Taranaki Region Civil Defence Emergency Management Group Immediate Aerial Reconnaissance Plan Adopted: September 2012 Note: The Taranaki Region CDEM Group Reconnaissance Plan should be read in conjunction with the Taranaki Region Civil Defence Emergency Management (CDEM) Group Plan 2012 or any subsequent amendments FRODO980527
Contents Page 1. INTRODUCTION 2 1.1 Purpose 2 1.2 Outcome statement 2 1.3 Background 2 1.4 Scope of this plan 2 1.5 Links with Territorial Authorities Major Emergency Reconnaissance Plans 3 1.6 Duration of plan and review 3 2. TIME PERIOD FOR ACTIVATION OF THE TARANAKI REGION CDEM GROUP RECONNAISSANCE PLAN 4 3. UTILISATION OF AIRCRAFT 4 4. GROUP AERIAL RECONNAISSANCE 5 4.1 Coverage 5 4.2 Arrangements for Group Aerial Reconnaissance 5 4.3 Activation of Taranaki Region CDEM Group Reconnaissance Plan 5 4.4 Completion of reconnaissance flights 6 4.5 Arrangements for Group Ground Reconnaissance 6 5. ACTIVATION OF TARANAKI CDEM GROUP RECONNAISSANCE PLAN BY TERRITORIAL AUTHORITIES 7 6. REPORTING OF RECONNAISSANCE RESULTS 7 6.1 Reporting Group aerial reconnaissance results 7 6.2 Other agencies reconnaissance results Agency Responsible 7 What / Who agency 7. PROBLEMS CONDUCTING RECONNAISSANCE 9 8. GROUP RECONNAISSANCE EMERGENCY COMMUNICATIONS 9 9. COSTS APPORTIONMENT 9 10. CONTACT DETAILS 10 APPENDIX A: MOU BETWEEN TARANAKI REGION CDEM GROUP AND NEW PLYMOUTH AERO CLUB 11 APPENDIX B: MOU BETWEEN TARANAKI REGION CDEM GROUP AND BECK HELICOPTERS 14 APPENDIX C: CONTACT DETAILS FOR KEY PERSONNEL 18 APPENDIX D: RECONNAISSANCE CAPABILITIES OF OTHER AGENCIES 19 APPENDIX E: GROUP RECONNAISSANCE EMERGENCY COMMUNICATIONS 20 Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 1.
1. INTRODUCTION 1.1 Purpose The Reconnaissance Plan sets out the arrangements that will provide the Taranaki Emergency Management Office (TEMO), territorial authorities, lifelines utilities and emergency services with a prompt assessment of the impacts and effects of a disaster on key infrastructure so that effects can be assessed and assistance and recovery actions can be planned. 1.2 Outcome statement The Taranaki Region CDEM Group Reconnaissance Plan provides for the following outcome: That confidence in the disaster reconnaissance of Taranaki s infrastructure is achieved. 1.3 Background Reconnaissance provides vital information to aid decision making before, during and after an emergency. The reconnaissance of key infrastructure sites will give the TEMO, territorial authorities (i.e. local councils), lifelines utilities and emergency services a prompt and clear picture of: Location and extent of life threats. Location and extent of hazardous substance/situation threats. Damage to key infrastructure. What key access throughout the region can be used. What emergency response facilities can be used. What lifelines services may be used. Reconnaissance is required to be done promptly, safely and accurately by agencies/ authorities/companies charged with public safety, medical treatment or critical services continuance. 1.4 Scope of this plan The Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan is for the initial sweeps of the region by aircraft to find out and report the immediate consequences of a major emergency event, for CDEM purposes. The plan clarifies reconnaissance roles and responsibilities and defines, in an operational context, co-ordination and control arrangements to support the CDEM Group. The following agencies / authorities / companies will activate their own reconnaissance plans when triggered by an event impacting on their areas of responsibility; as such they are not within the scope of this plan: Community services (including infrastructure) agencies do reconnaissance of own buildings and infrastructure. They are accountable for immediate continuance of services even if contracted out. These agencies include territorial authorities (TAs), New Zealand Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 2.
Transport Agency (NZTA), Rail Companies, Port Companies, Airport Companies, and Utilities Companies as listed in Schedule 1 of the CDEM Act. Fire Service, Police, Ambulance and TAs establish hazards threats and define threat areas. Port Taranaki Ltd is responsible for Port Taranaki. Fire Service, Police and Councils do reconnaissance of impacted people areas for search & rescue and treating injured. Hospitals and Medical Centres do reconnaissance of own facilities and report status / problems to Councils. Councils do reconnaissance of routes to hospitals. Maritime New Zealand are responsible for managing off-shore oil spills and shipping disasters For further details on reconnaissance carried out by other agencies see Section 6: Reporting of reconnaissance results. Note Engineering inspections of buildings and infrastructure are not part of the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan. 1.5 Links with Territorial Authorities Major Emergency Reconnaissance Plans TAs have their own emergency reconnaissance plans which often focus on urban areas and are usually based on ground reconnaissance. The Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan focuses on key infrastructure sites across the Taranaki region. TAs are able to request, through the Taranaki Emergency Management Office (TEMO), extraordinary aerial / ground reconnaissance of additional areas. 1.6 Duration of plan and review This Plan is effective from March 2012 following approval from the Taranaki Region CDEM Group and the Co-ordinating Executive Group (CEG). The Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan will be tested during Taranaki CDEM Group exercises. The effectiveness of this Plan will be reported on as part of the assessment of exercises. This Plan, and MoUs, will be subject to a written review three years from commencement. However it can be amended at anytime. This plan has been developed under the authority of the Taranaki Region Civil Defence Emergency Management Group Plan. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 3.
2. TIME PERIOD FOR ACTIVATION OF THE TARANAKI REGION CDEM GROUP IMMEDIATE AERIAL RECONNAISSANCE PLAN The Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan will cover the first two days of a regional emergency event. The TEMO will decide any extension. 3. UTILISATION OF AIRCRAFT Upon the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan being activated, aircraft will be deployed to carry out Group reconnaissance requirements. It is envisaged this will normally be in two stages as follows: 1. Fixed wing aircraft to identify the extent and general location of damage, then 2. Helicopter to identify, in more detail, the extent and impact/ consequences of the damage at locations identified in 1. above. Note that the Controller may direct that just one of these stages will be undertaken (see Section 4.3) For the purpose of aerial reconnaissance the Group have in place a Memorandum of Understanding (MOU) with each of the following aircraft companies to ensure the required resources are available when required: New Plymouth Aero Club, and Beck Helicopters New Plymouth Aero Club As part of the MOU between New Plymouth Aero Club and the Taranaki Region CDEM Group, no retainer fee is payable to New Plymouth Aero Club. New Plymouth Aero Club will nevertheless ensure that the specified levels of service can be provided at all times. The Club notes that the ability to fuel craft is dependent upon electrical power supply, and if this is interrupted at New Plymouth airport, the Club may not be able to provide the specified level of service. Air New Plymouth currently has three aircraft capable of fulfilling multiple roles. A single engine, four seat Cessna 172 and two twin engine aircraft A 5 seat Partenavia P68 and a Piper Navajo which seats 8. o Cessna 172: Cruises at around 115 kts and patrols at 70 kts which makes it an ideal aircraft for search and rescue and patrolling because its slow speed allow observers time to identify targets. o Partenavia P68: This aircraft cruises at 140 kts and patrols at 90 kts which makes it a popular aircraft for reconnaissance work and also the fact it has two engines allows it to travel further and faster than a single engine aircraft. Air New Plymouth utilises this aircraft for operations over water as having two engines is a legal requirement and provides another level of safety. o Piper PA31: This is Air New Plymouth s largest aircraft that is utilised mainly for Charter and Air Ambulance work. It is a good escort aircraft for a helicopter and also Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 4.
can be used for searches. It cruises at 170kts and searches at 110 kts although being a low wing aircraft it is not as effective for observation as the Partenavia. It is a good aircraft to use if speed or endurance is needed. The contact details for New Plymouth Aero Club are included in Appendix C. Beck Helicopters As part of the MOU between Beck Helicopters and the Taranaki Region CDEM Group, no retainer fee is payable to Beck Helicopters. Beck Helicopters will nevertheless ensure that the specified levels of service can be provided at all times. Beck Helicopters have immediate access to the following aircraft: Helicopters: o 3 Bell 206B Jet Rangers (4 pax) o 3 Bell 206L Long Rangers (6 pax) o 2 AS350 Squirrels (5 pax) o 3 Bell 204 Iroquois (10 pax emergency situations only) The contact details for Beck Helicopters are included in Appendix C. 4. GROUP AERIAL RECONNAISSANCE 4.1 Coverage TEMO will carry out targeted aerial reconnaissance of key regional infrastructure as soon as practicable following a major emergency event. 4.2 Arrangements for Group Aerial Reconnaissance Under the arrangements outlined in the MOU with New Plymouth Aero Club (see Appendix A) and with Beck Helicopters (see Appendix B), aerial reconnaissance flights will take place during the daylight hours. 4.3 Activation of Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan. Within the TEMO the following chain of actions will activate the Reconnaissance Plan.: o The Lifelines Coordinator and/or the Planning and Intelligence Manager will request the Controller to activate the Plan and recommend both or one of the aircraft reconnaissance stages described in Section 3. o Should the Controller agree, he/she will instruct the Logistics Manager to contact: New Plymouth Aero Club, and/ or Beck Helicopters Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 5.
to undertake reconnaissance in terms of the MOU and the reconnaissance stages to be undertaken, and will nominate staff to accompany the flight(s). New Plymouth Aero Club and/ or Beck Helicopters will contact the staff nominated by TEMO to identify what time they will need to report to an agreed rendezvous. Should New Plymouth Aero Club or Beck Helicopters be unable to contact the nominated staff, they shall inform the TEMO who shall arrange for the nominated staff to report to the agreed rendezvous at an agreed time. New Plymouth Aero Club and/or Beck Helicopters will contact the Civil Aviation Authority for the clearance of airspace. Reconnaissance maps, point co-ordinates for all sweeps together with notes are held at: o o o New Plymouth Aero Club base at New Plymouth Airport. Beck Helicopters base in Eltham. TEMO. Fuelling will be available at New Plymouth Airport, Beck Helicopter base in Eltham, and other locations around the province from Fuel Tankers. New Plymouth Aero Club can operate out of the New Plymouth airport and the Stratford and Hawera airfields TEMO will provide all staff necessary to satisfy all CDEM observation requirements, together with recording equipment if required (nb some helicopter services may offer recording capability)- see Section 6.1 TEMO is responsible for ensuring CDEM observers are adequately trained The pilot shall have absolute authority for all matters of flight safety and care of aircraft For further details on the activation process, see Appendix A (New Plymouth Aero Club) and Appendix B (Beck). 4.4 Completion of reconnaissance flights Upon completion of each of the reconnaissance sweeps, aircraft will report to a predetermined drop off point. This is likely to be one of the following, and will be confirmed at the time of activation: o o o o New Plymouth Airport, New Plymouth Aero Club base Beck Helicopter s home base (Eltham) Central New Plymouth beside the TEMO on Marsland Hill, Other locations as agreed between TEMO and New Plymouth Aero Club (e.g. Stratford or Hawera airfields) or Beck Helicopters. TEMO will obtain, and distribute as appropriate, the big picture from the reconnaissance as soon as possible, and try to assist lifeline utilities with concentrating their own reconnaissance on priority areas. TEMO will distribute reconnaissance results to NZTA, regional Police and Fire Service and lifeline organisations. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 6.
TEMO will (if requested) arrange distribution of marked maps and electronic data to TAs. 4.5 Arrangements for Group Ground Reconnaissance. TEMO will monitor coverage by aerial reconnaissance and arrange ground reconnaissance if flight conditions are not suitable. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 7.
5. ACTIVATION OF TARANAKI CDEM GROUP IMMEDIATE AERIAL RECONNAISSANCE PLAN BY TERRITORIAL AUTHORITIES Because they are members of the Taranaki Region CDEM Group, all Territorial Authorities are able to activate the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan for an event that is of local significance and utilise the service provisions outlined in the MOU with New Plymouth Aero Club (see Appendix A) or with Beck Helicopters (see Appendix B). The relevant Territorial Authority will in such cases be responsible for all costs and any liability arising from activation of this Plan. To activate the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan, the Territorial Authority must contact TEMO who will contact New Plymouth Aero Club or Beck Helicopters. TEMO will provide New Plymouth Aero Club or Beck Helicopters with the contact details of the Territorial Authority who wished to activate the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan. The Territorial Authority will identify the route they wish to fly. The Territorial Authority will also nominate their own staff to accompany the flight. For further details on the activation process, see Appendix A (or Appendix B). 6. REPORTING OF RECONNAISSANCE RESULTS 6.1 Reporting Group Aerial Reconnaissance results Fixed Wing Aircraft The TEMO nominated staff accompanying the flight are responsible for any photography and recording the extent and general location of damage, and will recommend to the Lifelines Coordinator the direction of any subsequent helicopter reconnaissance. Helicopter Video footage will be recorded by Beck Helicopters onto a broadcast quality disks for immediate delivery to the TEMO upon completion of each of the sweeps. Immediately on conclusion of the reconnaissance flight this data will be copied to disc and be available to territorial authorities, lifelines utilities and emergency services. The Taranaki Region CDEM Group Reconnaissance Reports will be available during an event from the Lifelines Co-ordinator at the TEMO. 6.2 Other agencies reconnaissance results Many agencies in the Taranaki Region have identified reconnaissance as an important part of emergency response, and have arrangements in place to carry out their own reconnaissance, and report these results to the TEMO. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 8.
Appendix D identifies some of these agencies, the reconnaissance they currently have in place, and their dependencies on lifelines utilities to carry out this reconnaissance. The table overleaf identifies some of the agencies who may be conducting their own reconnaissance and how this information will be reported to TEMO. Other agencies reconnaissance capabilities and reporting of results. Reconnaissance Agency Responsible Reporting reconnaissance to:- Threat Area Defined Earthquake GNS TEMO, who send to the three TAs Flooding TRC TEMO and the three TAs Extreme Weather Met Service TRC, TEMO and the three TAs Hazardous substances HSTLC Fire Service who sends to TEMO Roading reconnaissance Urban roads Routes to hospitals Access to suburbs TAs Main routes availability and alternate routes. Send information to TEMO. Urban State Highways NZTA Main routes availability and alternate routes. Send information to TEMO who forward to TAs Rural State Highways NZTA Main routes availability and alternate routes. Send information to TEMO who forward to TAs Search & Rescue Reconnaissance CBD and urban areas Fire Service and Police TA, who sends to TEMO Rural Fire Service and Police TA, who sends to TEMO Port Taranaki Port Taranaki Ltd TEMO, who sends to the three TAs Responder Facilities Civil Defence TAs Status to TEMO Police, fire Services, Ambulance Police, fire Services, Ambulance Status to Local TA who sends to TEMO Medical Facilities Hospitals District Health Board Status to Local TA who sends to TEMO Medical Centres TA Status to TEMO Hazardous substances Storage site Fire Service HSTLC and to Local TA In transit Fire Service HSTLC In Port Port Taranaki Ltd Status to TEMO Transportation Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 9.
Rail KiwiRail Status to Lifelines Utilities Coordinator at TEMO New Plymouth Airport New Plymouth Airport Company Status to Lifelines Utilities Coordinator at TEMO Port Taranaki Port Taranaki Ltd Status to Lifelines Utilities Coordinator at TEMO Lifeline Utilities Water - local TAs Availability and restoration timeframes to Lifelines Utilities Coordinator at TEMO Telecoms network control Telecomms Companies Availability and restoration timeframes to Lifelines Utilities Coordinator at TEMO Telecomms - local Telecomms Companies Availability and restoration timeframes to Lifelines Utilities Coordinator at TEMO Electricity Contact Energy Trust Power Availability and restoration timeframes to Lifelines Utilities Coordinator at Gas STOS Vector TEMO Availability and restoration timeframes to Lifelines Utilities Coordinator at TEMO Fuel-bulk Fuel Companies Delivery timeframe to Lifelines Utilities Coordinator at TEMO Fuel-local Councils?? Status and availability to Lifelines Utilities Coordinator at TEMO Renaissance Agency Responsible What / Who agency 7. PROBLEMS CONDUCTING RECONNAISSANCE Agencies and companies having problems with access while carrying out reconnaissance must contact the TEMO for information/assistance. 8. GROUP RECONNAISSANCE EMERGENCY COMMUNICATIONS A list of emergency communications for key reconnaissance agencies is included as Appendix E. 9. COSTS APPORTIONMENT Cost apportionment and cost recovery arrangements outlined in the National CD Plan will apply when the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan is activated during a declared Group emergency. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 10.
These arrangements will continue to apply during the declared emergency period and any extension to the declared period. If reconnaissance is requested by an agency or asset owner, they will bear the cost of the requested reconnaissance. 10. CONTACT DETAILS Appendix C identifies the key personnel and organisations associated with the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan. For additional contact details refer to the Taranaki Region CDEM Group Inter-Agency Contact List. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 11.
APPENDIX A: MOU BETWEEN TARANAKI REGION CDEM GROUP AND NEW PLYMOUTH AERO CLUB Taranaki Region Civil Defence Emergency Management Group Reconnaissance Plan Memorandum of Understanding (MOU) between the Taranaki Region CDEM Group and New Plymouth Aero Club. Important: Content must not be changed without prior agreement with the Taranaki Region CDEM Group and New Plymouth Aero Club. This MOU must be read in conjunction with the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan (the Plan) as this MOU is deemed to be inclusive of all provisions outlined in the Plan. This MOU will come into effect upon acceptance of the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan by the Taranaki Region CDEM Group. In large events, such as a major earthquake, it will be important to quickly gather information about the availability of major routes into and out of the region and damage to other key infrastructure. The best way to achieve this is by aerial reconnaissance. The Taranaki Region CDEM Group have developed a MOU with both New Plymouth Aero Club and Beck Helicopters to undertake aerial reconnaissance of the major road access routes and critical infrastructure. The following provides a summary of these arrangements: Activation by the Taranaki Region CDEM Group Office. Immediately following or during a major event in the Taranaki Region, the Taranaki CDEM Group will decide whether aerial reconnaissance is necessary. Taranaki CDEM will then decide whether fixed wing or helicopter aerial reconnaissance should be undertaken. Taranaki CDEM may decide that both may be necessary and will state whether the reconnaissance will be in two stages (fixed wing aircraft then helicopter) or one. New Plymouth Aero Club will then: Prepare their aircraft to enable reconnaissance flights to take place as soon as possible during daylight hours. Ensure New Plymouth Aero Club staff are present to meet nominated staff who will make their way as soon as possible to an agreed rendezvous. If the event happens during daylight hours and the sweep can be completed within the remaining daylight hours, commence the sweeps within four hours of the activation phone call from the TEMO. If the event happens outside daylight hours, commence the reconnaissance flights at first light. The availability of aircraft from the New Plymouth Aero Club is subject to the availability of fuel. The Club notes that in the case of loss of electrical power, aircraft may not be able to re-fuel. The Club is reviewing (December 2011) the possibility of securing stand-by Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 12.
generator capacity. Taranaki CDEM notes that it has portable generators that it could make available. The practicality of reconnaissance will also be impacted by weather conditions such as strong winds and poor visibility. The aircraft will fly the aerial reconnaissance routes as established by TEMO during or following an emergency event and have the nominated staff on board for the flight. Reconnaissance Equipment Reconnaissance equipment will be supplied and operated by Taranaki CDEM. New Plymouth Aero Club will have an onboard GPS that used through a laptop to show and see tracking areas. Also onboard is a tracking system used to track the aircrafts progress and viewed through either the internet or 3D on Google Earth. All crew have pagers which can get triggered through RCCNZ, Police or Coastguard. Costs The costs for the reconnaissance flights will be as follows (as of December 2011. Subject to annual update): Cessna 172 - $479.00/hr inc GST. Partenavia P68 - $795.00/hr inc GST. Piper PA31 $1600.00/hr inc GST. All costs associated with activating and completing the reconnaissance sweeps under this section will be covered by the Taranaki Region CDEM Group. Activation by Territorial Authorities as members of the Taranaki Region CDEM Group. As members of the Taranaki Region CDEM Group under this agreement Territorial Authorities will be able to activate this MOU for an event that is of local significance. Following a major event within a particular Territorial Authority, New Plymouth Aero Club will: Be contacted by Emergency Management staff from the TEMO who will activate the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan on behalf of and acting under specific instructions from the Territorial Authority. Be provided with the contact details of the key contact person at the Territorial Authority who wished to activate the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan. Ensure New Plymouth Aero Club staff are present to meet nominated Territorial Authority staff at the agreed rendezvous. If the event happens during daylight hours and the sweep can be completed within the remaining daylight hours, commence the sweeps within four hours of the activation phone call from the TEMO. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 13.
If the event happens outside daylight hours, commence the reconnaissance flights at first light. The practicality of reconnaissance will also be impacted by weather conditions such as strong winds and poor visibility. The aircraft will fly the aerial reconnaissance routes as established by the Territorial Authority during or following an emergency event and have the nominated staff on board for the flight. The costs and reconnaissance equipment for the reconnaissance flights will be as outlined under the Activation by the Taranaki Region CDEM Group Office section. All costs associated with activating and completing the reconnaissance sweeps under this section will be covered by the Territorial Authority that activated the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan. For the above procedures to work, the following needs to be in place at all times: Taranaki Region CDEM Group Responsibilities: To have a MOU in place with New Plymouth Aero Club that includes activation processes and levels of service. To have defined the reconnaissance maps and areas of interest. To inform New Plymouth Aero Club on the reconnaissance stages (fixed wing/ helicopter) to be undertaken. To provide New Plymouth Aero Club with pre-prepared reconnaissance sweep information, including laminated pre-event aerial maps that can be marked up during flight. New Plymouth Aero Club Responsibilities: To regularly update staff contact details for staff trained to be involved in an aerial reconnaissance flight (phone numbers, home address, and pre-agreed collection points in case road access is difficult). To ensure that all New Plymouth Aero Club staff who may be involved with these flights are trained to be involved in aerial reconnaissance flights and understand the requirements. All parties are responsible for regularly practicing, testing and improving the above arrangements Termination Either party may terminate this agreement by providing written notice to the other party giving three months notice. Signed on behalf of the Taranaki Region CDEM Group Signature: Name: Signed on behalf New Plymouth Aero Club Signature: Name: Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 14.
Position: Date: Position: Date: Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 15.
APPENDIX B: MOU BETWEEN TARANAKI REGION CDEM GROUP AND BECK HELICOPTERS Taranaki Region Civil Defence Emergency Management Group Reconnaissance Plan Memorandum of Understanding (MOU) between the Taranaki Region CDEM Group and Beck Helicopters. Important: Content must not be changed without prior agreement with the Wellington Important: Content must not be changed without prior agreement with the Taranaki Region CDEM Group and Beck Helicopters. This MOU must be read in conjunction with the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan as this MOU is deemed to be inclusive of all provisions outlined in the Plan. This MOU will come into effect upon acceptance of the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan by the Taranaki Region CDEM Group. In large events, such as a major earthquake, it will be important to quickly gather information about the availability of major routes into and out of the region and damage to other critical infrastructure. The best way to achieve this is by aerial reconnaissance. The Taranaki Region CDEM Group have developed a MOU with both Beck Helicopters and New Plymouth Aero Club to undertake aerial reconnaissance of the major road access routes and critical infrastructure. The following provides a summary of these arrangements: Activation by the Taranaki Region CDEM Group Office. Immediately following or during a major event in the Taranaki Region, the Taranaki CDEM Group will decide whether aerial reconnaissance is necessary. Taranaki CDEM will then decide whether fixed wing or helicopter aerial reconnaissance should be undertaken. Taranaki CDEM may decide that both may be necessary and will state whether the reconnaissance will be in two stages (fixed wing aircraft then helicopter) or one. Taranaki CDEM may decide that both may be necessary and will state whether the reconnaissance will be in two stages (fixed wing aircraft then helicopter) or one. Beck Helicopters will: Prepare their helicopters to enable reconnaissance flights to take place as soon as possible during daylight hours. Ensure Beck Helicopters staff are present to meet nominated staff who will make their way as soon as possible to an agreed rendezvous. If the event happens during daylight hours and the sweep can be completed within the remaining daylight hours, commence the sweeps within four hours of the activation phone call from the TEMO. If the event happens outside daylight hours, commence the reconnaissance flights at first light. The practicality of reconnaissance will also be impacted by weather conditions such as strong winds and poor visibility. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 16.
The helicopter will fly the aerial reconnaissance routes as established by TEMO during or following an emergency event and have the nominated (one member of) staff on board for the flight. Reconnaissance Equipment Each helicopter will have on board: A broadcast quality digital video camera. Pre-prepared laminated aerial photographs of the route that identify critical infrastructure sites that may require closer inspection. Pens for annotating laminated maps with observations during the reconnaissance flight. As the helicopter flies the route, the nominated staff will mark the major damage observed along the route on the laminated maps. Immediately following each of the sweeps Beck Helicopters will deliver these marked-up laminated maps and hard drive containing footage to the TEMO. As the digital cameras are filming, this information will be collected as follows: o A broadcast quality camera will be used for filming the route flown. o All footage will be recorded onto removable broadcast quality disks. o The disks can be inserted into a drive and footage viewed immediately without any editing or post production required. Costs: The costs for the reconnaissance flights with handheld broadcast quality camera will be as follows: $150 + GST for every hour of hireage of the DVCAM, operator, and rigging of the aircraft. $1,500 + GST per hour for the use of the helicopter and pilot if the camera equipment is flown in a Bell 206B Jet Ranger. $2,000 + GST per hour for the use of the helicopter and pilot if the camera equipment is flown in a Bell 206L Long Ranger or AS350 B2 Squirrel. No monthly retainer fee required, as we have constant 24/7 operational readiness to perform aerial reconnaissance, and during times of Civil Emergencies we are able to access a large pool of aircraft, with aircraft allocated tasks according to priority discussed with clients. The costs for the reconnaissance flights with gyro stabilised broadcast camera will be as follows: $7,500 + GST per day of hireage of the Cineflex V14 gyrostabilised camera system, sdvr recorder, camera operator, insurance and rigging of the aircraft. $200 + GST per tape. $1,000 + GST per day for any non production day. $2,000 + GST per hour for the use of the helicopter and pilot if the camera equipment is fitted on a AS350B2 Squirrel. All costs associated with activating and completing the reconnaissance sweeps under this section will be covered by the Taranaki Region CDEM Group. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 17.
Activation by Territorial Authorities as members of the Taranaki Region CDEM Group. As members of the Taranaki Region CDEM Group under this agreement Territorial Authorities will be able to activate this MOU for an event that is of local significance. Following a major event within a particular Territorial Authority, Beck Helicopters will: Be contacted by Emergency Management staff from the TEMO who will activate the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan on behalf of and acting under specific instructions from the Territorial Authority. Be provided with the contact details of the key contact person at the Territorial Authority who wished to activate the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan. If helicopters are to be used start setting up aerial reconnaissance equipment onto them to enable reconnaissance flights to take place as soon as possible. Ensure Beck Helicopters staff are present to meet nominated Territorial Authority staff at Eltham during daylight hours. If the event happens during daylight hours and the sweep can be completed within the remaining daylight hours, commence the sweeps within four hours of the activation phone call from the TEMO. If the event happens outside daylight hours, commence the reconnaissance flights at first light. The practicality of reconnaissance will also be impacted by weather conditions such as strong winds and poor visibility. The aircraft will fly the aerial reconnaissance routes as established by the Territorial Authority during or following an emergency event and have the nominated staff on board for the flight. Each helicopter will have on board the following equipment as requested by the Territorial Authority: Either, a stabilised digital video camera, or a handheld broadcast quality camera. Pre-prepared laminated aerial photographs of the route that identify critical infrastructure sites that may require closer inspection. Pens for annotating laminated maps with observations during the reconnaissance flight. As the helicopter flies the route, the nominated staff will mark the major damage observed along the route on the laminated maps, or alternatively make their own notes of the impromptu route. Immediately following the sweep Becks Helicopters will deliver these marked-up laminated maps and hard drive containing footage to the designated Territorial Authority As the digital cameras are filming, this information will be collected as follows: A broadcast quality camera will be used for filming the route flown. All footage will be recorded onto removable broadcast quality disks. Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 18.
The disks can be inserted into a drive and footage viewed immediately without any editing or post production required. The hard drive can be connected to a PC/laptop/screen and footage viewed immediately without any editing or post production required. The costs for the reconnaissance flights will be as outlined under the Activation by the Taranaki Region CDEM Group Office section. All costs associated with activating and completing the reconnaissance sweeps under this section will be covered by the Territorial Authority that activated the Taranaki Region CDEM Group Immediate Aerial Reconnaissance Plan. For the above procedures to work, the following needs to be in place at all times: Taranaki Region CDEM Group Responsibilities: To have a MOU in place with Beck Helicopters that includes activation processes and levels of service. To have defined the reconnaissance maps and areas of interest. To inform Beck Helicopters on the reconnaissance stages (fixed wing/helicopter) to be undertaken. To provide Beck Helicopters with pre-prepared reconnaissance sweep information, including laminated pre-event aerial maps that can be marked up during flight. To provide Beck Helicopters with delivery instructions for both the marked up aerial maps and the delivery of the hard drives (helicopter reconnaissance only). Beck Helicopters Responsibilities: To regularly update staff contact details for staff trained to be involved in an aerial reconnaissance flight (phone numbers, home address, and pre-agreed collection points in case road access is difficult). To ensure that all Beck Helicopters staff who may be involved with these flights are trained to be involved in aerial reconnaissance flights and understand the requirements. All footage generated is owned by the Taranaki Region CDEM Group and cannot be reproduced unless permission has been given by the Taranaki Region CDEM Group. All parties are responsible for regularly practising, testing and improving the above arrangements. Termination Either party may terminate this agreement by providing written notice to the other party giving three months notice. Signed on behalf of the Taranaki Region CDEM Group Signature: Name: Position: Signed on behalf Beck Helicopters Signature: Name: Position: Taranaki CDEM Immediate Aerial Reconnaissance Plan Page 19.