STONEHENGE STONE CIRCLE ACCESS Stone Circle Access visits take place outside the normal opening times at Stonehenge, and are very early in the morning or late in the evening and are not offered during the normal opening times. The visit must be pre-booked and paid for in advance of your visit by completing the Stone Circle Access application. Each visit lasts for one hour, and we only allow a maximum of 30 people within the stones. A Stone Circle Access visit is not a guided tour, and touching of the stones is not permitted. The visits provide the opportunity to go into the centre of the stone circle which is not possible during normal opening hours when visitors have to stay outside the stone circle. As the visits are out of hours, there are no audio guides available. However, if you have a Stone Circle Access reservation you can also visit Stonehenge during normal opening times on the same day for no additional cost. Please note you may have to wait for the next available time slot to enter for general admission. To enhance your Stone Circle Access visit you can order a guidebook, which will be ready for your collection at the time of your visit. As visits to the inner stones are high in demand, your booking request must be sent well in advance of your proposed time. (We cannot accept last minute bookings which are within 24 hours of your requested date.) Stone Circle Access is not available throughout the year on Tuesday and Wednesday mornings as we have scheduled grounds maintenance at these times. We are now taking bookings for visits up until September 2015. Please make sure you fill in the appropriate application from (see below). If you wish to make an enquiry about availability please call +44 (0) 370 333 0605, Monday to Friday 9am to 5pm. Please note that the booking office is closed at weekends and bank holidays. You can also email us at stonecircleaccess@english-heritage.org.uk with a booking form (see below). If you do not have the Acrobat Reader program installed in your computer, please contact us for an application form as a Word Document. (Please note: we will accept the application digitally completed and sent as an attachment via email, as well as by post or fax). Please note: English Heritage reserves the right to cancel any arranged visits at short notice and will not be held liable for any costs incurred.
STONEHENGE STONE CIRCLE ACCESS APPLICATION FORM APRIL 2015 to SEPTEMBER 2015 All Stone Circle Access visits take place outside of normal opening hours at Stonehenge, and are for one hour. Please note, there is no Stone Circle Access on Tuesday mornings or Wednesday mornings. These mornings are set aside for grounds maintenance. A full list of times for Stone Circle Access visits, appropriate to each month, can be found on page 6. Please complete the following details: Provisional Reservation Number (if known): Individual/ Company name: Address: Telephone Number: Mobile Number: Fax Number: Email: Date Requested: 1 st choice Date: Month: Year: 2 nd choice Date: Month: Year: Time requested: 1 st choice 2 nd choice Total Number in Group (maximum 30) (Include all (See notes 1, 2 and 3 below) children) If you are disabled and need a carer to help you get the most out of your visit please state their name. They will not be charged. If your group has any special needs (e.g. wheelchair user) please specify Notes: 1 No additional people will be admitted. 2 There may be other groups/individuals admitted at the same time to a maximum of 30 people. 3 All Stone Circle Access visits must be pre-booked and pre-paid in advance of the visit taking place. I have read, understood and agree to comply with the English Heritage Stone Circle Access Terms and Conditions attached (see page 7) and will make sure that all my group are aware of and will comply with the Terms and Conditions. (Note: electronic signature is acceptable) Signature Date STONE CIRCLE ACCESS, STONEHENGE BOOKING TEAM, ENGLISH HERITAGE, CUSTOMER SERVICES, PO BOX 569, SWINDON SN2 2YP. Telephone: 0370 333 0605 Facsimile: 01793 414 926 www.english-heritage.org.uk/stonehenge Please note that English Heritage operates an access to information policy. Correspondence or information which you send us may therefore become publicly available. Page 2
Nature of Visit (please give full details of ceremony proposed and equipment to be used) Does your visit have any commercial purpose? (If yes, please explain in an accompanying letter) YES/NO Please give full details of cameras/equipment to be used together with the intended use of any film/photographs or video Do you propose to use the film/photographs/video commercially, or publish them on a website? If yes, please include details in an accompanying letter YES/NO Do you propose to advertise/publicise your visit (this includes advertising on the Internet)? YES/NO If yes, please note where and in what format in an accompanying letter. Please note, prior authorisation must be obtained in writing from English Heritage. PAYMENT DETAILS: No. Per Person MEMBER OF: English Heritage, National Trust for England, Wales and Northern Ireland, CADW, Historic Scotland, Manx National Heritage, Heritage New Zealand. Adults 30.00 Children (aged 5-15) 18.00 Children (under 5) FREE MEMBER: Adults Children (aged 5-15) 24.00 14.40 Total Children (under 5) FREE Guide Books: Qty Total Guide Book (English) 4.99 Guide Book (French) 4.99 Guide Book (German) 4.99 Guide Book (Japanese) 4.99 Guide Book (Spanish) 4.99 Guide Book (Italian) 4.99 Guide Book (Mandarin) 4.99 Guide Book (Russian) 4.99 TOTAL Commercial / Media Use On application *Please provide all Membership Numbers for discounted rate: Page 3
How to submit your application form: By post Stone Circle Access, Stonehenge Booking Team, English Heritage, Customer Services, PO BOX 569, Swindon SN2 2YP, England By fax +44 1793 414 926 By email stonecircleaccess@english-heritage.org.uk Page 4
How to pay: By post Stone Circle Access, Stonehenge Booking Team, English Heritage, Customer Services, PO BOX 569, Swindon SN2 2YP, England By fax +44 1793 414 926 By phone 0370 333 0605 Payment must be received in full at the time of booking for all bookings (nonrefundable) other than those for groups larger than 14 people where a 50% deposit (non-refundable and non transferable) will be required, with the balance due no less than 1 month before the reserved date. PAYMENT METHODS: 1. 2. Cheque I enclose a cheque made payable to English Heritage in the sum of (in pounds sterling) Major Credit/Debit Card I wish to pay by credit/debit card. Please charge to my card. Card No: - - - Name on card: Valid from MM/YY Expires end MM/YY If the name on the card does not match with the individual or company name visiting, please contact us to confirm payment. Please note we do not accept Maestro cards issued outside the UK. We do accept credit cards: American Express, Visa, Mastercard, and Direct debit card. If you have not made a provisional booking prior to submitting your form, completion of this form does not represent acceptance of a booking and English Heritage will contact you advising you of the outcome of your application as soon as possible. A written confirmation will be sent to you to use as your ticket of entry, within 48 hours of your submission, if no confirmation voucher has been issued by this time frame please contact our office. Please note English Heritage reserves the right to cancel any arranged visits at short notice and will not be held liable for any costs incurred. To make enquiries about available dates/times please call the Stone Circle Access Booking Team on +44 (0) 370 333 0605, Monday Friday 9am to 5pm (answer phone outside of Booking Team opening times). You can also email your enquiry to stonecircleaccess@englishheritage.org.uk. PRICES ARE VAT INCLUSIVE WHERE APPLICABLE English Heritage will use your information to process your application; to provide you with Stone Circle Access to Stonehenge; to administer your payment with us and to record your information for future contact. Page 5
STONE CIRCLE ACCESS TIMES APRIL- SEPTEMBER 2015 (Subject to availability) All Stone Circle Access visits are for one hour. Please note, Stone Circle Access is not available on Tuesday mornings or Wednesday mornings. These mornings are set aside for grounds maintenance. Month Morning Evening April 2015 0645 hrs (6.45am) 0800 hrs (8.00am) 1845 hrs (6.45pm) May 2015 0530 hrs (5.30am) 0645 hrs (6.45am) 0800 hrs (8.00am) 1845 hrs (6.45pm) June 2015 1 st June 15 th June* 0500 hrs (5.00am) 0615 hrs (6.15am) 0730 hrs (7.30am) 1 st June - 15 th June * 2045 hrs (8.45pm) *No Stone Circle Access from 16 th June to 30 th June 2015 inclusive July 2015 0500 hrs (5.00am) 0615 hrs (6.15am) 0730 hrs (7.30am) 1 st July 15 th July 2045 hrs (8.45pm) 16 th July 31 st July August 2015 0615 hrs (6.15am) 0730 hrs (7.30am) September 2015 1 st 19 th September &** 26 th - 28 th September 0645 hrs (6.45am) 0800 hrs (8.00am) 1 st September 15 th September 1845 hrs (6.45pm) October 2015 November 2015 **No Stone Circle Access from 20th 25th September 2015 inclusive No Stone Circle Access in October No Stone Circle Access in November No bookings available for DEC 2015 - MAR 2016 until further notice Page 6
TERMS AND CONDITIONS OF STONE CIRCLE ACCESS PLEASE KEEP A COPY FOR YOUR RECORDS 1. Provisional bookings will be only held for 14 days after the date of the initial enquiry. To confirm your booking, please return your application form together with your payment (see pages 2 and 3) within 14 days. 2. Payment must be received in full at the time of booking for all bookings. For groups larger than 14 people, a 50% deposit (non-refundable and non-transferable) will be required, with the balance due no less than 1 month before the reserved date. 3. Groups of 14 people or more must confirm ticket types (e.g. adult or children) one month in advance. Failure to do this will result in the number of tickets booked being reduced by 50%. 4. If you do not book all 30 spaces you will not have exclusive use inside the Stone Circle, you will be sharing the Stone Circle with other visitors with various reasons for their visit. You must respect each other s time inside of the Stone Circle. 5. You must arrive 15 minutes before your start time. The shuttle bus will take you down to the Stones for your visit. Where possible the bus will remain at the drop off point at the Stones for the duration of the visit. It will not be able to wait for visitors who arrive late for their booking. 6. A time restriction of one hour will be allowed for each visit and maximum of 30 people are allowed in the Stone Circle at any one time. 7. English Heritage accepts no liability for any injury to persons or damage to property, arising in any way whatsoever whilst at Stonehenge and entry is at the risk of the applicant. 8. Stonehenge is protected under the the Ancient Monuments and Archaeological Areas Act and you must adhere to the regulations outlined in the act or face criminal prosecution. No person may touch, lean against, stand on, or climb on the stones, or disturb the ground in any way. No equipment can be attached to, leant on or supported by the stones. 9. There must be no damage as a result of access. Should you wish to bring a tripod please bring boarding or matting to protect the ground. Use of any oil based substances, incense, candles or naked flames is prohibited. Any person found causing any damage will be required to pay all reasonable costs in respect of damage caused. 10. All visitors or company representative/s must adhere to any instruction(s) given by English Heritage staff or their representatives regarding the use of the monument prior to and Page 7
during access. The applicant will be required to pay the reasonable costs of any damage caused. 11. Eating, drinking or smoking is not permitted at any time inside the centre circle, anywhere in the Monument Field or on the visitor shuttle which takes you between the visitor centre and the stone circle. 12. Stonehenge is not a licensed venue for wedding ceremonies. 13. No dogs are allowed beyond the main entrance point [except registered assistance dogs]. 14. Glass bottles and containers of any type are not permitted in the Monument Field. 15. You may not bring any equipment which is not noted and approved on your application form into the Stone Circle. 16. No amplified music is permitted at Stonehenge or in the surrounding landscape. Acoustic instruments are normally permitted. 17. Large bags and backpacks are not permitted. 18. Changes cannot be accepted within one month of your booking. 19. You may cancel your booking at any time but you will remain liable for the full balance of the booking. No refund will be given. 20. English Heritage reserves the right to cancel the booking any time up to the time of your booking in and will not be held liable for any costs incurred. In these unlikely circumstances English Heritage will endeavour to offer a suitable alternative date. If no such alternative is agreed English Heritage will refund in full all money received by us for the booking. English Heritage will not otherwise be liable for any loss incurred by you as a result of the cancellation. 21. In cases of extreme weather either leading up to your visit or beforehand (e.g. heavy rain, snow fall etc.) access to the Stone Circle may be restricted and in some cases your visit may be cancelled. Should we close we will try to accommodate you with an alternative mutually acceptable date. 22. Any breach of these Terms and Conditions, especially climbing on the stones, will result in any individual or group being asked to leave the site by security. Page 8
INFORMATION ON FILMING/PHOTOGRAPHY FOR COMMERCIAL PURPOSES English Heritage has a policy of charging for the use of Stonehenge for filming/ photography/videos and each application will be considered individually. All applications for media access should be made in advance. Please email full details to stonecircleaccess@english-heritage.org.uk All detailed arrangements must be agreed in advance in respect of commercial filming/photography or use of any kind. No use can be made of the English Heritage name or identifying mark without prior consent in writing. Page 9