Checkpoint Tools for PPC Quick Reference Installed on your local computer, Checkpoint Tools for PPC are a collection of value-added productivity solutions created in Microsoft Word and Excel templates that will save you time and money when you set up client engagements. Treeview Selector Shown below is the Treeview Selector, which is the main dialog screen in the Checkpoint Tools for PPC suite. The suite consists of four product categories: Engagement Letter Generator: Contains letter templates for audit, attest, and tax engagements. You can select the type of client, engagement, period end dates and additional paragraph text. Currently, PPC offers 48 different letter templates (updated annually). Disclosure Libraries: Make sure you are following professional standards. The disclosure checklist lists every pronouncement under current rules. The library contains hundreds of examples of disclosure wording that you can use in Notes to Financial Statements. Practice Aids: Includes PPC audit programs, checklists, and sample letters from corresponding guides. Workpapers: Used for documenting sections of engagement work, PPC creates and updates these Excel spreadsheets with numeric calculations, dynamic content and automated schedules. The following options are available from the drop-down menus at the top of the Treeview Selector screen: For support, go to http://support.rg.thomsonreuters.com, or call 800.431.9025. 2011 Thomson Reuters/PPC. All rights reserved. W-329871: 0811
Practice Aid Example Below is an example of a Practice Aid Word document. Open this audit program in Word and use Practice Aid functionality with or without paperless engagement software. In the N/A Performed by and Date column, easily sign off on steps as you complete the stages of the engagement. In the Workpaper Index column, enter notes for easy retrieval of this information at a later date in your engagement documentation. Checkpoint Tools for PPC Menu The Checkpoint Tools for PPC menu functions in both Word and Excel. The menu options vary, however, depending on what type of document you are in. Below is an example of the options that are available when you are in an audit program: Create a New Workpaper Displays the treeview selector so you can select the document you want to create. Review Audit Program Changes Show/Hide/Accept changes to the document (similar to Word s Track Changes feature). Print Practical Considerations Print Practical Considerations when you print the document. Step NA Designate a procedure step as Not Applicable (N/A). (Shortcut: ALT + N ) Add Comments Insert comments into an audit program document. Content Settings Select a link to the related reference material (if you have a valid Reference Library subscription or Checkpoint subscription to the material). Share Data Share data within a document (such as client information) with other documents in an engagement. View Practical Considerations Show Practical Considerations in a document, if available. (They are displayed in blue text.) Step Sign-Off With your initials and date, mark a procedure step as signed off. (Shortcut: ALT + G ) Clear All Sign-offs/Checkmarks Clear all sign-offs and checkmarks in the document. Tickmarks Toolbar Show/Hide the Checkpoint Tools Tickmarks toolbar in Word or Excel. Checkpoint Tools Help Open the Checkpoint Tools for PPC Help system. About Checkpoint Tools Display copyright information for the product. Note: In Office 2007, the PPC menu is located in the upper left of the Add-In tab. 2
Field Designations On each Excel template, you can easily identify the type of field by its formatting. Below is an example of the Fixed Asset Rollforward Workpaper for Nonpublic Companies: Color Codes: Cells shaded white are data entry fields. Cells shaded yellow are calculated fields and should not be edited. Cells shaded gray are blank fields. Note: Cells with guidance notes contain a small red triangle in the upper right corner. Whenever you place your cursor over a triangle, a guidance note appears. Warning: Editing the calculated fields will result in the loss of calculations because of the removal of formulas! Diagnostics In Workpapers, you can obtain additional guidance from relevant messages or additional fields, based on input selections. Viewing diagnostic items (appearing as red text) on a workpaper input sheet: For example, select No to the first question on this Impairment of Long-lived Assets template in e-workpapers for Small Business Audits, located in the Cash, Inventory, Property and Other Assets folder. Appearing in red text under that question is the following message: The asset is not considered impaired. The remainder of this worksheet need not be completed. Viewing Diagnostics items as fields requesting additional data: Click Yes to the second question, and an additional table for input information is displayed on the sheet automatically. 3 2
Disclosure Checklist Documents Every PPC Interactive Disclosure Library product contains a user-friendly disclosure checklist, plus hundreds of disclosure examples that you can paste directly into your financial statements. The three available disclosure checklists are Nonpublic Businesses, Governments, and Non-Profit Organizations. A Disclosure Checklist has five worksheets: Introduction, Part I, Part II, Subsequent Pronouncements, and Comments. (Notice the tabs at the bottom of the screens below.) Click Hide Instructions to hide the display of the instructions paragraph on the Part I tab. To view the instructions paragraph again, click View Instructions. Click a plus sign to expand the detailed rows. Click the Ex icon to see an example. Part I tab Engagement Letter Generator Right-click to insert a check mark in the Yes, No, or NA column. You can create engagement letters for a variety of engagements. On the Treeview Selector screen, click the plus sign and expand the Engagement Letter Generator product title to the document level, down to Small Business, for example. When the letter template opens in Word, you can customize it to meet your needs. From the PPC menu at the top of your template, you can select Customize a Letter to quickly fill in your client s engagement letter information: A new dialog box containing your customization options is displayed: Notes: Depending on the letter you are using, the options on the PPC Letter Customizer dialog box will be different. Go through each tab on the Letter Customizer and complete any required fields prior to clicking OK. Otherwise, you will see the word error on your letter wherever you have incomplete data. 34
PPC Tickmark Toolbar You can use the Checkpoint Tools for PPC set of predefined and customizable tickmark symbols to help organize comments and workflow processes in any of your tools documents. From the main menu, select PPC and then Tickmarks Toolbar to display the available PPC tickmarks. To display the PPC Tickmarks toolbar, first open a file (ASB-CX-2 in Practice Aids, for example). Note: You can show/hide the Tickmarks toolbar by rightclicking anywhere in the toolbar and selecting Checkpoint Tools Tickmarks. You can also select PPC> Tickmarks Toolbar to show or hide this toolbar. As shown at the right, you can also drag the Checkpoint Tools Tickmarks toolbar to the Excel toolbar. Inserting a Tickmark Legend You can insert a Tickmark legend on any page of a document. First, select a cell in an empty portion of an Excel worksheet or click anywhere in a Word document. Then click the Insert Legend button on the Tickmarks toolbar. Check or uncheck the Tickmarks to be displayed in the legend. Click OK. Defining Tickmarks To define a tickmark, first select Define Tickmarks from the PPC Tickmarks toolbar: Select a tickmark that is not already defined and type a definition in the field to the right of that tickmark, such as Agreed to Current Year Workpapers. Note: These definitions will always appear from this point forward until you make another definition change. To insert a tickmark, place the cursor in the document where you want to insert a tickmark. Then, from the PPC Tickmarks toolbar, select the tickmark you want to insert. To delete a tickmark, select the tickmark in the document you want to delete. (In Excel, you must select the tickmark, not just the cell in which the tickmark is located.) Then press the Delete key on your keyboard. After defining a tickmark, click OK. 5
Installing and Updating Checkpoint Tools for PPC To install or update Checkpoint Tools for PPC, log in to Checkpoint and click the Tools tab. Then select PPC Install/Update from the left frame of the screen. Or: Select PPC Install/ Update. The PPC Install/Update page displays the various tools available for installation: Click Install/ Update. Checkpoint displays the installation instructions: Click Product Installer (and follow the prompts). 6