France Exchange 2016
Agenda Itinerary Anticipated Costs Fundraising Communication L
GAITHERSBURG MIDDLE SCHOOL Paris TRAVEL DATES: SEPTEMBER 30 TH OCTOBER 13 TH 2016 Group Leader Mrs. Caroline Olan Caroline_M_Olan@mcpsmd.org Prométour Tour Consultant Andrea Laflamme andreanne@prometour.com 1-800-304-9446 ext. 239
Collège Notre-Dame de France in Issy-les-Moulineaux, France Location is Metro connected to Paris Right on the border of Paris
Collège Privés Notre-Dame de France http://ndf92.com/
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 25 26 27 28 29 Sept 30 Itinerary Early Release Leav e US October 1 Arriv e in France in AM- Time with families 2 Time with families 3 Jewish Holiday Attend School 4 Prometour Paris Trip Louvre Berthillon Notre Dame Latin Quarter 5 Attend School 6 Joint Trip with French school 7 Prometour Versailles Trip 8 Time with families 9 Time with families 10 Prometour St. Malo Hotel 11 Prometour M t. St M ichel 12 Jewish Holiday Paris Day Take train into Paris 10 minute walk to station October 13 Return to US 14 15
ITINERARY PARIS PUBLIC TRANSPORTATION USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
ITINERARY PARIS MUSÉE DU LOUVRE USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
ITINERARY PARIS MAISON BERTHILLON CREME GLACÉ USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
ITINERARY PARIS CATHÉDRALE NOTRE DAME DE PARIS USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
ITINERARY PARIS QUARTIER LATIN 5 th Arrondissement USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
ITINERARY CHÂTEAU DE VERSAILLES USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
ITINERARY ST. MALO USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
ITINERARY MONT-SAINT- MICHEL USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
Cost for the Trip Monthly installment plan available
Payment Timeline March 15, 2016-$500 Deposit Due April 15, 2016-2 nd $500 Deposit Due May 15, 2016-3 rd $500 Deposit Due June 15, 2016-4 th $500 Deposit Due July 1, 2016- Balance Due
Price Includes
Price Does Not Include
Fundraising Parent and student fundraising activities could be done to help reduce the overall cost of the trip Email Mrs. Olán if you are interested in leading Parent Fundraising Committee Future fundraising dates and events will be announced
How to Enroll in the Exchange
Forms needed 1. Emergency Information Form -June 1 2. MCPS Form 560-31 Permission Slip-June 1 3. MCPS Form 555-6 Financial Responsibility-June 1 4. Minor Consent Form (notarized)-june 1 5. Passport and color copy-june 1 6. Prometour How to Join this Tour 7. MCPS Form 525-13 (medication) September 1
Other Important Dates April 19-Spring parent meeting September 30-October 13 GMS visits Collège Notre-Dame de France Spring 2017- Collège Notre-Dame de France visits GMS
ENTRY REQUIREMENTS A passport is the only reliable & universally accepted travel document available for the purpose of travel All passports must be valid for at least six (6) months beyond the conclusion of the trip American / British / Canadian Passports DO NOT REQUIRE a visa Travelers of other nationalities must check if a visa is required with authorities of all destinations on your itinerary, INCLUDING flight entry points prior to final destination Entry Requirement for minors (under 18 years old) In addition to a valid passport & any applicable visas they should have a signed Parental/Legal Guardian Travel Consent Form USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
Insurance upgrade options USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
CANCELLATIONS There are absolutely NO cancellation fees until the group is confirmed to travel. All of your deposits are 100% refundable until you are confirmed to travel. A GROUP IS CONFIRMED WHEN: -there is 10 or more participants who are registered for the trip -when Prométour needs to proceed to the bookings (plane tickets, hotels, etc) -when the travel dates are approaching Andrea, the Tour Consultant, will let Mrs. Olan know a few days before proceeding to confirming your group. This way, it will give Mrs. Olan two or three days to let the parents know that now is the chance to cancel without any fees. Once, your group is confirmed, there WILL be cancellation fees based on your travel dates and our terms and conditions. Once confirmed, here are the cancellation fees: TERMS AND CONDITIONS DATES CANCELLATION DATES CANCELLATION FEES 9 months or more prior to departure June 12th 2015 or prior No charge *administration fees up to $150 may apply Between 9 and 4 months June 13th - November 12th 2015 $300 per person Between 122 and 90 days November 11th - December 13th 2015 $600 per person Between 89 and 45 days December 14th 2015 -January 27th 50% of tour cost 2016 Within 44 days of departure January 28th 2016 100% of tour cost You can avoid some of these by upgrading the insurance upon registration. For more information on our insurance policies please contact: USA: 1-800-304-9446 CAN: 1-800-657-7754 INFO@PROMETOUR.COM
Contacts and Chaperones Caroline_M_Olan@mcpsmd.org Ann_B_Dolan@mcpsmd.org