Adjunct Faculty Contract System Guide

Department of Human Resources Department of Human Resources Adjunct Faculty Contract System Guide Revised: February, 2016 Adjunct 1 Faculty

Table of Contents ACCESSING THE ADJUNCT FACULTY CONTRACT SYSTEM... 3 NOTIFY HUMAN RESOURCES OF NEW ADJUNCT FACULTY... 4 NEW HIRE OR REHIRE ADJUNCT FACULTY... 7 REQUESTING A CONTRACT... 8 VIEW AND MANAGE CONTRACTS... 12 APPROVING A CONTRACT... 15 CANCELLING A CONTRACT... 20 CONTRACT DETAILS SCREEN... 21 WARNING FLAGS... 23 SAMPLE ADJUNCT CONTRACT... 25 ACCEPTING A CONTRACT (PERFORMED BY THE ADJUNCT)... 27 CONTACTS... 28 2

ACCESSING THE ADJUNCT FACULTY CONTRACT SYSTEM 1. The adjunct faculty contract system (AFCS) is located within Murphy Online Information System at: https://banner.stthomas.edu/pls/banner/prod/twbkwbis.p_genmenu?name=homepage Log into Murphy Online Click on the Employee Services tab Select the Faculty Payments Menu option Then select the Adjunct Faculty Contracts option 3

NOTIFY HUMAN RESOURCES OF NEW ADJUNCT FACULTY 1. In order to create and process an adjunct faculty contract using the Adjunct Faculty Contract System (AFCS), the following must have occurred: The adjunct faculty member has completed all necessary new hire forms and passed a background screen The adjunct faculty member has been set up in Banner-General with a UST ID (e.g. 100123456) and has been given an active status in Banner-PEAEMPL The adjunct has been set up in Banner-SIAINST as a faculty member The adjunct is set up in Banner-Student associated with the course and term for the contract being created Note: If you need to create a contract for an active adjunct and all of the above is done, skip ahead to the Requesting a Contract section of this guide. 2. To create a Banner/UST ID record in Banner for a new adjunct faculty member, or to update an adjuncts status and academic term information in Banner-SIAINST, select Notify Human Resources of New Adjunct Faculty from the AFCS main menu. Once you submit this form, Human Resources will initiate the online new hire forms process. NOTE: Human Resources no longer accepts paper new hire forms, everything must be done online through the Talent Management System (with the exception of the I-9 and direct deposit, neither of which will stop or slow down this process). Be prepared to provide the first and last name of the adjunct faculty member, their personal email address, their UST ID (if available/applicable), the first term the adjunct will teach, whether they are an adjunct faculty member, advisor, or both, the college, 4

department, organization and index code, and the manager or department chair. See the note at the end of this section if you are having issues displaying the form. Fill in the form with the information for the new adjunct faculty member. Most of the fields on this form are required. Required fields are indicated by the asterisk (*). 3. Click Submit to submit the form to the Human Resources department. Click Exit without submitting to exit this form without saving any data, or submitting the form to Human Resources. 4. The form containing the information you entered is sent via email to Human Resources employment@stthomas.edu. If the adjunct faculty member is new to UST and therefore does not have a UST ID or active adjunct status in Banner, Human Resources will: i. email the adjunct with instructions on how to complete online new hire forms ii. Initiate the background screen process. Once the required forms are completed and the background screen passed, a new person record in Banner will be created to establish a UST ID and setup the adjunct faculty member information in Banner-SIAINST. Note: The I-9 and Direct Deposit do not affect UST ID generation, so if an adjunct cannot make it to campus until right before the first day of class, it will not affect this process. 5

It will be at this time that a Welcome Email with new employee information will be sent to the adjunct. The appropriate department admins/chairs will be cc d on this email. The email contains the new faculty member s Banner/UST ID and account activation instructions. Account creation is needed in order to access the AFCS in Murphy online to view and accept any adjunct contracts. i. Once you receive the adjunct s UST ID (which is in the Welcome Email), you can proceed with setting up the Banner-Student information to associate the adjunct faculty member with the course and academic term. Once the student information is in Banner you can proceed to requesting the adjunct contract. If the adjunct faculty member previously worked at UST (e.g. rehire), Human Resources will inform the department if any new hire forms are required to re-activate their Banner record. Here is the typical process for onboarding a new adjunct: Background Check Vendor, DEPARTMENT HR HR Adjunct Department identifies New Adjunct they want to hire Department submits Notify Human Resources of New Adjunct Faculty HR initiates background check Adjunct is informed on how to complete new hire forms online Background check is completed *New hire forms are completed Adjunct is set up in Banner and Welcome Email with UST ID is sent to adjunct, with admin/chair cc d Reminder: The Form I-9 still needs to be completed in person as well as the Direct Deposit form. However, the above process will continue despite the timing of the completion of these two forms. Note: If you are having issues displaying the form (i.e. you get a blank page), the problem may be related to the security settings in Internet Explorer 8, when running in Windows 7: To fix: 1. In Internet Explorer, choose Internet Options in the Tools menu 2. Select the Security tab 3. Select the Internet zone in the box at the top of the page 4. Un-check the box near the bottom of the page that says Enable Protected Mode 5. Click OK 6. Close Internet Explorer and re-start it 7. You may see a warning message at the top of the browser page saying something about not being in protected mode. Right-click on this message and you will be able to hide it permanently. After completing these steps, when you click the Notify HR link the form should be displayed. Contact the IRT Help Desk (651-962-6230) if you continue to experience difficulties. 6

NEW HIRE OR REHIRE ADJUNCT FACULTY 1. To ensure all contracts are processed and paid as requested, all necessary forms must be completed by the adjunct faculty member. Adjunct faculty who are new to UST will need to have a successful background screen and complete new hire forms, including the Form I-9, before they begin teaching. After a 20 month lapse in employment, an active adjunct will be terminated in the system and will have to go through this process again, just as if they were a new hire. 2. New hire forms must be done online through our Talent Management System (TMS). In order to create a profile in TMS and initiate the new hire/reactivation process, the department admin must submit the Notify Human Resources of New Adjunct Faculty email so that HR can instruct the adjunct on how to login and begin completing their forms. If the adjunct already has a profile in TMS, HR will still need to be notified to ensure the proper forms are completed. 3. Immigration Reform and Control Act Form I-9. The Form I-9 is required for all new adjunct faculty and any returning adjuncts with an expired Form I-9. Completing Section 1 of the Form I-9 is mandatory before the adjunct can begin working. In addition, the adjunct must provide documentation to Human Resources or the department administrator to complete Section 2 before their 3 rd day of work. If the Form I-9 is not complete by the end of the 3 rd day of work, the adjunct may not continue to work until the Form I-9 is completed. The Form I-9 requires that the employer visually inspect the originals of all documents presented as evidence of eligibility to work in the United States. Photocopies cannot be accepted. If you have questions regarding the required identification for the Form I-9, please call Human Resources at 651-962-6510. 4. Background Screening. New adjunct faculty, and adjunct faculty who are rehired after an absence of more than 20 months must complete a successful background screening before they can begin teaching. Time of completion may vary depending on numerous factors, including but not limited to: a. Time it takes adjunct to respond to complete the background screen informational form, as well as any additional inquiries from the background screen vendor b. Number of aliases or counties that the adjunct has resided in c. Time it takes educational facilities to verify highest education d. Whether any international checks need to be completed 5. The Adjunct Faculty Contract System validates the Form I-9 and background screen requirements against information recorded in Banner-HR. When the adjunct faculty member receives the email notification informing them that they have a contract to review, information and instructions are included in the email about the background screen and Form I-9 requirements. 7

REQUESTING A CONTRACT 1. To begin the contract request process you will need the following: The UST ID number for the adjunct faculty member The Course Academic Term The Course Reference Number (CRN) 2. Select the Enter Request for a Contract option. 3. Enter the adjunct s UST ID, select the academic term, and enter the CRN for the contract you are requesting. 8

4. After you have entered the information above click the Submit button. The AFCS validates the data you entered (adjunct UST ID, term and CRN) against the data set up in Banner-Student. In order to continue entering the detailed information for the contract, the adjunct faculty member must be associated with the academic term and course (CRN) in Banner-Student (Banner form SSASECT), and the schedule type must be from the list of allowed types. If this information is not in Banner-Student, the following error message is displayed and you will not be able to continue requesting the contract. **Process Stopped! ** This person is not associated with this course in Banner Student. Before the adjunct contract can be created, the course must be set up in Banner Student. Allowed schedule types include: LEC, LAB, LLB, NON, SIM, WWW, ENS, T10, DIS, B01, B26, B51, B76, and TL% (where % indicates any value). Once Banner-Student is updated you can return to the AFCS to request the contract. 5. Enter the contract details on the Adjunct Faculty Request Form. 6. The Request a Contract detailed information form contains both required and optional fields. Required fields are indicated on the form with an asterisk(*). 9

Required Fields Total Amount to be Paid* Index Code* Date of First Payment* Date of Last Payment* Alternate Email Address Enter total contract amount. Do not enter the dollar sign ($) or the comma in this field (e.g. 4500.00). Only index codes associated with the course are listed. If more than one code appears, select the appropriate one. The system does not allow for prepayment. Selecting a pay date prior to the first day of class is not allowed. The dates displayed are based on two factors: 1) The payroll schedule, e.g. the first available payroll date, and/or 2) The first day of class, e.g. the first available payroll date following the first day of class. The system allows for a maximum of 26 payments. The final pay date selected should be the first available pay date following the final day of the class or the academic term in which the class was held. In some circumstances, the final pay date may cross into a new calendar or fiscal year. Payments that fall after July 1 st are charged to the new fiscal year. Payments should not be postponed into a new fiscal or calendar year if there is an earlier pay date following the final day of class. By default, the contract will be sent to the adjunct faculty members UST email address. If the adjunct requests that the contract be sent to an alternate email address, it should be entered here. If the adjunct s UST email address is blank, enter an alternate email address. Note: An email address either the active address from the adjunct s Banner record or the alternate address entered by the requestor is required in order to complete entering the contract. The error message *Data Entry Required will be displayed if the UST email, or alternate email address is missing. Optional Fields Adjunct Email Address Activity and Location Codes Additional Contract Text Contract Notes This field will auto populate if the adjunct has an active email address on his/her record in Banner. If no email address exists this field will be blank. These codes are used only by approved departments. This option is used to enter text that will be included on the contract. Text can be added by the requestor. The approver(s) can add text, or edit existing text. Additional contract text is viewable by the adjunct faculty member and included on the contract. This option is used to enter notes, or comments, related to this contract. Contract notes are only displayed to the contract requestor and approver(s). 10

7. After entering all the contract details (required and optional fields) click the Submit button. The system will present the contract information for you to review. To confirm the contract request, click the Submit Contract button in the Validate Contract Request section. Validate Contract Request 8. Lastly, you will receive the Success message. 9. Once you have successfully requested the contract an email is sent to the first approver to notify him/her of the contract requiring their approval. The subject line of the email is: Adjunct Faculty Contract: Approval needed. 10. The following options are available from the Success page: View Contract Details This option takes you to the page where you can view information specific to the contract as well as summary information for the adjunct faculty. View Your Contract List This options takes you to the main summary page for all the contracts you manage. Request Another Contract This option takes you back to the page where you can request another contract. Return to Menu This option takes you back to the AFCS main menu. 11

VIEW AND MANAGE CONTRACTS 1. The View or Manage Contracts page is accessed by: Clicking on the View or Manage Contracts option on the Adjunct Faculty Payments Main Menu Clicking on View Your Contract List 2. The Adjunct Faculty Contracts page displayed is a view of the adjunct faculty contracts within your unit, or area of responsibility. Contracts Requiring Action (#) is the default setting when initially accessing this page. All contracts that require action on your part are listed. The number of contracts requiring action is indicated by (#) following the title. 12

3. The View or Manage Contracts page has three (3) sections: Section 1: Contracts Requiring Action and Navigate To (larger, shaded block on the page) Contracts Requiring Action. This is the default action in effect when you enter this page. The contracts displayed are those where you are the person required to take the next action. Navigate To. The alternative actions listed provide the ability to access, or navigate to, other contracts you may wish to view. o Click on one of the other options listed in this section to display all contracts within that section. Contracts In Progress. This section includes contracts in progress but where you are not the next person required to take action. Completed. This section includes contracts that have been approved, offered, and accepted by the adjunct faculty member and loaded into Banner-HR for payment. Cancelled. This section includes contracts that were cancelled. Return to Menu. Return to the AFCS main menu. Section 2: Filter / Apply Filter Filter. Drop-down boxes allow you to limit the resulting list of contracts displayed to only those contracts matching the filter criteria you enter. The default value is All. Section 3: Contracts Contracts. This section displays the contracts available for the action in effect on the page that match the filter criteria. o Click on the View button next to the contract to view the specific details for the contract. 4. Filtering the contract list / applying filter. Filter the list of contracts displayed on the page by selecting the filter criteria from one or more of the drop-down boxes on the Filter line. Click Apply Filter. Filtering the list of contracts helps you to manage a large volume of contracts by limiting the contracts displayed to only those matching the filter criteria you provide. 13

o For example: If you click on the drop-down box for Term and select Spring 2013, only contracts for Spring 2013 are displayed. You can filter by more than one data item at a time. To display a different list of contracts matching new filter criteria, change the filter criteria and click on Apply Filter again. 5. Sorting the contract list. Sort the list of contracts displayed on the page by clicking on the column heading for the data you want to sort by. Sorting the list of contracts helps you to manage a large list of contracts and to locate a specific contract as needed. o For example: To sort the contracts by adjunct faculty member name, click the column heading entitled Adjunct Name. You can sort by up to four data items at a time. To change the sorting, re-click the column currently used for the sort (to remove the current sort) and click the new column(s) you want to sort by. 14

APPROVING A CONTRACT 1. The approver of an adjunct contract receives an email notifying him/her when there is a contract requiring their approval. The email contains instructions for accessing the system. The subject line of the email will be: Adjunct Faculty Contract: Approval Required. 2. Access the Adjunct Faculty Contract System (AFCS): The AFCS is located within the Murphy Online Information System at https://banner.stthomas.edu/pls/banner/prod/twbkwbis.p_genmenu?name=homepage Log into Murphy Online Click on the Employee Services tab Choose the Adjunct Faculty Contracts option 3. Select the View or Manage Contracts option. 15

4. The Adjunct Faculty Contracts page is displayed with the default action Contracts Requiring Action in effect when you enter this page. The contracts listed are only those were you are the person required to take the next action (e.g. approve). The example (below) shows that this approver has two (2) contracts to approve for Spring 2014. (Note: Only one contract is displayed in the screen print below.) The filter, sort, and navigate to functions are available on this screen. Refer to the section, View and Manage Contracts for more information on using these functions. 5. Click the View button next to the contract you want to approve. 6. The Contract Details page is displayed. All information pertaining to the contract you selected is displayed on this page. You can approve the contract or take one of the other actions listed in the Available Actions section. 16

The Current Status field tracks the status of the contract throughout the process. The status of the contract will typically be Requested as shown in the example above. Next Approvers. This section displays the approvers next in line to approve the contract. Optional features. Prior to approving the contract you have access to two additional features: o Additional Contract Text. This option is used to enter text that will be included on the contract. Additional contract text is viewable by the adjunct faculty member. o Contract Notes. This option is used to enter notes, or comments, related to this contract. Contract notes are only displayed to the contract requestor and approver(s). Notes are not viewable by the adjunct faculty member, or included on the contract. 7. If desired, as the approver of the contract you can edit the contract (e.g. change pay rate, start/end payroll dates, etc.). Click on Edit to change a contract (e.g. pay rate, start/end payroll dates). Editing a contract will restart the approval process at the initial/beginning approver level. The old contract will move to the cancelled contract section. 17

8. Click on Approve to approve the contract and move the contract on to the next approval level or, if you are the final approver, to offered status. Click on Exit to return to the contract summary page without approving the contract. 9. Confirm your approval of the contract. Click Confirm to continue. Click Return if you wish to go back to the contract details page without approving the contract. 10. If you are the initial approver, once you approve the contract an email is sent to the next and/or final approver notifying them that they have a contract to approve. The subject line of the email is Adjunct Faculty Contract: Approval needed If you are the final approver, once you approve the contract an email is sent to the adjunct faculty member notifying them that they have been offered a contract and need to review and accept it in order for it to be processed. The subject line of the email is Adjunct Faculty Contract: Action required 18

11. The approver of a contract has the following additional options: Cancel. This option cancels the contract. Clicking cancel will stop further processing of the contract. The contract will be listed within the Cancelled Contracts section. o Once a contract is cancelled, it cannot be edited, reactivated, or reinstated. However, a new/replacement contract can be created starting at the Request a Contract step. o Cancelling a contract will send an email to all individuals who have been involved in the process up to the point of cancellation (e.g. requestor, approver, adjunct). The email contains the adjunct faculty members name, UST ID number, term of the course, and the course reference number (CRN). View. This option allows you to view the contract. Exit. This option returns you to the Manage or View Contract page. 19

CANCELLING A CONTRACT 1. Select the View or Manage Contracts options from the main menu of the Adjunct Faculty Contract System. 2. Click the View button next to the contract you wish to cancel. 3. Click the Cancel button in the Available Actions section on the page. 4. You will be prompted to confirm the action. To continue, click the Confirm button. Cancelling a contract will send an email to all individuals who have been involved in the process up to the point of cancellation (e.g. requestor, approver, adjunct). The email contains the adjunct faculty members name, UST ID number, term of the course, and the course reference number (CRN). Once a contract is cancelled it cannot be edited, or reinstated; a replacement contract can be created. 5. An adjunct contract can only be cancelled by the requestor or approver while the contract is still in progress. Once a contract is offered to or accepted by the adjunct faculty member, only Human Resources can cancel the contract. Contact Human Resources for assistance if necessary. The Requestor can cancel a contract as long as the Current Status is still in the Requested status. The Approver can cancel a contract as long as the Current Status is still in the Approved status. Only the highest level approver can cancel a contract. A lower level approver cannot cancel a contract which they approved. 20

CONTRACT DETAILS SCREEN 1. To access this page, select the View or Manage Contracts option from the Adjunct Faculty Contract System (AFCS) main menu. The Contract Details page contains detailed information related to the contract, course, adjunct faculty member, academic term, and academic year. 2. Use the filter and sort features, in addition to the navigate to function as needed, to locate the contract from the list. Refer to the View and Manage Contracts section of this guide for more information on using these features. 3. Click the View button next to the contract you want to display. 4. The Contract Details page contains seven (7) sections. Contract Details Course Details Additional Contract Text Contract Notes Available Actions Current Statistics Contract Activity Displays information specific to the contract selected. Next Approver(s) in this section shows all approvers associated with the contract. Displays the course information associated with the contract. Contains information which will be included in the contract and therefore will be viewable by the adjunct. If you are an approver, you have the option to add/edit this text. Contains the notes, or comments, associated with the contract which are for internal use only. Notes are not available to the adjunct to view. Both the requestor and approver have the option to add/edit notes. Displays the action options available for the contract. The edit option provides the approver the ability to change the details (pay rate, number of pays) of the contract. Displays both the academic term statistics for the contract along with the academic year totals for the adjunct. Included are the course, credits, FTE, and pay information for: Courses assigned to the adjunct (Banner-Student information), and Contracts processed in the adjunct faculty contract system. The status of the flags (e.g. Form I-9, background screen, VP approval) associated with the adjunct faculty member are also displayed in this section. Displays the name, date, and type of action taken on the contract. 21

5. The Edit option, available to approver(s) of the contract, provides the ability to change the details (e.g. pay rate, number of pays, start/end payroll dates) of the contract. Editing a contract will restart the approval process at the initial/beginning approver level. The old contract will move to the cancelled contract section. 22

WARNING FLAGS This section explains the possible flags associated with a contract. The flag indicator is displayed in the far right-hand column on the View or Manage Contract page, and under the Current Statistics section when viewing details of a contract. 1. VP Approval Required (VP): This flag indicates that approval of the contract by the Vice Provost of Academic Affairs or the Dean of Saint Paul Seminary School of Divinity (SPSSD) is required. Email notification is automatically sent to the approver associated with the contract. Before the contract is offered to the adjunct faculty member, VP/SPSSD-Dean approval is required. Once the VP/SPSSD-Dean takes action on this contract (e.g. approve or cancel), the processing of the contract will continue. If the VP approves the contract it will be offered to the adjunct. If the VP cancels the contract it will be cancelled and moved to the Cancelled Contracts section and no further processing will take place. 2. Employee Record Missing (EM): The Human Resources department is notified. The action required on your part is the usual steps you would take to ensure that the adjunct faculty members provides the completed new hire paperwork forms to HR. This warning does not stop the processing of the contract. The approver(s) will be able to approve the contract and the adjunct will be able to accept the contract. Before the contract is automatically loaded into Banner for payment, the HR department must receive (and process) the new employee paperwork and establish the employee record. 3. Position Record Missing (PS): The Human Resources department is notified. No action on your part is required. Once HR creates the new position number, the flag will automatically be removed. This warning does not stop the processing of the contract. The approver(s) will be able to approve the contract and the adjunct will be able to accept the contract. Before the contract is automatically loaded into Banner for payment, the HR department will create a new position number for this adjunct contract. 23

4. Background Screen Missing (BC) / Form I-9 Missing (I9): The Human Resources department is notified. The action required on your part is the usual steps you would take to ensure that the adjunct provides the Form I-9 and Background Screen Authorization forms to HR. These warnings do not stop the processing of the contract. The approver(s) will be able to approve the contract and the adjunct will be able to accept the contract. Before the contract is loaded into Banner for payment, the HR department must receive the Form I-9 and Background Screen Authorization and update the employee record accordingly. 5. 12-Month Adjunct (12): The Human Resources department is notified. Since adjuncts with a 12- month contract cannot ordinarily go through the AFCS, the contract will be flagged so Human Resources can confirm whether or not the contract should be loaded, or if some other action must be taken. These warnings do not stop the processing of the contract. The approver(s) will be able to approve the contract and the adjunct will be able to accept the contract. Before the contract is loaded into Banner for payment, the HR department will investigate the matter and override the flag if necessary. 24

SAMPLE ADJUNCT CONTRACT June 25, 2012 Cal Culator 123 Main St Unknown, MN 00000 Dear Cal: I am pleased to offer you a contract as an adjunct faculty member of the University of St. Thomas to teach during Spring 2013. Terms and Conditions: Effective Term: Spring 2013 Course/CRN: FINC 321-01 (22028) Financial Management Schedule/Location: 02/04/2013-05/24/2013 Mon, Wed 11:15am - 12:55pm Credits/FTE: 4 Credits,.33 FTE Total Compensation: $4,500.00 First - Last Paydates: 02/22/2013-05/31/2013 Please note: It is your responsibility to confirm the course schedule (dates, day, time, and room number) prior to the first class. Insufficient registration, as determined by the University, will necessitate cancellation of the course and this offer. This offer is contingent upon our confirming your identity and eligibility to work in the United States, and you passing a background screen to the satisfaction of the University. If you have not taught in over a year, or if you are a new adjunct faculty member, you must complete new hire paperwork forms, including the Employment Eligibility Verification Form I-9, and you must complete a comprehensive background screening. You will receive an email providing you more information about these requirements. New hire forms can be obtained from your department assistant or the Human Resources department, Aquinas Hall Room 217 (651-962-6510). This is a non-tenure and non-tenure track appointment and is effective solely during the term listed above. Appointments for additional periods are at the discretion of the 25

University. The Faculty Handbook provides further information about terms and conditions of adjunct faculty appointments. Adjunct faculty members are subject to and expected to comply with University policies and procedures. To ensure payment on the first date shown above, please accept this contract via the Murphy Online adjunct faculty contract system, no later than February 11, 2013. This contract offer will be cancelled automatically if not accepted by this date. Welcome back! Sincerely, (Appropriate Signature) I accept the terms and conditions as set out above. I understand my employment with the University of St. Thomas is that of At-Will, which means I or the University may terminate this employment relationship at any time with or without cause or notice. Cal Culator 100XXXXXX 06/25/2012 (Signed electronically) Faculty Member Signature UST ID Date 26

ACCEPTING A CONTRACT (PERFORMED BY THE ADJUNCT) 1. The adjunct faculty member will receive an email notification when an adjunct contract is created. The adjunct is required to accept (or decline) the contract using the Adjunct Faculty Contract System (AFCS). The email contains instructions for accessing the AFCS and details (term, course, credits, compensation, etc.) related to the contract. The email also contains instructions for completing the Form I-9 and background screen requirements, if applicable. The subject line of the email is: Adjunct Faculty Contract: Action Required 2. The Adjunct Faculty Contract System is located within the Murphy Online Information System at https://banner.stthomas.edu/pls/banner/prod/twbkwbis.p_genmenu?name=homepage Log into Murphy Online Click on the Employee Services tab Choose the Adjunct Faculty Contracts option Click on View or Manage Contracts option 3. A listing of the contract(s) that have been offered to you are displayed. Click View next to the contract you wish to accept. (Note: You can view the contract without accepting.) 4. The contract details page is displayed. Click Accept to accept the contract. Click Confirm. This constitutes your electronic signature. 5. From the contract details page you can also View and Print the contract. 27

CONTACTS Office of Human Resources Dane Aadland HR Data Specialist 651-962-6398 aadl0382@stthomas.edu Nancy Peterson HR Data Specialist 651-962-6506 pete3734@stthomas.edu Office of Academic Affairs Dr. Rob Riley Vice Provost for Faculty Affairs 651-962-6032 rjriley@stthomas.edu Lynn Hamerlind Administrative Assistant to Dr. Riley 651-962-6034 hame2563@stthomas.edu Academic Dean - The Saint Paul Seminary School of Divinity Dr. Christopher J. Thompson Academic Dean 651-962-5771 cjthompson@stthomas.edu Nancy Sannerud Administrative Assistant to Dr. Thompson 651-962-5786 sann8730@stthomas.edu 28