GOOGLE DOCS APPLICATION WORK WITH GOOGLE DOCUMENTS Last Edited: 2012-07-09 1
Navigate the document interface... 4 Create and Name a new document... 5 Create a new Google document... 5 Name Google documents... 6 From the document editor window... 6 From the Documents List view... 7 Save documents... 8 Format the text... 8 Apply formatting options to text... 8 Clear the formatting options applied to text... 9 Insert images... 9 Upload image from desktop... 9 Copy the URL of the web image... 11 Drag the web image into the document... 13 Insert links... 14 Add, access and modify an hyperlink to a website... 14 Add a web link... 14 Access and modify web links... 16 Add, access and modify an e-mail address link... 17 Add an email address link... 17 Last Edited: 2012-07-09 2
Access and modify an email address link... 19 The following training document is using information from Google Docs course on lynda.com and Google Docs Help Center Last Edited: 2012-07-09 3
Navigate the document interface The Comments button is used for showing discussion or changing discussion notification settings when collaborating shared document The Share button is used for adding viewers and collaborators to the document and the visibility of the document Menu Bar includes several menus File menu - options of creating new documents, exporting and printing documents options Edit menu options of undoing changes, re-doing changes and accessing to the Find and Replace tool View menu options of changing rulers displays, how comments displays, disable and enable spelling suggestions Insert menu options of inserting media files such as images, drawings and special characters into the document Format menu options of the formatting features displayed on the Formatting Toolbar, adding superscript, subscript and changing line spacing Tools menu options of a dictionary or a word count tool Table menu options of inserting a table into the document and edit formatting of tables Help menu giving a link to Google Docs Help Center and the keyboard shortcuts Last Edited: 2012-07-09 4
Create and Name a new document There are many ways of getting started using documents in Google Docs Create a new document online Upload an existing document Use a template from Template Gallery Create a new Google document Click CREATE button on the Navigation Pane choose Document on the drop down list The document editor will be loaded in the new tab on the current web browser or on the new web browser window. Enter information of the document in the blank paper below Formatting Toolbar Last Edited: 2012-07-09 5
Name Google documents When you create a new document, Google Docs will name it Untitled document by default Titles of Google documents can be up to 255 character long From the document editor window Click in the Untitled document area In the Rename Document dialog box Enter a new document name in the blank box under Enter a new document name Click OK button to save the new name Last Edited: 2012-07-09 6
From the Documents List view Do one of the following: Right click a document you want to rename click Rename from the drop-down menu Select a document you want to rename by clicking its checkbox click on More button above the Documents List click Rename from the drop down menu In the Rename Document dialog box, do the following: Enter a new document name in the blank box under Enter a new document name Click OK to save the new name Last Edited: 2012-07-09 7
The new document name will be saved on the Documents List NOTE If changing the name of a shared document, the name also changes for the people who are shared the document with. If necessary, send them an email to let them know that the document name has changed before changing it. Otherwise, they will not be able to find it Save documents The document will be automatically saved a few times every minutes so that if the web browser closes for some reason or users accidentally close the browser or tab, the information of the document will be saved on Google Docs Since Google Docs continuously saves your work, there's no Save button or menu item Format the text Google Docs do not have all the options for formatting as same as a traditional word processing application Apply formatting options to text Select the text on the body of the document Use formatting options in Google Docs on the Formatting Toolbar as well as in the Format menu on the Menu Bar Last Edited: 2012-07-09 8
Clear the formatting options applied to text Select the formatted text on the body of the document From the Menu Bar, click on Format menu and choose Clear formatting on the drop down list Insert images Google Docs allows users adding images into the documents as well as links to web pages or bookmarks to other areas in the document. There are three methods of uploading an image to add it into the document: Upload the image from the desktop Copy the URL of the web image Drag the web image into the document Upload image from desktop Put the mouse where the image will be inserted Do one of the following: From the Formatting Toolbar, click on the Insert image button Last Edited: 2012-07-09 9
From the Menu Bar, click on Insert menu choose Image on the drop down menu In the Insert image dialog box, select Upload click Choose an image to upload button Browse the location of the image on the desktop, select the image and click Open button The image will be upload and place into the document Last Edited: 2012-07-09 10
Copy the URL of the web image Find a desired image on the Internet Right click on the image and select Copy image URL from the shortcut menu Put the mouse where the image will be inserted and do one of the following: From the Formatting Toolbar, click on the Insert image button Last Edited: 2012-07-09 11
From the Menu Bar, click on Insert menu choose Image on the drop down menu Select URL and paste the URL of the web image into the blank field of Paste an image URL here in the Insert Image dialog box Preview the image displayed under the Paste an image URL here box click Select button to insert the image to the document Last Edited: 2012-07-09 12
The image will be inserted into the document Drag the web image into the document Find a desired image on the Internet Click and drag the image into the document The web image will displayed in the document after a few moment Last Edited: 2012-07-09 13
Insert links Google Docs allows users adding links to web pages and e-mail addresses Add, access and modify an hyperlink to a website Add a web link Select the text to add the web link Do one of the following: From the Formatting Toolbar, click on Insert link button From the Menu Bar, Go to Insert menu choose Link on the drop down menu Last Edited: 2012-07-09 14
Right click on the selected text choose Link from the short cut menu Use keyboard shortcut: CTRL + K In the Edit Link dialog box, under Link to, select Web address and do the following: Paste the URL into the URL for the link box If desired, click on Test this link to make sure the link works Click on OK button to confirm Last Edited: 2012-07-09 15
The link is inserted into the text Access and modify web links Click the text and click on the link to access to the webpage of the URL Click Change link to change the link Click Remove link to remove the link Last Edited: 2012-07-09 16
Add, access and modify an e-mail address link Add an email address link Select the text to add the web link Do one of the following: From the Formatting Toolbar, click on Insert link button From the Menu Bar, go to Insert menu choose Link on the drop down menu Last Edited: 2012-07-09 17
Right click on the selected text choose Link from the short cut menu Use keyboard shortcut: CTRL + K In the Edit Link dialog box, under Link to, select Email address and do the following: Paste the URL into the Email address for the link box NOTE Before enter completely email address, there is an error Invalid email address displayed under the email address field Click on OK button to confirm Last Edited: 2012-07-09 18
The e-mail address is inserted into the text Access and modify an email address link Click the text and click on the email address link to launch to e-mail program to send an e-mail to that e-mail address Click Change link to change the e-mail address Click Remove link to remove the e-mail address Last Edited: 2012-07-09 19