BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, February 2, 2016 CALL TO ORDER Commission Chairman Jeff Masterson called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Ed Myers, Commissioner Peggy Palmer, Commissioner Mike Wheeler, Commissioner Dan Woydziak, County Administrator Will Johnson, and Clerk Recorder Gayle Reiswig. INVOCATION Pastor Jim Toth from the Cumberland Bible Church in Douglass presented the invocation. APPROVAL OF MINUTES Commissioner Myers provided the following amendments: Change the title of Item 1 from: CONSIDER APPROVAL TO PARTNER WITH BUTLER COMMUNITY COLLEGE (BCC) ON A FIRE TRAINING FACILITY, to: RECEIVE BUTLER COMMUNITY COLLEGE AND THE CITY OF EL DORADO FOR A PRESENTATION OF BCC S NEW FIRE TRAINING FACILITY Change the word nominate to appoint in the OTHER ITEMS OF BUSINESS section of the minutes. Commissioner Woydziak provided the following amendment: Insert to Item #9. It was added that in the 15 years of County issued credit/purchase cards, there have been no cases of employee fraud. Commissioner Woydziak motioned to approve the minutes of the Butler County Commission meeting of Tuesday, January 26, 2016 with the above amendments. Commissioner Wheeler seconded the motion. Motion carried 5-0. (00:06:04) PUBLIC COMMENTS County Treasurer Ruth Fechter requested the signature of Commission Chairman Jeff Masterson on the bank signature card. LaDonna Johnson, 15063 SW Thistle Rd., Rose Hill, came before the Board in December reporting on the poor economy. She readdressed the topic stating that 68 Spirit Aerosystem employees had lost their jobs and that the Rose Hill Walmart recently closed. She read a statistic noting that 50% of the population earns less than $30,000/year; wages are stagnant and there is a spending problem. She reported 2015 new money figures and spending percentages of the County. She referenced a County voucher expense for a Chamber dinner when it was recently reported that the County would no longer support local chambers. Ms. Johnson noted a discussion from last week s meeting when Butler Community College (BCC) came before the Board for a potential partnering of a fire training facility. Ms. Johnson noted that BCC s revenue amount is half of the County s revenue amount and that maybe the County should seek the College for a loan. She added that local fire departments have their own budget and should use it to support the training facility verses the County. The County is not a bottomless well of funds, she added. Ms. Johnson concluded by questioning County paid association dues and stated that Page 1 of 5
Commissioners should do it on their own dime. Commission Chairman Masterson requested that facts brought before the Board be correct. Ms. Johnson noted the comment as a discredit to her. Chairman Masterson stated that if statements were considered personal, she would not be allowed to speak. Ms. Johnson stated that she would be happy to meet with anyone to verify the facts as straight. (00:16:00) ITEM #1 CONSIDER APPROVAL OF THE CONTRACT WITH DR. PAIGE DODSON FOR MEDICAL DIRECTION AND AUTHORIZE THE COMMISSION CHAIR TO SIGN THE CONTRACT Chad Pore, EMS Director, and Butler County Medical Director Dr. Ruben Garcia came before the Board for approval of contract with Dr. Paige Dodson as Medical Director for Butler County. The current Medical Director, Dr. Garcia, will be relocating to Florida and has recommended Dr. Dodson as his replacement. Dr. Dodson is a family physician with EMS Medical Director and coroner experience. She remains as an active physician in Marion County at this time but will become a full time employee at Susan B. Allen Memorial Hospital in El Dorado and assume duties as medical director in March 2016. Dr. Garcia has offered to remain in contact with Dr. Dodson to aid in the transition. Mr. Pore noted that a formal soliciting for this position was done in 2014 prior to Dr. Garcia s contract approval as medical director and that it was not prudent to go through the process again. In 2014 no other candidates possessed the experience needed for the position. Commissioner Myers requested that a complete identification of the provider be included in the opening paragraph of the contract, and also the technical correction of the current Commission Chair. Commissioner Woydziak motioned to approve the contract with Dr. Paige Dodson as Medical Director and authorized the Commission Chair to sign the contract with the corrections identified by Commissioner Myers. Commissioner Wheeler seconded the motion. Motion carried 5-0. (00:31:06) ITEM #2 CONSIDER APPROVAL OF THE 2016 LOCAL EMERGENCY PLANNING COMMITTEES (LEPC) MEMBERSHIP ROSTER, INCLUDING DESIGNATION OF THE BOARD OF COUNTY COMMISSION REPRESENTATIVE TO THE LEPC AND AUTHORIZE ITS SUBMISSION TO THE STATE OF KANSAS Pam Dunham, Geographic Information Systems (GIS) Director and LEPC Chairperson, presented a copy of the 2016 LEPC membership roster to the Board for approval including the name of Commission Chairman Masterson as the representative for the County Board of Commissioners. Following approval of the roster, it will be submitted to the State Commission of Emergency Planning and Response (CEPR). In Kansas, these committees exist at the County level and are tasked with things such as hazardous materials, emergency planning, and public information and awareness. They bring together stakeholders from emergency services, government agencies, private industry, hospitals, media, transportation, and schools for the common purpose of educating and protecting the community. Commissioner Palmer noted little membership representation from the Augusta area. She suggested some areas of input for potential involvement and recommended the expansion of representation. Mrs. Dunham noted that businesses handling hazardous materials are also sought for their participation. Due to state requirements, the roster is requested to be approved; amendments may be submitted at a later Page 2 of 5
date. The LEPC operates with no budget support from the County. Federal grants are occasionally received with management of those funds through Emergency Management. Commissioner Woydziak motioned to approve the 2016 Local Emergency Planning Committees (LEPC) membership roster including designation of the Butler County Commission Representative, Commission Chairman Jeff Masterson, to the LEPC and authorize submission to the State with the recommendation from the Board of County Commissioners to expand the roster to include more representation from area businesses. Commissioner Palmer seconded the motion. Motion carried 5-0. (00:40:00) ITEM #3 CONSIDER TABLED REQUEST TO APPROVE THE ESTIMATED COST FOR WATERLINE RELOCATION WORK RELATED TO THE DRY CREEK BRIDGE REPLACEMENT PROJECT ON SW PRAIRIE CREEK ROAD NORTH AND EAST OF ANDOVER Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of the estimated cost for waterline relocation work related to the Dry Creek Bridge replacement project on SW Prairie Creek Rd., north and east of Andover. Butler Rural Water District (RWD) #5 maintains a waterline on a private easement that will need to be relocated to accommodate construction of the new bridge. Upon this opportunity, RWD #5 is wishing to replace the 6 line with a 12. Staff is requesting that the County reimburse the water district for a 6 waterline based on that being the diameter of line currently in place. The cost to the County for engineering and construction is $140,684. Funding in the amount of $50,000 was allocated for the utility relocation with the remaining balance to be paid through underruns in other project costs as well as through allocating reimbursement for construction engineering work toward utility relocation. Commissioner Woydziak motioned to authorize Butler Rural Water District #5 to proceed with waterline relocation work related to Kansas Department of Transportation (KDOT) Project #8 C-4655-01, the Dry Creek Bridge replacement project on SW Prairie Creek Rd. located north and east of Andover and for the County to reimburse the water district for relocation costs notto-exceed $140,684.00. Commissioner Masterson seconded the motion. Motion carried 5-0. (00:50:00) Due to the size, complexity, and timeline of the K-196 bridge construction project, Kansas Department of Transportation (KDOT) will extend the letting to June 2016. A new agreement identifying a construction start of March 2017 and completion in November 2017 will be provided to the County. USD 206 has been notified of the schedule change by email; an official letter will follow. Field work for fracture critical bridge inspections by truck are complete. Follow-up for scaffold and ladder work needs to be done. The annual meeting for townships is scheduled for March 1, 2016. (00:55:19) ITEM #4 CONSIDER APPROVAL OF THE ADOPTION OF AR-16-01 PURCHASING CARD AGREEMENT Page 3 of 5
Ryan Adkison, Assistant County Administrator/Financial Director, came before the Board for approval of the Butler County Corporate Purchasing Card Policy AR 16-01 as presented last week. Commissioner Palmer suggested modifications to the policy including items from a credit card accountability section of a local government handbook. Mr. Adkison will follow up with the Commissioner. The item was tabled for one week. Julie Winslow, 15644 SW Mulberry Rd., Rose Hill came before the Board to note that it is not the wish of the taxpayer to further burden the County with small details of credit card charges. However, it is a right to know what is charged on county credit cards. The updated policy also states that the Department will handle resolution of situations involving improper use of purchasing cards and the resulting disciplinary action. Ms. Winslow requested that this area be revised. Improper usage of credit cards may not be tracked if it is only handled at the department level. Commissioner Myers motioned to table this item for one week. Commissioner Palmer seconded the motion. Motion carried 5-0. (01:39:53) VOUCHERS Commissioner Wheeler motioned to approve vouchers for February 2, 2016, in the amount of $286,848.81. Commissioner Woydziak seconded the motion. Motion carried 5-0. (01:48:18) COMMISSION ADDS & ABATES Commissioner Myers motioned to approve Adds & Abates #2591 dated February 2, 2016; Adds in the amount of $10.38 and Abates in the amount of $34,144.20. Commissioner Woydziak seconded the motion. Motion carried 5-0. (01:48:58) OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS Commissioner Palmer requested a third-party internal payroll audit. Commissioner Palmer voiced a constituent concern about the Watershed Board and the Conservation Department s interest in constructing a dam in the El Dorado area which could possibly cause flooding of (7) homes located in the flood plain. Administrator Johnson recommended contacting Sandy Koontz from the Conservation Department. Commissioner Wheeler noted a meeting of the Conservation District at 10:30 a.m. on Wednesday, February 03, 2016. Commissioner Palmer asked for updates for the following list of unfinished business: Rails to Trails Open Records Policy Reports on out-of-state travel List of vehicles owned by the County Economic Development policies including a financial report, current status of all loans, and clawback provisions. Page 4 of 5
Work session for Butler County s Strategic Plan Comprehensive Plan for Planning and Zoning Plans for the vacant house used by the Aging Department in Augusta Work session on taxpayer credit card fees Sheriff s Department report from their new database Association fees - Commissioner Masterson noted fees could be addressed during Department Budget Hearings. Proof as to what was spent by the County in 2015 Commissioner Woydziak read a statement from the 2016 Legislative Platform. A Legislative dinner is scheduled for February 8, 2016 at 5:30 p.m. in Topeka. The Mayor s Dinner is Thursday, February 4, 2016, at 6:00 p.m. at the Coutts Museum. The Conservation Dinner is February 4, 2016 in Benton. Administrator Johnson presented city and county assessed valuation information to the Board. (02:53:15) ADJOURNMENT Commissioner Wheeler motioned to adjourn the meeting of the Board at 11:53 a.m. Commissioner Woydziak seconded the motion. Motion carried 5-0. Page 5 of 5