Quick Reference Guide Course Homepage Management (Faculty)

Quick Reference Guide Course Homepage Management (Faculty) Table of Contents View Faculty Schedule... 3 Print Faculty Schedule... 3 Create Course Homepage... 3 Add a New Activity to the Course Homepage... 4 View Course Homepage... 5 Upload a File to the Course Homepage... 5 Add a Discussion to the Course Homepage... 6 Assign Grade Mapping... 7 View Class Enrollment List... 8 View Student Information and Schedule (Dossier)... 8 E-mail Students from the Class Enrollment List... 8 Download the Class Enrollment List... 9 Enter Activity Grades... 10 Enter and View Grades by Student... 11 E-mail Students... 11 Enter Midterm Grades... 12 Enter Final Grade... 12 Create an Academic Alert... 13 Add an Assistant to a Course... 13 Quick Reference Guide: Course Homepage Management (Faculty) Page 1

View Faculty Schedule 1. From the PowerCAMPUS Self-Service Homepage, select the Classes tab. 2. Click the Schedule link. 3. Click the Faculty Schedule quick link. 4. To view a faculty schedule for a different period, select from the Period drop-down list. Print Faculty Schedule 1. From the Faculty Schedule page, click the Print Schedule quick link. 2. Click Print. 3. From the Windows Print dialog box, click OK. 4. When finished, click Close. 5. Click the Home tab to return to the PowerCAMPUS Self-Service Homepage. Create Course Homepage 1. From the PowerCAMPUS Self-Service Homepage, select the Classes tab. 2. Click the Course Homepage Setup link. 3. Click the Course Homepage quick link. 4. Select the desired course in which to create the Course Homepage. 5. Click the Create Site button. Next, add activities to the newly-created Course Homepage. 6. The Course Homepage is created and ready for viewing in approximately five minutes. 7. If an error message displays, contact the IT Help Desk at 815-226 - 4127. Quick Reference Guide: Course Homepage Management (Faculty) Page 3

Add a New Activity to the Course Homepage 1. Click the Activities quick link. 2. Select how to weight the activities for the course by choosing one of the following options using the radio buttons: 3. Select the Weight by Type of Activity checkbox to define a relative weight for each type of course activity. 4. After selecting a Weight setting, click Change. 5. Click the Add Activity button. 6. To add a homework assignment or quiz activity: Enter a unique Title for the activity. Select Homework or Quiz from the Activity Type drop-down list and enter a Description. Enter the Possible Points. Select or enter the Assigned and Due dates. Check the Prevent Late Submissions checkbox to prevent students from submitting after the due date. Enter the Midterm Weight or check the Counts towards Midterm checkbox. Enter the Final Weight or check the Counts towards Final checkbox. Select the appropriate Availability radio button. Click Save. 7. If the activity information and criteria were entered incorrectly, the following error displays. Click OK. Contact the IT Help Desk at 815 226-4127 to resolve a problem. 8. The Course Homepage Setup Activities page displays how the grades are calculated and possible weights. 9. To maintain the activity, select the drop-down menu next to the listed activity and choose Edit, Delete, Maintain Media or Copy. 10. To add another activity, click the Add an Activity quick link and repeat the previous steps. 11. When finished, scroll down the page and click Save. Quick Reference Guide: Course Homepage Management (Faculty) Page 4

View Course Homepage 1. From the PowerCAMPUS Self-Service Homepage, select the Classes tab. 2. Click the Schedule link. 3. Click the Faculty Schedule quick link. 4. Scroll to the desired course and click the Go to Course Homepage link for the specific course. 5. To view submitted documents from students: Click the Submitted Documents quick link. Click the desired activity folder. View the documents. 6. To return to the PowerCAMPUS Self-Service Homepage, click Self-Service Home. Upload a File to the Course Homepage 1. From the Course Homepage, click the Course Documents quick link. 2. Select Upload Document from the Upload drop-down list. 3. To search for the file: 4. Click OK. Click Browse. From the Windows File Upload screen, search for and select the file. Click Open. 5. If applicable, update the properties of the document in the provided fields. When finished, click OK. To delete the file, click Delete item. 6. Click Home to return to the main page of the Course Homepage. Quick Reference Guide: Course Homepage Management (Faculty) Page 5

Add a Discussion to the Course Homepage 1. From the Course Homepage, click Discussions. 2. Click Create. 3. Click Discussion Board. 4. Enter a Name and Description of the discussion. Select the apprpriate Navigation and Incoming Email options using the radio buttons. When finished, click Create. 5. To post a disussion, select the New drop-down list and click Discussion. 6. Enter the Subject and Body of the discussion post. To attach a file, click Attach File and follow prompts. When finished, click OK. 7. To view options for the posted discussion, use the drop-down menu next to the discussion. 8. Click Self-Service Home to return to the PowerCAMPUS Self-Service Homepage. Quick Reference Guide: Course Homepage Management (Faculty) Page 6

Assign Grade Mapping 1. From the PowerCAMPUS Self-Service Homepage, select the Classes tab. 2. Click the Course Homepage Setup link. 3. Click the Grade Mappings quick link. 4. Select the desired course. 5. If there are no grade mappings defined for the course, select one of the options: Add New Apply Defaults Copy Existing 6. To add new grade mappings: Click the Set Up Manually button. Enter the numeric values in the Midterm Min % and the Final Min % for each grade. To delete all mappings, click the Delete all Mappings quick link. To copy grade mappings, click Copy Grade Mappings. When finished, click Save. 7. To apply default grade mappings setup by Rockford College: Click the Apply Defaults button. Review the default grade mappings. If required, modify the values. Click Save. 8. To copy existing grade mappings: Click the Copy Grade Mappings button. Select the course to copy using the radio buttons. Click Copy. Click Close Window. Quick Reference Guide: Course Homepage Management (Faculty) Page 7

View Class Enrollment List 1. From the PowerCAMPUS Homepage, click the Class List link. The Class List quick link is a short-cut to the Classes Enrollment tab. 2. Select the desired course for which to view enrollment. 3. The Class List displays. To view a class list for a different course, select a different course using the Select Course drop-down list or Recent Courses links. 4. To view the class list by student image, click the Image view quick link. To return to the previous view, click the List View quick link. 5. To sort the view by student status, select from the Select Status drop-down list and click Go. View Student Information and Schedule (Dossier) 1. To view an individual student from the Enrollment Class List page, click on the student s name to display a student photo (if available) and a drop-down menu. 2. To view the student s schedule (dossier), click View Dossier. Scroll to the bottom of the page to view the student schedule. Click Close Window to close the dossier. E-mail Students from the Class Enrollment List 1. From the Enrollment Class List page, select the student to e-mail using the checkbox next to the student name. 2. Click the E-mail Selected quick link. You can also select E-mail Student from the student drop-down list. 3. Enter the Subject and Message and click Send Message. 4. Click Close Window. Quick Reference Guide: Course Homepage Management (Faculty) Page 8

Download the Class Enrollment List 1. From the Enrollment Class List page, click the Download quick link. 2. Select the Download Format using the drop-down list. 3. Sselect the specific columns to download from the Available Columns using the arrow to move the column to the Columns to download box. By default, all columns are selected. Use the arrows to add specific columns or change the order of columns. For example, to download only Name and ID to an Excel spreadsheet, select these columns to download. 4. Click Download. 5. To save the file, click OK. To open and display the file in an Excel spreadsheet, select the Open radio button. You can save the file in Excel after viewing. 6. From the Windows Save As dialog box: Enter the filename and click Save. Click Close. 7. Click Close Window. Quick Reference Guide: Course Homepage Management (Faculty) Page 9

Enter Activity Grades 1. From the PowerCAMPUS Self-Service Homepage, select the Classes tab, then click the Grading link. 2. Select the desired course. 3. Select the appropriate link: View all Student s Activity Grades (Datasheet View) View Grades for the Specified Activity View Grades for the Specified Student 4. To enter or view points for all students and all course activities in a datasheet view: Click View all Student s Activity Grades (Datasheet View). Enter the number of points earned for each activity and for each student. When entering points earned for an activity, the number must be a whole number greater than zero (not a negative number or contain a decimal point). May not exceed the maximum number of points defined for the activity. Click Save when finished. Click the Select View quick link to return to the previous screen. 5. To enter or view points and grades by activity: Click the specific activity link under View Grades for the Specified Activity. Enter the number of points each student earned for the course activity in the Points Earned column. Enter a letter grade for each student in the Grade column. The grade can be any letter. Use the drop-down list next to student s name to view and enter the specified student s grades for all course activities, or view and enter the comments and details. To view activity statistics, click the Activity Statistics quick link. Click Close Window when finished. To view submitted documents from students, click the Submitted Media quick link. Click the Windows Close button to close the window. Click Save when finished. Click the Select View quick link to return to the previous screen. Quick Reference Guide: Course Homepage Management (Faculty) Page 10

Enter and View Grades by Student 1. Click the student name under the View Grades for the Specified Students heading. 2. Enter a letter grade for each activity or student in the Grade column. This letter grade will not have an impact on the student s midterm or final grade. 3. If desired, change the date on which the Grade was Received. This date defaults to the day on which the grade was entered. 4. If desired, enter Comments about the student s activity grade. 5. Use the drop-down list next to student s name to view student grades for the specified activity, or view comments and details. 6. To download this information, click the Download quick link. 7. Click Save when finished. 8. Click the Select View quick link to return to the previous screen. E-mail Students 1. From the Grading Activity Grades page, with the desired course selected, click one of two links where e-mail is available: View All Students Activity Grades (Datasheet View) View Grades for the Specified Activity 2. To e-mail individual students: Place a check next to the name of each student to e-mail. The checkbox is greyed for a student who does not have an e-mail address on file. Click E-mail Selected. Enter the Subject and Message, then click Send Message. Click Close Window. To e-mail all students: Select the checkbox on the column heading to select all the students in the list. The checkbox will be grayed out for any student who does not have an e-mail address on file. Click E-mail Selected. Enter the e-mail Subject and Message, then click Send Message. Click Close Window. Quick Reference Guide: Course Homepage Management (Faculty) Page 11

Enter Midterm Grades 1. From the Grading Overall Grades page, select the course for which to enter the midterm grades. 2. To enter midterm grades manually, enter the grades using the My Grade drop-down list under the Midterm heading. 3. If activities have been set up for the course section and grades have been entered for these activities, click the Apply Midterm button. 4. Select the appropriate button to record the students midterm grades: Save - If the time period is not open for grading, you will only be able to Save the students grades. If the time period is open for grading but you are not ready to submit the students grades, select Save to record the grades but not submit. Submit Midterm - If the time period is open for grading and you are ready to submit the students midterm grades for the course section, select Submit Midterm. Enter Final Grade 1. From the Grading Overall Grades page, select the course for which to enter the final grades. 2. To enter final grades manually, enter the grades using the My Grade drop-down list under the Final heading. 3. If the Calculated Score for the final grades displays, select Apply Final. 4. Select the appropriate button to record the students final grades: Save - If the time period is not open for grading, you will only be able to Save the students grades. If the time period is open for grading but you are not ready to submit the students final grade, select Save to record the grades but not submit. Submit Final - If the time period is open for grading and you are ready to submit the students final grades for the course section, select Submit Final. Quick Reference Guide: Course Homepage Management (Faculty) Page 12

Create an Academic Alert 1. From the PowerCAMPUS Self-Service Homepage, select the Classes tab, then click the Grading link. 2. Click the Academic Alert quick link. 3. Select the desired course. 4. Select the drop-down list next to the student name and select Add Alert. 5. Select the Alert Type using the drop-down list and complete all of the fields on the page. 6. When finished, click Save. To add another alert for the same student or a different student, repeat steps 4 6. 7. Click the Home tab to return to the PowerCAMPUS Sefl-Service Homepage. Add an Assistant to a Course 1. From the PowerCAMPUS Homepage, select the Classes tab, then click the Manage Assistants link. 2. Select the desired course. 3. Click the Add an Assistant button. 4. Enter the desired search criteria in the specified fields and click Search. 5. The system displays all records that match the entered criteria. 6. Click Add next to the desired assistant name. 7. When finished, click Close Window. 8. For each assistant, use the checkboxes to select the features you want the assistant to access for the specified course section. 9. When finished, click Save. 10. Review the list of assigned rights for the assistants. When finished, click Confirm Changes. 11. Click the Home tab to return to the PowerCAMPUS Sefl-Service Homepage. Quick Reference Guide: Course Homepage Management (Faculty) Page 13