<Insert Picture Here> Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1

<Insert Picture Here> Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1 Louise Eason Oracle Corporation June 21, 2010

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PeopleSoft Expenses 9.1 Agenda Why Automate Expense Claims? Best Practices How PeopleSoft Enterprise Delivers Highlights of Release 9.1 <Insert Picture Here>

Travel and Expense Processing The Paper Premium Manual cost @ $48 / Expense report* One-line cost @ $8 / Expense report* $1 Billion+ companies with 132,000 expense rpts / year Wastes $15,840 Million over 3 years Electronic transactions cost 83% less $20,000 $15,000 $10,000 $5,000 $0 1 Year 2 Year 3 Year Other Benefits of Automating Travel and Expense Credit card Incentive strategies Audit control Supplier negotiation * Sources: Aberdeen Group, Best Practices in Category Spend Management: Travel

Travel and Expense Process Flow Time Labor Online Travel Reservations Copy existing Use template Receipts Project Costing My Travel Wallet Expense Report Entry My Travel Wallet Audit and Receipt Verification General Ledger Travel Authorization Cash Advance Expenses Tables Pre-audit before payment processing or staging to other products Vendors Payables Check Run Employees Expense Approvals Manager/ HR supervisor Project manager Post-audit after payment and staging to other products or Payables Check Run Payroll Check Run Expense Reporting

Best Practices in Managing Expenses Enforcing Compliance with Company Policy Visibility into transactions and proactive monitoring Monitoring and analysis based on policies Automated role-based processing with built-in internal controls and workflow

Enforcing Compliance with Policy Visibility and Proactive Monitoring Preferred Merchant Location Per Diems Taxable expenses Description

Enforcing Compliance with Company Policy Configurable accounting Preferred vendor tracking Automated deductions

Expenses Users Permission Lists Roles User Profiles Employee Profile Employee Central entry Manager, Expenses Manager, Time Project manager, Expenses Project manager, Time Auditor Employee Approver Project manager Auditor One role can be assigned to many permission lists Bidder Customer Employee Job applicant Partner Vendor Can assign many roles to a user profile Employee data Organizational data User defaults Bank accounts Corporate card information Transportation Expenses ESA portal pagelets All pages within Expenses module

Internal Controls Role Based Processing

Additional Best Practices Use of pre-trip travel authorization Enforce compliance to company policy. Credit Card Charges Import Enable PeopleSoft My Wallet Automate Expenses policy and compliance Visibility into spend using analytics. Reduce costs with incentive programs with travel suppliers.

Set Up Workflow Approver Profile

Set Up Workflow Approver Assignments by Department

Set Up Workflow Approver Assignments by Project

Set Up Workflow Approver Routing

Travel and Expenses Homepage

Now You re Ready to Create an Expense Report

Demonstration <Insert Picture Here>

New in Expenses 9.1 Oracle ireceipts for Cash Expenses Create Report and Approve via Hand Held Device Risk Assessment New BI Publisher Reports - Expense Metrics Automated Accruals Import Level Three Credit Card Data

Leverage Mobile Devices Expense Logging with the iphone (Expenses 9.1) Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices Expense Logging with the iphone Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices Expense Logging with the iphone Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices Expense Logging with the iphone Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices Expense Logging with the iphone Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices Expense Logging with the iphone Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices Expense Logging with the iphone Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices Expense Logging with the iphone Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting 2 Way Integration

Delivered BI PUBLISHER Reports Example # 1

Delivered BI PUBLISHER Reports Example # 2

Delivered BI PUBLISHER Reports Example # 3

Delivered BI PUBLISHER Reports Example # 4

Additional Solutions to Consider

Oracle Imaging Note: Additional License

Reporting ESA Portal Pack Visibility into Ongoing Activities Budget vs. Actual Projected Expense Expenses In Progress Note: Additional License

Reporting - Oracle Business Intelligence Note: Additional License

A Few of Our Customers 3M University of Alberta Florida State University Bausch & Lomb International Monetary Fund State Farm Insurance Metropolitan Life Sprint

PeopleSoft Expenses The Bottom Line Fully Integrated with PeopleSoft ERP applications User configurable workflow with policy and spending controls Flexible, user-friendly reporting tools Fully integrated with on-line travel booking

PeopleSoft Financial Management Expenses