EMCS excise movement control system

EMCS excise movement control system OUR SUCCESS BEGINS WITH YOU

OUR SUCCESS BEGINS WITH YOU For us there is only one way to understand our work, and that is by putting ourselves in the shoes of our clients and users. Specialists in data transmission and integration software consulting and development, at EDICOM we design high performance transactional systems designed to cover the needs of B2B e-commerce projects. After over a decade, our own development solutions are now positioned as a reference that has increased the value of the transactions of thousands of clients worldwide. To achieve this, we have specialized in you, your needs, your expectations and your business... so that you don t have to worry about the installation, management and updating of advanced systems. At EDICOM we develop, implement and maintain our systems under strict service policies with a total focus on the client. OFFICES EDICOM VALENCIA MILANO PARIS LA CIOTAT NEW YORK SÃO PAULO MEXICO D.F. BUENOS AIRES The success of each of our projects begins with you. With your suggestions, your ideas, but mainly with your decisions. Decisions driving your business towards advanced models, which constitute a full commitment to achieve the highest levels of excellence in your management. some of our customers... Retailers El Corte Inglés, Carrefour, Harrods, Leroy Merlin, Toys R Us, Delhaize, Dia, Douglas, Alcampo, Aki, Intersport, Sephora, Consum, Eroski, Makro, Cortefiel, Mercadona, Fnac, Media Markt, Conforama, The Singular Kitchen, Gruppo Pam, Esselunga, Cisalfa, Grupo Expert... Manufacturers Unilever, Bonduelle, Energizer, Red Bull, Heinz, Saint Gobain, Schweppes, Bic, Bandai, L Oreal, Kellog s, Kimberly Cark, Reckitt Benckiser, Procter & Gamble, Tommy Hilfiger, Guess, Arbora & Ausonia, Valentino, Nintendo, MaxMara, Ferrero, Giochi Preziosi, BioCentury, Adolfo Dominguez, Vodafone, Tod s, Rip Curl, Aubade, Nutrexpa, Loewe, Samsonite, Microsoft, Danone, Hans Grohe, Coronel Tappioca, Kraft, Bourjois, Sony, Billabong, Riso Gallo, Replay, Star... Logistic & transport Kuehne & Nagel, Gefco, Transaher, Norbert Dentressangle Gerposa, DHL Exel, Movianto, Dispatching, Corriere Cecchi, Ochoa, Azkar, Cargo Depot, Carreras, Cat, Logista, FCC, Exel Logistics, Aldeasa, Sitrans Entreposage, ID Logistics, Transcommerce Net, Hermes, Logicargo, Rhenus Tetrans, Snatt Logistica, SDF Iberica, TNT Express, Transnatur... Automotive Norauto, Feu Vert, Midas, Daimler Chrysler, Nissan, Arcelor Mittal, Pirelli, Gestamp, Ficosa,Durex, Showa Europe, Rubi, Kayaba, Ruffini, Fujitsu Ten, Good Year, Michelin, Magna Electronics, Denso... Health Spanish Public Health Services: Servicio Valenciano, IB-Salut, Osakidetza, SAS... Vendors: Roche, GlaxoSmithKline, Pfizer, Novartis, Boehringer Ingelheim, Lilly, Bristol-Myers, Abbot, Becton Dickinson, Sanofi-Adventis, Novartis, Grifols, Alter, Bayer, Pierre Fabre, Cofares, Alliance Healthcare, Cecofar, Federación Farmacéutica, Novafar, Hefame... Tourism El Corte Inglés, Marsans, Viajes Barceló, Carlson Wagonlit España, Halcón, Air Europa, Logitravel, Catai, Beds Online, Costa Crociere, Avis, Ibero Cruceros, Pullmantur Cruisses, NH, Europcar, ABBA Hoteles, Atesa, Hertz, Marina D Or... Mass media & Advertising El País, Box News, Unión Radio( Cadena Ser, 40 Principales, M80,..), Santillana, Media Planning, Anaya, Edebe, Planeta de Agostini, Dom Quixote, SGEL (Relay), Random House Mondadori, Everest, Espasa Calpe, Europa Press... Finance Cesce, Mapfre, Nacional Financiera, Caixa Laietana, Inverseguros Gestión, Banca Inbursa... Public Administration Ministerio de Economía y Hacienda, Generalitat Valenciana, INVASSAT, I.V.E

WHAT IS THE EMCS EXCISE MOVEMENT AND CONTROL SYSTEM? COMMON DOMAIN Common specifications. Technical products. Common Systems Interface. Common communication services. NATIONAL DOMAIN National specifications. National databases. Connections with the common elements. IT applications. Material necessary for system operation. EMCS is a computerized system created by the European Union to control the movements between member States of products subject to special duties (alcohol and alcoholic beverages, tobacco and hydrocarbons) under the suspension regime. Its implantation and use is to be obligatory throughout the EU and for all economic operators sending or receiving this type of products, replacing the current administrative support document in paper format by an electronic message. The system will have a common domain, whose creation, implantation and mangement are the responsability of the European Commission, and a national domain whose responsability corresponds to each Member State. Which movements are affected? All movements of excise goods between Member States under duty suspension: Alcohol, tobacco and oil products. Wich operators are afected? All those that receive and/or send products subject to special duties in suspension regime coming from (or destined to) EU Member States. IN DESPATCH Authorized depositories. IN RECEPTION Authorized depositories. Registered operators Unregistered operators. Exemption certificate beneficiaries. EMCS System Advantages Simple procedures based on use of electronic documents: Facilitating integration with other IT systems, so simplifying administrative and commercial procedures. In addition, the system guarantees the safekeeping and security of the data interchanged between all participants. Control in reception: The system likewise provides the operators with information in real time, relieving them of the obligation to present additional forms to be rubber stamped by the special duties administrations. Better control in despatch: The senders of goods subject to special duties can safely control the movements of their reception in real time. More efficient system: The efficiency of the automated processes combines with the elimination of bureaucratic formalities, such as presentation of periodic shipments and reception lists, incident reports, etc. 2 EMCS - EXICSE MOVEMENT CONTROL SYSTEM www.edicomgroup.com/emcss emcs@edicomgroup.comz

OPERATION The EMCS system is based on setting up a series of electronic messages to be exchanged between the sender and receiver with their respective special tax administrations. This brings agility and immediacy, enabling a more efficient management than with the traditional system. To this end, despatch advices and reception certificates are managed and validated immediately by customs, closing the movement much sooner and providing the whole model with greater rigour and control. PRODUCT sender PRODUCT receiver WHEN WILL IT BE UP AND RUNNING? 1 2.1 5.3 3 EMCS Excise Movement Control System 4 2.3 5.1 Importers and exporter of goods in the European Union must be able to receive the electronic messages sent by the customs authorities as of 1st of April 2010. By a deadline date in January 2011, both customs authorities and operators must have integrated the complete flow of messages indicated in the national and European domains. 2.2 5.2 sender country excise office reception country excise office Operating schema legend 1 2 3 4 5 The shipper sends the support document electronically (e-daa) to the special duties administration of their country. The excise office of the sender state validates the message and returns the e-daa to the sender with a reference number (ARC) that must accompany the goods (2.1). This electronic message with its reference number is sent to the administration of the country of reception of the goods (2.2), which in turn forwards it to the receiver of the same (2.3). The sender despatches the goods protected by the e-daa. Once the receiver has the goods, they send the receipt certificate to their own excise office electronically. This certificate has compliance details, or a record of the incidents detected in the delivery. The excise office of the receiving country validates the certificate and returns it authorized (5.1). At the same time, it sends this validated certificate to the excise office of the despatch country (5.2), which in turn forwards it to the sender of the goods (5.3). EMCS - EXICSE MOVEMENT CONTROL SYSTEM www.edicomgroup.com/emcs emcs@edicomgroup.com 3

GENERATING SUPPORT DOCUMENTS The draft of the support document must be presented to the corresponding Administration of each country prior to the despatch date of goods. Presentation may be in two ways: Using the on-line form-filling services provided for this purpose by the respective Administrations of each state. Depending on the requirements of each country, this transaction may require the operator to have installed a recognized certificate of electronic signature. Through solutions from technological suppliers like EDICOM, putting specific messaging systems into service in line with the EMCS system requirements. These services may be on-line by access to web forms, or integrated with the operators ERPs. These solutions include services provided by the Edicom Certification Authority, speeding up the authorized digital certificate issuing procedures for the whole European territory. In those countries that allow it, the operator can avoid the issue of this certificate, thanks to the Edicom Delegated Signature Service. All EDICOM solutions are made available through a complete technological platform and with ample support cover to deal with queries and resolve incidents. Some additional questions Does the importation of goods subject to special duties by states outside the EU have to be communicated according to the EMCS system? No, since this system was set up by the EU to control the traffic of this type of products between their customs authorities. This means that imports coming from outside the European Union do not have to be communicated according to the EMCS. What if I am exporting to outside the EU? For the same reasons outlined in the previous point, the export of goods destined to countries that do not form part of the EU would be exempt from communication to the EMCS. Can the information be provided by a third party on behalf of the sender or receiver of the goods? According to the particular requisites of each state, the support document information and any other related information in the EMCS (reception certificates, cancellation of documents, changes of addressee, etc.) may be presented by third parties, using mechanisms of empowerment or delegation of functions specified in the corresponding norms. 4 EMCS - EMCS - EXICSE MOVEMENT CONTROL SYSTEM www.edicomgroup.com/emcs emcs@edicomgroup.com

EDICOM TECHNOLOGICAL PLATFORM At EDICOM we provide our services through a broad platform to give efficient responses to multiple clients, with very different characteristics and needs. To this end, we design solutions every day in line with market needs, continuously adapting our technology and resources with the aim of providing the best coverage to more than 8,000 current clients. Our platform operates in ASP mode, so that the solutions reside in our servers, guaranteeing their uninterrupted operation through an ample service infrastructure. Our platform s technological architecture is governed by scalability and load balance principles, increasing the hardware resources as needed and distributing the different services proportionately among them. The permanent monitoring of the system 24 hours a day 7 days a week, the availability of all resources in duplicate, and our disaster recovery center located outside our main facilities, all guarantee the availability of the technological platform and service 365 days a year. FEATURES In-house software development Secure private communication network. On-line access to platform resources. Integration with client s ERP. ASP Service EDICOM Hardware and Software hosting. Integral software management delegation in OUTSOURCING mode. Optimization of digital signature processes through integration with the EDICOM Certification Authority services. ASP Application Service Provider online access Public Administration HUB Communications Network EDICOMNet Multi-protocol AS2, OFTP, FTP, HTTP, WEB SERVICE... XML/EDI data interchange EMCS (Excise Movement Control System) Interconnection with international area VANs I.T. Infrastructure Multilanguage Support Project Management C.A.U. center for customer service service infrastructure Software Development I+D+i Delegated Signature and Remote Signature Services International Coverage 24x7 Support EDICOM Certification Authority Issuing Certificates Time Stamp Certificate Storage CRP/VMI Software internal it system integration EDICOM has an Information Security Management System in compliance with standard UNE-ISO/IEC 27001:2007, as stipulated in the certification issued by AENOR, reference SI-0033/2009 Document publication service XBRL Electronic Invoice E.A.I. integration of applications Multi-format data mapping In-house Solutions Development Comprehensive management Delegation OUTSOURCING ONBOARDING IPM (integral partner management) EMCS - EXICSE MOVEMENT CONTROL SYSTEM www.edicomgroup.com/emcs emcs@edicomgroup.com 5

diwin e viewer EMCS ROLLOUT BASIC SOLUTION Ediwin Viewer is a non-integrated on-line solution. Being a Web solution available in the EDICOM platform, the project can be up and running immediately at a minimal cost. All that is needed is a computer with an Internet connection via ADSL or similar. In addition to EMCS movements, other messages can be integrated, such as Electronic Invoices, orders, despatch advices... The solution is likewise open to other projects, being able to integrate new business partners: Suppliers, financial clients, organizations, public administrations... user internetet For rollout costs and speed, non-integrated solutions are the best alternative for operators with a low volume of movements. These solutions make a Web framework available to users through which to access our technological and service platform, from where they can manage all their transactions. Construction of the different messages is done with simple Web forms that enable the operator to compose them quickly and totally intuitively. The EDICOM platform takes care of their adaptation to the syntax required by the European administration to which they are addressed, making sure they reach their destination safely through the communication network. The user, accessing their web framework, can visualize and manage the communications they receive (such as the ARC of their support documents) and monitor their traceability. This way, the analysis process of the different states through which a transaction passes from its origin until the movement is closed is simplified. diwin e viewer sending documents user interface message construction user itnerface viewing printing download mapping documents reception standard document Archive Excise Offices Users access their working framework via internet. From this framework the construction of messages is possible, such as support documents, reception certificates, and any other that the administrations might require. The EDICOM platform handles conversion of the messages to the structures required by the administration to which they are addressed and ensures that they arrive safely. The special duties administration sends the answers to these messages through the EDICOM platform. The user can monitor the stages through which the movement passes until its definitive closure. The EDICOM platform provides access to the technical support service, guaranteeing personal and unlimited assistance to deal with any queries and set up communications with the required trading partners. 6 EMCS - EMCS - EXICSE MOVEMENT CONTROL SYSTEM www.edicomgroup.com/emcs emcs@edicomgroup.com

EMCS ROLLOUT ADVANCED SOLUTION EDICOM integrated solutions enable us to link the internal ERPs and IT Systems with our Technological and Service Platform, letting the operators transfer their messages directly, reaching their destination from their own management systems. This speeds up the task, since construction of the messages by means of data input screens is no longer necessary. Our advanced solution integrates the information generated by the client s ERP or Management System in our platform to construct the message with the syntax required by its receiver, ensuring it arrives safely at any special duties administration of the European Union. Likewise, the confirmation of movements and reception of messages from the respective special tax administrations are deposited in our platform, where the structure and syntax are analysed, transforming them into a language understandable by the client s internal IT system. This way, both inbound and outbound messages can be managed completely from the client s ERP. data extraction INTERNAL INFORMATION SYSTEM standard message e-daa support document reception Excise Office Ediwin XML/EDI server is a software for the sending and reception of any type of transaction, structured or otherwise. Multiple sending and reception standards are supported (EDIFACT, XML, X12, XBRL, ODETTE, VDA, etc.). Ready for integration with most ERPs: SAP, Oracle, Baan, Navision, JD Edwards, Axapta... Multi-protocol solution supporting integration with multiple networks: FTP, HTTPS, WEB SERVICE, AS2... In addition to EMCS movements, other messages can be integrated, such as Electronic Invoices, orders, despatch advices... The same application allows the integration of other trading partners such as suppliers, customers, financial organizations, public administrations... ARC... integration standard message of the excise office Interactive Access Batch Access Allows access to the user framework enabled by the platform, where we can analyse and manage the details of all the transactions. Access is via internet, by means of secure client identification. Configures interconnection with the ERP. Lets you automate the integration of incoming and outgoing documents. Transfers take place via HTTPS, avoiding having to implement other security mechanisms. EMCS - EMCS - EXICSE MOVEMENT CONTROL SYSTEM www.edicomgroup.com/emcs emcs@edicomgroup.com 7

Our Public Administrations HUB is the solution to connect with any European Administration (including customs) swiftly, securely and transparently. Edicom interacts with each administration, opening communication channels with them. This translates as the configuration of as many protocols as there are administrations to connect with (usually Web Services). Connection to the service assigns the client a unique mailbox in our communication network. Edicom loads the client s solution with the administrations with which they are to interact, simplifying the sending of any message. Inbound traffic received in the HUB is routed by our network, downloading it to the mailbox of the user to whom it is addressed. TRANSPARENT CONNECTION WITH ALL CUSTOMS AUTHORITIES The EMCS messaging project to control the movements of goods in suspension regime entails a rigorous analysis of the requirements of each customs authority for the sending and reception of the different messages to be managed. Establishing connections with each of them poses a challenge for operators, by having to adapt their communications to as many protocols as there are special tax administrations with which they need to interact. This challenge takes on a broader dimension when the connection requirements include different countries with peculiarities and particular features. With EDICOM solutions for the transmission of EMCS messages, operators no longer have to worry about the peculiarities of these connections, since we implement a specific service with which we "open the door" to the sum of the European administrations, including customs authorities or special tax administrations. In this way, the operators only have to indicate the message to be transmitted and the addressee. We then make sure it arrives with the required syntax and structure and by means of the connection protocols stipulated by each customs authority. Similarly, when a message (or a validation by any of the administrations) is received in our platform, we are responsible for ensuring it reaches its destination, adapting it (in the case of advanced solutions) to the requirements of each receiving ERP. e viewer EMITTER diwin Basic solution: Construction of the message in the EDICOM platform, forwarding to the administrations, and on-line consultation of the received transactions. Advanced solution: Automatic transfer of messages between the ERP and the platform. Transformation of structures and secure sending to their destination. EMITTER WEB SERVICES FOR CONNECTION WITH SUPPLIERS WEB SERVICES FOR SUPPLIER FRAMEWORK CREATION CONNECTION WITH RECEIVING PLATFORMS MULTIPLE PROTOCOLS: AS2, HTTPSS... excise office 1 excise office 2 excise office n HUB USER HELP SERVICE (SUPPLIERS AND PUBLIC ADMIN) 8 EMCS - EMCS - EXICSE MOVEMENT CONTROL SYSTEM www.edicomgroup.com/emcs emcs@edicomgroup.com

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