Milton Hershey School Deer Management Plan How to Register/Track Hunts/Enter Deer Harvests Revision Date: June 2011
Table of Contents DEER MANAGEMENT SOFTWARE... 1 OVERVIEW... 1 ACCESSING THE APPLICATION... 1 APPLYING FOR HUNTING PRIVILEGES... 1 APPROVED HUNTERS LOG IN... 4 USER TASKS HUNT LOG... 4 USER TASKS DEER HARVEST FORM... 5 USER TASKS CHANGE PASSWORD... 6 USER TASKS RULES AND REGULATIONS... 7
Deer Management Software Overview This application was written to allow Milton Hershey School employees and retirees to register to hunt on School lands, to track hunts and deer spotted on those lands, and to enter any deer harvests during the hunting seasons. When a hunter initially submits an application to hunt on School lands, the application is placed in a Wait status. At that point, the hunt administrators will either Approve or Deny the hunter s application. If an application is approved, the hunter will receive an email notifying him/her of his/her password and the hunting zones where the hunter has been approved to hunt. If the application has been denied, the hunter will receive an email message stating such. At any time during the hunting season, the hunt administrators may suspend the privileges of a hunter. The hunter will be notified via e-mail of this decision. Accessing the Application In order to access the application, direct your browser to the following site: http://hunt.mhs-pa.org Applying for hunting privileges School employees or retirees who wish to hunt on School lands must submit an application to request these privileges. They will need to click on the New Users link from the main page of the application. If there is no New Users link, new applications are not being accepted. The hunting administrator will control the availability of the New Users link. The user will be required to agree to a School Indemnity clause and the Hunting Rules & Regulations. Agree to both the clause and the rules and check the I Agree boxes indicating agreement and click on the Continue button. The next step is to enter a valid email address. The email address will become your username when using the application. 1
Once the user enters a valid email address and clicks the Continue button, they will be directed to the first page of the application. Here is an abbreviated example of the first page of the application: Any field that is preceded by a red asterisk is required to be completed. Once the user has completed the first page, they will click the Continue button at the bottom of the page to continue to the last page of the application. 2
Here is an abbreviated example of the last page of the application: The user will need to select what season(s) they would like to hunt on School lands. Upon completing the last page of the application, the user will click the Submit button. This completes the application and submits it for viewing by the hunt administrators. You will automatically receive an email message (see sample below) acknowledging your application submission. <<< Do not respond to this email as it is a system-generated message >>> Thank you for your interest in recreational deer hunting on MHS Trust lands. Your hunting application has been logged and will be processed as soon as possible. Name: John Doe Backtag: 000 You will be notified by e-mail on the results of the review of your application. Milton Hershey School Land Hunt Program website: http://hunt.mhs-pa.org 3
Approved Hunters Log In User Tasks Hunt Log Once the hunter s application is approved, he/she can log in to the web site and submit hunt logs, deer harvest information, change his/her password, and access the Rules And Regulations documentation. At the home page of the hunt.mhs-pa.org web site, click on the Log In button. Type in the email address you used to create your account and the password the administrators sent to you via email when your application was approved. Click on the User Tasks button in the navigation bar. Choose Hunt Log. 4
Complete the form (here is a sample portion of the form): Click on the Continue button at the bottom of the form to submit it. User Tasks Deer Harvest Form At the home page of the hunt.mhs-pa.org web site, click on the Log In button. Type in the email address you used to create your account and the password the administrators sent to you via email when your application was approved. Click on the User Tasks button in the navigation bar. Choose Deer Harvest Form. 5
Complete the form (here is a sample portion of the form): Click on the Continue button at the bottom of the form to submit it. User Tasks Change Password Hunters may change the account password at will. At the home page of the hunt.mhs-pa.org web site, click on the Log In button. Type in the email address you used to create your account and the password the administrators sent to you via email when your application was approved. 6
Click on the User Tasks button in the navigation bar. Choose Change Password. Complete the form and click on the Change button to save the new password. User Tasks Rules And Regulations Hunters may access the rules and regulations for hunting. At the home page of the hunt.mhs-pa.org web site, click on the Log In button. Type in the email address you used to create your account and the password the administrators sent to you via email when your application was approved. Click on the User Tasks button in the navigation bar. Choose Rules and Regulations. An Adobe Acrobat PDF file appears in the browser. Use the Back button in the browser toolbar to return to the hunt.mhs-pa.org web site. 7