Microsoft Office 2010: Introductory Q&As PowerPoint Chapter 3 How do I resize the picture so that it maintains its proportions? (PPT 141) Press and hold the shift key while dragging a sizing handle away from or toward the center of the picture. To maintain the picture s proportions and keep its center in the same location, press and hold down both the ctrl and shift keys while you drag a sizing handle. Why does the Adjust group look different on my screen? (PPT 143) Your monitor is set to a different resolution. See Chapter 1 for an explanation of screen resolution and the appearance of the Ribbon. Why are yellow borders surrounding the thumbnails in the Color Saturation and Color Tone areas in the gallery? (PPT 143) The image on Slide 3 currently has normal color saturation and a normal color tone. Could I have applied this correction to the picture if it had been a background instead of a file inserted into the slide? (PPT 143) No. Artistic effects cannot be applied to backgrounds. Must I adjust a picture by recoloring and applying an artistic effect? (PPT 145) No. You can apply either a color or an effect. You may prefer at times to mix these adjustments to create a unique image. Why does the Adjust group look different on my screen? (PPT 145) Your monitor is set to a different resolution. See Chapter 1 for an explanation of screen resolution and the appearance of the Ribbon. Why is a yellow border surrounding the first thumbnail in the gallery? (PPT 145) The first thumbnail shows a preview of the image on Slide 1 with no artistic effect applied. How can I see objects that are not on the top of the stack? (PPT 147) Press tab or shift+tab to display each slide object. Can I drag other sizing handles to enlarge or shrink the placeholder? (PPT 148) Yes, you also can drag the left, right, top, and corner sizing handles to resize a placeholder. How do the square sizing handles differ from circle sizing handles? (PPT 148) Dragging a square handle alters the shape of the text box so that it is wider or taller. Dragging a circle handle keeps the box in the same proportion and simply enlarges the overall shape.
What if the placeholder border displays as a dotted line? (PPT 149) Click the border to change the line from dotted to solid. Can I click any part of the border, or do I need to click the bottom edge? (PPT 149) You can click any of the four border lines. What if the placeholder border is displaying as a dotted line? (PPT 149) Click the border to change the line from dotted to solid or fine dots. Can I click the Cut button (Home tab Clipboard group) to delete the placeholder? (PPT 149) Yes. Clicking the Cut button deletes the placeholder if it does not contain any text. What if I want to return the paragraph to center alignment? (PPT 151) Click the Center button (Home tab Paragraph group). Can I delete multiple slides simultaneously? (PPT 152) Yes. If the slides are sequential, click the first slide you want to delete, press and hold the shift key, click the last slide that you want to delete, right-click any selected slide, and then click Delete Slide on the shortcut menu. If the slides are not sequential, press and hold the ctrl key while you click each slide that you want to delete, right-click any selected slide, and then click Delete Slide on the shortcut menu. Why is Slide 3 selected? (PPT 153) It is the current slide in the Slide pane. Why are some words on Slide 2 underlined with red wavy lines? (PPT 155) Those words are not in PowerPoint s main or custom dictionaries, so PowerPoint indicates that they may be misspelled. For example, the word, Syringeal, is spelled correctly, but is not in PowerPoint s dictionaries. Is the clip deleted from the Office Clipboard when I paste it into the slide? (PPT 155) No. Why does the Group button look different on my screen? (PPT 157) Your monitor is set to a different resolution. See Chapter 1 for an explanation of screen resolution and the appearance of the Ribbon. What happens if I click the No button? (PPT 158) The clip will remain displayed on the slide as a clip art picture and will not ungroup.
Why does the Drawing Tools Format tab show different options this time? (PPT 158) The clip has become a drawing object, so tools related to drawing now display. Why do all those circles and squares display in the clip? (PPT 158) The circles and squares are sizing handles for each of the clip s objects, which resemble pieces of a jigsaw puzzle. What if I selected a different area by mistake? (PPT 158) Click outside the clip and retry. Why is the bar under the Shape Fill button now yellow? (PPT 159) The button displays the last fill color selected. Why did I not need to click the Shape Fill button arrow to select this color? (PPT 160) PowerPoint uses the last fill color selected. This color displays in the bar under the bucket icon on the button. Can I open the Microsoft Clip Organizer when I am not using PowerPoint? (PPT 160) Yes. On the Start menu, point to All Programs, point to Microsoft Office, point to Microsoft Office 2010 Tools, and then click Microsoft Clip Organizer. Can I select multiple objects so I can delete them simultaneously? (PPT 161) Yes. While pressing the shift key, click the unwanted elements to select them. Should the white musical staff display on the slide? (PPT 161) Yes. It is part of the bird clip. Can I adjust the color of a video clip? (PPT 164) Yes. You correct the brightness and contrast, and you also recolor a video clip using the same methods you learned in this chapter to color a picture. Can I play the video by clicking the Play button in the Preview group? (PPT 165) Yes. This Play button plays the entire clip. You may prefer to click the Play/ Pause button displayed in the Video Controls to stop the video and examine one of the frames. Can I specify the start or end times without dragging the markers? (PPT 165) Yes. You can enter the time in the Start Time or End Time boxes, or you can click the Start Time or End Time box arrows. You also can click the Next Frame and Previous Frame buttons (Trim Video dialog box).
How would I indicate an end point if I want the clip to end at a time other than at the end of the clip? (PPT 165) You would drag the red marker to the left until the desired end time displays. What does the On Click option do? (PPT 166) The video clip would begin playing when a presenter clicks the slide during the slide show. Can I use this technique to search solely for videos, photographs, or illustrations? (PPT 167) Yes. You also can search for a combination of these file types, such as both video and audio files. What if the Glade Birds audio clip is not shown in my Clip Art task pane? (PPT 168) Select a similar clip. Your clips may be different depending on the clips installed on your computer and if you have an active Internet connection. What are the properties associated with this clip? (PPT 168) The properties include the number of seconds of playing time, the file size, and the type of audio file. This file is a Windows waveform (.wav) file, which uses a standard format to encode and communicate music and sound between computers, music synthesizers, and instruments. What are the words listed in the Keywords box? (PPT 169) Those words are the search terms associated with the file. If you enter any of those words in the Search for text box, this audio file would display in the results list. Can I preview the clip again? (PPT 169) Yes. Click the Play button in the Preview/ Properties dialog box. Why does a sound icon display in the video? (PPT 169) The icon indicates an audio file is inserted. Do the Audio Controls buttons have the same functions as the Video Controls buttons that displayed when I inserted the Wildlife clip? (PPT 169) Yes. The controls include playing and pausing the sound, moving back or forward 0.25 seconds, audio progress, elapsed time, and muting or unmuting the sound. Does the On Click option function the same way for an audio clip as On Click does for a video clip? (PPT 170) Yes. If you were to select On Click, the sound would begin playing only after the presenter clicks Slide 1 during a presentation.
Must I move the icon on the slide? (PPT 170) No. Although your audience will not see the icon when you run the slide show, it is easier for you to see the media elements when they are separated on the slide rather than stacked on top of each other. Why would I want the icon to display during the show? (PPT 171) If you had selected the On Click start option, you would need to find this icon on the slide and click it to start playing the clip. What is the difference between the Loop until Stopped option and the Play across slides option? (PPT 171) The audio clip in the Loop until Stopped option repeats for as long as one slide is displayed. In contrast, the Play across slides option clip would play only once, but it would continue to play while other slides in the presentation are displayed. Once the end of the clip is reached, the sound would end and not repeat. Can I preview the movie clip? (PPT 173) Yes. Point to the clip and then click the Play/Pause button on the Video Controls below the video. Can I add a border to a video style? (PPT 173) Yes. You add a border using the same method you learned in Chapter 2 to add a border to a picture. Click the Video Border button (Video Tools Format tab Video Styles gallery) and then select a border line weight and color. Why does my list of files look different? (PPT 175) The list of picture files can vary depending upon the contents of your USB drive and the organization of those files into folders for each chapter. Can I search for animated GIF files in the Microsoft Clip Organizer? (PPT 175) Yes. Click the Video button arrow (Insert tab Media group), click Clip Art Video, click the Videos check box (Clip Art task pane), type the search text, and then click the Go button. Why is the animation not showing? (PPT 175) Animated GIF files move only in Slide Show view and Reading view. Do I need to display the slide that contains the words for which I want to search? (PPT 177) No. But to allow you to see the results of this search and replace action, you can display the slide where the changes will occur.
If I accidentally replaced the wrong text, can I undo this replacement? (PPT 177) Yes. Click the Undo button on the Quick Access Toolbar to undo all replacements. If you had clicked the Replace button instead of the Replace All button, PowerPoint would undo only the most recent replacement. What if a suitable word does not display in the Synonyms submenu? (PPT 178) You can display the thesaurus in the Research task pane by clicking Thesaurus on the Synonyms submenu. A complete thesaurus with synonyms displays in the Research task pane along with an antonym, which is a word with an opposite meaning. What if I cannot see all the lines I typed? (PPT 179) You can drag the splitter bar up to enlarge the Notes pane. Clicking the Notes pane scroll arrows allows you to view the entire text. Could I have clicked the Change All button instead of the Change button? (PPT 181) Yes. When you click the Change All button, you change the current and future occurrences of the misspelled word. The misspelled word, comunicate, appears only once in the presentation, so clicking the Change or the Change All button in this instance produces identical results. Syringeal is flagged as a possible misspelled word. Why? (PPT 182) Your custom dictionary does not contain the word, so it is recognized as spelled incorrectly. You can add this word to a custom dictionary to prevent the spelling checker from flagging it as a mistake. Could I have clicked the Ignore All button instead of the Ignore button? (PPT 182) Yes. When you click the Ignore All button, you ignore the current and future occurrences of the word. Why did I need to click the Slide pane? (PPT 183) The page number would have been inserted in the Notes pane instead of on the slide. Where does the slide number display on the slide? (PPT 183) Each theme determines where the slide number is displayed in the footer. In the Slipstream theme, the slide number location is the center of the footer, as indicated by the black box at the bottom of the Preview area. How does clicking the Apply to All button differ from clicking the Apply button? (PPT 184) The Apply button inserts the slide number only on the currently displayed slide whereas the Apply to All button inserts the slide number on every slide.
The current date displays in the upper-right corner of the handout, and the page number displays in the lower-right corner of the footer. Can I change their location or add other information to the header and footer? (PPT 185) Yes. Click the Edit Header & Footer link at the bottom of the Print gallery, click the Notes and Handouts tab (Header and Footer dialog box), and then decide what content to include on the handout page. Why does the preview of my slide appear in color? (PPT 185) Your printer determines how the preview appears. If your printer is not capable of printing color images, the preview will not appear in color.