Post Construction Anti-termite Treatment

INDIAN INSTITUTE OF MANAGEMENT, AHMEDABAD Post Construction Anti-termite Treatment IIMA/CCSP/47/2015-16 dated: 16/11/2015 Revised on 26/11/2015 as R-1 with minutes of pre-bid meeting

Minutes of the Pre-bid Meeting for The following were present: IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015 1. Pest Control Enterprises 2. Shri Rang Pest Control and Gardening 3. HPC Corporation 4. Surti Pest Control 5. Property Solutions Pvt Ltd. From IIMA Side following were present: 1. Pranaya Srivastava 2. Kamlesh Gandhi 3. Krunal Patel Following points were discussed: Date 26/11/2015 Time 11.00 am Venue Syd room number 1 1. Pre qualification criteria has been expanded. Please have a look into the revised tender document. 2. Revised tender document has been attached. Please fill the revised tender document R-1 dated 26/11/2015. 3. The EMD should be placed along with price bid. 4. Rates should be inclusive of all taxes including service tax. 5. No material advance will be paid 6. Minimum bill amount be Rs. 75,000.00 only 7. The chemical should be brought at the site in sealed containers. Minimum possible quantity of chemical and kerosene should be stored as site. Notice Inviting Tender and Schedule of Events Page 1 of 10

Sealed tenders are invited from bona fide, experienced & reputed contractors of financial standing for the job given below: NAME OF WORK TENDER NO. / YEAR / DATE NAME OF THE BIDDER TENDER SUBMISSION COST (TENDER FEE NON- REFUNDABLE) EARNEST MONEY DEPOSIT (EMD) - NON REFUNDABLE FOR SUCCESSFUL BIDDER INITIAL SECURITY DEPOSIT RUNNING SECURITY DEPOSIT RELEASE OF SECURITY DEPOSITS + EMD DEFECT LIABILITY PERIOD CONTRACT PERIOD LIQUIDITY DAMAGE ISSUE OF TENDER PREBID MEETING OF TENDER and DATE SUBMISSION/RECEIPT OF TENDER OPENING OF TENDER INSURANCE WORK AND RISK COST IIMA/CCSP/47/2015-16 date: 16/11/2015 R-1 revised on 26/11/2015 Rs. 1,000.00 to be deposited at the time of submission of tender in form of Demand Draft in favor of Indian Institute of Management, Ahmedabad 2% of the bid amount to be deposited at the time of submission of tender in form of Demand Draft in favor of Indian Institute of Management, Ahmedabad. (To be placed in the price bid envelope) NIL 25% of bill amount 24 months from date of virtual completion of work 24 months from date of virtual completion of work 180 days from the date of work order 1.5 % of contract amount per month of delay commutated on per day basis to a maximum upto 10 % of the tender value. D-22, Project Office New Campus, IIMA, Vastrapur, Ahmedabad-380015 D-22, Project Office New Campus, IIMA, Vastrapur, Ahmedabad-380015 at 11.00 on Monday 26/11/2015 3.00 p.m. 8/12/2015 at above mentioned address. All pages needs to be stamped and signed. 3.30 pm 8/12/2015 at above mentioned address Only technical bid will be opened on this day Price bid of bidders satisfying pre - qualification criteria will be opened Contractor should take necessary C.A.R. policy for the tender amount The Institute reserves the right to get the whole or part of the work executed by some other agency at the risk and cost of the contractor if it is found that the quality and/or the progress in respect of whole or part of the work is not satisfactory. Page 2 of 10

INDEMNITY The Contractor shall indemnify and keep indemnified the Institute against all losses and claims for injuries and or damages to any person or property. The contractor shall abide by and observe all statutory laws and regulations in matters of Labour Law, Factory Act, Explosive Act, Workmen Compensation Act, Sales Tax, Royalty, Excise Duty, Octroi, Works Contract etc. and shall keep the Institute indemnified against all penalties and liabilities of every kind for breech of any such statute ordinance or law/regulations or By laws. The Contractor shall not employ child labour. Payment to workers must be according to Minimum wages act. COMPLAIANCE WITH OWNERS RULES & REGULATIONS ARBRITATION AUTHORIZATION SAFETY AND SECURITY PRICES, TAXES, DUTIES BID VALIDITY The Contractor shall comply with all norms stipulated by the Owner such as Gate Passes, Checking, Maintenance of Cleanliness, Discipline & Decency at and Around the work site, Safety Precautions and Safety Regulations. All disputes regarding quality, specifications and rates shall be tried to be settled mutually by making references to conditions of contract documents or prevailing local practices etc., but if not settled mutually, shall be referred to arbitration subject to Arbitration Act of 1940 and its amendments, modifications to-date. Arbitration cost to be shared equally by the owner and the contractor. The Contractor shall submit to the Institute the names and reason and specimen signatures of the persons authorized by him to draw materials, sign joint measurements, bills, receive payments, receive instructions/notices etc. on behalf of the Contractor. Contractor shall abide by the safety code provisions as per safety code framed from time to time by the government. The Bidder should quote firm prices/ rates taking in to account of all Taxes, Duties, Levies, Personal Tax, Corporate Tax, Service Tax and all other expenditure required to be incurred by him/her for providing required services etc. during the contract period as indicated under his contract and afterwards no variation on any account unless otherwise specifically mentioned will be allowed. Bid submitted by bidder shall remain valid for a period of TWO Months from the date of opening of offer. Bidder shall not be entitled during this period to revoke or vary the content of Bid or any term thereof. In such case of making any variation subsequent to submission of bid at their own, the offer shall be treated as REJECTED and EMD shall be forfeited without any reference to the Bidder. Page 3 of 10

ACCESS TO SITE REJECTION OF TENDER (S): QUANTUM OF WORK: ASSIGNMENT & SUB- CONTRACTING MISCONDUCT: INSPECTION AND TESTING BY THE OWNER: INTERPRETATION The Contractor shall allow unhindered access to the Institute and/or any other party or person, engaged by the Institute to work at the same site and/or to check/ regulate / watch /guard/ measure/inspect, solely or jointly with the Contractor. The Owner reserves the right to reject any or all the tenders relating to the work under this Tender Document without assigning any reason whatsoever. The quantities given in the BILL OF QUANTITIES are approximate only and may vary in actual course of execution. The Contractor is therefore, advised to quote very carefully. No claim for compensation from the Contractor shall be entertained due to any variation in quantities (irrespective of the quantum of variation) of the various items or deletion of any item(s). The rates shall be firm during entire duration of the contract. The Contractor shall not assign, sub-contract or sub-let the whole or any part of the contract in any manner. In case of on unavoidable circumstances, the contractor shall be able to do it with approval of the owner of premises. However the job shall be sublet only to the party approved by the owner. The Contractor shall keep the Owner indemnified from and against all personal and third party claims whatsoever arising out of any commission or omission by Contractor or his employees, or representatives as the case may be. The Owner shall be entitled to inspect and / or test by itself or through any of its representative or an independent agency any premises of the Contractor and materials stored therein for use pursuant to the Contract and/or any ingredient to be used. If any material, item or component intended to be used for the work is found to be unsatisfactory (in which matter the decision of the Owner or his authorised representative shall be final) the Contractor shall not use such material, and shall keep the Owner indemnified from and against any claim. The Special conditions of Contract shall be read in conjunction all other documents forming of this contract. Notwithstanding the sub-divisions of the documents into these separate sections, every part of each shall be deemed to be supplementary to and complimentary of every part and shall be read with and into the contract. Page 4 of 10

VACATION OF PREMISES : The Contractor shall give vacant possession of the facilities/premises made available to the Contractor by IIMA and return all furniture, fixture, equipment and other items made available by IIMA in good condition after the contractual period is over or if the contract is earlier terminated. Handing over of the vacant possession of the premises and equipment etc. shall be effected within 4 days of the completion of the period of contract or termination of the contract. If the Contractor fails to do so, the Owner shall be free to take possession of the premises by opening lock(s), if necessary, and make out an inventory of all furniture material and equipment and shall be free to deduct from the Contractor s bill(s) or security deposit, any item found to be missing at the replacement cost of the material/equipment, furniture etc. given to the Contractor by the Owner. WATER ELECTRICITY PAYMENT OF BILLS ESCALATION / DE- ESCALATION: NON TENDER ITEMS / EXTRA ITEMS Free of Cost at one point by IIMA Free of Cost at one point by IIMA Payments will be made within 30 days of submission of bills provided the bills are complete and duly authenticated by the specified Officer(s) of the Owner. Payments will be made by crossed account payee cheques only OR e - payment. Prices/Rates quoted will be firm during the entire duration of contract In case of items which the contractor has to execute which are not covered in the tender, the rates shall be paid based on rate analysis duly certified by architect/ engineer -incharge and the profit margin would be 15% inclusive of all taxes, overheads, profit etc EXCEPT Service tax Page 5 of 10

Pre-qualification criteria 1. Bidder should have 07 years of experience in the termite treatment. The main business of the firm should be anti-termite treatment in pest control works. Please submit the details for the registration of the firm and proof that it is continuing in the same business. 2. The minimum average turnover of the firm from anti-termite treatment should be Rs. 20 lakhs per annum for last three years. ( ie for FY 2012-13,2013-14, 2014-15 the total work should be of Rs. 60.00 lakh from work of anti-termite treatment). Relevant work orders to be submitted for the same. 3. Bidder should submit a certificate of CA showing his turnover for last three years (2012-13,2013-14, 2014-15) from work of anti-termite treatment (Providing and applying). Selling of chemical will not be taken into account. IIMA may ask for Profit and Loss account of the bidders. 4. Bidder should be continuous member of IPCA (Indian Pest Control Association), PCI, PCAI or any other relevant and approved/registered pest control association for last 7 years. Please submit relevant document as the proof of the same. 5. Bidder should hold a valid license under applicable laws for undertaking pest control operations (insecticide license). 6. Bidder should have done one project of same or higher value with a prestigious client in last three years. Price bid will be opened for the bidders who are meeting the pre-qualification criteria. All bidders will be informed about the date and venue of the opening of the price bid. It is a two bid process. Submission of Bid Part A will consist of bid documents, pre-qualification details, Tender fee and EMD. All these documents to be placed in a separate envelope marked as Part A Technical Bid and Tender Fee Part B will consist of Price bid. It is to be placed in a sealed envelope marked as Part B Pricebid. It should also contain EMD. Both the envelopes should be placed in a third envelope. It is to be sealed and submitted and the name of the tender and name of the party should be marked on it. The price bid of successful bidders will be opened. It will be retuned for the unsuccessful bidders. Page 6 of 10

Part B - to be submitted in a separate sealed cover Price Bid Post Construction anti-termite treatment for buildings constructed more than 10 years ago Sr.no. Item Description Quantity Unit Rate (in Rs.) Amount (in Rs.) 1a. Supplying of chemical emulsion in sealed containers including delivery as specified. Chlorpyriphos or equivalent ( equivalent to be approved by the client) of concentrate of 20% -UNDILUTED CHEMICAL. ACTUAL CONSUMPTION N WILL BE PAID. The quantity may vary based on actual consumption. If quantity increases above 1200 litres it will be paid. 1200 Liters 1.b Rate for Kerosene. If quantity increases above 750 litres it will be paid. 2 Diluting and injecting chemical emulsion for Post construction anti-termite treatment chemical consumed will be paid in item number 1a a Along external wall using chemical emulsion @ 2.5 liters per linear meter including drilling and plugging holes of 12 mm diameter, up to a depth 300 mm at a spacing of 300 mm c/c etc. : with Chlorpyriphos E.C 20% with 1% concentration (1 liter of chemical to 19 liters of water). Rate is inclusive of plugging with cement mortar 1:2 to match the existing floor. It will include peripheral treatment, internal treatment of all electrical /telephone / conduits (both over ground and underground), cable trench, etc. Electrical switch board would be open by IIMA 750 Liters 6000 meter Page 7 of 10

b c Along internal wall using chemical emulsion @ 0.5 liters per linear meter including drilling and plugging holes of 06 mm dia. up to a depth 150 mm, at a spacing of 300 mm c/c etc. : with Chlorpyriphos E.C 20% with 1% concentration (1 liter of chemical to 19 liters of water). Rate is inclusive of plugging with cement mortar 1:2 to match the existing floor. Along external wall where the apron is not provided using chemical emulsion @ 7.5 litres / sqm of the vertical surface of the substructure to a depth of 300 mm including excavation of channel along the wall & rodding etc. complete: With Chlorpyriphos E.C. 20% with 1% concentration (1 liter of chemical to 19 liters of water). It includes all electrical conduits inside building and all cable trenches on the periphery of the building. They have to be treated. No extra payment will be made for the same. 1500 meter 2000 meter 3a 3b Supplying and application of spray of chemical emulsion Chlorpyriphos (kerosene based solution Ratio of Chemical to Kerosene is 1:19) for anti- termite treatment for door- windows (only one side will be measured and paid. Treatment has to be done one both sides. Deduction for glass will be made). Chemical consumed will be paid in item number 1a. Kerosene will be paid in item number 1b. Supplying and application of spray of chemical emulsion Chlorpyriphos (kerosene based solution Ratio of Chemical to Kerosene is 1:19.) for anti- termite treatment for furniture (actual surface area will be measured and paid). Chemical consumed will be paid in item number 1a. Kerosene will be paid in item number 1b. 7500 sq.mt 7500 sq.mt Page 8 of 10

4 Treatment at points of contact of wood work with wall by chemical emulsion Chlorpyriphos / (kerosene based solution Ratio of Chemical to Kerosene is 1:19) @ 0.5 litres per hole by drilling 6 mm dia holes at downward angle of 45 degree at 150 mm center to center and sealing the same in 1:2 cement sand mortar. Chemical consumed will be paid in item number 1a. Kerosene will be paid in item number 1b. Total in words: 2000 meter Amount Discount if any Total amount 1. Undiluted chemical of 20% concentration will paid in item number 1a. This chemical will be diluted in water or kerosene, as per the specification, and applied. 2. Kerosene will be paid as per item 1b. 3. Being post construction anti-termite treatment quantity variation may my take place. If the quantity increase above the BOQ quantity it will be paid at the same rates. 4. Rates will be valid for a period of two years from date of submission of tender. IIMA reserves right to give additional work at same rates in this period of two years on mutual agreement. 5. Contractor will have to submit a 10 years guarantee bond on Rs. 100 non judicial stamp paper (as per Performa attached), for the treated areas and will attend all termite related problem in that area for the said period. 6. Approved brands of chemicals: Navigator, Durmet, Pyriban, FMC, UPL, Bayer or TATA (to be approved by the client before application client s decision will be final and binding). 7. Submit report of inspection every three months after the completion of work, till defect liability period is over. 8. If termites re-appear, spraying will have to be done up to a period of 3 years from the date of appearance of termite. 9. For doors and windows, both sides have to be treated, but measurement of one side will be taken for payment. 10. Treatment on furniture and door-window will be done on case-to-case basis. Areas affected or likely to be affected will be treated. 11. Contractor has to submit a daily progress report 12. Rates should be inclusive of all taxes including service tax, transportation, octroi, profit etc. 13. All works has to carried out as per the IS 6313-part three latest revision for existing buildings (post construction termite treatment). No escalation will be provided. 14. No material advance will be paid 15. Minimum bill amount be Rs. 75,000.00 only 16. The chemical should be brought at the site in sealed containers. Minimum possible quantity of chemical and kerosene should be stored as site. Page 9 of 10

Guarantee Bond (On Rs. 100 non Judicial stamp paper) I/We (contractor) hereby Guarantee that work will remain unaffected and will not be any in any way damaged by termite or any other germs of similar types, for a period of 10 years after completion of work of anti termite, as per the terms & conditions of the contract and the contractor hereby indemnifies and agree to save the client from any loss and or damage that might be caused on account of termite and or other similar type of germs and hereby guarantees to make good any loss or damages suffered by the client and further guarantees to redo the affected work without claiming any extra cost. Page 10 of 10