MICROSOFT POWERPOINT 2010 INSERT AND FORMAT TABLES, CHARTS Lasted Edited: 2012-07-09 1
Insert Tables in slides... 3 Create a table... 3 Paste tables from Excel... 5 Format tables... 6 Add additional rows or columns into the existing table... 6 Apply Table Style... 7 Customize the Table Style Options... 7 Customize Shading, Borders and Effects applied to a table... 8 Align the text in the table... 8 Adjust the height of the table... 9 Insert Charts in slides... 10 Create charts... 10 Paste charts from Excel... 12 Format the chart... 14 The following training document is using information from Microsoft Power Point 2010 Help Lasted Edited: 2012-07-09 2
Insert Tables in slides Create a table Select a slide to insert a table Do one of the following: Go to Insert tab Tables group click the Table down arrow do one of the following: Select the table size Click Insert Table Click on the Insert Table icon in the placeholder In the Insert Table dialog box, do the following: In the Number of columns text box, enter the number of columns In the Number of rows text box, enter the number of rows Click OK button Lasted Edited: 2012-07-09 3
Enter the information into the table before format it Lasted Edited: 2012-07-09 4
Paste tables from Excel It is easy to transfer data typed in Excel to PowerPoint by using copy and paste process improved with a new feature for PowerPoint 2010 called Paste Preview Open the Excel workbook, select the table to insert to the PowerPoint slide and do one of the following: Go to Home tab Clipboard group click Copy Press CTRL + C In the PowerPoint slide, do the following: Select the slide to place the Excel table Go to Home tab Clipboard group click the Paste down arrow select a desired paste option Use Destination Style convert the table in Excel Table Style to PowerPoint Table Style and all the formatting settings of Excel Table Style will be replaced with PowerPoint Table formatting settings Formatting create a PowerPoint Table style but keep it looking similar to the formatting setting of Excel Table Style as much as possible Embed insert an Excel spreadsheet into the PowerPoint presentation and all the data in the table linked to the original Excel Table in the workbook. There are two considerations when using this paste option: Lasted Edited: 2012-07-09 5
The implications of the file size - making the PowerPoint file quite a bit larger The potential security risk if anyone makes changes in the table in PowerPoint file, they will have a full access to all the information contained inside the original Excel workbook Picture paste the Excel Table as a picture to easily format by using options under Picture Tools Format tab on the Ribbon when clicking on the table picture Keep Text Only convert the information on the Excel Table into bullets without any formatting settings Format tables Add additional rows or columns into the existing table In the table, right click on the cell where needed to be inserted an additional row or column Point to Insert Select a desired option from the shortcut menu Lasted Edited: 2012-07-09 6
Apply Table Style Click anywhere in the table Go Table Tools tab Design tab Table Styles group click the down arrow at the Table Style Gallery choose a desired style to apply to the table The colors of the Table Style are come from the color set of the current theme using Customize the Table Style Options Click anywhere in the table Go Table Tools tab Design tab Table Style Options group click on options box to turn on/off style options Lasted Edited: 2012-07-09 7
Customize Shading, Borders and Effects applied to a table Click anywhere in the table Go Table Tools tab Design tab Table Styles group click the down arrow next to Shading, Borders or Effects Choose a desired selection to apply to the table Align the text in the table Select the cell or entire of the table to align the text Go Table Tools tab Layout tab Alignment group choose a desired alignment to apply to the text Lasted Edited: 2012-07-09 8
Adjust the height of the table Select the entire table by clicking the table boundary Grab and drag the bottom of the table to adjust the same height amount to rows Lasted Edited: 2012-07-09 9
Insert Charts in slides Create charts Select a slide to place the chart Do one of the following: Go to Insert tab Illustrations group click on Chart Click on the Insert Chart icon in the placeholder In the Insert Chart dialog box, do the following Select the desired type of chart Click OK button Lasted Edited: 2012-07-09 10
In sample Excel spreadsheet, do the following: Enter the data in the spreadsheet Close the sample Excel spreadsheet The chart with new data is inserted in the slide Lasted Edited: 2012-07-09 11
Paste charts from Excel Open the Excel workbook, select the chart to insert to the PowerPoint slide and do one of the following: Go to Home tab Clipboard group click Copy Press CTRL + C In the PowerPoint slide, do the following Select the slide to place the Excel chart Do one of the following: Press CTRL + V Go to Home tab Clipboard group click on Paste Lasted Edited: 2012-07-09 12
Click on the Paste Options icon at the bottom left corner of the chart select a desired paste option Use Destination Theme & Embed Workbook use the theme of the Excel workbook and insert the Excel chart in the PowerPoint slide Keep Source Formatting & Embed Workbook only keep the formatting of the Excel chart, insert the Excel chart in the PowerPoint slide, and apply the current theme of the presentation in the Excel chart Use Destination Theme & Link Workbook use the theme of the Excel workbook and link the chart back to the original Excel spreadsheet without including it Keep Source Formatting & Link Workbook only keep the formatting of the Excel chart, link the chart back to the original Excel spreadsheet without including it, and apply the current presentation theme in the chart Picture take snapshot of the chart in Excel workbook and paste as a picture in the PowerPoint slide to easily format by using options under Picture Tools Format tab on the Ribbon when clicking on the table picture Lasted Edited: 2012-07-09 13
Format the chart Select the chart Go to Chart Tools tab choose formatting options Lasted Edited: 2012-07-09 14