Data Sheet IVALUA FOR Buy what you need -indirect, direct and services- in a single solution The Ivalua Procure-to-Pay solution provides your employees a familiar consumer buying experience to find and buy what they need at the best price, while providing you with contract compliance, budget control and accurate invoice reconciliation. You need to help your employees easily and quickly buy all the goods and services they need for their jobs. You need to guide your employees to buy from preferred contracts, within budget and with the required approvals. You need to remove the manual labor involved in fixing invoicing issues caused by suppliers or missing orders and receipts. $ Value Familiar consumer commerce experience from any device Single place for goods, services, components, tools, travel Buy at negotiated prices and within budget Supplier, contract, legal, tax and policy compliance Ensure manager approval and stakeholder input Electronically capture majority of transactions Reduced errors, fraud and risk Reduced AP inquiries Timely receipt, payment and discounts Faster Procure-to-Pay cycle
Base P2P Components IVALUA FOR Items & Catalogs Collaboratively manage catalogs, services profiles, deliverables and pricing with suppliers Import supplier catalogs, compare item prices, identify errors and use approval workflows for updates Manage and promote product characteristics like promotional, recommended, volume discount items Search simultaneously across multiple Punch Out web-sites and local catalogs using Cross-Catalog Search Save time with pre-defined services profiles, deliverable templates, saved carts and favorites Purchase Requisitions ( PRs ) Familiar consumer buying experience; routed via approval workflows configured to types of content or value Any Source PR - initiate or capture PRs from contract, catalog, Punch Out, Free Form, tooling, project, inventory/mrp, travel request Configurable workflows based on type, category, cost center, value, department, project, any complex and conditional combination Account for multiple costs, suppliers, sites, projects, accounting ledgers and tax accounting methods Auto assign cost categories based on user profile, type of purchase Track budget consumption during PR creation; alert requestors to defer or block request Create a single PR with multiple suppliers and automatically split it into several POs Initiate Spot Bids directly from a PR carrying over line-item attachments, complete Bid event and update the PR with new pricing Services Procurement Collaboratively procure the right services at the best price using the Supplier Portal Request Temp Labor and capture service profiles, skill levels, delivery location, duration, milestones and rate cards - either from templates or hiring managers Request Fee-based services and capture service profiles, deliverable detail, duration and discounts -either from templates or requestors Initiate Spot Bids directly from a PR and take advantage of excess bench capacity Deep support for collaborative Candidate evaluation, assignment, on-boarding, time-sheet, invoicing and profiles Milestone and Subscription payments approval managed inside for easy reconciling of invoices
Base P2P Components IVALUA FOR Purchase Orders ( POs ) Orders are communicated to suppliers and changes are formally tracked to reduce maverick spend Create and distribute standard, blanket and custom POs via Portal and Direct Integration Collaborate electronically with Suppliers on POs Consolidate multiple purchase requisitions into a single PO Manage and track change POs based on data type changed- minor or major Flag items ordered such as Assets and Tools based on category and value for asset accounting Quickly integrate with ERPs for master data using our native, configurable Integration Toolbox Receipts By making goods receipts and services deliverables part of the P2P process, re-entry of data is minimized Suppliers can note shipments in advance (or ask permission to ship) Buyers are notified by workflow to manage receiving exceptions or approve the Advanced Ship Notice into a receipt Leverage single, multiple, partial or mass receipts Create and manage Returns leveraging data from Receipts Services provided can be received as deliverables or time sheets and can be approved and paid Invoices & Payments Capture electronic invoices, 2 or 3-way match, issue OK to Pay, speed billing to end customers for costs Pre-initialize or capture e-invoices (e.g. PO Flip, Receipt Flip, Scan, Direct Integration); alert suppliers on noncompliance Reconcile against orders and receipts; exception approval workflow on price, quantity mismatch and tolerance levels Support multiple payment terms like Advance, Milestone, Receipt or Deliverable, Time-based Apply advanced payment savings and managed discount percentages on invoices Generate accounts payable entries and give suppliers self-service visibility on payment status, schedules Support multiple payment types including Check, P-Card, Ghost-Card, Wire Transfers, ACH Automate and speed-up collaboration on all documents using the intuitive Supplier Portal
Base P2P Components IVALUA FOR Budget Tracking Track actual and planned spend commits vs. budgets managed online or imported from financial system Budgets by month or fiscal year, cost center, GL account, category, organization and project; send budget encumbrance back to ERP(s) Conduct budget line spend analysis based on progress (budgeted, negotiation, contracted, invoiced) Invoice Data Capture Supplier invoice submission and loading, auto OCR, create and validate data from PDF invoices; use supplier self-service and machine learning for invoice data completion Invoice loading by suppliers, automatic OCR and invoice creation and validation, buyer and supplier workflow and Ivalua Suite integration in HTML UI Notifies Suppliers via email to validate specific fields and provide missing information; uses self-learning system to automatically enhance future data validation and completion Suppliers or buyer can review PDF scan side-by-side with auto-created Invoice Dynamic Discounting Leverage quickly reconciled invoices for early-payment discounting Present options for early payment discounting to suppliers with reconciled invoices Manage maximum cash available per day for early payments Allow suppliers to create default early payment plans Accruals Book accruals amounts, generate accounting journal entries and send them to the GL in the accounting system Generate accruals and prepaid expenses Report on accruals for invoices not fully received, receipts not fully invoiced and invoices not fully paid Calculate end-of-period accrual amounts with detailed backup information
IVALUA FOR The Ivalua Difference: Single Code-base - powers our single P2P solution for goods, services, tools, travel. Any Source PR - Initiate or capture Requests from contract, catalog, Punch Out, Free Form, tooling, project, inventory or MRP system, travel request Customers Direct materials, MRO and Tools support - catalogs, importing MRP/ MRO demand signals, stock checks, MRP exceptions management (spot availability checks), Portal collaboration Nothing is Impossible Workflow - route requisitions for approval based on type, category, cost center, value, department, project and any complex and conditional combination thereof No Supplier Transaction Fees - no network enrollment contracts required from your suppliers Faster revenue recognition, improved supplier compliance Powerful Cross-Catalog Search - Real Time Web-Service, Level 1.5 PunchOut, Level 2 PunchOut, Flat Files (CIF, CSV, XML, REST, EDI 832, inventory integration Rich Product Attributes - Proactive compliance with Preferred, Promotional, Volume Discount items Deep Temp Labor Features - Candidate evaluation, on-boarding, time-sheet, invoicing and profiles Single Global P2P system for all Spend Support complex cost allocations - invoices requiring 9+ separate data elements for allocation of a line item, allocation black-lists based on a combination of variables like cost center and GL code Meet complex regulatory needs - e.g. make substitutions on a multiple-item purchase order, while keeping an auditable trail of substitutions made within the workflow and complete without restarting Sophisticated Supplier Collaboration and Connectivity Rapid Supplier Onboarding - at-least 8 Connectivity Options: PO Flip, Direct Integration, Email, Auto File Transfer, Invoice Data Capture, Mobile Scan, Manual Flat File, User Entry Agile Integration - native, configurable, single toolbox for ETL, Query, EAI, Web Services; download Connectors from Add On Store Next Steps Start buying everything you need in a single solution today. Contact Ivalua +44 (0) 207 153 1600 or info@ivalua.com 45,000 Users Single Procure-to-Order system
IVALUA FOR The Ivalua Solution Ivalua s comprehensive solution consists of the following: The Ivalua Suite provides a comprehensive, modular, source-to-pay suite for 100% of your spend on a single natively integrated code base. It provides a deep foundation for procurement excellence The Ivalua Platform provides the core set of technical components such as integration toolbox, workflow, portal, administration console, reporting, mobile interface and user management The Ivalua Cloud provides the NextGen Cloud Factory environment to securely access the Ivalua Suite, visualize update impact, control update timing, scale configurations with full reversibility The Ivalua Open Network provides connectivity to an ecosystem of suppliers, buyers and 3rd party partners. You can rapidly onboard, connect and collaborate with suppliers without any supplier fees Supplier Management Strategic Sourcing Contracts & Catalogs Procurement Invoicing Purchasing Intelligence About Ivalua Ivalua is the leading provider of Spend Management Cloud Solutions and recognized by top Analysts as a global market leader. Our success is reflected in a community of 250 customers across 70 countries achieving high performance empowered with the Ivalua Solution. Our customers realise huge and rapid savings by improving visibility, streamlining and standardising processes and increasing Procurement and Finance productivity. But the overall value from Ivalua goes far beyond immediate savings: Procurement teams also actively contribute to accelerate innovation, enable company growth, mitigate risks and increase compliance. Ivalua is committed to building sustainable business partnerships with its customers and actively supporting them in their journey towards business excellence. Value Beyond Savings USA France UK Canada Germany Poland Italy Brazil Australia India Singapore Malaysia UAE Philippines +44 (0) 207 153 1600 info@ivalua.com Copyright 2006-2016 Ivalua. All rights reserved.