Tracking Affrdable Care Act Infrmatin in Dynamics GP Octber 22, 2015 Charles Allen Senir Managing Cnsultant BKD Technlgies callen@bkd.cm T Receive CPE Credit Participate in entire webinar Answer attendance checks & plls when they are prvided If yu are viewing this webinar in a grup Cmplete grup attendance frm with Title & date f live webinar Yur cmpany name Yur printed name, signature & email address All grup attendance sheets must be submitted t training@bkd.cm within 24 hurs f live webinar Answer attendance checks & plls when they are prvided If all eligibility requirements are met, each participant will be emailed their CPE certificates within 15 business days f live webinar 1
Intrductin Charles Allen Senir managing cnsultant 25+ years experience Micrsft MVP Dynamics GP & the Affrdable Care Act Agenda What is the Affrdable Care Act Impact n Dynamics GP Tracking Infrmatin in HR & PR Year-End Reprting BKD Slutin ISV Slutins Cnclusins 2
What is the Affrdable Care Act? WHAT IS THE AFFORDABLE CARE ACT What is the Affrdable Care Act? What is it? Wh des it affect? 3
What is the Affrdable Care Act? Prvides insurance benefits thrugh a variety f means t Americans It is a set f regulatins impacting emplyees & emplyers Knwn as Patient Prtectin and Affrdable Care Act Amended by Health Care & Educatin Recnciliatin Act f 2010 Regulatins are enfrced by the IRS, Dept f Labr & Dept f Health and Human Services Wh Des the ACA Affect? All cnsumers Emplyers with greater than 50 full-time emplyees must reprt t the IRS n new frms. Pay attentin t FTEs Can affect small emplyers with n mre than 25 full-time emplyees 4
Impact n Micrsft Dynamics GP IMPACT ON DYNAMICS GP Impact n Dynamics GP Requires additinal infrmatin t be tracked Use f Human Resurce mdule Use f Deductins in Arrears (Payrll Extensins) Use f Benefit Enrllment Requires GP 2013 with 2014 year-end update r GP 2015 5
Tracking Infrmatin in HR & Payrll TRACKING INFORMATION IN HR AND PAYROLL Tracking Infrmatin in HR & Payrll Human Resurces Emplyee infrmatin Benefit tracking Dependent tracking Payrll Hurs reprting Emplyment type Deductins in arrears End-f-year reprting 6
Emplyee Infrmatin Emplyment Status 30 hurs r mre = insurance must be ffered Hw d yu knw if the emplyee wrked 30 hurs r mre? Need t refer t last calendar year Can utilize a variety f surces UPR30300 Payrll Transactins UPR30301 Payrll Transactin Histry Header Time Clck System Might want t use SSRS t create a reprt t get average hurs wrked Emplyee Infrmatin Mre n full-time vs. part-time Full-time status shuld be assigned t emplyees wh wrk, n average, 30 hurs/week r 130 hurs/mnth Fr hurly emplyees cunt actual hurs Fr salaried nn-hurly emplyees cunt actual hurs r use a dayswrked r weeks-wrked equivalency methd (Remember that ptin in Timesheet Entry?) Get ttal hurs wrked fr each FT emplyee & divide by 12 r weeks wrked Get number f full-time emplyees fr year & divide it by 12 mnths t get ttal average number f full-time emplyees fr year Als need t calculate FTE infrmatin t determine eligibility fr large emplyer reprting requirement Might need a pay cde fr tracking actual hurs wrked if it desn t match paid hurs 7
Human Resurces Benefit preferences Mark ptin t Autmatically Update Payrll Benefits & Deductins ptins Ensures HR & PR are in sync in terms f benefits Human Resurces Emplyers need t track wh is enrlled & wh isn t & why! Make sure yur insurance cde separates health insurance frm dental & visin Health Insurance Setup windw Offer f cverage cdes Safe harbr cdes Benefit status Benefit dates 8
Human Resurces Health insurance enrllment New fields default frm the Health Insurance Setup windw Benefit status Dates Histry Check with yur insurance prvider n prper cdes t use Human Resurces Key fields t cnsider n Health Insurance Enrllment windw Benefit status enrlled, waived, etc. Eligibility date waiting perid cannt exceed 90 days Offer f cverage cdes Line 14 Safe harbr cdes Line 16 9
Human Resurces Tracking waived benefits Different schls f thught Add emplyee t health insurance & select Waived Create a new insurance plan specifically fr tracking waivers Dependents Emplyee Dependent Data new field added Dependents can be cvered until they are 26 10
Human Resurces Benefit Enrllment Optinal Utilize benefit self-service functinality t facilitate tracking enrllment r waivers Can set eligibility rules t limit availability t full-time emplyees (emplyment type) &/r wrk hurs per year Payrll Deductins in Arrears Part f payrll extensins (HR & payrll suite) Imprtant fr knwing emplyees are paying their insurance if that plays a part in cverage Managed n deductin setup & maintenance windws Deductin in arrears transactins Deductin in arrears reprt 11
Year-End Reprting END OF YEAR REPORTING Year-End Reprting Buttns added t Edit W-2 Infrmatin windw Edit 1095-C infrmatin Edit dependents infrmatin 12
Year-End Reprting Reprts added t the Print W-2 Frms windw 1095-C 1094-C Transmittal Year-End Reprting 1094-C transmittal f emplyer health insurance Data is pulled frm existing year-end tables Edit data in Print W-2 windw GP des nt print parts 2 & 3 because f lack f data 13
Year-End Reprting 1095-C Part 1 Emplyee Pulls frm Emplyee Maintenance windw (UPR00100) Part 2 Emplyee Offer and Cverage Offer f Cverage Cde UPR00905 Emplyee Share f Lwest Cst Mnthly Premium BE010130 premium amunts UPR10111 year-end table Safe Harbr Cde UPR00905 Year-End Reprting Part 3 Cvered Individuals Print W-2 Frms windw checkbx fr Emplyer prvided selfinsured cverage UPR10100 (Payrll Year-End Header) UPR10108 (Year-End Dependent ACA Histry) UPR10109 (Year-End Dependent ACA) UPR10110 (Year-End Emplyee ACA Histry) UPR10111 (Year-End Emplyee ACA) 14
Year-End Reprting Emplyees with at least ne dependent will get a 1095-C frm Emplyees with ACA data will get a 1095-C BKD Slutin BKD will ffer a slutin beginning mid-octber fr prducing 1094 & 1095 reprts Slutin will include templates fr cmpletin Thmsn-Reuters is a partner & will prvide printing & filing service Cntact the Accunting Outsurce grup at BKD Natinal Office r yur lcal BKD ffice fr mre infrmatin 15
ISV Slutins ISV Slutins Greenshades (www.greenshades.cm) Dynamics Payrll Inspectr Tracks emplyee eligibility Year-End Frms (1094-C & 1095-C) Benefits Integrity Data (www.integrity-data.cm) ACA Cmpliance (eligibility, frm generatin, affrdability testing & thers) 16
Resurces ACA IRS Infrmatin Reprting: What D I Need t Knw? http://www.bkd.cm/webinars/2015/aca-irs-infrmatin-reprting-whatd-i-need-t-knw.htm IRS website (www.irs.gv) Micrsft Dynamics GP Year End Release 2014: Affrdable Care Act (ACA) http://cmmunity.dynamics.cm/gp/b/dynamicsgp/archive/2014/11/19/ draft-micrsft-dynamics-gp-2014-year-end-release-affrdable-healthcare-act-2 Affrdable Healthcare Act Are Yu Prepared & Are Yu Using Micrsft Dynamics GP t Its Full Ptential https://cmmunity.dynamics.cm/gp/b/dynamicsgp/archive/2013/07/16/ affrdable-healthcare-act-are-yu-prepared-and-are-yu-using-micrsftdynamics-gp-t-its-full-ptential A Setup Guide fr ACA Tracking in Micrsft Dynamics GP http://www.erpsftwareblg.cm/2014/08/setup-guide-aca-trackingmicrsft-dynamics-gp/ Resurces Imprtant Affrdable Care Act Htfixes fr Dynamics GP http://cmmunity.dynamics.cm/gp/b/encreblgd ynamicsgp/archive/2015/04/14/imprtantaffrdable-care-act-htfixes-fr-dynamics-gp 17
Questins BKD Technlgies Supprt Center Micrsft Dynamics GP 877.253.7778 Gpsupprt@bkd.cm Mnday - Friday, 8 a.m. - 5 p.m. Call Supprt Center tll free 18
Stay Cnnected dynamicsgpinsights.cm Fllw us n Twitter Jin us n LinkedIn At Dynamics GP Insights yu can read articles, watch webinars & jin cnversatin! View vides n YuTube Cntinuing Prfessinal Educatin (CPE) Credits BKD, LLP is registered with the Natinal Assciatin f State Bards f Accuntancy (NASBA) as a spnsr f cntinuing prfessinal educatin n the Natinal Registry f CPE Spnsrs. State bards f accuntancy have final authrity n the acceptance f individual curses fr CPE credit. Cmplaints regarding registered spnsrs may be submitted t the Natinal Registry f CPE Spnsrs thrugh its website: www.learningmarket.rg The infrmatin in BKD webinars is presented by BKD prfessinals, but applying specific infrmatin t yur situatin requires careful cnsideratin f facts & circumstances. Cnsult yur BKD advisr befre acting n any matters cvered in these webinars 19
CPE Credit CPE credit may be awarded upn verificatin f participant attendance Fr questins, cncerns r cmments regarding CPE credit, please email the BKD Learning & Develpment Department at training@bkd.cm Charles Allen Senir Managing Cnsultant 713.499.4629 callen@bkd.cm 20