GUIDANCE ON 2014 MINING CHARTER REPORT HEALTH AND SAFETY DUE IN ON 31 MARCH 2015 Enabling every mineworker to go home unharmed every day 1
CONTEXT AND PURPOSE OF THE GUIDANCE DOCUMENT 1. Context The tripartite stakeholders are committed to achieve the 2013 Targets and Milestones on Health and Safety below and the Mining Charter requirements. Industry Target: Zero rate of fatalities and injuries Milestones: In the Gold Sector: By 2013 achieve safety performance levels equivalent to current international benchmarks for underground metalliferous mines, at the least. In the Platinum, Coal and Other Sectors: By 2013 achieve constant and continuous improvement equivalent to current international benchmarks, at the least. Industry Target: Elimination of Silicosis Milestones: By December 2008, 95% of all exposure measurement results will be below the occupational exposure limit for respirable crystalline silica of 0.1mg/m 3 (these results are individual readings and not average results). After December 2013, using present diagnostic techniques, no new cases of silicosis will occur amongst previously unexposed individuals (Previously unexposed individual = individuals unexposed prior to 2008, i.e. equivalent to a new person entering the industry at 2008). Industry Target: Elimination of Noise Induced Hearing Loss (NIHL) (The present noise exposure limit specified in regulation is 85dB(A)) Milestones: After December 2008, the hearing conservation programme implemented by industry must ensure that there is no deterioration in hearing greater than 10% amongst occupationally exposed individuals. By December 2013, the total noise emitted by all equipment installed in any workplace must not exceed a sound pressure level of 110dB(A) at any location in that workplace (includes individual pieces of equipment). The Revised Mining Charter (clickable) has since 2010 included health and safety. A Reporting Template (http://www.dmr.gov.za/publications/summary/108-mining-charter-downloads/131- mining -charter-reporting-template-final.html) was developed to help mines to report on the Revised Mining Charter. 2. Purpose The purpose of this guidance document is to help mining companies complete the health and safety section of their 2012 Mining Charter Report that has to be in by 31 March 2013. Guidance will be provided on: a) Completing the Charter Reporting Template. b) Preparing a Health and Safety Addendum to the Charter Report that aims to explain to other stakeholders that the company proactively understands the Charter-related challenges of the year ahead. 2
3. Guiding Principles 3.1 Who should sign the Mining Charter Report? The Minerals and Petroleum Resources Development Act requires the holder of the mining right to submit the Mining Charter Report. The Mining Charter Report should, as a minimum, be signed by the highest-ranking executive of the juristic person holding the mining right. Many companies may have more than one mining right. Where companies submit one report for all the mining rights that they hold, the Mining Charter Report should be signed by the highest-ranking executive of the company. 3.2 Should Contractors Report on the Mining Charter Requirements? It is not expected of contractors to submit the Mining Charter reports. Companies should however, ensure that that contractor information is included in their reports. 3.3 Employee Involvement in Mining Charter Reporting The Health and Safety Committee at the mine should discuss the health and safety section of the Mining Charter in the Health and Safety Committee meetings prior to its finalization for submission to the DMR. Records of such discussions should be maintained, including any comments made on the document. The committee s comments should be considered when finalizing the report. Once finalized, the chairperson of the Health and Safety committee should sign the health and safety section of the report prior to its submission to the DMR. The same should apply to the investigation tools. 3.4 Help-Line For help with the completion of the Mining Charter Health and Safety Reports, please contact Lerato Tsele at (011) 4987677 or ltsele@chamberofmines.org.za. 3.5 Submission of the Completed Charter Reports to the Chamber The completed Mining Charter reports should be forwarded to Ms. Lerato Tsele at ltsele@chamberofmines.org.za or Ms. Tessa Botha at tbotha@chamberofmines.org.za. 3
CHARTER ELEMENT 7.1: IMPLEMENTATION OF THE CULTURE TRANSFORMATION FRAMEWORK (CTF) 1. Guidance on completing the Charter Reporting Template The Culture Transformation Framework for the South Africa Mining Sector (clickable) was signed-off by the Minister of Mineral Resources and other stakeholders on 18 November 2011. Measure Achievement current year Target Points 2011 2012 2013 2014 Maximum Awarded 7.1Implementation of culture transformation framework N/A 50% 75% 100% 2 To complete the Reporting Template, the scoring system from the CTF should be used, i.e.: Step 1: The system or programme to deliver against each pillar need to be reported against: a) If a mine has no system/programme in place that meets the minimum standards of the pillar, then the score will be 0. b) If a new system/programme or a revision to the existing system/programme is planned to meet the minimum standards of the pillars, the score will be 1. Guidance: The plan should address the development of new systems/programmes or revision of existing systems/programmes as well as the implementation and review thereof. The plan should address all the gaps that were identified in the Gap Analysis. A plan refers to the establishment of the necessary actions required to address the identified gaps, the determination of responsibilities for implementing these actions and timeframes by which the actions should be completed. c) If a new system/programme or a revision to the existing system/programme is developed to meet the minimum standards of the pillar, then the score will be 2, Guidance: The new system/programme or revision to the existing system/programme that is developed should address all the gaps that were identified in the mine s Gap Analysis. A score of 2 may only be allocated to the pillar if the gaps on all the minimum standards have been addressed. d) If new system/programme or a revision to the existing system/programme is implemented to meet the minimum standards of the pillar then the score will be 3. Guidance: Implementation of a new or revised system/programme should address all the gaps that were identified in the mine s gap analysis. A score of 3 may only be allocated to the pillar if the gaps on all the minimum standards have been addressed. 4
e) If a new system/programme or a revision to the existing system/programme is implemented and reviewed for suitability after the period determined by the company, then the score will 4. Guidance: Allocate a full score of 4 if there were no gaps identified in the CTF or if the minimum requirements of the CTF pillar/s are not relevant to your operations. Guidance: The review of the new or revised system/programme should address all the gaps that were identified through the Gap Analysis. This review should be undertaken before 31 December 2014. The review could be similar to the ISO Management Systems management review process. Step 2: The total score is calculated by adding the scores for each pillar. The maximum score that can be achieved is 5 pillars X 4 = 20. To calculate Achievement Current Year use formula: Sum of scores obtained on all CTF pillars from Step 2 X 100 20 The table below presents the example of the scoring system and calculations: CTF Pillar Score Leadership 4 Risk Assessment 4 Bonuses and Performance Incentives 4 Leading Practices 4 Elimination of discrimination 4 Total 20 Achievement Current Year 20/20 * 100 = 100% To calculate the Points Awarded use formula: Since the Mining Charter only provides for an overall score of 2 that the total of all the scores has to be divided by a factor of 10. Step 1: Sum of the scores for all the pillars 10 5
The table below presents the example of the calculations: CTF Pillar Score Leadership 4 Risk Assessment 4 Bonuses and Performance Incentives 4 Leading Practices 4 Elimination of discrimination 4 Total 20 Points Awarded 20 /10 = 2 2. Guidance on Health and Safety Addendum to the Charter Report To show stakeholders that companies have started to implement the CTF and are making progress thereon, it is suggested that the table below be completed and included as an Addendum on the Charter report: CTF Pillar Company Scores Leadership Risk Assessment Bonuses and Performance Incentives Leading Practices Elimination of discrimination Total Achievement Current Year Sum of scores/20 * 100 = Points Awarded Sum of scores/10 = 6
CHARTER ELEMENT 7.2 PERCENTAGE EMPLOYEES (INCLUDING SHOP STEWARDS) EMBARKING ON OHS REP TRAINING 1. Guidance on completing the Charter Reporting Template Measure 7.2 Percentage of employees embarking on OHS rep training Achievement current year Percentage of employees embarking on OHS rep training from 1 Jan 2009 to 31 Dec 2014 Target Points 2011 2012 2013 2014 Maximum Awarded 2% 4% 6% 8% (= 40 2 Take % 000 for for 2014 industry) and divide it by 8% and multiply it by 2 The Mining Charter expects companies to report on the percentage of employees that have embarked on OHS representatives training. The industry committed to train 40 000 persons as OHS representatives by 2014. To achieve this target, each company is expected to have trained 8% of its employees on the OHS representatives course by 2014. Only MQA accredited programmes should be used for this training. All information on OHS rep training should be captured on the MQA s I-Share system to ensure that the industry and the MQA s training statistics are aligned. Should you encounter problems with uploading information on the MQA s I-Share please ensure that this is brought to the MQA s attention. I-Share system problems can be reported to Ms Jenny Kekana, OHS Administrator at the MQA on 011 547 2654 or on this e-mail address: jennyk@mqa.org.za. The company should maintain records of any queries made to the MQA regarding the I-Share. 7
2. Guidance on Health and Safety Addendum to Charter Report To show to stakeholders that companies understand what the challenges are in training of 40 000 OHS representatives, it is suggested that the following table to completed and included in the Charter s Health and Safety Addendum: NB: To resolve the challenge of misaligned data between the MQA and mining companies, it is recommended that companies provide two sets of numbers in the addendum. Reporting should be on: a. The number of employees/stewards who have been trained, assessed and deemed competent on the OHS rep course and b. The number of employees/stewards who have been trained and deemed capable of undertaking OHS rep duties. Total number of people employed by the mine including contractors Number of employees trained, assessed and deemed competent on the MQA Accredited OHS rep course Number of employees trained and deemed capable on the OHS rep course Total:. Guidance Use average annual return of persons in service in 2013 as reported to the DMR. Number trained, assessed and found competent between 1 January 2009 and 31 December 2014 Number trained and found capable but have not completed the practical assessment between 1 January 2009 and 31 December 2014 Note: The maximum points that can be allocated for this section is 2. Please put 2 even if your score exceeds this figure. Note: It will be critical that the company is able to show evidence that what is said above is indeed the case. 8
CHARTER ELEMENT 7.3 PERCENTAGE OF LEADING PRACTICES FROM THE MOSH LEARNING HUB INVESTIGATED FOR IMPLEMENTATION 1. Guidance on completing of the Charter Reporting Template Measure 7.3 Percentage of leading practices from MOSH Learning Hub investigated for implementa tion (1) Achievement current year Target Points 2011 2012 2013 2014 Maximum Awarded N/A 100% 100% 100% 100% 2 (1) Only those leading practices and research findings completed during the current reporting period need to be investigated The Mining Charter expects companies to investigate the leading practices from the MOSH Learning Hub. Once the investigations conclude that the leading practices are relevant to the mining company, adoption (including full implementation with proper employee involvement, leadership support, provision of necessary training, technical support and availability of financial resources as per the CTF requirements) of the practices is expected. No new leading practices were promoted in 2014. Since there were no new leading practices promoted in the reporting period, companies should indicate this element as Not Applicable in the Charter report. 9
2. Guidance on the Health and Safety Addendum to the Charter Report 7.3 Percentage of leading practices from MOSH Learning Hub investigated for implementation To show to stakeholders that the holder of the mining right has adopted the leading practices that were promoted before 2014, companies should indicate adoption progress in the addendum as per the table below: PROGRESS AND COMPLIANCE WITH ADOPTION OF LEADING PRACTICES Monitoring Indicator 1. Total number of crews that should be trained 2. Total number of crews trained 3. Total number of crews that complied 100% to the leading practice standard during the last inspection in 2014 4. Total number of working places in which nets should be installed 5. Total number of working places in which nets have been installed 6. Total number of working places that complied 100% to the leading practice standard during the last inspection in 2014 7. Total number of panels in your mine in which TARP has been rolled out 8. Total number of panels in your mine in which TARP has been rolled out 9. Total number of employees that should be trained 10. Total number of employees that have been trained 11. Total number of employees that complied 100% to the leading practice standard during the last inspection in 2014 12. Total kilometers that should be treated 13. Total kilometers that have been treated 14. Total kilometers that complied 100% to the leading practice standard during the Entry Examination and Making Safe (FOG) Netting with Bolting (FOG) Triggered Action Response Plan (TARP) HPD Selection Tool & Training and Awareness (Noise) Footwall and Sidewall Treatment (Dust) Comments 10
last inspection in 2014 15. Number of units required 16. Number of units installed 17. Total number of units that complied 100% to the leading practice standard during the last inspection in 2014 18. Number of units that should be installed 19. Number of units that have been installed 20. Total number of units that complied 100% to the leading practice standard during the last inspection in 2014 21. Number of scraper winch machines 22. Number of scraper winch machines that have been covered 23. Total number of winch machines that complied 100% to the leading practice standard during the last inspection in 2014 24. Number of sections that should adopt the leading practice functionalities 25. Number of sections that adopted the leading practice functionalities: a. VTP: Warn pedestrian and equipment operator b. VTP: Slow down vehicles c. VTP: Stop vehicles 26. Number of levels that should adopt the leading practice functionalities 27. Number of levels that adopted the leading practice functionalities a. VTV: Warn operators of detected vehicles b. VTB Vehicle to Fixed Beacons: To warn the operator c. VTB Vehicle to Mobile Beacons: To warn the operator d. VTV: Guard Communication System e. VTV: Remote Signaling Fogger/Mist Sprays (Dust) Multi-Stage Systems (Dust) Winch Covers Filtration PDS: Coal Underground Electrical Production Machinery PDS: Hardrock Railbound Equipment 11
f. VTV: Remote Control, : emergency stop of vehicles entering or creating hazardous situation 28. Number of units that should adopt the leading practice functionalities 29. Number of units that adopted the leading practice functionalities a. VTP: Only warn pedestrian and equipment operator b. VTV: Warn operators of detected vehicles (audible and visual) c. Fixed and Mobile Beacons to warn the operator PDS: Hardrock Trackless Mobile Machinery For more information on leading practices, the following persons can be contacted: FOG NOISE DUST T&M 1. Hearing Protection 1. Dust Fogger System 1. Proximity Detection Device : Selection Tool, 2. Footwall and System and Training and Sidewall Treatment (PDS) Function Awareness Material 3. Multi-Stage Selection and Adoption Filtration Systems Tool 4. Winch Covers 1. Entry Examination and Making Safe 2. Netting and Bolting 3. Triggered Action Response Plan Adoption Specialist: Mr Christopher Legodi clegodi@chamberogmine s.org.za or 011 498 7751 Adoption Specialist: Mr Hlangabeza Gumede hgumede@chamberofmines.org.za or 011 498 7752 Adoption Specialist: Dr Audrey Banyini abanyini@chamberof mines.org.za 011 498 7742 or Adoption Specialist: Mr Kobus Blomerus kblomerus@chamberofm ines.org.za or 011 498 7744 12
CHARTER ELEMENT 7.4 PERCENTAGE OF RESEARCH FINDINGS FROM THE MHSC INVESTIGATED FOR IMPLEMENTATION 1. Guidance on completion of the Charter Reporting Template Measure 7.4 Percentage of research findings from the MHSC investigated for implementation Achievement current year Target Points 2011 2012 2013 2014 Maximum Awarded 100% 100% 100% 100% 2 (1) Only those leading practices and research findings completed during the current reporting period need to be investigated. The Mining Charter expects companies to investigate the research findings from the Mine Health and Safety Council. Once the investigations conclude that the research findings are relevant to the mining company, adoption (including full implementation with proper employee involvement, leadership support, provision of necessary training, technical support and availability of financial resources as per the CTF requirements) of the findings is expected. No research projects were completed in 2014 (Refer to OH&SPC Circular No. 70/14 for more information). Since there were no new research projects in the reporting period, companies should indicate this element as Not Applicable in the Charter report. 13
2. Guidance Health and Safety Addendum to the Charter Report 7.4 Percentage of leading practices from MOSH Learning Hub investigated for implementation PROGRESS WITH ADOPTION OF RESEARCH FINDINGS To show to stakeholders that the holder of the mining right has adopted the research findings for the projects that were completed before 2014, record of the adoption progress should be included in the addendum as demonstrated below: Progress with adoption of SIM060201 Track B: A risk-based approach to enhancing support in the Bushveld Complex Underground Mines: PHASE 2 Monitoring Indicators Company progress Comments 1. Number of shafts which should obtain the necessary tools and equipment for data acquisition 2. Number of shafts have obtained the necessary tools and equipment for data acquisition 3. Number of shafts which should have completed data collection 4. Number of shafts which have completed data collection 5. Number of shafts which should procure licenses for the block failure analysis tool 6. Number of shafts which have procured licenses for the block failure analysis tool 7. Number of shafts whose joint data should be processed to obtain inputs for the support scenario analysis 8. Number of shafts whose joint data has been processed to obtain inputs for the support scenario analysis 9. Number of shafts which should have evaluated current support scenarios and assessed the outcomes thereof 10. Number of shafts which have evaluated current support scenarios and assessed the outcomes thereof 11. Number of Rock Engineers who should be trained on the concepts of risk analysis 12. Number of Rock Engineers who have been trained on the concepts of risk analysis 13. Number of shafts which should interpret the outcomes of the support scenario evaluation in terms of the consequential injury and cost risk from FOG using the application RiskEval 14. Number of shafts have interpreted the outcomes of the support scenario evaluation in terms of the consequential injury and cost risk from FOG using 14
the application RiskEval SIM 040204: Evaluation of Shotcrete Performance Monitoring Indicators Company Progress Comments 1. Number of Rock Engineers who should be trained on the use of shotcrete design methodology 2. Number of Rock Engineers who have been trained on the use of shotcrete design methodology 3. Number of shafts whose shotcrete design should comply with the design recommendation suggested by the research (SIM 040204: Evaluation of Shotcrete Performance research) 4. Number of shafts whose shotcrete design complies to the design recommendation suggested by the research (SIM 040204: Evaluation of Shotcrete Performance research) 5. Number of shafts in which the review of the implementation of the shotcrete design methodology should be conducted 6. Number of shafts in which the review of the implementation of the shotcrete design methodology have been conducted SIM 100301: Minimising Seismic Risk in the Platinum Mines Monitoring indicators Company Progress Comments 1. Number of shafts where seismic risk exists 2. Number of persons (Production Managers, Section Managers, Mine Overseers, Shift Supervisors, Miners, Rock Engineers and Strata Control Officers) who should be trained on seismicity, its causes, indicators, how to manage the risk associated with seismicity (as required by the Codes of Practice) and implement practical rockburst management procedures. 3. Number of persons (Production Managers, Section Managers, Mine Overseers, Shift Supervisors, Miners, Rock Engineers and Strata Control Officers) who have been trained on seismicity, its causes, indicators, how to manage the risk associated with seismicity (as required by the Codes of Practice) and implement practical rockburst management procedures. 4. Number of shafts which have seismic monitoring and reporting systems that should comply with the monitoring- and reporting-related specifications, objectives and measures suggested by the research (SIM 100301: Minimizing Seismic Risk in the Platinum Mines). 15
5. Number of shafts which have seismic monitoring and reporting systems that do not comply with the monitoring and reporting-related specifications, objectives and measures suggested by the research 6. Number of shafts for which third-party assessments of current seismic monitoring systems should be conducted by experts to evaluate compliance to guidelines. 7. Number of shafts for which third-party assessments of current seismic monitoring systems conducted by experts to evaluate compliance to guidelines have been conducted. SIM 100904 Personal Protective Equipment for WiM Monitoring Indicators Company Progress Comments 1. Number of mines which employ women in your company 2. Does you mine have a concise policy on PPE for WiM in place? 3. Have you mine implemented the PPE educational programme based on the PPE policy? 4. Have you mine adopted promotional strategies to improve the use and maintenance of PPE? 5. Have you mine adopted a comprehensive approach that brings together all sectors involved in PPE design; production; supply; selection and maintenance of PPE for WiM? 6. Have your mine undertaken a survey on women PPE to identify problem areas of fit and comfort? 7. Does your mine involve women in the selection of PPE, allowing trials for fit and comfort prior to purchasing PPE? 8. Has your mine considered specifications provided in SANS 511:2011 for providing undergarments for women workers? 9. Has your mine provided females with overalls which do not affect their dignity? 10. Has your mine equipped females with underground toilets? 11. Has your mine undertaken awareness programmes to train women employees on the dangers of suppressing urine; using nylon tights as undergarments; using cotton socks instead of nylon ones; etc.? 16
CHARTER ELEMENT 7.5 PERCENTAGE OF MANDATORY OCCUPATIONAL HEALTH REPORTS SUBMITTED 1. Guidance on completing the Charter Reporting Template Measure 7.5 Percentage of mandatory occupational health reports submitted Achievement current year Target Points 2011 2012 2013 2014 Maximum Awarded 100% 100% 100% 100% 2 The Mining Charter expects companies to submit occupational health reports to the DMR as prescribed. The following is a list of these mandatory reports: A) Medical Reports 1. Annual Medical Report (DMR 90) B) Hygiene Reports 1. Particulates Personal Exposure Report Form 21.9(2)(a) 2. Thermal Stress Report Form 21.(2)(b)(c) 3. Personal Noise Exposure Report Form 21.9(2)(e) The steps to calculate Achievement current year are: Step 1: Count the number of mandatory reports that have been submitted to the DMR as prescribed. Step 2: Calculate the Charter Score using the following formula: Number of mandatory reports submitted to the DMR X 100 4 (i.e. total number of mandatory reports that should be submitted) Step 3: Include the percentage in 7.5 of the Mining Charter Reporting Template. To calculate the Points Awarded use the formula: Charter score from Step 2 above (percentage) X 2 100 17
2. Guidance on the Health and Safety Addendum to the Charter Report 7.5 Percentage of mandatory occupational health reports submitted To show stakeholders that the holder of the mining right is aware of the mandatory reports that should be submitted to the DMR, the table below should be completed and included as an addendum to your Mining Charter Report. PERCENTAGE OF MANDATORY OCCUPATIONAL HEALTH REPORTS MANDATORY REPORTS Submitted(Y/N) Date submitted Comments A) Medical Reports 1. Annual Medical Report (DMR 90) B) Hygiene Reports 1. Particulates Personal Exposure Report Form 21.9(2)(a). 2. Thermal Stress Report Form (21.9(2)(b)(c) 3. Personal Noise Exposure - Report Form 21.9(2)(e TOTAL: /4 18
CHARTER ELEMENT 7.6 ADHERENCE TO HIV/AIDS AND TB GUIDELINES 1. Guidance on completing the Charter Reporting Template Measure 7.6 Adherence to HIV/AIDS and TB guidelines Achievement current year Target Points 2011 2012 2013 2014 Maximum Awarded Yes Yes Yes Yes 2 The Mining Charter expects companies to report on whether they have: 1. A copy of the signed- off policy in which the company commits to adhere to TB and HIV/AIDS guidelines. 2. Undertaken the TB programme reviews as per the TB guidance note. Indicators that demonstrate achievement of the above include the existence of a signed-off policies (for TB and HIV/AIDS) and reports on the TB reviews and HIV/AIDS Testing and Counseling (HTC). The Mine Health and Safety Council (MHSC) approved tool should be used when undertaken TB reviews. This tool can be used to measure compliance to both the DMR and National TB Control Programme (NTBCP). The following is a list of the guidelines to which companies must adhere to: A) TB Guidelines 1. National TB Control Programme (NTBCP) 2. DMR Guidance Note B) HIV/AIDS Guideline 1. HIV/AIDS National Guideline The steps to calculate Achievement current year are: Step 1: Determine the number of signed-off policies copies through which the company commits to the adherence of the HIV/AIDS and TB guidelines (out of the expected total of three: NTBCP, DMR guidance note and HIV/AIDS National guidelines). Step 2: Determine the number of TB programme reviews and HTC uptake reports that have been sent to the Chamber of Mines (out of the expected total of three). 19
Step 3: Calculate the Charter Score using the formula: (Number from Step 1) + (Number from Step 2) X 100 4 Step 4: Include the percentage in 7.6 of the Mining Charter Reporting Template To calculate the Points Awarded us the formula: Charter Score from Step 2 (percentage) X 2 100 2. Guidance on the Health and Safety Addendum to the Charter Report 7.6 Adherence to HIV/AIDS and guidelines To show stakeholders that the holder of the mining right is aware of the guidelines which should be adhered to the table below should be completed and included as an addendum to your Mining Charter Report. HEALTH: ADHERENCE TO HIV AND TB GUIDELINE The company TB guidelines should be compliant to: 1. NTBCP 2. DMR TB Guidance Note Is your HIV Guideline compliant to : 1. HIV/AIDS National Guideline TOTAL Do you have a signed off TB policy? (Y/N) Do you have a signed off HIV policy? (Y/N) Date TB Policy signed Date HIV Policy signed /2 /2 Annual TB Programme Reviews done (Y/N) Report on HCT Uptake (Y/N) Date report submitted to COM Date report submitted to COM TOTAL: /4 Comments 20