GC-224 Job Status Reporting: Beyond the Basics Karen Williams, WJ Technologies, LLC Lesley Beardow, WJ Technologies, LLC
Session Agenda Key Takeaways Understanding the basics of the Job Status Report (JSR) Brief Overview Tips for running JSR(s) Report Groups Report ID s Batch Processing Contract Security Analyzing T&M revenue Analyzing project charges Best Practices Q&A 2 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Key Takeaways How to streamline the running and distribution of JSR s Use T&M reports 3 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Job Status Reports: The Basics 4 9/14/2012 2012 Deltek, Inc. All Rights Reserved Features Commonly Used Current or Future Accounting Period Rates: Actual or Target Combine tasks for each contract Include inactive contracts & tasks As of Date Print in excel, PDF or text
Job Status Reports: The Basics, con t 5 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Job Status Reports: The Basics, con t 6 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Job Status Reports: The Basics, con t 7 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Tips for Running JSR s: Report Groups Examples of Report Groups By Program Manager By Contract Type By Business Area By Customer 8 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Tips for Running JSR s: Report ID s Create Report ID s for specific JSR reporting purposes Expedites the future generation of JSR s as the report criteria is saved by Report ID 9 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Tips for Running JSR s: Batch Manager Key Features Ability to create batch processing of JSR s Ability to schedule the running of JSR s and the output format and distribution of reports 10 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Tips for Running JSR s: Contract Security Key Features Ability to control access only to contracts to which a specific user ID has been given privileges Must use the contract security feature in the G/L control file Access is in the Users, Security & Profiles modules in System Administration 11 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Analyzing T&M Revenue Reports Available T&M Ceiling Worksheet T&M Summary Worksheet T&M Sales Worksheet ODC Costs and Task Options 12 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Analyzing T&M Revenue: T&M Ceiling Worksheet REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0002 PERIOD ENDING: 07/31/12 JOB SUMMARY REPORT ROJECT MGR: Joe Program Manager CLIENT: US Navy TIME AND MATERIALS CEILING WORKSHEET DIVISION #: 1.00 PRIME CONTRACT ID: XXXX AS OF 07/31/12 EST TOT VAL: 62,192.00 CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 STATUS: ACTIVE PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 ============================================================================================================================ (1) (2) (3) (4) (5) (6) (7) LABOR CUM PREV. (1-2) (5 * 6) CATEGORY INCURRED RECOG. UNRECOG. ELIGIBLE BILLING CURRENT CODE DESCRIPTION HOURS HOURS HOURS CEILING HOURS RATE REVENUE ============================================================================================================================ HA HSPD-12 Analyst 234.5 78.5 156.0 1,040.0 156.00 59.80 9,328.80 234.5 78.5 156.0 156.00 9,328.80 NOTES: 1. PREVIOUSLY RECOGNIZED HOURS ARE PROVIDED ONLY FOR CATEGORIES WHICH HAVE A CEILING SET. UNRECOGNIZED HOURS IS THE DIFFERENCE BETWEEN CUM INCURRED AND PREVIOUSLY RECOGNIZED HOURS. 2. WHERE NO CEILING IS SET, ELIGIBLE HOURS ARE THOSE INCURRED IN CURRENT PERIOD. 3. AN ASTERISK BESIDE THE CEILING COLUMN INDICATES THAT A CONTRACT LEVEL CEILING IS SET. 13 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Analyzing T&M Revenue: T&M Summary Worksheet REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0003 PERIOD ENDING: 07/31/12 PROJECT MGR: Joe Program Manager JOB SUMMARY REPORT DIVISION #: # 1 CLIENT: US Navy TIME & MATERIALS SUMMARY WORKSHEET EST TOT VAL: 62,192.00 PRIME CONTRACT ID: XXXX AS OF 07/31/12 FUNDED VALUE: 62,192.00 CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 RATE TYPE: ACTUAL PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE LABOR ------------ TOTAL CONTRACT ---------- CATEGORY BILLING CURRENT CURRENT YTD YTD CTD CTD BUDGET/ REMAINING REMAINING CODE DESCRIPTION RATE HOURS REVENUE HOURS REVENUE HOURS REVENUE CEILING HOURS DOLLARS HA HSPD-12 Analyst 59.80 156.00 9,328.80 234.5 14,023.10 234.5 14,023.10 1,040.0 805.50 48,168.90 TOTAL LABOR 156.00 9,328.80 234.5 14,023.10 234.5 14,023.10 1,040.0 805.50 48,168.90 PRIOR CURRENT -------- TOTAL CONTRACT ---------- OTHER DIRECT COSTS YEARS PERIOD YTD CTD BUDGET REMAINING COMMITMENTS SUBTOTAL ODC 0.00 - - - - - 0.00 TOTAL INDIRECT COSTS 0.00 - - - - - 0.00 ODC PLUS INDIRECT COSTS 0.00 - - - - - 0.00 COSTS PLUS LABOR REVENUE 0.00 9,328.80 14,023.10 14,023.10 62,192.00 48,168.90 REVENUE 0.00 9,328.80 14,023.10 14,023.10 14 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Analyzing T&M Revenue: T&M Sales Worksheet REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0005 PERIOD ENDING: 07/31/12 PROJECT MGR: Joe Program Manager JOB SUMMARY REPORT DIVISION #: # 1 CLIENT: US Navy TIME AND MATERIALS SALES WORKSHEET EST TOT VAL: 62,192.00 PRIME CONTRACT ID: XXXX AS OF 07/31/12 NDED VALUE: 62,192.00 CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 RATE TYPE: ACTUAL PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE ========================================================================================================================================= LABOR CATEGORY BILLING CURRENT CURRENT YTD YTD CONTRACT TO CONTRACT TO CODE DESCRIPTION RATE HOURS REVENUE HOURS REVENUE DATE HOURS DATE REVENUE ========================================================================================================================================= HA HSPD-12 Analyst 59.80 156.0 9,328.80 234.5 14,023.10 234.5 14,023.10 -------- ---------- -------- ---------- -------- ---------- TOTAL LABOR 156.0 9,328.80 234.5 14,023.10 234.5 14,023.10 ---------- ---------- ---------- REVENUE 9,328.80 14,023.10 14,023.10 ========== ========== ========== 15 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Analyzing T&M Revenue: JSR for comparison REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0001 PERIOD ENDING: 07/31/12 PROJECT MGR: Joe Program Manager JOB SUMMARY REPORT DIVISION #: # CLIENT: US Navy EST TOT VAL: 62,192.00 PRIME CONTRACT ID: XXXX AS OF 07/31/12 FUNDED VALUE: 62,192.00 CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 RATE TYPE: ACTUAL PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE ==================================================================================================================================================== TOTAL CONTRACT INCURRED INCURRED INCURRED -------------------------------------------------------------- PRIOR YEARS CURRENT PERIOD YEAR-TO-DATE BUDGETED INCURRED BACKLOG COMMITMENTS ==================================================================================================================================================== Direct Labor - 3,151.20 4,736.90-4,736.90 (4,736.90) ------------------------------------------------------ ------------------------------------------------------------------ TOTAL LABOR COST - 3,151.20 4,736.90-4,736.90 (4,736.90) -------------------------------------------------------------------------------------------------------------------------- ------------------------------- TOTAL OTHER DIR.COST - - - - - - - Fringe Benefit 37.06-1,167.83 1,755.50-1,755.50 (1,755.50) - Overhead 9.16-395.62 594.70-594.70 (594.70) - General & Admi 23.62-1,113.60 1,673.97-1,673.97 (1,673.97) - -------------------------------------------------------------------------------------------------------------------------- ------------------------------- TOTAL INDIRECT EXP. - 2,677.05 4,024.17-4,024.17 (4,024.17) - -------------------------------------------------------------------------------------------------------------------------- ------------------------------- TOTAL CONTRACT COSTS - 5,828.25 8,761.07-8,761.07 (8,761.07) - FEE COMPUTED 0.00-3,500.55 5,262.03-5,262.03 (5,262.03) ------------------------------------------------------ ------------------------------------------------------------------ CONTRACT REVENUE - 9,328.80 14,023.10-14,023.10 (14,023.10) ==================================================================================================================================================== TOTAL LABOR HOURS - 156.00 234.50 1,040.00 234.50 805.50 AVERAGE LABOR RATE - 20.20 20.20-20.20 5.88 PROFIT PERCENTAGE 0.00% 60.06% 60.06% 0.00% 60.06% 60.06% PERCENT OF BUDGETED COSTS: 0.00% PERCENT OF FUNDED VALUE: 22.55% PERCENT OF TIME ELAPSED: 21.94% 16 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Analyzing Project Charges Analyze Direct Labor Costs Labor Detail Reports by Labor Category Labor Detail by Employee Report Several options available for displaying dollars Analyze Other Direct Costs (ODC) ODC Summary by Transaction Code Year-To-Date ODC Detail Option to include transaction code breakdown Current Period ODC Detail Option to include transaction code breakdown Option to include prior YTD Amounts 17 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Analyzing Project Charges: ODC Detail Report(s) Report contains detail needed to trace the expense in GCS to the source 18 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Best Practices Compute Costs and Revenue regularly throughout the accounting period Run the Job Status Report(s) at month end Review Labor and ODC details by contract on a regular basis 19 9/14/2012 2012 Deltek, Inc. All Rights Reserved
Q&A Questions? www.twitter.com/deltek www.facebook.com/deltekinc www.linkedin.com/company/163414 www.youtube.com/user/deltekinc
Call to Action Visit WJ Technologies at our booth in the Expo Hall and Join us during our Partner Showcase GC-500 GCS Premier Partner Showcase: October 16 th, 4:30 to 5:30 pm GC-501 Costpoint Partner Showcase: October 16 th, 3:15 to 4:15 pm Karen Williams 703-885-8158 karen.williams@wjtechnologies.com Lesley Beardow 703-885-8154 lesley.beardow@wjtechnologies.com WJ Technologies L.L.C. www.wjtechnologies.com
Thank You!