British School of Paris First Aid Policy September 2013 38, quai de l Ecluse, 78290 Croissy sur Seine, France
1. Policy Statement Code du travail Règlement intérieur Le Document Unique La medicine du travail Régles des ERP type R (Etablissements Rerevant du Public) 2e catégorie Junior School 3e catégorie Senior School In France employers must adhere to the recommendations outlined in the documents above when providing adequate first aid equipment, facilities and personnel to their employees. The guidance strongly recommends that employers include non-employees in their assessment of first aid needs and that they make provision for the needs of visitors to the school site. In order to ensure that adequate First Aid provision is provided, it is British School of Paris policy that: On each site there is a full time school nurse in attendance during the school s normal working hours and if absent, that the school puts adequate first aid cover in place. This involves a notice on the infirmary door telling pupils and staff to go to the school office in case of an emergency where a first aider will be called to attend to their needs. If the nurse is away, the school office will cover the absence for the day if a replacement nurse cannot be found. If it is a long term absence, the Human Resources Manager will organise for a replacement nurse to be available sufficient numbers of trained first aid personnel, together with appropriate equipment, are available to ensure that there is someone competent in basic first aid techniques who can attend an incident during times when the school is occupied (the list of trained first aiders can be found in appendix 1 and 2) appropriate first aid arrangements are in place whenever staff and pupils are engaged in offsite activities and visits. Refer to the school s Policy and Procedures for Educational Visits and other off-site activities a qualified first aider is always available when children are present on-site. During the school day the school nurse is available, or in her absence a qualified first aider is notified to be available. A list of First Aiders is available in the Infirmary/medical room and a member of the school office is First Aid qualified (JS = GB and SS = KSR) and contactable in case of emergency. The School Nurse informs the Head of School who organises cover if she is going to be absent 2
2. Emergency Procedures- including when to call an ambulance depending on the severity of the illness/injury, a casualty should either go and see the nurse at the next appropriate opportunity, e.g. break or lunch time or go immediately to the infirmary/medical room. If the condition involves the casualty feeling dizzy or unstable then the nurse should be sent for and she will bring the wheelchair to transport the casualty to the medical room, if appropriate the nurse can be contacted via the nurse s mobile number which for the Senior School is 06 07 74 25 68 and for the Junior School is 06 31 16 93 52 (the nurse s mobile number is located in a prominent positions around school) in cases of emergency where there is a breathing difficulty, compromised breathing, unconsciousness (excluding fainting) major bleeding, obvious fracture or a severe burn, an ambulance should be called without delay during lesson times pupils should have a note signed by their teacher giving permission to leave the lesson and they should, if necessary, be accompanied by a responsible friend if the nurse is not available, one of the qualified first aiders should be called (see list on the staff room board or in the staff handbook) and if they are not available, the school office should be notified whenever possible, someone should remain with the casualty until help arrives and other staff can be called upon to help with the remaining pupils if an ambulance is called, the receptionist should be notified immediately in order to alert the school security guard to open the relevant gates and direct the ambulance crew to the casualty s location on the premises parents, next of kin of the casualty and the Head of School and Headmaster should be notified by the nurse and a responsible adult should go to hospital with the casualty for a head injury, parents are called to collect the child from school so that he/she can be observed at home in case there is any adverse reaction as a result of the injury. The nurse will supply the parents with a letter outlining the potential side effects of a head injury and what to do in case of any adverse reaction the nurse will inform parents of any injury or illness that required medical intervention 3
3. Responsibility under the policy The Headmaster is responsible, through the Heads of School (JS = KT and SS = JDB) to whom he gives delegated authority, for: putting the governing body s policy into practice and for ensuring that detailed procedures are in place ensuring that the parents are aware of the school s Health and Safety Policy, including the arrangements for First aid this policy is available on the school s website overseeing the adequacy of First Aid cover including the organisation of qualified staff training programmes and equipment The Health and Safety Committee is responsible for reviewing the policy annually. All departments of the school will ensure that first aid needs are assessed and addressed. The member of staff with responsibility for the calendar is responsible for ensuring: suitable numbers of first aiders are available at all times when any children are onsite that appropriate arrangements are followed for offsite activities/trips and out of hours activities The School Nurse on behalf of the Health and Safety Committee is responsible for: assessing the first aid needs throughout the school in consultation with the Head of each School (JS = KT and SS = JDB) deciding on first aid issues with the Head of School providing first aid cover during normal school hours organising ordering, provision and replenishment of first aid equipment maintaining accurate records of first aid or any treatment given in the medical room and filing relevant paperwork in the pupils files ensuring that information in e 1 accurately details pupils with existing conditions that require prompt action such as severe allergies, epilepsy and diabetes organising and carrying out first aid training for staff after advice from the Deputy Head The Director of Finances and Administration on behalf of the Health and Safety Committee is responsible for: maintaining records of accident reports The Deputy Head (JS = KT and SS = JDB) is responsible for: ensuring that up to date lists of first aiders are kept and that this section of the staff handbook is updated annually preparing the school s First Aid Policy submitting the First Aid policy to The Health and Safety Committee for annual review Teachers of PE are responsible for: ensuring that they have an increased awareness that their subject pose potential risks that could result in First Aid situations ensuring that first aid kits are taken on all home/away matches and also during practice sessions 4
ensuring that they have spare epi-pens for pupils who require them on home and away matches ensuring that they have full awareness and knowledge of the medical needs of members of their squads and practice groups Science staff are responsible for: ensuring that they are aware of the location of the first aid kits in their laboratories ensuring that risk assessments are done for any practical work taking place in their laboratories Technology staff are responsible for: ensuring risk assessments are in place for times when they are incorporating practical work into their lessons, for example, the use of the saws and other potentially high risk equipment All staff have a duty of care towards the pupils and should respond accordingly when First Aid situations arise. All staff are alerted to the specific medical needs of pupils within the school community and they are reminded to familiarise themselves with the information in e 1 detailing pupils with medical needs who require the use of epi-pens and pupils who could require first aid due to medical conditions such as epilepsy and diabetes. The list of qualified First Aiders is kept in the staff handbook and recorded in this policy and should be updated annually. Teachers conditions of service do not require them to acquire first aid training, although any member of staff may volunteer to undertake basic training. The employer must ensure that staff are fully qualified to meet the requirements imposed by their function and must ensure that the qualification remains up to date through regular training. 4. Provision of first aid personnel and equipment The school has well equipped medical rooms, 1 full-time nurse on each site, and a school doctor who is always available for consultation. The medical rooms are open during the school day and fully equipped to deal with minor accidents and injuries. The school nurses carry a mobile phone and are contactable at any time during the school s working hours. If the school nurse has to leave the school site for any reason, the school office is informed and a notice will be displayed on the door of the medical room detailing the course of action in the case of an emergency. Staff are informed of the nurse s absence via the lesson supervision list on the board in the staff room. The Heads of each school (JS = KT and SS = JDB) with responsibility for cover are informed by the school nurse in case of absence. In school holidays there should be a qualified first aider during working hours if there are any pupils present. Pupils who take part in the Duke of Edinburgh Award are given basic first aid training as part of the programme and the members of staff accompanying them have appropriate first aid qualifications. 5. First Aid Kits First aid kits are located in many areas of the school and are clearly labelled with a white cross on a green background in accordance with CHSCT (Comité dhygiéne et des Conditions de Travail). A list of these areas is also in the staff handbook the school nurse is responsible for updating the list and notices first aid kits should be accessible to PE staff during lessons and also taken to matches and out to practices the school nurse will restock these at regular intervals 5
a first aid kit should be taken to all off-site activities and visits. The school nurse will provide these kits and the trip organiser should liaise with her reference school visit checklist the school nurse is responsible for checking and restocking kits but staff should inform her when items have been used Staff and pupils have access to First Aid kits. Location of First Aid kits: Senior School Braille Senior School Admin office Tracy Douvry and Barbara Duncombe Debussy Reception Shirley Marie Marie Curie Lab prep room Lesley Bromet Marie Curie Tech Workshop Liam Isaac Pascal Music and Physics Lesley Bromet Redgrave Sports Hall - Richard Ball Berthe Morisot Ar1 - Art room Frances Wall Rosa Parks Humanities office Helen Crompton Junior School Ground floor Infirmary (fully stocked grab bag for injuries on playing field etc.- on labelled shelf behind desk) Mrs Banyard s office Nursery classroom Reception - RT classroom Sports Dept. 1st floor Yr1 Reading area Yr2 Reading area (for Library & Yr.2) Yr3 (Music Dept. & Yr.3) Technology Room (& Yr.3) 2nd floor Yr5 Reading area Yr6 Reading area Yr4 Reading area (French Dept &Yr4) Staff Work Room Location of Epi-Pens for individual pupils in the medical room in named individual packs. The door is unlocked for fast and easy access. 6. Information It is essential that there is accurate, accessible information about how to obtain emergency aid. All new staff receive information on how to obtain first aid assistance during their induction programme. This includes: location of the medical room how to contact the nurse in an emergency 6
the procedure for dealing with an emergency in the nurse s absence the names of qualified first aiders and appointed persons location of the first aid kits how to call an ambulance current staff are reminded of these procedures annually Hygiene/infection control All staff should take precautions to avoid infection and must follow basic hygiene procedures. Staff should have access to single-use disposable gloves and hand washing facilities, and should take care when dealing with blood or other body fluids and disposing of dressings or equipment. Reporting accident and record keeping Records to be kept of first aid treatment given by first aiders at moderate to severe incidents: Date, time, place of incident Name of injured Details of injury/illness What first aid given Outcome (eg went home, resumed normal duties, went to hospital) Name and signature of first aider Time when parents were informed of the accident Medical Information Details of individual students telephone contact numbers and important medical history (eg asthma, severe allergy, diabetes, epilepsy) are available on school computer database and printed format for school trips. This information is updated in September each year. Arrangements for pupils with particular medical conditions Where pupils have important medical conditions, (such as asthma, severe allergy, diabetes, epilepsy), relevant staff are informed, guidelines are on the VLE and training or guidance is provided. 7. Training First aid training is provided by a fully qualified First Aid trainer. A qualified first aider is someone who holds a valid certificate of competence in First Aid at Work. These qualifications expire after a period of three years and must be renewed regular annual update courses are provided for staff qualifying from November 2009 an appointed person is someone who has attended a minimum of 4 hours first aid training (renewable every three years) and is competent to give emergency aid until further help arrives additional training for other medical conditions, for example, use of the epi-pen, is provided by the nurse or doctor when necessary 7
First Aid Policy This document is for use by the Whole School Community Effective from: September 2013 to: September2014 Policy Leaders: Head of Junior School and Head of Senior School Distribution List Board of Governors WSMT Academic Team Pastoral Team Administrative Staff Support Staff Parents 8