Oakland County Department of Information Technology Project Scope and Approach Project Name: Mobile Devices Security Strategy Implementation Project ID: TN2186BY Leadership Group: IT Steering Committee Department: Information Technology Division: Technical Systems and Networking Project Sponsor: Kevin Bertram Date Requested: 12/12/11 PM Customer No. 186 Request Type: New Development IT Team Name: Workstation Services IT Team No: N Project Manager/Leader: Mahesh Parab Account Number: 17030 Account Description: Technical Systems and Networking Customer Name: Information Technology Grant Funded? No Mandate? No Mandate Source: Project Goal To research and implement Mobile Device Management (MDM) solution so that end user mobile devices can be supported and secured in County IT environment. Business Objective Research and implement MDM features of Microsoft SCCM 2012 for Non-RIM devices. Major Deliverables 1. MDM features of Microsoft SCCM 2012 implemented for non-rim devices. 2. Documentation, operation procedures to use Microsoft SCCM 2012 MDM for non- RIM devices. Approach Project team will work with IT teams, IT steering and IT Tech Review teams as required to research, test and implement MDM features of SCCM 2012. The process rollout will be done through appropriate communication and change management processes. Form Rev. 05/08/2012 Page 1 Project Rev. 9/6/12
Oakland County Department of Information Technology Project Scope and Approach Project Name: Mobile Devices Security Strategy Implementation Project ID: TN2186BY Business Objective Research and implement third party MDM product to manage RIM devices. Major Deliverables 1. Third party MDM product to manage RIM devices implemented. 2. Documentation, operation procedures to use Third party MDM product to manage RIM devices. Approach Project team will work with IT teams, IT steering and IT Tech Review teams as required researching, testing and implementing third party MDM product. The process rollout will be done through appropriate communication and change management processes. Research & Analysis SEMCOG County IT Collaboration Research N/A Gartner Research Recommendation N/A MDM features for Non-RIM products Microsoft technet documentation for System Center 2012. MDM features for RIM products RIM Whitepaper (attached in Clarity). Benefits See Return on Investment (ROI) Analysis Document Impact Number of Users All Divisions Information Technology Leadership Groups Information Technology Steering Committee Form Rev. 05/08/2012 Page 2 Project Rev. 9/6/12
Oakland County Department of Information Technology Project Scope and Approach Project Name: Mobile Devices Security Strategy Implementation Risk Project ID: TN2186BY Business Environment Low little or no impact to existing business processes. Technical Environment High new or non-standard technology Assumptions Staffing: IT staffing: resources will be available for the hours indicated per the attached project plan. Other Staffing: additional staffing will be available as follows: Role: Name Hours per Day Project Sponsor: Kevin Bertram As Needed Facilities Technical All mobile devices, including both County issued and user owned (BYOD) devices used for County business will be in scope of this implementation. The scope of this sizing will require a review, based on the outcome of the DR2181IF (Mobile Device Assessment) project. Application and data requirements for the mobile devices use will be determined based on the outcome of the DR2181IF (Mobile Device Assessment) project. Current installation of SCCM will be upgraded to version 2012. For the business objective#1 the assumption is that Microsoft Exchange will be part of the environment. For the business objective#1 the assumption is implementation of disk encryption software (for e.g. bitlocker) as part of Windows 7 implementation project. Use of upgraded SCCM for Mobile device management - o Strategy to support ios, Android, Windows, and Symbian devices in SCCM. o RIM devices are not supported in SCCM, and alternate product will be required. For the business objective#2 the assumption is that BlackBerry Mobile Fusion Studio backend will be used to manage RIM mobile devices. Form Rev. 05/08/2012 Page 3 Project Rev. 9/6/12
Oakland County Department of Information Technology Project Scope and Approach Project Name: Mobile Devices Security Strategy Implementation Funding Information Technology Project ID: TN2186BY Other The Project Management, Scope and Contingency estimates are based on PMO standard of 20%, 10%, and 20% of core work. Priority Constraints None identified. Exclusions This sizing doesn t include, developing the IT Department s overall strategy for mobile devices. Assumption is that the strategy will be delivered by DR2181IF (Mobile Device Assessment) project. Develop and implement mobile devices policy. Antivirus solutions, sand boxing (partition on mobile devices) etc. are policy decisions expected out of DR2181IF (Mobile Device Assessment) project and can impact the estimates and scope of this sizing. IP address availability required for implementing mobile devices is not included. Form Rev. 05/08/2012 Page 4 Project Rev. 9/6/12
Oakland County Department of Information Technology Project Scope and Approach Project Name: Mobile Devices Security Strategy Implementation PROJECT PHASE AUTHORIZATION Project ID: TN2186BY Phase(s): Project Management and Research & Implement MDM Total Estimated Application Services Hours: 10 Cost: $ 1,220 Total Estimated Technical Systems Hours: 1,722 Cost: $ 83,814 Total Estimated CLEMIS Hours: Cost: Total Estimated Internal Services Hours: 250 Cost: $30,500 IT Application Services Division Manager Approval: IT Technical Systems Division Manager Approval: IT CLEMIS Division Manager Approval: IT Internal Services Division Manager Approval: IT Management Approval: Approved: Yes No Reason: Project Sponsor Approval: Title: PROJECT SUMMARY Authorized Development (see above) Hours: 1,982 Cost: $115,534 Previously Authorized Development Hours: Cost: Grand Total Estimated Development Hours: 1,982 Cost: $115,534 Form Rev. 05/08/2012 Page 5 Project Rev. 9/6/12
Oakland County Department of Information Technology Project Scope and Approach Project Name: Mobile Devices Security Strategy Implementation Project ID: TN2186BY Customer Acceptance of Product: PROJECT COMPLETION AUTHORIZATION Title: Project Office Review: Form Rev. 05/08/2012 Page 6 Project Rev. 9/6/12
Information Technology Strategic Plan Alignment TN2186BY - Mobile Devices Security Strategy Implementation 3.1 - Provide an Enhanced Application Service Offering 3.1.1 - Increase application integration through web services 3.1.2 - Research and develop a Constituent Relationship Management (CRM) strategy 3.1.5 - Improve the quality, reliability and availability of all applications 3.1.6 - Increase the agility and responsiveness of business units by expanding customer analytics 3.1.3 - Promote mobility and location integration in business applications 3.1.4 - Utilize ecommerce platform to offset costs and expand product offerings to customers X 3.1.7 - Leverage the County's Internet presence and portal as a branded consolidated point of access to all County information and services through a web browser 3.1.8 - Centralize identity and access management for all applications and content 3.2 - Enhance ability to provide effective and timely customer (County departments and CVTs) service 3.2.1 - Implement a centralized service center strategy to provide a single point of contact for service delivery 3.2.2 - Implement the IT Library (ITIL) best practice framework for IT Service Management 3.2.3 - Define a service and support strategy that clearly identifies the IT service provided 3.2.4 - Provide a high-quality training program to empower employees through technology 3.2.5 - Develop a formalized customer communication plan 3.2.6 - Build IT Staff expertise through professional development 3.2.7 - Expand capacity through ongoing organizational review and selective outsourcing 3.3 - Implement a Standardized Strategy 3.3.1 - Deliver services using a shared technology infrastructure wherever possible X 3.3.5 - Establish support cost model and SLA for all offerings outside 3.3.4 3.3.2 - Implement a Microsoft infrastructure strategy 3.3.3 - Implement a consolidated security strategy 3.3.4 - Establish a standard personal computing hardware and software product suite, SLA, and replacement schedule for all County personal computers X 3.3.6 - Improve service availability through network design and management strategies 3.3.7 - Establish enhanced capacity planning and recovery management strategies Run Date 8/28/2012 Page 1 of 1
Project Summary Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Benefits/Savings: Tangible Benefits Subtotal: 0 0 0 0 0 0 0 Cost Avoidance Subtotal: 0 0 0 0 0 0 0 Costs: Development Services Subtotal: 182,222 5,824 5,824 5,824 5,824 5,824 211,342 Subtotal: 0 0 0 0 0 0 0 Software Subtotal: 0 0 0 0 0 0 0 Subtotal 0 0 0 0 0 0 0 Training Subtotal: 0 0 0 0 0 0 0 Other Subtotal: 0 0 0 0 0 0 0 Annual Statistics: Annual Total Savings 0 0 0 0 0 0 0 Annual Total Costs 182,222 5,824 5,824 5,824 5,824 5,824 211,342 Annual Return on Investment (182,222) (5,824) (5,824) (5,824) (5,824) (5,824) (211,342) Annual Costs/Savings Ratio 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Project Cumulative Statistics: Cumulative Total Savings 0 0 0 0 0 0 0 Cumulative Total Costs 182,222 188,046 193,870 199,694 205,518 211,342 211,342 Cumulative Return on Investment (182,222) (188,046) (193,870) (199,694) (205,518) (211,342) (211,342) Cumulative Cost/Savings Ratio 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Year Positive Payback Achieved State or Federal Mandate? Signatures: NO PAYBACK Benefits Reviewed By Project Sponsor Costs (including IT Resources) Reviewed By Information Technology Project Manager TN2186BY[1].xls/Project Summary Page 1 REV: February 17, 2009
Savings Detail Benefit/Savings Description Project Savings Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Savings Improved service and security for mobile devices (including BYOD) on county domain. Intangible Benefit 0 Improved security of information accessed through mobile devices (including BYOD) on county domain. Intangible Benefit 0 Annual Multiplier TN2186BY[1].xls/Savings Detail Page 2 REV: February 17, 2009
Savings Detail Benefit/Savings Description Improved service and security for mobile devices (including BYOD) on county domain. Improved security of information accessed through mobile devices (including BYOD) on county domain. Project Savings Category Intangible Benefit Intangible Benefit Affects Project ROI? Potential Savings Extensions Y1 Y2 Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 TN2186BY[1].xls/Savings Detail Page 3 REV: February 17, 2009
Savings Summary Benefit/Savings Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Tangible Benefit: Tangible Benefits Subtotal: Cost Avoidance: Cost Avoidance Subtotal: Intangible Benefit: Improved service and security for mobile devices (including BYOD) on county domain. Improved security of information accessed through mobile devices (including BYOD) on county domain. Savings Total: TN2186BY[1].xls/Savings Summary Page 4 REV: February 17, 2009
Cost Detail Cost Description Project Cost Category Budget Category/Funding Source Units Rate per Unit Total Cost Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 IT Hours - New Development Development Svcs IT - Information Technology / 17030 1,982 89 176,398 x IT Hours - System Maintenance Development Svcs IT - Information Technology / 17030 52 56 2,912 x x x x x x IT Hours - Customer Support Development Svcs IT - Information Technology / 17030 52 56 2,912 x x x x x x IT Hours - Planned Maintenance Development Svcs 122 0 User Hours - New Development Development Svcs 0 User Hours - PTNE/OT Development Svcs 0 Contractor Professional Services Development Svcs 0 Notebook - Acquisition 1,223 0 Notebook - Maintenance 2,372 0 Tablet Notebook - Acquisition 2,012 0 Tablet Notebook - Maintenance 0 Laserprinter - Acquisition 1,432 0 Laserprinter - Maintenance 1,104 0 Image Workstations - Acquisition 0 Image Workstations - Maintenance 3,496 0 PC Maintenance User Owned 2,304 0 Printer Maintenance User Owned 1,072 0 Package Software - Acquisition Software 0 Package Software - Maintenance Software 0 Business Objects Access Software 0 Term Emulation SFTW-Acquisition Software 0 Term Emulation SFTW-Maintenance Software 0 Server - Acquisition/Upgrade 8,000 0 Server - Maintenance 360 0 Server Sftwre - Acquisition/Upgrade 335 0 Server Sftwre - Maintenance 0 Server Rack Mount 400 0 Oracle Enterprise Per Processor - Includes Year 1 Maintenance 21,372 0 Oracle Enterprise Per Processor - Year 2 and Beyond 3,432 0 MS SQL Server Standard Per Processor - Includes Year 1 Maintenance 4,725 0 MS SQL Server Standard Per Processor - Year 2 and Beyond 946 0 TN2186BY[1].xls/Cost Detail Page 5 REV: February 17, 2009
Cost Detail Cost Description Project Cost Category Budget Category/Funding Source Units Rate per Unit Total Cost MS SQL Server Enterprise Per Processor - Includes Year 1 Maintenance 19,693 0 MS SQL Server Enterprise Per Processor - Year 2 and Beyond 3,939 0 Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance 3,506 0 Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond 701 0 Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance 13,180 0 Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond 2,635 0 SSL Certificate 845 0 TBD 0 TBD 0 TBD 0 TBD 0 Internet Access 180 0 Project Staff Training Training 0 User Training Training 0 Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 TN2186BY[1].xls/Cost Detail Page 6 REV: February 17, 2009
Cost Detail Project Cost Cost Description Category IT Hours - New Development Development Svcs IT Hours - System Maintenance Development Svcs IT Hours - Customer Support Development Svcs IT Hours - Planned Maintenance Development Svcs User Hours - New Development Development Svcs User Hours - PTNE/OT Development Svcs Contractor Professional Services Development Svcs Notebook - Acquisition Notebook - Maintenance Tablet Notebook - Acquisition Tablet Notebook - Maintenance Laserprinter - Acquisition Laserprinter - Maintenance Image Workstations - Acquisition Image Workstations - Maintenance PC Maintenance User Owned Printer Maintenance User Owned Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance Server Rack Mount Oracle Enterprise Per Processor - Includes Year 1 Maintenance Oracle Enterprise Per Processor - Year 2 and Beyond MS SQL Server Standard Per Processor - Includes Year 1 Maintenance MS SQL Server Standard Per Processor - Year 2 and Beyond Potential Cost Extensions Y1 Y2 Y3 Y4 Y5 Y6 176,398.00 2,912.00 2,912.00 2,912.00 2,912.00 2,912.00 2,912.00 2,912.00 2,912.00 2,912.00 2,912.00 2,912.00 2,912.00 TN2186BY[1].xls/Cost Detail Page 7 REV: February 17, 2009
Cost Detail Cost Description MS SQL Server Enterprise Per Processor - Includes Year 1 Maintenance MS SQL Server Enterprise Per Processor - Year 2 and Beyond Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond SSL Certificate TBD TBD TBD TBD Internet Access Project Staff Training User Training Project Cost Category Training Training Potential Cost Extensions Y1 Y2 Y3 Y4 Y5 Y6 TN2186BY[1].xls/Cost Detail Page 8 REV: February 17, 2009
Cost Summary Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Development Services: IT Hours - New Development 176,398 176,398 IT Hours - System Maintenance 2,912 2,912 2,912 2,912 2,912 2,912 17,472 IT Hours - Customer Support 2,912 2,912 2,912 2,912 2,912 2,912 17,472 IT Hours - Planned Maintenance User Hours - New Development User Hours - PTNE/OT Contractor Professional Services Development Services Subtotal: 182,222 5,824 5,824 5,824 5,824 5,824 211,342 : Subtotal: Software: Software Subtotal: : Subtotal Training: Training Subtotal: Other: Other Subtotal: Costs Total: 182,222 5,824 5,824 5,824 5,824 5,824 211,342 TN2186BY[1].xls/Cost Summary Page 9 REV: February 17, 2009
Assumptions Date Assumption Description 21-Aug-12 Cost Detail - Line 3 -- 1,622 hours from the Workbench WBS includes blended rate cost of $89 for TSN and IT resources. 21-Aug-12 Cost Detail - Line 4,5 -- One hour per week for system maintenance and customer support at cost of $56. TN2186BY[1].xls/Assumptions Page 10 REV: February 17, 2009