Login and Log Off Login 1 Open your browser and type in the address window: https://webmaildpsk12org Press Enter 2 Type in your unique login and assigned password, and then click Log On Log Off 1 Click on Sign Out link located at the top right of the Outlook screen 2 Close the browser window Viewing Messages 1 Go to one of the messages in the 2 Click the message to view By default the Reading Pane will display to the right Viewing Messages by Conversation 1 You can choose how your messages are displayed in the Inbox Default is Arranged by Date, but you can choose the options below: Note that Conversation is checked by default This will group your incoming and related messages with the same subject together These messages come from all folders (sent and deleted items for example) See below for a sample You can manage these items from your Inbox, even though they are housed in other folders If you would like a straight date view, uncheck Conversation in the Arrange by: drop-down screen 1
Opening an Email Message 1 From the, double click on any message displaying on the screen to open 2 The following information is displayed in the heading of the message Save Message Attachments 1 Click on the attachment for the File Download window 2 Click Save in the File Download window Creating a New Message 1 From the, click on 2 Type the recipient s email address (or Last Name, First Name if inside DPS) in the To box, or click the To button and select a name from the Address Book 1 When you click on the TO link, this window will appear with the Address Book Subject: The title of the message From: The name or email address of the sender Sent: Indicates the date and time the message was sent To: Name or email address to whom the message was sent Attached: Lists any attached files Cc: Indicates the name or email address(es) that will receive a copy Opening Email Attachment 1 Double click the email message 2 In the message header or body of the message, click the attachment in the reading pane 3 Click Open to open the attachment with the associated program 3 Select the folder to save the file in the right location 4 Click 5 Then click the to close the message window 6 Close the Download window if it stays open Reply to Sender 1 Select the message or open the message, on the toolbar, and select click Reply to All Recipients button 1 With the message selected or open, on the toolbar, click the Forwarding a Message button 1 With the message selected or open, on the toolbar, click the button Type the last name, first initial if known, and click the Look Up icon 3 Click on the name in the list to highlight 4 Click on To, Cc, or Bcc to fill in the email address(s) Cc=Copy, Bcc=Blind Copy 2
Check E-mail Address Option: You can check names by using the Check Name feature 5 Use the Check Name button to check for the correct email address 6 If the email address is wrong or incomplete, the name will display in with a dotted underline in red with a message box to select a close match, or Remove Without Sending Then select the TO link to complete a search using the Address Book Global Address Search Option: 7 Click button to lookup the name of the recipient in the Global Address Window 8 Type in as much information as you can to narrow the search, then click the Look Up icon to see the results 9 Click OK to return to message The email address will appear in the message window Correct email address will have the name underlined 13 Click the folder to the left and navigate to the files location 14 Select the file 15 Click Open 16 The attachment will display in the message address section of the email 17 Complete your message and click on Message Importance Option: 18 Set the importance of the message, click Read Receipt Option: 19 Click to request a read receipt Then click in the box next to Request a read receipt for the message and click OK to exit Once the message is read, you will then receive a read receipt in your Inbox Print Message 1 Open the message and click the print icon Delete Message 1 Select the message and click or hit the DEL key on the computer keyboard You can also delete the message while it is open Calendar Options View Calendar 1 Select the Calendar link located in the bottom left of the screen Attachment Option: 11 If you have a file to attach click to open the search window 12 Browse to locate the file to attach to the email 20 Complete your message and click on 2 Click on one of the display options below to customize the view 3
3 If choosing, you can choose a different date by clicking on the calendar to the left of the screen Print Calendar 1 Click to send request to the default printer Create a Calendar Event (Schedule Appointments) 1 Click Appointment to open an appointment window Meeting Invitation Option: 8 Click Scheduling Assistant to invite attendees 9 Enter the email address for each recipient in the Select Attendees list You can also click on the to search the Address Book (Creating a New Message above will help you learn the search) 10 Click on to change the request from Required to Optional attendance 11 Click to check the email addresses If there is a problem with the address go to Check E-mail Address Option: above 12 Click on Scheduling Assistant tab to see if recipients are available If choosing, you can choose a different month by clicking on the month links to the left of the calendar 2 Type information 3 Type information to add if needed 4 Click to add an attachment to the appointment if needed Follow the instructions above on email Attachment Option: 5 Enter start and end date and time 6 Check Reminder if you want a message when the appointment is near 7 Type the message to the recipients in the white message area You now have options to format The legends at the bottom of the screen will show you if they are busy or free 4
13 Once the date is set, click tab to return to the scheduled appointment 14 Check Request a response to this invitation if you want to know who has confirmed to attend 15 Click on Send to deliver the invitation Delete Calendar Event/Appointment 1 Click on the appointment to select, then click You will receive a prompt if this event is reoccurring You can choose to: Delete Occurrence Delete Series (if this is a reoccurring appointment, it will delete all of them) Accept a Meeting Request 1 You will receive a meeting request in your Inbox 2 Double click to open meeting invite and click on one of the options below (You can also choose these options without opening the invitation on the reading pane) 3 A message window will appear, make a selection and click OK Create a Group Contacts 1 Begin from your Contacts 2 Click on arrow next to New to see the options list; then select Group 3 Type the title in Group Name field Type the email address in the Members field or click the link to search Follow the Global Address Search Option: above 4 Click once the name is typed, checked, and/or searched and selected 5 Click when entries are complete Create Mail Using a Group To use a personal group when creating a new e- mail message: 1 From the, click on 2 Click the button 5
3 Select Contacts to display your personal groups Mark a Task Complete 4 Click on the Group Name and select To, Cc, or Bcc 5 Click OK to return to the message Create a Task Tasks 1 In Tasks, click on 2 Fill in the Subject, Start/Due dates and Date Completed fields 3 Click on Delete a Task 1 Highlight the task, and then click Delete To delete one or more occurrences of a task 1 Highlight the task, and then click Delete 2 Outlook Web Access prompts you to select one of the following options: Delete only this occurrence Delete all future occurrences 3 Click OK 1 Open the Task and click on or choose a specific date in the Date Completed field Recurring Items 1 Create a new appointment, meeting request, or task, or open one that has already been created 2 On the toolbar, click 3 In the Repeat dialog box, under Appointment Time, use the Start and End lists to select the start and end times of the recurring item 4 Under Repeat Pattern, select how often the appointment or meeting will occur 5 Under Range of Repetition, select when you want this recurrence pattern to start and end 6 Click OK 7 Click to save tasks before closing the browser window 6