly selected according to the settings you have done. You can also select categories that should be common to all questions in the assessment. The selection is illustrated with an example: A constructing company wants to create at test with questions from the categories: Foundation, Roof and Walls with seven, five and three questions from each category, in total 15 questions. The questions are also categorized concerning degree of difficulty; Easy, Medium and Difficult. The company only wants to create a test with easy questions. The solution is as follows: All questions must be easy so the category Easy is added to Categories common to all questions in the assessment. Foundation, Roof and Walls are added to Categories which divides the assessment into different sections and Number of questions from each category is added. (The number after the text box tells you how many easy questions there are in total in this category) In addition to the randomized selection that was illustrated in the example above it is possible to add questions and to exclude single questions from the selection. That is done using the fields for Questions and Excluded under Selected questions. 3.4.3. Manage and edit assessments Go to Content repository Assessments Manage Assessments when you want to edit an assessment. Search for or use browse to find the assessment and click on the title. You can now edit settings and questions. LUVIT Administration, Manual 73(90)

In the same way as you create an assessment the Edit assessment is a wizard in two steps with 1. Properties and 2. Select questions there after. Browse between the steps using the buttons Next and Back at the bottom of the page. You can always regret your changes by clicking Cancel. When you have made all the changes, go to step 2. Select questions and click Finish. In Manage assessment you will find the same extended search functionality as in Manage questions (see section Fel! Hittar inte referenskälla.). Use and to add and remove search categories. You can choose to show All, Visible only or Invisible only. In addition to Add assessment and Remove assessment there is also the tool Copy assessment. Use the copy functionality when you want to create a new assessment using an existing as template. Select the assessment you want to use as template and click Copy assessment. It is important that you change the title so that the copy gets a new name. 3.4.4. Description of fields and settings for assessments This section provides descriptions of all fields and settings for assessments. Several fields feature Add document below the field. This means that the text field can be complemented with a document where more information can be presented. The document can be reached by clicking Show link. Properties Title Information on start page Percent to pass Max attempts Days between attempts Max. time Settings Assessment title The information entered here is shown on the start page of the assessment The percent limit to pass the assessment. It is this specific per cent of the maximum points that s needed to pass. Here you can restrict the number of attempts. You can decide to block the assessment a certain number of days between attempts. The maximum time for an attempt. Add Max. time in hours and minutes. Allow users to resume interrupted attempts Use this setting if you want to allow users to resume attempts that for some reason was interrupted Only redo failed questions Using this setting only the questions with wrong answers have to be remade at the next attempt. LUVIT Administration, Manual 74(90)

Show points per question Here you can add maximum points per question. The points will be shown for each question. Scramble multiple choice answers The order of the answer alternatives will be random. Show check button This alternative makes it possible for the user to check the answer of a question. The Check button will be shown for every multiple choice question. You can also control how the result will be presented (see Result further down). Show hints This enables hints to questions. When a user clicks Hint the text in the Hint field on the question will be shown. Show solutions This alternative will make the Solution button available for each question in an assessment. If the user clicks Solution, the text inserted in the field for Solution for the question will be displayed. On success Set course as completed The course will be marked as completed when the course participant passes the test. Generate certificate If you mark this alternative you can up load a template that can be used to automatically generate a certificate when a user passes an assessment. Results Using this setting you can decide how the results will be presented for each question. The total points for an assessment will always be shown when an assessment is finished regardless of settings. The following table shows what information is displayed for each alternative: Correct answer alternative Correct/ Not correct Points Answer LUVIT Administration, Manual 75(90)

Correct answer immediately Show correct answer Hide correct answer x x x x x x x x Hide question result Delay result until* X x * Points and answers will be shown at a specific date Here follows a short description of the table columns: Correct answer alternative The correct alternative will be marked with the text (Correct answer). Correct/Not correct If the question is answered correctly, the text Correct is displayed in red under the question. Otherwise Not correct will be shown. Points The number of points per question will be displayed in the question list on the test result page when the assessment is finished. Answer The users will be able to see their own answers. Information on success Information on failure Feedback This message will be displayed on the test results page when a user has passed the assessment. This message will be shown if a user fails the assessment. Here you decide if you want to give feedback to each question or not. Feedback can be given on the question level and on the answer alternative level (see section 3.2.3). Searchable fields LUVIT Administration, Manual 76(90)

Visible Object description The list of assessments in Manage assessments can be adjusted to show only visible or invisible questions. If you deselect Visible, the assessment will not be displayed in the list if the setting Visible only is used. A person that only has read rights for assessments can only see visible assessments. An administrator can therefore use this setting to hide assessments without removing them entirely. Please note that this setting only helps you administrate assessments. It will not affect the functionality of the assessment inside a course. Here you can add a description of your assessment. Object description can be used when searching for an assessment. Please note that this information will not be shown for those who perform the assessment. LUVIT Administration, Manual 77(90)

4. Manager View In the menu Manager View are settings related to the My Colleagues and My Page in the portal overview. This applies to settings on educational planning, content in information fields and the ability to add common documents. See more information in our manual for Educational Planning. For a manager to be able to see their colleagues in the portal, each person must belong to a specific home unit. The same unit as the manager is connected to. Go to the menu Users -> Manage Users. Click the user's name and select the home unit and click Save. Only one unit can be selected. For the manager to view his/her employees, he / she will be connected as a manager for the home unit above. Go to the Users -> Manage Users. Click the user's name and then choose to connect the user as manager to a unit by clicking on the toolbar at the bottom of the page. LUVIT Administration, Manual 78(90)

4.1. Manage competence plans A competence plan indicates what when it is thought that an educational planning period shall be completed. The name of the plan is shown in the overview My colleagues in the Manager View portal overview. The date is displayed adjacent to where the plan is marked as completed by the manager. Unless the employee training plans are marked as completed by the specified date, a reminder will be sent to the manager. To add new period proceed as follows: 1. Select the Manager View / Add competence plan in the left panel. 2. Select the unit the plan will apply to. Click Select Unit and select one or more units in the list. Underlying units are shown by clicking the plus sign in front of the unit name. Sub units that do not have their own competence plan gets closest overlay plan automatically. 3. Enter an optional description (visible on the managers view of planning status) 4. Enter start and end dates. Closing date will give the deadline for when the plans shall be marked as completed by the manager. It is visible in the manager's view of the employee's planning. LUVIT Administration, Manual 79(90)

5. Insert date when the reminder should be sent out to the managers who have not completed the planning for all employees. 4.2. Manage training periods When the employee or the manager adds a training activity in training plans, an implementation period shall be specified. In the drop down list that shows when you add a course to the training plan includes predefined values for periods. The values displayed in the dropdown menu are entered and edited from Manager View / Manage training periods. To add the values proceed as follows: 1. Select the Manager View /Manage training periods. 2. Make sure you have selected the unit the values shall appear for. The units that have no values entered are displayed in the left panel. If no values are entered for a unit appears above unit values instead. That means if you want all units to use the same values, the values must be set on the unit Root. 3. Click Add in the right panel to add the values. 4. A box will open where you enter the desired values. 5. Click Save. 6. Click Add again to add more values. 4.3. Information Field On pages for Educational Planning you are able to enter any informational text under the icon. The same text appears on every page and for all roles. To do this: 1. Select the Manager View / Information field menu in the left panel. LUVIT Administration, Manual 80(90)

2. Click New to add a text. An editing tool for html opens and you can type in any text. It is also possible to upload a file. 3. At the top of the panel that appears, make sure to select the unit that the information shall be displayed for. If there is not any information added to a unit, the information is presented in from the unit above in the hierachy. That means if you want the same information text displayed for all units in the structure, select the unit Root. 4. The text will appear when you click on the icon on the sides My Colleagues (manager) and My Page (employees). 4.4. Manage common documents If you want all employees and managers have access to common documents in the Documents tab on the employee's My page, these can be added from LUVIT Administration. You can choose to add different documents for different units. All users that are connected to the selected unit will see the document. This is where a common document is available in My Page: LUVIT Administration, Manual 81(90)

4.4.1. Add a common document Make sure that you are in the unit that the document should be visible for. If you have access to multiple units, you can change the unit at the top right of LUVIT Administration. Then proceed with: 1. Open the Add common document in the menu Manager View in LUVIT Administration. 2. Give the document a title and description, then select a file from your hard drive by clicking the Browse button. 3. Click Save to add the document. The document will now be visible to all users in the unit you are placed in when you uploaded the document. 4. In the next step, you can now connect the document to more units that you want it to be visible to. All users connected to the specified unit will see the document in the Document tab on My Page. 5. Select Connect to units in the toolbar at the bottom of the page. A new page with the unit structure is shown. Tick the units that shall see the document and click Next and then Finish. 4.4.2. Change or remove a common document If you want to remove or replace a common document or connect it to more units, you do so in the Manage common document menu. When you open the menu option you will see a list of the documents that are connected to the unit that you are placed in (shown top right in LUVIT Administration). To replace the document, click on the Title and upload a new document. To delete the document, tick it in the list and select Remove common documents in the toolbar at the bottom of the page. To make the document visible in more units, click Connect to unit on the toolbar. You may then specify which units it should be connected to in the unit structure, then click Next and Finish to save. LUVIT Administration, Manual 82(90)

5. LUVIT Portal 5.1. Portal news The portal news that is visible in LUVIT Portal is created in LUVIT Administration. Where the news is displayed is steered by which unit you are in when you create the news. Portal news is visible in that unit and its subunits. 5.2. Create Portal news Begin by choosing the unit you want the Portal news to be visible in. Then select Portal news in the menu on the left. A list of the Portal news items that have already been created will be displayed. To create a new item, choose New. Fill in the information you want to include in Portal news and upload a file to attach to the news. Title, start date and end date are mandatory entries. Finish by clicking Save. LUVIT Administration, Manual 83(90)

5.3. Edit Portal news Click the Portal news item you want to edit. A form with the news item to be edited is displayed to the left. Make your changes and click Save. 5.4. Delete Portal news Select the Portal news item you want to delete. Click Delete. LUVIT Administration, Manual 84(90)

6. LUVIT Reports Entering the report generator you have two main options. You can choose to view a list of reports, My reports. The list is by default loaded after you logged in. To create new reports, click on New report. When you create or edit a report you go through a number of steps using a wizard. The wizard helps you filter your data so that the resulting report is a well-defined body of information. The reports can be saved and subsequently updated. You can export the results to different formats and you can also print them. LUVIT is using Microsoft Reporting Services to create reports in the system. Some features can therefore not be adjusted and as a result of this some workflows may not follow the same standard procedure as LUVIT Learning Centre. 6.1. My reports This page lists the reports that you have created and saved yourself. In addition to these the list also displays the globally available templates. These templates can only be edited and saved by system administrators, but all users can edit them and use the "Save as new" feature as a starting point for their own reports. 6.2. Types of reports There are five predefined types of reports that help you to summarize different activities in LUVIT. 1. User statistics in unit 2. Document statistics in course 3. Performance per course session 4. Performance per unit, detailed 5. Performance per unit, summarized 6.2.1. User statistics in unit (1) Report type 1 shows a summary of all users in a unit. The name of the unit is displayed and specific information shows users; register date, date for last log in, and total log in time and number of hits. 6.2.2. Document statistics in course (2) Report type 2 shows information about documents in course sessions. The name of the course session and the number of users is displayed. A list with information on document title, Opened (percentage of users in the course session that has opened the document, Completed (percentage of users that has marked the document as completed), Number of hits that shows how many times LUVIT Administration, Manual 85(90)

the document has been opened in the course session and the date for when the document was last accessed. 6.2.3. Performance per course session (3) This report displays specific user information by course session and unit. One unit and course session is shown per page. The name of the unit is shown as a heading and the subheading is the title of the course session. After that, specific information is listed on the participants enrolled in a course session, such as user name, opened documents, completed documents, last log in and grades. 6.2.4. Performance per unit, detailed (4) Report type 2 displays which course sessions the respective course participants in a unit are enrolled in and their completions. General information that is generated is Course date, Last login and Grades. 6.2.5. Performance per unit, summarized (5) Report type 3 displays a summary of all the course sessions in a unit and all the activities in the respective course session. The name of the unit is shown as a heading and the subheading is the title of the course session. Specific information displays Course date, Course administrator, Number of participants, Number of grades given, Total number of opened documents and Total number of completed documents. 6.2.6. Performance per course for users in units The report displays information about the courses that users belonging to your unit are registered on. Selection can be done in unit and course. A unit and course is displayed per page. The name of the unit appears as a heading and sub-heading is the title of the course. Listed after students' names, user names, number of opened documents, last logged in, and if the course is completed or not. You may also choose between to include: only participants who have completed the course only participants that have not completed course all participants On the first page of the report lists the total number of unique users in the selection made. 6.3. Run a report from My reports Select a report in the list. Click on run. A new window opens up with the generated report output. LUVIT Administration, Manual 86(90)

6.3.1. Viewing reports When the report is generated it opens up in a new window. The report toolbar includes features you can use to work with your report. With the first feature you can open the first or last page of a report, scroll through a report page by page, and open a specific page in a report. To view a specific page, type the page number and press ENTER. With the next feature you can enlarge or reduce the size of the report page. Search for content in the report by typing a word or phrase that you want to find. The search is case-insensitive and begins at the page or section that is currently selected. Only visible content is included in a search operation. To search for subsequent occurrences of the same value, click Next. The export function makes it possible to view the reports in formats other than HTML. Select format from the drop down box and click Export. This opens a new browser window and displays the report in the selected format. You can refresh the report. Data for live reports will be refreshed. Cached reports will be reloaded from where they are stored. 6.3.2. Export, save and print report To save and print the generated report you must use the export function. Select format from the drop down box and click Export. This opens a new browser window and displays the report in the selected format. To print or save, use the functions of the program format you chose. For printing we recommend to export the values to Web Archive, PDF or TIFF. The advantage of using e.g. PDF and Web Archive is that you can print all pages at once, not having to print page by page if the report contains several pages. 6.4. Edit a report from My reports Editing a report is a four-step process. A wizard guides you through the four steps. You navigate the wizard by using the Next and the Back-button in the Navigation window to the right. Step 1. Select a report in the list. Click Edit. Step 2. Select the units that the report should be based on by using the checkboxes in the tree. The selected units are marked green. LUVIT Administration, Manual 87(90)

When selecting the Automatically select/deselect sub nodes the sub nodes to the selected/deselected node also get selected or deselected. You will probably want to keep this feature turned on most of the time. You can search for specific units by entering the entire unit name or parts of a unit name in the search field. You can use the( * ) character as a wildcard in your searches. Click Search, and units that match your search are displayed with a red box around the unit name. To automatically select all units in the search result, click Select search result. To display all units and their sub units, click Expand all. If you want to go back to only viewing the main directory, click Collapse all. If you should get lost in the unit tree click Show selected. This will open the tree to show all the units that you have selected. Use the "Reset tree"-button to restore the tree to its original state. After you have selected your units, click Next. Step 3. Select course sessions to be included in the report. Note that the list only displays course sessions that users in the selected units have access to. In the top right corner in the Select course session area you see information on the total number of course sessions in the list If you want all course sessions shown to be included, check the top box, to the left of the heading title. Click Next. Step 4. Save and/or run the report. Edit the title and description where description is optional. If you edit a template report you can save the edited report as a new report. Click on Save as new. The original template then stays unchanged and is still available in My reports. The new report is only available to you. If you edit a non-template report you can choose to save the changes to the report. This changes the original report. Click on Save changes to save the report to My reports. As an administrator you can save changes to a global template report. If you are an administrator you can save the edited report as a global template, which makes it possible for other users to run the report and use it as a basis for their own reports. Check the Save as global template-box. Click on Run to run the report. LUVIT Administration, Manual 88(90)

6.5. Delete a report from My reports You can only delete reports created by yourself. Select a report. Click Delete. 6.6. Create a new report Creating a new report is a four step process, similar to the editing process. A wizard guides you through the four steps. You navigate the wizard by using the Next and the Back-button in the Navigation window to the right. Start the wizard by clicking on New report. Step 1. Select a report type (see 6.2) from the list. Click Next. Step 2. Select units, which the report should be based on, by using the checkboxes in the tree. Selected units are marked green. When selecting the Automatically select/deselect sub nodes the sub nodes to the selected/deselected node also get selected or deselected. You will probably want to keep this turned on most of the time. You can search for specific units by entering the entire unit name or parts of a unit name in the search field. You can use the( * ) character as a wildcard in your searches. Click Search, and units that match your search are displayed with a red box around the unit name. If you want to do more searches, repeat the procedure. If you want the results of the new search to be added to the original search, click Select search result. To display all units and their sub units, click Expand all. If you want to go back to only viewing the main directory, click Collapse all. If you should get lost in the unit tree click Show selected. This will open the tree to show all the units that you have selected. Use the "Reset tree"-button to restore the tree to its original state. After you have selected your units and levels of sub nodes, click Next. Step 3. Select course sessions to include in the report. Note that the list only displays course sessions that users in the selected units have access to. In the top right corner in the Select course session area you see information on the total number of course sessions in the list. If you want all course sessions shown to be included, check the top box, to the left of the heading title. LUVIT Administration, Manual 89(90)

Click Next to go to the next step. Step 4. Enter the title (mandatory) and description (optional) Click on Save as new. The new report is only available to you. Click on Run to run the report. You can run the report before saving it. The report opens up in a new window. If you are an administrator for LUVIT Reports you can save the new report as a global template, which makes it possible for other users to run the report and use it as a basis for their own reports. Check the Save as global template-box. LUVIT Administration, Manual 90(90)