Life Centered Education System: Teacher Portal Getting Started Guide

Council for Exceptional Children Life Centered Education System: Teacher Portal Getting Started Guide January, 2013

Table of Contents Table of Contents... 2 Chapter 1. Understanding the Life Centered Education (LCE) System... 4 Navigating the Teachers Portal... 4 Managing Your Account... 6 Understanding Assessments and Ratings... 7 Understanding the Knowledge Battery Assessment... 7 Understanding the Performance Battery Assessment... 8 Understanding the Competency Rating Scale (CRS)... 8 Understanding the Student Competency Assessment Record (SCAR)... 9 Chapter 2. Managing Classrooms... 10 Managing the School Year... 10 Adding and Managing a Classroom... 11 Adding and Naming a New Classroom... 11 Changing the Name of a Classroom... 11 Adding and Removing Students in a Classroom... 12 Assigning Activities to an Entire Classroom... 13 Chapter 3. Managing Students... 15 Managing a Student s Enrollment... 15 Adding a Student... 15 Reassigning a Student... 16 Deactivating a Student... 17 Managing a Student s Progress... 17 Viewing a Snapshot of a Student s Progress... 17 Viewing a Student s Competency Assessment Record (SCAR)... 19 Administering a Performance Battery Assessment... 20 Managing a Student s Assignments... 22 Creating an Initial Competency Rating Scale (CRS) Assessment... 23 Chapter 4. Using the Curriculum Matrix... 24 Browsing the Curriculum and Lessons... 24 CEC Life Centered Education System: Teacher Portal Guide 2

Understanding Lesson Plans... 25 Assigning a Worksheet... 27 Building a Knowledge Battery Assessment... 28 Assigning a Knowledge Battery Assessment Activity... 30 Chapter 5. Generating Reports... 31 Creating a New Report... 31 Create Report... 31 Filter by Curriculum... 32 Filter Results... 32 Viewing and Printing a Report... 33 Chapter 6. Troubleshooting Problems... 34 Contacting Technical Support... 34 Assignments and Assessments... 34 How do I un-assign a worksheet or knowledge battery assessment?... 34 How do I delete an assignment or knowledge battery assessment?... 34 Classrooms... 35 How do I remove a classroom?... 35 Logging In and Account Management... 35 How can I change or update my e-mail address or password?... 35 I m having trouble logging into my account.... 35 Students... 35 How do I associate a report with a student through the LCE system?... 35 CEC Life Centered Education System: Teacher Portal Guide 3

Chapter 1. Understanding the Life Centered Education (LCE) System This guide explains how teachers can use the online Life Centered Education (LCE) transition curriculum and assessment portal. The LCE teacher portal provides you with a variety of capabilities to manage the LCE curriculum and your classes. LCE features include: Curriculum, assessments, and lesson plans covering all major areas of life skills, at a wide variety of age, grade, and ability levels Assessments linked to instructional objectives Alternative instructional strategies to accommodate student needs Online student progress monitoring Direct, explicit instruction across all curricular areas Online tracking of student assignments and achievement Links from instructional objectives to the Common Core State Standards Simultaneous access to the entire curriculum by all teachers and students When your school system purchases an LCE license, the system will send you a notification email with registration instructions. After you have successfully registered, log into your portal by going to https://lce.cec.sped.org/ and entering your e-mail address and password that you supplied upon registration. Navigating the Teacher Portal When you log into the LCE teacher portal, the home screen displays your Alerts page. Your portal shows alerts when certain events take place that involve your classrooms, students, or school year. Alerts may occur when: A student requests help with an assignment A student completes an assignment A student has not completed an assignment by the due date The school year ends CEC Life Centered Education System: Teacher Portal Guide 4

The diagrams explain the menu tree for each of the top-level navigation items in the teacher portal. STUDENTS CURRICULUM MATRIX Student Name Browse Curriculum Build Knowledge Battery Assign Knowledge Battery Overview Files Stud. Comp. Assess. Record (SCAR) Assignments Competency Rating Scale (CRS) Domain Competency Subcompetency Objective Lesson Plans Domain Competency Performance Battery Start / Resume View Summary Overview Activities Alternatives Evaluations Worksheets REPORTS Manage School Year Create Filter Classrooms Students End School Year Add Classroom Add Student Edit Classroom Edit Student Reassign Student CEC Life Centered Education System: Teacher Portal Guide 5

Managing Your Account To manage your account, click on your username hyperlink in the upper right corner of the portal. In this section, you can edit your name, e-mail address (which is also your username for login), your password. Click the Update button to save the changes to your profile. CEC Life Centered Education System: Teacher Portal Guide 6

Understanding Assessments and Ratings The LCE curriculum provides the following assessment and rating tools: the Knowledge Battery, the Performance Battery, the Student Competency Assessment Record (SCAR), and the Competency Rating Scale (CRS). Understanding the Knowledge Battery The Knowledge Battery uses objective multiple-choice questions to assess a student s knowledge in all the competency areas of the three domains of LCE Daily Living Skills, Self Determination and Interpersonal Skills, and Employment Skills. The complete Knowledge Battery have over 400 questions. It is designed for teachers to be able to create smaller assessments by using the Build a Knowledge Battery function on the portal. LCE is designed to be assessment-driving instruction, and the Knowledge Battery is used for pre-instructional assessment to determine students current knowledge levels and to target areas of need instruction as well as for progress monitoring and mastery assessment. How do I create it? Click on Curriculum Matrix > Build a Knowledge Battery How do I manage it? Curriculum Matrix > Assign a Knowledge Battery Students > Name > Assignments Additional Information: In this guide, see the following: Building a Knowledge Battery Assessment Assigning a Knowledge Battery Viewing a Student s Competency Assessment Record (SCAR) Managing a Student s Assignments In the LCE: Skills for the 21st Century: Teacher Guide, see pages 158-160. Also, you may refer to the CEC s Overview of the LCCE Curriculum. CEC Life Centered Education System: Teacher Portal Guide 7

Understanding the Performance Battery The Performance Battery evaluates a student s ability to perform tasks specifically related to the competencies on which he or she has achieved mastery (80%) in the Knowledge Battery. How do I create it? Click on Students > Name > Stud. Comp. Assess. Record (SCAR) LCE Competency > Date Not Finished How do I manage it? Click on Students > Name > Stud. Comp. Assess. Record (SCAR) LCE Competency > Date Not Finished Additional Information: In this guide, see the following: Administering a Performance Battery Assessment Viewing a Student s Competency Assessment Record (SCAR) In the LCE: Skills for the 21st Century: Teacher Guide, see pages 159-160. Also, you may refer to the CEC s Overview of the LCCE Curriculum. Understanding the Competency Rating Scale (CRS) The Competency Rating Scale (CRS) is an observational rating scale that teacher and parents complete to provide non-quantitative data about the students knowledge and skill level. How do I administer it? Click on Students > Name > Competency Rating Scale (CRS) Domain > Start Resume View Summary How do I manage it? Click on Students > Name > Competency Rating Scale (CRS) Domain > Start Resume View Summary Additional Information: In this guide, see the following: Creating an Initial Competency Rating Scale (CRS) Assessment In the LCE: Skills for the 21st Century: Teacher Guide, see pages 161-164. Also, you may refer to the CEC s Overview of the LCCE Curriculum. CEC Life Centered Education System: Teacher Portal Guide 8

Understanding the Student Competency Assessment Record (SCAR) The Student Competency Assessment Record (SCAR) provides a comprehensive view of a student s current competency level across all three domains in the LCE curriculum, based on the student s scores on the assessments. How do I administer it? Click on Students > Name > Competency Rating Scale (CRS) Domain > Start Resume View Summary How do I manage it? Click on Students > Name > Competency Rating Scale (CRS) Domain > Start Resume View Summary Additional Information: In this guide, see the following: Viewing a Student s Competency Assessment Record (SCAR) Administering a Performance Battery Assessment Assigning a Knowledge Battery Managing a Student s Assignments CEC Life Centered Education System: Teacher Portal Guide 9

Chapter 2. Managing Classrooms The LCE system uses classrooms to group students, as in a traditional school setting. A classroom in LCE consists of at least one student and remains active until the school year is closed on the portal. LCE classrooms can also be created for groups of students within a class, if that is helpful for the purpose of instruction. Managing the School Year Options for managing a school year in the teacher portal includes adding classrooms; adding, removing, or re-assigning students to classrooms; and ending the school year before starting a new one. To manage classrooms and the time period for a school year, click on the Manage School Year hyperlink at the top of the screen in the teacher portal. The Manage School Year section defaults to the Manage Classrooms screen. To end a school year for your school s account, click on the End School Year hyperlink in the Manage School Year tab at the top of the screen in the teacher portal. The system displays the current information about the school year and when it began. If you end the school year, it will affect ALL of the teachers in your LCE account! Click the blue End School Year button to end the current year and start a new one for your school s account. After a school year ends, CEC recommends that all teachers in the account update each student s grade level and make any other students or classroom updates that are necessary. CEC Life Centered Education System: Teacher Portal Guide 10

Adding and Managing a Classroom In the teacher portal, you may manage classrooms that you create and students who are primarily assigned to you. Adding and Naming a New Classroom To add a new classroom, click on the Manage School Year hyperlink at the top of the screen in the teacher portal. The Manage School Year section defaults to the Manage Classrooms screen. Then, click the Add Classroom button. The Add a Classroom page displays. Enter a name for the new classroom and click Add. The system displays a confirmation message that the classroom was added successfully. Click on the classroom s name in the list to make changes to the title and student enrollment. Refer to Adding and Removing Students in a Classroom on page 12 to edit the classroom s enrollment list. Changing the Name of a Classroom To change the name of an existing classroom, simply click on the classroom s name in the list, enter the desired name in the Class Name field, then click Submit. The system displays a confirmation message that the classroom was changed successfully. CEC Life Centered Education System: Teacher Portal Guide 11

Adding and Removing Students in a Classroom To add students to a classroom, click on Manage School Year in the teacher portal. The Manage Classrooms page displays by default. Click on the classroom s name in the list to display the Edit Classroom screen. The Edit Classroom screen shows a list of students that are available for enrollment in your school s LCE account. Select the checkboxes for all of the students that you want to enroll in this specific class, and then click the Add Selected button. The system displays a confirmation message that the classroom was changed successfully. The Manage Classrooms list updates the table to show the new number of students enrolled in the class. You may follow the same steps to remove students from the class. Select the checkboxes for all of the students that you want to remove from the class, and then click the Remove Selected button. The system displays a confirmation message that the classroom was changed successfully. CEC Life Centered Education System: Teacher Portal Guide 12

For more detailed information about managing a student s enrollment and progress, see Managing Students on page 15. Assigning Activities to an Entire Classroom To assign activities to an entire classroom or group of students, click on Curriculum Matrix in the teacher portal. The Browse Curriculum page displays by default. Click a domain and continue clicking down through the competencies, subcompetencies, and objectives to reach the lesson plans. You may use this method to browse to the desired topic, or you may enter a keyword in the Search field to find relevant topics. Once you have navigated to the lesson plan you want, click on the Assign Worksheets tab. The left side of the Assign Worksheets section shows a list of available worksheets for the particular lesson. Select the checkbox for the worksheet that you wish to assign to the group, or select the Check All Worksheets checkbox to select the whole list of worksheets for the lesson. The right side of the Assign Worksheets section shows a list of students and classrooms where you are able to assign the activity. Click on the Groups tab, then select the checkbox for the classrooms that will be assigned the activity. You may also select the Check All Groups checkbox to assign the CEC Life Centered Education System: Teacher Portal Guide 13

worksheet to all of your available classrooms. Enter or select a Due Date from the calendar, and add a note to the class (if desired). Click Assign to send a notice to the selected groups that a new assignment is available to complete. For more detailed information about lesson plans in the LCE curriculum, see Using the Curriculum Matrix on page 24. CEC Life Centered Education System: Teacher Portal Guide 14

Chapter 3. Managing Students The LCE system provides tools to manage students in two different areas the Students tab and the Manage School Year tab. Use the Students tab to manage an individual student s progress and assignments; and, use the Manage School Year tab to manage the enrollment of students in classes. View a Student s Competency Record View a Student s Assignments Administer any assessment Send Messages to a Student Complete the Yearly Competency Rating Scale Survey for a Student Enroll a New Student Reassign a Student to Another Teacher Edit a Student s Profile Delete a Student in the System Managing a Student s Enrollment Click on Manage School Year > Students to manage the enrollment of students in your school s LCE account. In this section, you may add a new student, edit a student, reassign a student, or remove a student. Adding a Student To add a new student, click on Manage School Year > Students at the top of the screen in the teacher portal. Then, click the Add Student button. CEC Life Centered Education System: Teacher Portal Guide 15

The Add Student page displays. On this page, enter the available information to include in the student s profile in your school s LCE account. You must enter information for the First Name and Last Name fields. All other fields are optional. The Add Student section automatically defaults to the lowest grade level and first classroom listed in your account. Use the dropdown menus to select a different group. If you want the student to have access to the student portal in the LCE system, select the Allow Login checkbox. You must enter a unique username and password to allow access for the student. A username may also be an e-mail address. Click Add to save the new student s profile. The system displays a confirmation message that the student was added successfully. Click on the student s name in the Manage Students list to make changes to the student s profile. To enroll a student in a specific classroom, refer to Adding and Removing Students in a Classroom on page 12. Reassigning a Student When you add a student to the LCE system, the system automatically assigns you as that student s primary teacher. You can change the primary teacher designation for your students in the teacher portal. (However, you cannot change the teacher designation for students that are not assigned to you). To change a student s primary teacher, click on Manage School Year > Students at the top of the screen in the teacher portal. Then, find the student s name in the Manage Students list and click the Reassign hyperlink in the My Students column (see figure on previous page). The Reassign page displays. Select the New Primary Teacher from the dropdown menu, and then click the Reassign Student button. The system displays a confirmation message that the primary teacher for the student was changed successfully. You can no longer manage this student s profile (only the primary teacher may manage the student s profile and enrollment now). CEC Life Centered Education System: Teacher Portal Guide 16

Deactivating a Student When a student leaves your school system, you may wish to remove the student s profile from your school s LCE account. If you are the primary teacher for the student, you have access to deactivate the student s account. To remove a student s account from your school s LCE subscription, click on Manage School Year > Students at the top of the screen in the teacher portal. Then, click on the student s name in the Manage Students list. The Edit Student page displays. Click the blue Deactivate button at the bottom of the screen. The Retire page displays. Click Confirm to deactivate the student s account, or click Cancel to return to the student s profile page. After you click Confirm, the system displays a confirmation message that the student s account was deactivated successfully. Managing a Student s Progress Click on the main Students tab at the top of the screen in the teacher portal to view a list of students that are primarily assigned to you in your school s LCE account. In this section, you may view a student s competency record, view a student s assignments, administer a performance battery, send messages to a student, and complete the competency rating scale for a student. For information about how to assign worksheets, activities, and assessments to students, see Using the Curriculum Matrix on page 24. Viewing a Snapshot of a Student s Progress As a student s primary teacher, you can view a dashboard of the student s progress in regards to the student s Competency Assessment Record (SCAR), rating scale assessment (CRS), recent assignments, and any additional files associated with the student. The student s dashboard in the teacher portal also provides a quick glance at the student s active classrooms, topics where the student requires extra help, and topics where the student excels. CEC Life Centered Education System: Teacher Portal Guide 17

To view a student s dashboard, click on the main Students tab at the top of the screen in the teacher portal, and then click the name of the student that you would like to view. The system then displays the dashboard page for the student. The dashboard also provides a submenu at the top of the screen that allows you to access detailed administration screens for the Student Competency Assessment Record (SCAR), Assignments, and the Competency Rating Scale. CEC Life Centered Education System: Teacher Portal Guide 18

Viewing a Student s Competency Assessment Record (SCAR) The Student Competency Assessment Record (SCAR) provides a comprehensive view of a student s current competency level across all three domains and major topics in the LCE curriculum. To access a student s SCAR, click on the main Students tab at the top of the screen in the teacher portal, and then click the name of the student that you would like to view. The dashboard page for the student is then displayed. Click on the Stud. Comp. Assess. Record (SCAR) tab in the submenu at the top of the student s dashboard screen to bring up the SCAR window. The SCAR shows the maximum scores attainable for a competency assessment, and the student s score for the topic based on knowledge battery and performance battery assessments. It also shows the date that the student last accessed the assessment. If the date is blank, then the student has not accessed the assessment activity yet. If Not Finished is shown in the Date column, then you have not started a performance battery assessment for the student. Besides providing an overview of the student s competency level in the various topics of the curriculum, the SCAR window provides the functionality to build a knowledge battery (see Building a Knowledge Battery Assessment on page 28) or begin a performance battery assessment (see Administering a Performance Battery Assessment on page 20). CEC Life Centered Education System: Teacher Portal Guide 19

Administering a Performance Battery Assessment The LCE performance battery is designed to evaluate a student s ability to perform tasks specifically related to the competencies on which he or she achieved mastery in the Knowledge Battery. For an overview on Performance Battery Assessments in the LCE system, see Administering a Performance Battery Assessment on page 20. For a more detailed reference on Performance Battery Assessments, refer to the LCE: Skills for the 21st Century: Teacher Guide. To administer a performance battery assessment, click on the Stud. Comp. Assess. Record (SCAR) tab in the Student submenu. The SCAR window displays. Click on the Not Finished hyperlink in the Date column under Performance Battery for the competency that you want to test. The Performance Battery page displays. CEC Life Centered Education System: Teacher Portal Guide 20

Before you begin the assessment, download the Performance Test PDF file in the blue box on the right to review the teacher materials, directions, and scoring procedures for the specific competency test. When you are ready to begin evaluating the student based on the performance test materials, click on the blue Start New Assessment button. The Performance Battery Scoresheet displays. On the Scoresheet screen, select a score for the student based on how similar his or her response is to the Possible Response. You may also enter comments in the text field, if desired. When you have finished entering scores, click the blue Complete button at the bottom of the Scoresheet screen. If you want to keep your scores and notes on an assessment in progress but not yet mark the assessment as complete, you may click the Save button. You may wish to assess the student s performance at different intervals throughout the instructional period to gauge how well the student comprehends the material. The LCE system enables you to have more than one scoresheet associated with a competency for a student s Performance Battery Assessment. However, you can only edit new scoresheets (previous scoresheets will be viewable, but not editable). The SCAR screen only shows the score for the most recently completed Performance Battery. Click the Date hyperlink to access the scoresheets and view their status. CEC Life Centered Education System: Teacher Portal Guide 21

Managing a Student s Assignments The student dashboard provides a list of recent worksheets and assessments assigned to the student, including the date assigned, the due date, and the student s progress status with the assignment. For information about how to assign worksheets, activities, and assessments to students, see Using the Curriculum Matrix on page 24. You may click the blue More button to access all of the student s assignments, or you may click on the Assignments tab in the Student submenu. The Assignments page displays. The Assignments page shows all of the worksheets and Knowledge Battery Assessments assigned to the student. To view a student s assignment, click on the name of the assignment in the Worksheets table or Knowledge Battery Assessments table. In the LCE system, worksheets are graded differently from battery assessments, therefore the options available when viewing assignments vary slightly. Worksheet assignments are view-only; you cannot make changes directly to a student s worksheet. Worksheets are graded based on status only (completed, in progress, or not started). However, when you click on a student s Knowledge Battery Assessment assignment, you may either click Save to keep the assignment open for changes, or you may click Complete to automatically grade the assignment and view the student s correct and incorrect answers. Click the Edit link in the Action column to change the due date or status of an assignment (worksheet or Knowledge Battery Assignment), or to send a message to the student about the assignment. Click Update to save your changes. The system displays a confirmation message that the assignment was updated successfully. CEC Life Centered Education System: Teacher Portal Guide 22

Creating an Initial Competency Rating Scale (CRS) Assessment The Competency Rating Scale (CRS) is an observational instrument used as an additional, nonquantitative assessment of a student s abilities and skills. CRS assessment results are not reported on the Student Competency Assessment Record (SCAR). The CRS is designed to be completed by both teachers and parents. For a more detailed reference on Competency Rating Scale (CRS) Assessments, refer to the LCE: Skills for the 21st Century: Teacher Guide. To begin a CRS assessment, click on the main Students tab at the top of the screen in the teacher portal, and then click the name of the student that you would like to view. The dashboard page for the student displays. Click on the Competency Rating Scale (CRS) tab in the submenu at the top of the student s dashboard screen. The Yearly CRS Assessment page displays. The system allows you to complete a CRS assessment for each of the three main domains. Click Start to begin the CRS assessment survey. The CRS assessment screen displays all of the competencies and subcompetencies for the selected domain. Each subcompetency receives an evaluation rating. You may select from four options for each subcompetency topic Not Competent, Partially Competent, Competent, or Not Rated. At the bottom of the screen, you may enter additional comments. Then, click Save to keep your progress to continue later, or click Complete to add the assessment officially to the student s record. CEC Life Centered Education System: Teacher Portal Guide 23

Chapter 4. Using the Curriculum Matrix The Life Centered Education (LCE) curriculum is comprised of the three overarching domains of knowledge and skills required to live independently and successfully as an adult: daily living skills, selfdetermination and interpersonal skills, and employment skills. For a more detailed reference on the philosophy, history, methods, and goals of the LCE curriculum, refer to the LCE Teacher s Guide: Skills for the 21st Century. The Curriculum Matrix section of the LCE teacher portal allows you to identify and use the lesson plans and accompanying instructional materials in all areas of the curriculum, from the top-level domains down to the competencies, subcompetencies, and objective. Each objective is supported by at least 3 lessons plans to teach that objective. The lesson plans are at three levels of complexity awareness, exploration, and preparation, and the lesson plan numbers reflect the level at which that lesson plans operates. The Curriculum Matrix section has three major areas Browsing the Curriculum and Lessons, Building a Knowledge Battery Assessment and Assigning a Knowledge Battery. Browsing the Curriculum and Lessons To browse or search the curriculum, click on the Curriculum Matrix tab at the top of the screen in the teacher portal. The Browse Curriculum section displays by default. You may click on a top-level domain to drill down further into a particular topic, or you may enter a specific keyword into the Search box to display all relevant topics. Domain Competency Subcompetency Objective CEC Life Centered Education System: Teacher Portal Guide 24

Understanding Lesson Plans Lesson plans provide procedures, techniques, and resources for teaching a particular concept or skill. A lesson plan correlates with a specific objective, and will include activities, instructional strategies and resources, and evaluations, and may also provide supporting worksheets and fact sheets. You can reach lesson plans in the LCE system by navigating to Curriculum Matrix > Browse Curriculum, and either browsing through the domains, or entering a keyword in the Search box. Each Lesson Plan in LCE provides a tabbed submenu with the instructional materials for the learning objective. Additionally, on the right side of the screen, the system shows whether the lesson plan supports one or more of the Common Core State Standards, and if so, which one(s). The Overview tab displays by default when you click on a Lesson Plan link. The Overview describes the lesson objective, instructional resources, and the intention of what students will learn from the lesson. The Activities tab provides suggested activities to use in instruction. The Alternative Instructional Strategies tab suggests different activities that you can be use to teach the lesson to address differing student abilities and needs. CEC Life Centered Education System: Teacher Portal Guide 25

For more information on alternative strategies and lesson plan enhancements, see page 24 of the LCE: Skills for the 21st Century: Teacher Guide. The Evaluations tab provides evaluation activities and criteria for you to use to determine whether or not each student has met the lesson objectives. If most students do not meet the evaluation criteria, you should repeat the lesson and activities. Evaluations may be oral or written, depending on the capabilities of individual students. The Assign Worksheets tab lists available worksheets that apply to the lesson objective. You may assign any of the lesson s worksheets to any student, group of students, or entire classrooms. See Assigning a Knowledge Battery on page 27 for more information. The Assign Worksheets tab is only used to assign practice materials to students. To assign a Knowledge Battery Assessment, which includes scoring capabilities within the LCE system, see Assigning a Knowledge Battery on page 30. CEC Life Centered Education System: Teacher Portal Guide 26

Assigning a Worksheet Worksheets should be assigned as part of teaching the lesson. The left side of the Assign Worksheets section shows a list of available worksheets for the particular lesson. Select the checkbox(es) for the worksheet(s) that you wish to assign to the student(s), or select the Check All Worksheets checkbox to select the whole list of worksheets for the lesson. The right side of the Assign Worksheets section shows a list of students and classrooms where you are able to assign the activity. The Students tab lists all of the students that have you assigned as their primary teacher in your school s account. The Groups tab lists all of your classrooms, which includes students that may or may not be assigned as your primary students. Select the checkboxes of the individual students to send them the worksheet assignment, or select the Check All Students box to send the assignment to all of your primary students. To assign a worksheet to a student group or classroom, click on the Groups tab, then select the checkbox for the classrooms that will be assigned the activity. You may also select the Check All Groups checkbox to assign the worksheet to all of your available classrooms. Enter a date or select a Due Date from the calendar, and add a note to the class (if desired). Click Assign to send a notice to the selected students that a new assignment is available to complete. The system displays a confirmation message that the assignment was created successfully. To learn how to view or edit the status of a student s assignments in the LCE system, see Managing a Student s Assignments on page 22. CEC Life Centered Education System: Teacher Portal Guide 27

Building a Knowledge Battery Assessment The Knowledge Battery uses objective multiple-choice questions to assess a student s knowledge in all the subcompetency areas and objectives of the curriculum. Portions of the the Knowledge Battery can be administered to a single student or to small groups of students. When a student s assessment is marked as Completed, the LCE system automatically scores the assessment and records the score in the student s record. For more detailed information on Knowledge Battery Assessments in the LCE curriculum, see pages 158-160 of the LCE: Skills for the 21st Century: Teacher Guide. To create a new Knowledge Battery Assessment, click on Curriculum Matrix in the teacher portal, and then click on the Build a Knowledge Battery tab. The Build a Knowledge Battery Assessment page displays. (This page looks similar to the Browse Curriculum page). Click on a top-level domain to drill down further into a desired topic. Click the Add Item button to include a particular curriculum element in the Knowledge Battery. You can add elements at the Domain level or at the Competency level. All objectives below the Competency level will be included in the assessment. CEC Life Centered Education System: Teacher Portal Guide 28

To add a competency from a different domain to the assessment, click the Build a Knowledge Battery tab and navigate to the new competency. Click the blue View Added Assessment Items button to review the competency areas that you have selected to include in the Knowledge Battery. If you wish to remove an item, navigate to the item (either by clicking on the competency s hyperlink in the Added Assessment Items list, or by browsing to the competency item), and then click the Remove Item button. Once you have added the desired objectives to the assessment, click the blue View Added Assessment Items button. Enter a title for the new assessment in the Name field, and then click the Create Assessment button. A confirmation message displays that the Knowledge Battery Assessment was created successfully. Refer to the following section for information on Assigning a Knowledge Battery. CEC Life Centered Education System: Teacher Portal Guide 29

Assigning a Knowledge Battery To assign a portion of the Knowledge Battery, click on the Assign a Knowledge Battery tab in the Curriculum Matrix section of the teacher portal. The Assign Knowledge Battery Assessments page displays. The left side of the Assign Knowledge Battery Assessments page shows a list of all of the Knowledge Battery Assessments that you have created. You may click on the HTML icon for an assessment to preview the number and content of the questions in the activity. Select the checkbox(es) for the assessment(s) that you wish to assign to the student(s), or select the Check All Assessments checkbox to select the whole list. The right side of the Assign Knowledge Battery Assessments section shows a list of students and classrooms where you are able to assign the Knowledge Battery. The Students tab lists all of the students that have you assigned as their primary teacher in your school s account. The Groups tab lists all of your classrooms, which includes students that may or may not be assigned as your primary students. Select the checkboxes of the individual students to send them the Knowledge Battery, or select the Check All Students box to send the assignment to all of your primary students. To assign a Knowledge Battery to a student group or classroom, click on the Groups tab, then select the checkbox for the classrooms that will be assigned the assessment. You may also select the Check All Groups checkbox to assign the Knowledge Battery to all of your available classrooms. Enter a date or select a Due Date from the calendar, and add a note to the class (if desired). Click Assign to send a notice to the selected students that a new assignment is available to complete. The system displays a confirmation message that the assignment was created successfully. To learn how to view or edit the status of a student s assignments in the LCE system, see Managing a Student s Assignments on page 22. CEC Life Centered Education System: Teacher Portal Guide 30

Chapter 5. Generating Reports The LCE system enables you to create report cards for students based on different domains, competencies, objectives, and lessons. Reports can compile the student s progress based on the knowledge battery assessment or performance battery data in the system. For information on how to build and assign a Knowledge Battery Assessment, see Building a Knowledge Battery Assessment on page 28. For information on how to administer a Performance Battery, see Administering a Performance Battery Assessment on page 20. Creating a New Report Click on the Report tab at the top of the screen. The Reports page displays. There are three sections on the Reports page: Create Report, Filter By Curriculum, and Filter Results. Create Report In this section, you must specify the type of report that you want to generate Knowledge Battery Assessment or Performance Battery. A Knowledge Battery Assessment report compiles the data for a student s progress on knowledge-based assessments. A Performance Battery report compiles the data for a student s progress on performance-based assessments (visually observed responses and manually-managed scoresheets). If desired, you may enter a name for the report. CEC Life Centered Education System: Teacher Portal Guide 31

Filter by Curriculum In the next section of the Reports page, you may specify the curriculum areas that the system includes in the generated report. You may narrow the results shown in the report based on the different domains, competencies, subcompetencies, and objectives in the curriculum. Click the blue Apply Filter button to show the expanded options in a particular section of the curriculum. To produce a general report based on one domain or the entire curriculum (the system s default option), select the Show All radio button. Filter Results In the Filter Results section of the Reports page, you must select a student from the Choose Student drop-down menu. The other fields in this section are optional. You may narrow down the results shown in the report depending on the school year, grade level, classroom location, teacher, and timeframe. Click the blue Submit button to generate the student s report card. Or, you may click the Reset button to enter new settings without running the report. CEC Life Centered Education System: Teacher Portal Guide 32

Viewing and Printing a Report After clicking the Submit button, the system displays the report with the information you requested. To print a report, type Ctrl+P in your web browser to bring up the Print dialog window. Select the options to send the report to the printer, or to save the report as a file. (The option to save as a file may vary depending on your computer). Alternatively, you may use a print screen technique (i.e. using the Print Screen key, Snipping Tool, or other method) to save a snapshot of the report as shown on the screen in the browser window. If desired, you may associate the report with a student s record. To do this, save the report as a file, then navigate to the student s record page (Students > Student Name) and click the blue File button at the bottom of the page. The Add File page displays. Enter a name for the file, select General Purpose as the File Type, and click the Choose File button to navigate and select the report file. Click the blue Add File button to save the report file to the student s record. A confirmation message displays on the student s page, along with the newly added file in the Files section. CEC Life Centered Education System: Teacher Portal Guide 33

Chapter 6. Troubleshooting Problems This section describes some of the problems you may encounter with the teacher portal in the LCE system, how you can remedy them, and what you can do to request support. Contacting Technical Support In the teacher portal, click on the Support link in the upper-right corner of the screen, or go to https://lce.cec.sped.org/teacher/support. Click the blue Technical Support button to fill out and submit a ticket. Technical support personnel are available Monday - Friday, 9-5 EST. Support requests are typically answered within 4 business hours of receipt. Assignments and Assessments How do I un-assign a worksheet or knowledge battery assessment? Currently it is not possible to un-assign an assessment; however, you may update the status of that assessment as completed, then add a note by following these steps: 1. Click the Students tab, and then click on the student s name in the list. 2. Click the Assignments tab in the submenu, find the assignment in the list, and then click Edit. 3. Select Completed from the Status drop-down menu. 4. Enter a note in the Message to Student field that the assignment is not required. 5. Click the Update button. How do I delete an assignment or knowledge battery assessment? It is currently not possible to delete assessments. However, you do not need to assign existing assessments to students. CEC Life Centered Education System: Teacher Portal Guide 34

Classrooms How do I remove a classroom? You cannot completely delete a classroom, but you may have an empty classroom. To remove students from a classroom, click on Manage School Year and click on the classroom s name in the list to display the Edit Classroom screen. Select the checkboxes for all of the students, and then click the Remove Selected button. The system displays a confirmation message that the classroom was changed successfully. Logging In and Account Management How can I change or update my e-mail address or password? Click on your username hyperlink in the upper right corner of the portal. In this section, you can edit your name, e-mail address (which is also your username for login), and your password. Click the Update button to save the changes to your profile. I m having trouble logging into my account. To log into your account, use your e-mail address associated with your account as the username, and use the password set up in your teacher profile. If you forgot your password, click the Forgot Password link on the login screen (https://lce.cec.sped.org/) to reset your password. Students How do I associate a report with a student through the LCE system? In the current system, you cannot save reports and associate them directly with a student. As a workaround, you can take a screen capture of the report, and use the Add File function on the student s profile page to save a version of the report. (See Viewing and Printing a Report on page 33). CEC Life Centered Education System: Teacher Portal Guide 35

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