Overview...2 The eportfolio...2 Folio Thinking...2 Collecting...2 Selecting...2 Reflecting...3 Connecting...3 Collecting...4 Adding Files to Resources...4 Public Files...5 Organizing Resource Files...6 Selecting/Reflecting...7 Accessing the Virginia Tech portfolio tools...7 Completing the Virginia Tech Portfolio Matrix...7 Connecting...11 Putting Your eportfolio Together...11 Appendices...1 Appendix A: Collecting...1 To upload a file into Resources:...1 To create a folder:...1 To make a file public during upload:...2 To make a file public after upload:...2 To make a folder public during creation:...2 To make a folder public after creation:...2 To create a public folder and move items into it:...3 To duplicate a file:...3 To copy and paste an individual file or folder:...3 To copy and paste multiple files and/or folders:...3 To remove an individual file or folder:...4 To remove multiple files and/or folders:...4 To reorder items:...4 To upload a new version of a file:...4 Appendix B: Selecting/Reflecting...5 To add yourself to the VT eportfolio site:...5 To complete a cell with a Basic Portfolio Page:...5 To complete an Example of Work page:...7 To edit a cell page:...10 Appendix C: Connecting...11 To create an eportfolio from a template:...11 1
Overview The eportfolio A portfolio is an educational tool that you can use to share and reflect on your work and experiences while at Virginia Tech. An eportfolio, or electronic portfolio, uses digital technologies to allow for multi-media presentations (including text, graphics, audio, and video) and more efficient data collection. eportfolios enable you to: Track important aspects of your education Demonstrate skills and accomplishments Host and share materials using protected software Virginia Tech s eportfolio system is now integrated with Scholar, a new collaboration and learning management system. In this system, you can store your materials, use them for courses, and place them into a sharable portfolio all with the same login, in the same Virginia Tech-secured online environment. Folio Thinking Folio thinking refers to the process that begins with the creation of work and ends with the creator sharing that work with an audience. This process enhances student learning through: Self-assessment Continual collection of work Recognition of connections between pieces of work Organization of learning outcomes and development for reference by departments and programs Portfolio researchers describe creating a portfolio as a process with distinct phases, each requiring a different sort of folio thinking. These phases are often labelled as: Collecting Collecting is the phase of doing the work and putting it into a system that allows you to find materials that are relevant to an eventual portfolio. Online systems are excellent tools for collecting due to their ease of use and convenience. Selecting Selecting is the phase during which you sort through the larger set of available material and begin selecting good examples of work as well as samples that highlight your skills 2
and abilities. This process often overlaps, or goes back and forth between, the reflecting phase. Reflecting Reflecting is that phase when you think about a potential portfolio and what it requires to best represent your work, goals, and interests. You should ask yourself some critical questions, such as, What have I learned in this course? or What skills do I want to highlight to this company? The answers to these questions form the framework, text, and often content choices for the portfolio. Connecting Connecting is the final phase during which you collect the portfolio and send it to an audience. This audience can consist of an individual (teacher, relative, or employer), group (department, program, or professional organization), or the World Wide Web (with the portfolio linked to a public URL). There are different needs and considerations for each of these audiences that affect the distribution and content choices of a portfolio. This guide will cover the necessary steps to creating an eportfolio. All steps fall under one of the four phases of eportfolio creation (collecting, selecting, reflecting, and connecting). Some steps in the creation process have more than one available option for completion, but this guide is intended to advise as well as instruct and will recommend a preferred method. 3
Collecting Adding Files to Resources Adding files to your collection of resources is the crucial first step in creating your electronic portfolio. The Resources tool in your My Workspace allows you to store files that can be used within Scholar. In your eportfolio, you can link to the files stored in your Resources. Upload files to your Resources in your My Workspace site. To upload a file into Resources When you create a display name for a file, you should include as much useful information as possible. For instance, if you are uploading a piece that you completed for a course, include the course number before or after the title, e.g. Practitioner Profile - ENGL 3104. It may also be useful to include the date completed or submitted, depending on your preferences. Regardless of how you decide to label your items, make sure to remain consistent in your names formatting (see Figure 1). Figure 1: Consistent file naming There is a 50 MB upload limit through the web interface. To upload more than 50 MB, click Upload-Download Multiple Resources in the top menu bar of Resources and follow the instructions on the page. As noted above, it is important to organize resources using useful information. Creating appropriate folders to categorize your items will allow you to find, access, and share your work easily. It is recommended that you organize your coursework by semester and by course. That is, create a folder within the My Workspace folder (or a folder within the My Workspace folder designated for courses) for each semester (see Figure 2), and a folder for each course taken in a semester within the appropriate semester s folder (see Figure 3). Then you may upload coursework into the appropriate course folder. To create a folder 4
Figure 2: Semester folder organization Figure 3: Course folder organization Public Files Files in Resources must be made public in order for anyone to access them through a published eportfolio. You can make files and folders public either during or after they re uploaded or created. To make a file public during upload To make a file public after upload To make a folder public during creation To make a folder public after creation All files within public folders are publicly accessible. A convenient option for making many existing files and folders public is to create a new public folder in My Workspace and move the existing items into it. For example, if you want any coursework you publish in an eportfolio to be accessible, move all of your course-related folders into a public folder labelled accordingly (see Figure 4). 5
Figure 4: Coursework within public folder To create a public folder and move items into it It is recommended that you only copy and paste a folder into another location (such as a public folder) if it will no longer be added to or modified. This is because of the difficulty involved in keeping two copies of the same folder identical. Organizing Resource Files There are several other options in Resources that allow you to organize and manage your files. These options include duplicating files, copying and pasting individual folders or files or multiple items at once, removing individual or multiple items, reordering items, and uploading new versions of files. To duplicate a file To copy and paste an individual folder or file To copy and paste multiple files and/or folders To remove and individual file or folder To remove multiple files and/or folders To reorder items Because eportfolios link to items in Resources, it is important to maintain the same link structure when replacing a file with an updated version. Uploading a new version is the way to do this. To upload a new version of a file A common example of a file that will need to be updated regularly is a resume. You will probably have your resume linked in all of your portfolios, and by uploading a new version of the file you ll be able to keep your links intact. 6
Selecting/Reflecting Accessing the Virginia Tech portfolio tools If you have a VT PID and password, you have an account at http://scholar.vt.edu. To begin using the eportfolio tools, you must login to Scholar and add yourself to the VT eportfolio site (ep @ VT) under Membership in your My Workspace. To add yourself to the VT eportfolio site Completing the Virginia Tech Portfolio Matrix A matrix uses a series of rows and columns to provide a framework for tracking progress through a course, major, or program. As such, a matrix serves as a collection site for work samples that best reflect a student s knowledge and accomplishments. The rows and columns intersect to form cells where students may upload work and reflection material and gain feedback based on the cell s criterion. A cell may include instructions, samples, forms to be completed, URLs, information files, and other materials. For the purposes of the VT Portfolio, the matrix guides you in creating pages for your portfolio. In this template (see Figure 5), there are six main pages that need to be created for the portfolio to function correctly. The matrix holds a version of each of these pages that can later be put together using the portfolio tool. This allows you to have several different versions of a home page for different audiences. Figure 5: VT Portfolio template Five of the six columns in the VT Portfolio Matrix (Home, Personal Goals, Personal Statement, Resume, and Links & Supporting Materials) contain a basic portfolio form for you to fill out (see Figure 6). 7
Figure 6: Basic Portfolio Page To complete a cell with a Basic Portfolio Page Although the matrix will call a page Home or Personal Goals, you may call it whatever you want based on how you want the page to function. For instance, if you would rather make a Career Goals page than a Personal Goals page, do so by entering Career Goals in the Page Title field and adding the appropriate content. The first heading, where applicable, could be a greeting (such as Welcome! on the home page), a title (such as that of a personal statement pasted directly into the editor), or the first of several headings used to categorize (links on a Links & Supporting Materials page, for instance). The text editor (see Figure 7) offers many ways to format your text. Use the styles in the Format dropdown menu to create consistent formatting for titles, headings, and body 8
text. Or, you can manually adjust the font and font size as well as bold, italic, and underline options. Figure 7: Text editor The Examples of Work cell uses its own Example of Work page (see Figure 8). Figure 8: Example of Work page The Example of Work page is similar to the Basic Portfolio Page in that it has Display Name, Page Title, Theme, and text editor fields. The Example of Work page, however, also has a Category Heading for Page field. This field asks that you select a heading under which the example of work will be categorized. Because you will likely have many examples of work, this means of organization is a necessary and effective way to present your work to a scrutinizing audience. Also, there are detailed instructions within the text editor field for discussing your work sample. Although you may choose to analyze and reflect on your work in other ways, it 9
is recommended that you use the headings given (Importance of Project/Work, Goals of Project, Tasks Completed, Impact of the Work, Lessons Learned, and Skills Gained) as guidelines for your discussion. To complete an Example of Work page A cell page can be edited at any time, even when a portfolio is using the page. The page will be updated within the portfolio to reflect your changes. When working on a cell page, the page automatically saves every minute. To edit a cell page 10
Connecting Putting Your eportfolio Together During this stage, you will create your eportfolio using the VT Portfolio Template. When you go to Portfolios and click Add, you will be prompted to choose whether to design your own portfolio or use a template. Choose Use a template to make use of the pages you created in the VT Portfolio matrix. Select VT Portfolio Template (Global Template) from the dropdown menu. You will be able to incorporate the pages you created in the VT Portfolio matrix during the design phase of creating the portfolio. Choose a pre-made page from your matrix for each section. This flexibility allows you to use the same template and matrix to create different portfolios for different audiences and purposes. Also during the design phase, you will build your Work Showcase. To do this, move items from the list of Available Items to the list of Selected Items. The selected items will be added to your Work Showcase when you create the portfolio. To create an eportfolio from a template You can edit your sharing preferences by clicking Share beneath the portfolio s title. You can edit all of the items you selected when creating the portfolio by clicking Edit. Click Statistics to see how many views your portfolio has received as well as who viewed the portfolio when. Click download to download your eportfolio as a.zip file. You can also Delete or Hide your portfolio. 11
Appendices Appendix A: Collecting To upload a file into Resources: 1. Login to Scholar (http://scholar.vt.edu) using your VT PID and password. 2. If you are not in My Workspace, click My Workspace in the top menu bar. 3. In the left menu column, click Resources. 4. Click Add next to My Workspace or another folder to add the file within that folder. 5. Click Upload File. 6. Click Browse to select a File to Upload. 7. Enter a Display Name. The file will appear under this name in your Resources. 8. If desired, click Add details for this item and enter a Description, choose a Copyright Status, display a Copyright Alert, or choose Availability and Access options. 9. If desired, click Optional properties and enter an Alternate Title, Creator, Publisher, Subject and Keywords, Date Created, Date Issued, Abstract, Contributor, Audience, or Audience Education Level. 10. If desired, upload multiple files at once by clicking Add Another File and performing steps 6 through 8 for each file. Note: There is a 50 MB limit through the web interface. To upload more than 50 MB, click Upload-Download Multiple Resources in the top menu bar of Resources and follow the instructions on the page. 11. Click Upload Files Now, or click Cancel to return to your Resources without uploading the file(s). To create a folder: 1. Access Resources within My Workspace. 2. Click Add next to the folder in which you want to create a new folder. Note: It is recommended that you organize your coursework by semester and by course. That is, create a folder within the My Workspace folder (or a folder within the My Workspace folder designated for courses) for each semester, and a folder for each course taken in a semester within the appropriate semester s folder. Then you may upload coursework into the appropriate course folder. 3. Select Create Folders. 4. Enter a Folder Name. A-1
5. If desired, click Add details for this item and enter a Description or choose Availability and Access options. 6. If desired, click Optional properties and enter an Alternate Title, Creator, Publisher, Subject and Keywords, Date Created, Date Issued, Abstract, Contributor, Audience, or Audience Education Level. 7. If desired, add multiple folders at once by clicking Add Another Folder and performing steps 4 through 6 for each folder. 8. Click Create Folders Now, or click Cancel to return to Resources without creating the folder(s) To make a file public during upload: 1. Follow steps 1 through 7 above to upload the file into Resources. 2. Click Add details for this item. 3. Under Availability and Access, select This file is publicly viewable. 4. Click Upload Files Now, or click Cancel to return to Resources without uploading the file(s). To make a file public after upload: 1. Access Resources within My Workspace. 2. Click Actions next to the file. 3. Select Edit Details. 4. Under Availability and Access, select This file is publicly viewable. 5. Click Update, or click Cancel to return to Resources without making the folder public. To make a folder public during creation: 1. Follow steps 1 through 4 above to create a folder. 2. Click Add details for this item. 3. Under Availability and Access, select This folder and its contents are publicly viewable. 4. Click Create Folders Now, or click Cancel to return to Resources without creating the folder(s). To make a folder public after creation: 1. Access Resources within My Workspace. 2. Click Actions next to the folder. 3. Select Edit Details. 4. Under Availability and Access, select This folder and its contents are publicly viewable. 5. Click Update, or click Cancel to return to Resources without making the folder public. A-2
To create a public folder and move items into it: 1. Follow steps 1 through 4 above to make a folder public during creation. 2. Return to Resources. (This will occur automatically when you create the public folder.) 3. Use the check boxes on the left to select which files or folders you want to move. 4. Click Move at the top of the page. 5. Next to the title of the public folder into which you want to move the items, click the Paste moved items icon ( ). 6. The moved items are shown as being within the public folder. To duplicate a file: 1. Access Resources within My Workspace. 2. Click Actions next to the file. 3. Select Duplicate. 4. The copy of the file will appear beneath the duplicated file. You can move this file to another location. To copy and paste an individual file or folder: 1. Access Resources within My Workspace. 2. Click Actions next to the file. 3. Select Copy. 4. Next to the title of the folder into which you want to paste the item, click the paste icon. Note: Use the breadcrumb trail at the top of the page to paste the item in higher folders. To copy and paste multiple files and/or folders: 1. Access Resources within My Workspace. 2. Use the check boxes on the left to select the items you want to remove. 3. Click Copy at the top of the page. A-3
4. Next to the title of the folder into which you want to paste the item, click the paste icon. To remove an individual file or folder: 1. Access Resources within My Workspace. 2. Click Actions next to the item. 3. Select Remove. Note: A folder must be empty in order to remove it. 4. On the confirmation prompt, click Remove, or click Cancel to return to Resources without removing the file. To remove multiple files and/or folders: 1. Access Resources within My Workspace. 2. Use the check boxes on the left to select the items you want to remove. 3. Click Remove at the top of the page. 4. On the confirmation prompt, click Remove, or click Cancel to return to Resources without removing the items. To reorder items: 1. Access Resources within My Workspace. 2. Click Actions by the folder that contains the items you want to reorder. 3. Select Reorder. 4. Click the Move up and Move down arrows to reorder the files and folders. 5. Click Save to make your changes effective, or click Cancel to return to Resources without saving your changes. To upload a new version of a file: 1. Access Resources within My Workspace. 2. Click Actions next to the file. 3. Select Upload New Version. 4. Click Browse to select an updated version of the file to upload. 5. Click Upload New Version Now, or click Cancel to return to Resources without uploading the updated version of the file. A-4
Appendix B: Selecting/Reflecting To add yourself to the VT eportfolio site: 1. Login to Scholar (http://scholar.vt.edu) using your VT PID and password. 2. In the left-hand navigation, click Membership. 3. In the top menu bar, click Joinable Sites. 4. In the search field at the top of the screen, type ep @ VT and click Search. 5. The worksite ep @ VT should appear in the list of Joinable Sites. Click Join beneath the worksite s title. 6. The site name ep @ VT should appear at the top of the screen in your list of sites. Click on the site title to access its tools. To complete a cell with a Basic Portfolio Page: 1. In the top menu bar, click ep @ VT, the eportfolio worksite. 2. In the left menu column, click Matrices. 3. Select VT Portfolio Matrix from the list of available matrices. 4. Select a cell within the matrix by clicking on it. 5. Click Add Basic Portfolio Page. 6. Enter the Display Name, which is the name that the page will appear under within Scholar. Note: Although the matrix will call a page Home or Personal Goals, you may call it whatever you want. 7. Enter the Page Title, which will be the title of the page in the published eportfolio. This title will appear on the top menu bar of the eportfolio as a link to the page. 8. Select a Theme from the dropdown menu. Note: The Page Content buttons are standard buttons for the text editor, but have customized functions that are not useful for your purposes. It is best to ignore them. 9. Click within the Page Content editor to activate the text editor and formatting boxes. 10. Optionally, enter a page title and first heading where indicated. 11. Replace the filler text with your content. This content may include links, bullets, and other formatting. To create a URL, anchor, or e-mail link: 1) Click Insert/Edit Link in the text editor. A-5
2) Select a Link Type using the dropdown menu. 3) If you select URL, enter the URL in the URL field. If you select Anchor, enter the name of the anchor with no # in front of it. If you select E-Mail, enter the E-Mail Address, Message Subject, and Message Body that you want to appear in the message when the user clicks the link. To link to a file in your Resources: 1) Enter and highlight the text that you want to display as a link to the Resource item. 2) Click Insert/Edit Link in the text editor. 3) Confirm that the Link Type is set to URL. 4) Click Browse Server at the bottom of the Insert/Edit Link box. 5) In the Resources Browser, click on the folder of the worksite that contains the file for which you want to create a link. 6) Navigate through the folders to find the file and select it. 7) Click OK in the Insert/Edit Link box. To use bullet points: 1) If you decide to keep the image to the left, place your bulleted text below the image so that the bullets will not disappear behind it. 2) Format your text in one of two ways: (1) so that each bulleted point is on its own line, or (2) with each bulleted point pushed together in a paragraph. 3) If (1), insert bullets individually by placing the cursor at the front of each line and clicking Insert/Remove Bulleted List in the text editor. If (2), place the cursor at the front of the paragraph and click Insert/Remove Bulleted List, then press enter at the front of each bulleted point to bring it down to its own line with an automatic bullet. 12. Change or delete the photo. To change the photo: 1) Right click (PC) or press Ctrl and click (Mac) on the image. 2) Select Image Properties. 3) Click Browse Server. 4) In the Resources Browser, click on the folder of the worksite that contains the desired photo. 5) Navigate through the folders to find the file and select it. A-6
Note: At the bottom of the Resources Browser, you can add a new file to the folder you are viewing by clicking Browse at the bottom, selecting your file, then clicking Upload. Also, you can create a new folder in the folder you re viewing by clicking Create New Folder at the bottom of the browser. 6) Adjust the Width and Height if necessary. Lock the dimensions with the lock button ( ), or retain the original dimensions with the refresh button ( ). 7) Use the Preview box to determine whether the size and position are to your liking. 8) Click OK to make your changes, or click Cancel. To delete the photo (and its table-holder): 1) In the site editor, click Source. 2) Highlight the text from the beginning (<table>) to where it says </table> on its own line. 3) Delete the highlighted text. 4) Click Source to return to standard view and confirm that the photo and its table were removed properly. 13. If you changed the photo, add a caption by replacing the text A Caption under the photo, or delete the caption cell. To delete the caption cell: 1) Right click within the caption cell. 2) Select Cell. 3) Click Delete Cells. 14. Click Save Changes to create the page, or click Cancel to return to the cell page listing without creating the portfolio page. To complete an Example of Work page: 1. Login to Scholar (http://scholar.vt.edu) using your VT PID and password. 2. In the top menu bar, choose the appropriate worksite. 3. In the left menu column, click Matrices. 4. Select a matrix from the list of available matrices. 5. Select the Examples of Work cell within the matrix by clicking on it. 6. Click Add Example of Work Page. A-7
7. Enter the Display Name, which is the name that the page will appear under within Scholar. 8. Enter the Page Title, which will be the title of the page in the published eportfolio. This title will appear on the top menu bar of the eportfolio as a link to the page. 9. Select the category to which the work is best suited from the Category Heading for Page dropdown menu. 10. Select a Theme from the dropdown menu. 11. In the text editor, replace the heading Description of the Project with the project s title. Then enter an overview of the project. Note: The rest of the headings can be kept as they are or replaced with headings that you find more suitable. However, it is suggested that you provide information on the existing topics (Importance of Project/Work, Goals of Project, Tasks Completed, Impact of the Work, Lessons Learned, and Skills Gained). 12. Continue replacing the descriptive and instructional text under the headings with your content. This content may include links, bullets, and other formatting. To create a URL, anchor, or e-mail link: 1) Click Insert/Edit Link in the text editor. 2) Select a Link Type using the dropdown menu. 3) If you select URL, enter the URL in the URL field. If you select Anchor, enter the name of the anchor with no # in front of it. If you select E-Mail, enter the E-Mail Address, Message Subject, and Message Body that you want to appear in the message when the user clicks the link. To link to a file in your Resources: 2) Enter and highlight the text that you want to display as a link to the Resource item. 2) Click Insert/Edit Link in the text editor. 3) Confirm that the Link Type is set to URL. 4) Click Browse Server at the bottom of the Insert/Edit Link box. 5) In the Resources Browser, click on the folder of the worksite that contains the file for which you want to create a link. 6) Navigate through the folders to find the file and select it. 7) Click OK in the Insert/Edit Link box. To use bullet points: A-8
1) If you decide to keep the image to the left, place your bulleted text below the image so that the bullets will not disappear behind it. 2) Format your text in one of two ways: (1) so that each bulleted point is on its own line, or (2) with each bulleted point pushed together in a paragraph. 3) If (1), insert bullets individually by placing the cursor at the front of each line and clicking Insert/Remove Bulleted List in the text editor. If (2), place the cursor at the front of the paragraph and click Insert/Remove Bulleted List, then press enter at the front of each bulleted point to bring it down to its own line with an automatic bullet. 13. Change or delete the photo. To change the photo: 1) Right click on the image. 2) Select Image Properties. 3) Click Browse Server. 4) In the Resources Browser, click on the folder of the worksite that contains the desired photo. 5) Navigate through the folders to find the file and select it. 6) Adjust the Width and Height if necessary. Lock the dimensions with the lock button ( ), or retain the original dimensions with the refresh button ( ). 7) Use the Preview box to determine whether the size and position are to your liking. 8) Click OK to make your changes, or click Cancel. To delete the photo (and its table): 1) In the site editor, click Source. 2) Highlight the text from the beginning to where it says </table> on its own line, and delete. 3) Click Source to return to standard view and confirm that the photo and its table were removed properly. 14. If you changed the photo, add a caption by replacing the text A Caption under the photo, or delete the caption cell. A-9
To delete the caption cell: 1) Right click within the caption cell. 2) Select Cell. 3) Click Delete Cells. 15. Click Save Changes to create the page, or click Cancel to return to the cell page listing without creating the portfolio page. To edit a cell page: 1. Access the worksite, matrix, and cell that contain the page you want to edit. 2. Next to the page s title, click the Edit icon. 3. Modify the form entries as desired. 4. Click Save Changes, or click Cancel to return to the cell page listing without editing the page. A-10
Appendix C: Connecting To create an eportfolio from a template: 1. Login to Scholar (http://scholar.vt.edu) using your VT PID and password. 2. In the top menu bar, choose the appropriate worksite. 3. In the left menu column, click Portfolios. 4. In the Portfolios menu bar, click Add. 5. Under Add Portfolio, select Use a template. 6. In the template dropdown menu, select VT Portfolio Template (Global Template). 7. Click Continue to continue creating the portfolio and save your work, or click Cancel to return to the Portfolios main page without creating a portfolio. 8. Enter a Title. 9. Optionally, enter a Description. 10. Using the Expires dropdown lists, you can choose the last day that the portfolio will be available to view. 11. Check the box next to allow comments to enable others to comment on your work. 12. Click Continue to continue creating the portfolio and save your work, or click Cancel to return to the Portfolios main page without creating a portfolio. 13. Enter a Display Name with as much useful information as possible. 14. Enter Your Name in the Portfolio. This is how your name will appear within your eportfolio. 15. Enter your Portfolio Title. This will be the title of the eportfolio website. 16. Select a theme. Note: The theme you select will override any theme(s) you selected for individual pages. 17. Click Save Changes to continue creating the portfolio and save your work, or click Cancel to return to the Portfolios main page without creating a portfolio. 18. Select a Welcome Page from your available basic pages using the dropdown menu. 19. Select a Goals Page from your available basic pages using the dropdown menu. 20. Select a Philosophy Statement page from your available basic pages using the dropdown menu. 21. Select Examples of Work to include in your Work Showcase. To add a single item: 1) Highlight the item in the Available Items list by clicking on it. 2) Click Add to the right of the Available Items list. A-11
3) Verify that the item appears in the Selected Items list. To add all available items: 1) Click Add All to the right of the Available Items list. 2) Verify that the Available Items list is empty and that the Selected Items list contains all of the items. To remove a single item: 1) Highlight the item in the Selected Items list by clicking on it. 2) Click Remove to the left of the Available Items list. 3) Verify that the item appears in the Available Items list. To remove all selected items: 1) Click Remove All to the left of the Selected Items list. 2) Verify that the Selected Items list is empty and that the Available Items list contains all of the items. 22. Select a Resume Page from your available basic pages using the dropdown menu. 23. Select a Links and Supporting Materials Page from your available basic pages using the dropdown menu. 24. Click Continue to proceed, Back to return to the previous screen, Preview to preview the portfolio design, Finish to save your work and return to the Portfolios main page, or Cancel to return to the Portfolios main page without saving your work. 25. If you clicked Continue, select your sharing preferences. To Share by User: 1) Select a user from the Name list by clicking on it. 2) Click Add to the left of the Name list. 3) Verify that the user appears in the Selected Audience list. 4) Perform steps 1 through 3 for each user with whom you want to share the portfolio. To Share with other Users: 1) In the given field, enter the e-mail of any user or guest with whom you want to share the portfolio. 2) Click Add. To Share by Role: 1) Select a role from the Role list by clicking on it. 2) Click Add to the right of the Role list. 3) Verify that the role appears in the Selected Audience list. A-12
4) Perform steps 1 through 3 for each role with which you want to share the portfolio. To Share with Web Users: 1) If you want to create a public URL so that anyone can access your eportfolio, check the box next to Public URL. The URL appears in the corresponding field. Note: You can use a service like http://tinyurl.com/ to shorten your URL for greater convenience and usability. 26. Click Finish to publish your eportfolio, Finish and Notify to publish your eportfolio and notify your selected audience, Back to return to the previous screen, or Cancel to return to the Portfolios main page without saving your work. 27. Verify that your eportfolio appears in the portfolio list on the Portfolios main page. A-13