Advance Shipping NOTE (ASN) VDA 4913 Version 3.0 Document Change Log Version Date Description 1.0 2010.11.04 Document issued. 1.1 2011.03.15 Plant List updated 1.2 2011.06.15 List for German Plants changed. Segment 715 changed. 1.3 2011.11.14 VDA Receiver for GA Cambrai fixed. Issued by: G.Antolin Distribution: G.Antolin Copyright in this work is vested in G.A. and all information contained in this document is the sole property of G.A. This document must not be reproduced in whole or in part without written consent from G.A.. Modelo 3.1 Página 1 de 13
1. INTRODUCTION This document provides the specific description of the message. 2. MESSAGE DEFINITION This document provides the definition of a Delivery Note and Transport Information Message (ASN), based on the, to be used in Electronic Data Interchange (EDI) between a G.A. Operating Company and its Trading Partners. This documentation is fully comprehensive and allows the implementation of the VDA 4913 without the necessity for any additional standard related documentation. 2.1. FUNCTIONAL DEFINITION The Delivery Note message is a message from G.A. to a G.A. Supplier giving details for deliveries and transport information. This message may be used as shipping and transport information. 2.2. PRINCIPLES 2.3. REFERENCES The Delivery Note message is intended to: Specify details based on the delivery. Transmitting and loading packing slip and transportation data. Provide information allowing to G.A. to know the materials flow. The content of this message is based on: The message structure as defined by VDA for the Delivery Schedule Message 4913. The agreement between the Trading Partners on the data elements to be used, their unique definition, their representation and their values (coded or clear form) as identified in this document. VDA Verband der Deutschen Automobilindustrie.(Association of German Automobile Manufacturers) 2.4. FIELD OF APPLICATION The following definition for Delivery Notice Message in VDA format is applicable for the interchange of delivery notes issued by G.A. for material deliveries to one or more G.A. Operations. Modelo 3.1 Página 2 de 13
3. MESSAGE DESCRIPTION The VDA4913 is a message, which is sent from a party who is planning to supply products to a GA Plant. The message gives the information regarding details for materials delivery. The information is used to determine material and transport details. 3.1. INTRODUCTION 3.1.1. Basic information ASN (Advance Ship Notice) 3.1.2. Vendor code The vendor code has been assigned centrally in Grupo Antolin SAP system. The different vendor codes have now been communised: each vendor code consists of a maximum five digit base. 3.1.2. The receiving plant / Customer Plant - All Grupo Antolin plants are identified by a 3-letters plant-code (see Plants Table). - All Grupo Antolin plants have a VDA identification that must be used as Receiver in 711_03 Segment (see Plants Table). - All data on the release authorisation refer to plant and part number! - The plant is transmitted in record-type 713, field 11 as a 3-letter code. - It is absolutely essential that in every kind of documentation or data transmission the plant code and the part number are indicated! Modelo 3.1 Página 3 de 13
Layout Delivery Note Message and Description of the Data Elements with Grupo Antolin Requirements 711 Ver. 03 MANDATORY HEADER ADVICE NOTE AND TRANSPORTATION DATA Field Format: Definitio Length O/M Value Notes n 01 1-3 of 3 M '711' Constant 02 4-5 Version- 2 M '03' Constant 03 6-14 Customer 9 M See Annex 1 table. 04 15-23 Supplier 9 M '00000' Supplier as determined by Grupo Antolin. 05 24-28 Transmission Old 06 29-33 Transmission New 07 34-39 Transmission Date 08 40-48 Sub-contracted 09 10 11 49-57 58 59-128 carrier number Carrier Storage Blank 5 M of the last transmission 5 M of this transmission; is incremented by 1 at each transmission 6 M 020311 Format YYMMDD 8 O Identity number given to a subcontracted carrier by the customer. 9 O of the carrier of the products 1 O 70 O Modelo 3.1 Página 4 de 13
712 Ver. 03 MANDATORY UNIQUE DATA ELEMENTS OF TRANSPORTATION Field Format: Definition Length C/M Value Notes 01 1-3 of 3 M '712' Constant 02 4-5 Version- 2 M '03' Constant 03 6-13 Transport Reference 8 M Reference number of the consignment/cargo 04 14-16 Suppliers Plant 3 O 05 17-30 Carrier/forwarding 14 O agent 06 31-36 Carrier Date of 4 M Date (YYMMDD) goods transfer 07 37-40 Carrier Time of 4 M Time (HHMM) goods transfer 08 41-47 Transport Gross Weight 09 48-54 Transport net weight 10 55-56 Freight Payment 11 57 Carrier EDI 1 O 12 58-61 of Packages 13 62-75 Carrier (Transport partner number) 14 76-77 Means of Transport 7 M Weight of goods including packaging and/or loading aids (numeric with leading zeros) 7 O Weight of goods including packaging and/or loading aids (numeric with leading zeros) 2 O 4 O 14 O 15 78-102 Conveyance 16 103 for Item 17 17 104- Tariff 111 zone/community tariff 18 112- Scheduled Date of 6 O 117 arrival 19 118- Scheduled 4 O 121 Time of arrival 20 122- Load Meters 3 O 124 21 125 Truck 1 O 2 M in accordance with VDA4913 recommendations. 25 O 1 O 9 O 22 126-128 Blank 3 M Modelo 3.1 Página 5 de 13
713 Ver. 03 MANDATORY UNIQUE DATA ELEMENTS OF ADVICE NOTE Field Format: Definition Length C/M Value Notes 01 1-3 of 3 M '713' Constant 02 4-5 Version- 2 M '03' Constant 03 6-13 Delivery Note 8 M 04 14-19 Shipment Date 6 M Date (YYMMDD) 05 20-24 Receiving Location 5 M GA Plant or ALM 06 25-26 of Shipment 2 M Encoded format 07 27-30 Customer O 08 31-42 Transaction/Order 12 O 09 43-44 Procedure 2 O 10 45-48 Blank 4 O 11 49-51 Plant 3 M GA Plant (XXX) Customer 12 52-59 Consignment 8 O 13 60-68 Goods recipient 9 O number 14 69 ASN correction 1 O code 15 70-76 Storage location 7 O customer 15 70-76 Storage location 7 O customer 16 77-85 Supplier number 9 O 17 86-99 Point of 14 O consumption 18 100- Release 4 O 103 19 104- Customer 6 O 109 Reference 20 110-128 Blank 19 M Modelo 3.1 Página 6 de 13
714 Ver. 03 MANDATORY ADVISE NOTE LINE ENTRIES Field Format: Definitio Length C/M Value Notes n 01 1-3 of 3 M '714' Constant 02 4-5 Version- 2 M '03' Constant 03 6-27 Part 22 M Identification number 04 28-49 Vendor Part 22 O 05 50-52 Country of 3 M Encoded Format Origin 06 53-65 Shipment Quantity 13 M Right-aligned with leading zeroes, 3 decimal places. 07 66-67 Unit of 2 M Encoded Format measure 1 08 68-80 Cumulative 13 O quantity shipped 09 81-82 Unit of 2 O measure 2 10 83-85 VAT 3 O Percentage 11 86 Blank 1 O 12 87-89 Item 3 M Item of a delivery note Advise Note 13 90 Production 1 O Sequencing 14 91-105 Heat- 15 O 15 106 Requirement- 8 O 16 107- Hazardous 8 O 114 material code 17 115 Preference 1 O Status 18 116 Customs 1 O goods 19 117 Lighting Tax 1 O 20 118 Inventory Status 1 O 21 119-120 22 121-128 Engineering Change affected Blank 2 O 8 M Modelo 3.1 Página 7 de 13
715 Ver. 03 OPTIONAL PACKAGING DATA Field Format: Definition Length C/M Value Notes 01 1-3 of 3 M '715' Constant 02 4-5 Version- 2 M '03' Constant 03 6-27 Packaging, 22 M Identification number customer 04 28-49 Packaging, 22 M Identification number supplier 05 50-62 of 13 M Numeric Packages 06 63-65 Position 3 M for Packaging 07 66-78 Quantity in 13 O package 08 79-87 Package Serial 9 O from 09 88-96 Package 9 O Serial to 10 97-108 Packaging 12 O dimensions 11 109 Stackability 1 O 12 110- Storage request 15 O 124 number 13 125 Label 1 O indicator 14 126 Packaging 1 O 15 127 Property 1 O 16 128 Blank 1 O Modelo 3.1 Página 8 de 13
716 Ver. 03 OPTIONAL TEXT DATA ON ITEM 717 Ver. 03 OPTIONAL SINGLE PACKAGE RECORD FOR ITEM 718 Ver. 03 OPTIONAL PRODUCTION NUMBER DATA Modelo 3.1 Página 9 de 13
719 Ver. 03 MANDATORY TRAILER ADVISE NOTE AND TRANSPORTATION DATA Field Format: Definitio Length C/M Value Notes n 01 1-3 of 3 M '719' Constant 02 4-5 Version- 2 M '03' Constant 03 6-12 Counter 711 7 M of transmitted records, record type 711 04 13-19 Counter 712 7 M of transmitted records, record type 712 05 20-26 Counter 713 7 M of transmitted records, record type 713 06 27-33 Counter 714 7 M of transmitted records, record type 714 07 34-40 Counter 715 7 M of transmitted records, record type 715 08 41-47 Counter 716 7 M of transmitted records, record type 716 09 48-54 Counter 718 7 M of transmitted records, record type 718 10 55-61 Counter 719 7 M of transmitted records, record type 719 11 62-68 Counter 717 7 M of transmitted records, record type 717 12 69-128 Blank 59 M Filler SAMPLE MESSAGE: Modelo 3.1 Página 10 de 13
ANNEXE 1. CÓDIGO DE PLANTAS GRUPO ANTOLIN / G.A. PLANT CODES Código de Planta / Plant VDA Receiver (4913) GRUPO ANTOLIN - Plantas / Plants Grupo Antolín Irausa (Headquarters) Burgos Spain GAN GRUPOANTO Grupo Antolín ALAVA Vitoria Spain ALV GA-ALAVA Grupo Antolín ARA Burgos Spain ARA GA-ARA Grupo Antolín ARAGUSA Burgos Spain GUA GA-ARAGUS Grupo Antolín ARDASA Burgos Spain ARD GA-ARDASA Grupo Antolín AUTOTRIM Almussafes Valencia - Spain AUT GA-AUTOTR Barcelona - Grupo Antolín AZF Zona Franca Spain AZF GA-AZF Grupo Antolín DAPSA Burgos Spain DAP GA-DAPSA Grupo Antolín EUROTRIM Burgos Spain PIA GA-EUROTR Grupo Antolín NAVARRA Arazuri Navarra - Spain NAV GA-NAVARR Pontevedra - Grupo Antolín PGA Porriño Spain PGA GA-PGA Grupo Antolín PLASBUR Burgos Spain PLA GA-PLASBU Grupo Antolín RYA Valladolid Spain RYA GA-RYA Grupo Antolín SADITA - Barcelona - MARTORELL Martorell Spain SAD GA-MARTOR Grupo Antolín VIGO Vigo Spain VIG GA-VIGO Grupo Antolín GLASS Burgos Spain PIG GA-PIG Grupo Antolín MAGNESIO Burgos Spain MAG GA-MAG Grupo Antolin AUTOFORM Elsendorf Germany ATF GA-ATF Grupo Antolin COLOGNE Cologne Germany CLG GA-CLG Grupo Antolin EMDEN Emden Germany EMD GA-EMD Grupo Antolin DOOR PANELS EMDEN Emden Germany DPE GA-DPE Grupo Antolin HARD TRIM LOGISTICS Saarwelligen Germany HTL GA-HTL Grupo Antolin NECKALSUN Heilbronn Germany NCK GA-NCK Grupo Antolin REGENSBURG Neutraubling Germany REG GA-REG Grupo Antolin SAARLOUIS Saarlouis Germany GAS GA-GAS Grupo Antolin SACHSEN Crimmitschau Germany SCH GA-SCH Grupo Antolin WOLFSBURG Wolfsburg Germany WOB GA-WOB Grupo Antolin LOGISTIK GENK Genk Belgium GEN GA-GEN Vila Nova de Grupo Antolin LUSITANIA Cerveira Portugal LUS GA-LUSITA Modelo 3.1 Página 11 de 13
Grupo Antolin VALENÇA Valença Portugal VAL GA-VAL Leamington Warwickshire - Grupo Antolin LEAMINGTON Spa UK LMG GA-LEAMIN Grupo Antolin OXFORD Oxford UK OXF GA-OXFORD Grupo Antolin SOLIHULL Solihull Birmingham - UK SLH GA-SOLIHU Tyne and Wear - Grupo Antolin SUNDERLAND Washington UK SUN GA-SUNDER Grupo Antolin JARNY Jarny France JNY GA-JARNY Grupo Antolin CAMBRAI Cambrai France CMB GA-CAMBRA Grupo Antolin IGA Sandouville France IGA GA-IGA Roche La Grupo Antolin LOIRE Moliére France LOI GA-LOIRE Grupo Antolin SANDOUVILLE Sandouville France SDV GA-SANDOU Rupt Sur Grupo Antolin VOSGES Moselle France VOS GA-VOSGES Grupo Antolin BOHEMIA Chrastava Czech Republic IBH GA-IBH Grupo Antolin TURNOV Turnov Czech Republic TRN GA-TURNOV Grupo Antolin OSTRAVA Ostrava Czech Republic OST GA-OST Grupo Antolin OSTRAVA 2 Ostrava Czech Republic OS2 GA-OS2 Grupo Antolin SILESIA Silesia Poland SLS GA-SLS Grupo Antolin BRATISLAVA Bratislava Slovakia BRT GA-BRT Grupo Antolin Bratislava - ZILINA Bratislava (Zilina) Slovakia ZLN GA-ZLN Grupo Antolin SAN PETERSBURGO Leningradskaya Oblast. Russia SPB GA-SPB Grupo Antolin TANGER Tanger Morocco TGR GA-TGR Grupo Antolin HERMOSILLO Hermosillo - Sonora Mexico HER GA-SILAO Silao - Guanajuato Mexico MEX GA-SILAO Grupo Antolin SILAO Grupo Antolín SILAO PARASOLES Silao - Guanajuato Mexico SLP GA-SILAO Grupo Antolín PUEBLA Puebla Mexico PUE GA-SILAO INTERNATIONAL DOOR Hermosillo - SYSTEMS Sonora Mexico IDS GA-IDS Grupo Antolin RAMOS ARIZPE Ramos Arizpe Mexico RMS GA-RMS Grupo Antolin DERRAMADERO Arteaga Mexico STT GA-STT Grupo Antolin SALTILLO Arteaga Mexico STP GA-STP Hermosillo - MEXICAN DOOR COMPANY Sonora Mexico MDC 812809390 Grupo Antolin WAYNE Michigan EEUU WAY GA-WAYNE Grupo Antolin MICHIGAN Michigan EEUU MCH GA-MCH Grupo Antolin WARREN Warren EEUU WRN GA-WRN Grupo Antolin ILLINOIS Illinois EEUU ILL GA-ILL Grupo Antolin LOUISIANA Shreveportle EEUU LOU GA-LOU Grupo Antolin TRIMTEC Caçapava Brasil TRT GA-TRT Modelo 3.1 Página 12 de 13
Grupo Antolin CURITIBA São José dos Pinhais Brasil CTR GA-CTR Grupo Antolin BETIM Betim Brasil BET GA-BET Grupo Antolin TRIMTEC PARA- SOIS Caçapava Brasil PSO GA-PSO Grupo Antolin TRIMTEC TAUBATE Taubaté Brasil TTE GA-TTE Grupo Antolin INTERTRIM Caçapava Brasil ITT GA-ITT Grupo Antolin SÃO JOSË DOS PINHAIS São José dos Pinhais Brasil CTN GA-CTN Polo Grupo Antolin INTERTRIM BAH Petroquimico Brasil BAH GA-BAH Grupo Antolin INTERTRIM TAUBATE Taubate Brasil ITE GA-ITE Grupo Antolin IRAMEC Caçapava Brasil IMC GA-IMC Grupo Antolin IRAMEC São José dos AUTOPEÇAS Pinhais Brasil CUR GA-CUR Grupo Antolin IRAMEC TAUBATE Taubaté Brasil TBT GA-TBT Modelo 3.1 Página 13 de 13