H-GAC 2015 Disaster Debris Workshop Series June 23, 2015 Workshop 4: Advanced Technology in Disaster Debris Management LOCATION: H-GAC CONFERENCE ROOM A 3555 TIMMONS LANE HOUSTON, TX TIME: 8:30 A.M. TO 12:30 P.M. REFRESHMENTS WILL BE PROVIDED.
AGENDA Introductions and Purpose How Did We Get Here? Automated Debris Management System Break Federal Requirements for ADMS Case Studies of Debris Technology Innovation Emerging Technologies in Debris Management Activity: Expectations vs. Reality Adjourn 2
Part 1: Introductions and Purpose
WELCOME Introductions Name Agency 4
PURPOSE Discuss how technology became critical to debris management Discuss the recent advancements in debris management technology Discuss the benefits and potential pitfalls of debris management technology Generate interactive discussion and questions 5
EXPECTATIONS VS REALITY 6
EXPECTATIONS VS REALITY 7
Why the Change? Moore s Law Changes in the industry Reduced costs Increased Federal audits Federal incentives to more quickly complete debris removal operations Better information to make quicker decisions
Part 2: How Did We Get Here?
HURRICANE HISTORY Hurricane Hugo and Andrew Two most costly cleanups Inadequate FEMA response Significant resources made available Numerous cases of fraud reported Prompted debris monitoring requirement 10
HURRICANE HISTORY 2004 & 2005 Hurricane Seasons 8 storms in rapid succession 7 major hurricanes (category 3 or higher) Widespread, repetitive damage Increased documentation requirements Implementation of FEMA 325 11
HURRICANE HISTORY Storm Name Date Category US Landfall Approx. Cost Hugo 9/21/1989 4 McClellanville, SC $10 billion Andrew 8/24/1992 5 Homestead, FL $26.5 billion Charley 8/13/2004 4 Port Charlotte, FL $16.3 billion Frances 9/5/2004 2 Stuart, FL $8.9 billion Ivan 9/16/2004 3 Gulf Shores, AL $14.2 billion Jeanne 9/25/2004 3 Stuart, FL $6.9 billion Dennis 7/10/2005 3 Navarre Beach, FL $2.23 billion Katrina 8/25/2005 3 Buras, LA $108 billion Rita 9/24/2005 3 Sabine Pass, TX $12 billion Wilma 10/24/2005 3 Cape Romano, FL $21 billion 12
FEMA PUBLICATIONS FEMA 325 Debris Guide FEMA 327 Monitoring Guide FEMA 9500 series FEMA Disaster Specific Guidance 13
AUDITS AND DEOBLIGATIONS OIG Activities 2012 report on FEMA findings and auditing guidance Questioned the use of 10% ($640M) of public funds Found 4.3% ($300M) could have been better used Auditing program results evidenced by return of over $4.7 billion since beginning of 2010 14
AUDITS AND DEOBLIGATIONS Lifecycle Audit Program Deployment audits Capacity audits Field early warning audits Closeout/completion audits 15
DOCUMENTATION Overly burdensome documentation Increased requirements Production and efficiency decreased Audits conducted 10 years after the event Storage and replication of documentation 16
IMPACTS OF HURRICANE SANDY Sandy Recovery Improvement Act Alternative procedures 17
Part 3: Automated Debris Management System
AUTOMATED DEBRIS MANAGEMENT SYSTEM (ADMS) Several Vendors begin development USACE releases ADMS specifications for ACI SATOC work ADMS used on USACE mission for Joplin, MO Tornado Advanced ADMS systems introduced for FEMA Severe Winter Storm projects USACE awards new ACI contracts, several new ADMS vendors Pre- 2008 2008 2009 2010 2011 2012 2013 2014 2015 First used during a USACE debris project FEMA 327 released, recognizing electronic tickets ADMS used on several FEMA projects in Hurricane Isaac USACE updates ACI ADMS specification for 2014 ACI contracts USACE validation of ADMS system against new specification 19
ADMS INITIAL CHALLENGES Logistics Cost System performance Reliability Complexity Device integrated features 20
ADMS FIELD DESIGN REQUIREMENTS USACE ACI ADMS compliant Performs as fast as paper-based Minimal user input Reliable and resilient Device integrated features Reasonable cost (FEMA 327) 21
ADMS COMMON PLATFORMS IOS (iphone) Window Mobile Android Thermal Printers 22
TRUCK CERTIFICATION PRE ADMS 23
TRUCK CERTIFICATION - ADMS 24
RIGHT OF WAY (ROW) COLLECTION Begin Collection Document Pickup Complete Collection Truck leaves for DMS Scan truck number GPS at each pile waypoint Take photo Accept or retake Verify truck Select debris type GPS at end point Scan ticket Review E-sign Truck and truck cert is given to driver 25
ROW COLLECTION Track 1 or more vehicles Minimal data entry E-signed ticket Track each pick up location Data transferred by cell 26
KEY BENEFITS Real-time data Elimination of data entry and manual input errors Data and supporting photos automatically uploaded 27
ROW DISPOSAL Get Collection Information Verify Document Load Complete Disposal Truck Empties Load/Final Pre download ticket via cell Truck arrives Ticket bar code scanned Truck info Side photo Debris type Assess and determine load Take photo Review E-sign ticket Print ticket copies Place ticket receipt in pouch Return truck cert to driver 28
ROW DISPOSAL Only debris type and load call are entered manually 15-30 seconds per truck Load photos Cubic yards empty or percent full 29
KEY BENEFITS Real-time information and project metrics Ability to make rapid adjustments Transparency in field operations 30
ADMS REPORTING CAPABILITIES Real Time Monitor Locator 31
ADMS REPORTING CAPABILITIES Current Truck/Crew Locations and Statistics 32
ADMS REPORTING CAPABILITIES First and Second Pass Collections 33
ADMS REPORTING CAPABILITIES Pass Completion Status 34
ADMS REPORTING CAPABILITIES Disposal Site Locations and Statistics 35
ADMS REPORTING CAPABILITIES Debris Management Zone Statistics 36
ADMS REPORTING CAPABILITIES ROW Ticket Locations 37
ADMS REPORTING CAPABILITIES Unit Rate Ticket with Photos 38
ADMS REPORTING CAPABILITIES Damage Report and Tracking Tool 39
ADMS REPORTING CAPABILITIES Missed Debris Pile Tool 40
ADMS REPORTING CAPABILITIES Road Ownership/Responsibility Map 41
ADMS REPORTING CAPABILITIES Hazardous Tree Removal In-Progress Audit Report 42
ADMS REPORTING CAPABILITIES GIS Analysis of DMS Location Based on Driver Time 43
ADMS REPORTING CAPABILITIES City Boundaries and Road Centerline Data to Determine Applicant 44
BREAK
Part 4: Federal Requirements for ADMS
US ARMY CORPS OF ENGINEERS (USACE) SPECIFICATION REQUIREMENTS - HANDOUT 1. Load Ticket 2. Database 3. Manual Entries 4. Direct Haul Route 5. Daily Reports 6. Ticket/Tower Applications 7. Truck Certification 47
USACE SPECIFICATION REQUIREMENTS - HANDOUT 9. Disposal Site Management Application 10.Field Administrative Application 11.Data Consolidation Application 48
USACE SPECIFICATION REQUIREMENTS - HANDOUT 11.Data Consolidation Application (continued) 49
Part 5: Case Studies of Debris Technology Innovation
TECHNOLOGY IMPACTS CASE #1 Problem: Hazardous tree removal requires extensive expense and manpower to produce required documentation. QC Checks performed days after Photos missing or mismatched Improper allocation to applicant Tail work following end of field work Invoice processing delays 51
TECHNOLOGY IMPACTS CASE #1 Solution: Automate data collection and photo association combined with in-process quality control (QC) In-process photo review/feedback Geospatial processing and reporting Efficient design = productivity Elimination of tail work Elimination of invoicing error through real-time validation reporting 52
TECHNOLOGY IMPACTS CASE #1 Results: Elimination of tail work reduced post field work labor costs by 43%. On average, monitoring labor cost were 48% lower for a hazard removal using advanced ADMS. Contractor productivity exceeded that of a comparable paper based project when a single monitor was assigned. 53
TECHNOLOGY IMPACTS CASE #2 Problem: Large area debris projects suffered communication and coordination resulting in: Longer periods of field operations Reduced efficiency of the debris removal contractors Poor coordination of debris removal in communities 54
TECHNOLOGY IMPACTS CASE #2 Solution: A common operating picture portal with views showing real-time field operations: Geospatially based web services Perspective based views (layers) Communication and coordination training Public information and outreach 55
TECHNOLOGY IMPACTS CASE #2 Results: 15% increase in ROW cubic yards collected per monitor/hour Enhanced public information and coordination 10% reduction in project administrative costs when pass tracking and reporting is required 56
TECHNOLOGY IMPACTS CASE #3 Problem: Large metro area traffic impacts debris removal productivity: Haulers not meeting productivity goals Excessive idle time for debris monitors Higher fuel costs for haulers Unable to meet agreed schedule 57
TECHNOLOGY IMPACTS CASE #3 Solution: GIS Transportation Analysis of DMS site locations Road network combined with traffic analysis to determine DMS coverage Debris concentration analysis using Census data to locate DMS closer 20 minute one-way standard to achieve require productivity Traffic avoidance in routing to DMS 58
TECHNOLOGY IMPACTS CASE #3 Results: 30% higher hauler productivity when one way drive time is 20 minutes or less Less idle time for debris monitors Known traffic effects on productivity enables more accurate scheduling 59
Part 6: Emerging Technologies in Debris Management
EMERGING DEBRIS TECHNOLOGIES Unmanned Aircraft Vehicle (UAV) Document pre-disaster conditions Damage assessments Debris volume assessments Debris management site operations/progression 61
EMERGING DEBRIS TECHNOLOGIES UAV - Concerns Public perception of drones Weather conditions Reliability Liability Accidents and injuries FAA regulations 62
EMERGING DEBRIS TECHNOLOGIES WebEOC Common operating system Customizable boards One stop shop 63
EMERGING DEBRIS TECHNOLOGIES Database Systems Call center data Staffing information Resources force account, regional and mutual aid DMS and disposal site information Build boards for debris management 64
LiDAR APPLICATIONS LiDAR Remote sensing technology Illuminates target with a laser Analyzes the reflected light 65
LiDAR APPLICATIONS Visualization Post Katrina Used to identify failed levees 66
LiDAR APPLICATIONS Elevation 3-D models Identify staging areas Displacement of soil Debris blockages 67
LiDAR APPLICATIONS Building Features Quick inventory of structures Assess damage Secure facilities to ensure safety Overlay with flood zone maps 68
LiDAR APPLICATIONS Utilities Identify downed power lines Reduce number of crews in dangerous conditions 69
LiDAR APPLICATIONS 70
NEW FORECASTING MODELS The National Hurricane Center (NHC) will issue potential Storm Surge Maps for the coastal United States Maps will usually be issued at the same time as the initial hurricane watch Map is subject to change every 6 hours with each new NHC full advisory package.
NEW FORECASTING MODELS The NHC will develop a Graphical Tropical Weather Outlook (GTWO) to accompany the existing text product The GTWO will indicate the formation and path of potential of individual disturbances during the next 5 days Paths will be color coded based on likelihood of development Previous version New version
COMMUNICATION TOOLS 73
Part 7: Activity
ACTIVITY: EXPECTATION VS REALITY 75
TECHNOLOGY - MISFIRE Google Wallet Credit card company fees Mobile phone providers blocked the service $300 million in production 76
TECHNOLOGY - INNOVATION Navigation systems Automotive Sports and recreation Wearable technology Marine Action cameras Aviation 77
ACTIVITY What are some of the technology misfires you have experienced? Antiquated/outdated technology Gaps in technology capabilities Technical support 78
ACTIVITY Have you been able to modify existing systems to use in a new way? Existing databases WebEOC boards SharePoint 79
ACTIVITY What technology do you need to help you with debris management? UAVs Pre-developed databases Communication technology 80
Part 8: Adjourn
QUESTIONS? 82
ADJOURN Thank you! Simon Carlyle Tetra Tech Senior Project Manager, Post Disaster Programs Mobile +1 (407) 803-2525 simon.carlyle@tetratech.com 83 Caryn Selph Tetra Tech Senior Emergency Management Consultant Mobile +1 (407) 271-0744 caryn.selph@tetratech.com