2015 Regional in Nature Activity Guide Request for Bid Printing, Distribution, Insertion East Bay Regional Park District www.ebparks.org Bid must be received by 5 p.m., October 31, 2014. Submit bids to: East Bay Regional Park District Attn: Lane Powell 2950 Peralta Oaks Court Oakland, CA 94605
Project Description The East Bay Regional Park District (EBRPD) publishes the Regional In Nature Activity Guide (RIN) six times per year and distributes primarily through insertion into numerous local newspapers and also via an East Bay mailhouse. EBRPD has tight performance requirements, including superior customer support, tight 4/C registration on press, and consistent, on-time delivery to the various delivery locations. This bid request concerns the six issues that will be published in 2015. Provide: Item 1--Cost for printing, storage, and delivery, per thousand, for the quantity ranges noted below. See below for printing specifications, and see the following pages for storage concerns and delivery locations. Note that heat-set press is required. and Item 2)--Cost for printing, storage, delivery per thousand for the total quantity ranges noted below, and insertion (per thousand) INTO YOUR PUBLICATION(s) (if applicable), inserting into the same zones or zip codes per your 2014 agreement with EBRPD. See below for printing specifications and the following pages for storage concerns and delivery locations. Note that heat-set press is required. and Item 3)--Cost for INSERTION ONLY (per thousand) into your newspaper(s) into the same zones or zip codes per your 2014 distribution agreement with EBRPD. and Item 4--Value added to your proposal(s), if any, such as free or reduced-cost print/web advertising or advertising campaign, and/or event promotion/marketing. Printing Specifications Size/color/bleed/folds/binding/number pages: --six issues of 16 pages each --21 inches x 11 inches --fold to 10 1/2 x 11 --approx 57,000 are quarter-folded to 10 1/2 x 5 1/2 --4-color process color --no bleed --no binding --Live image area TBD per your requirements. Quantity printed six times per hear: Provide a per-thousand cost for the following ranges: 550,000-600,000 600,001-650,000 Stock: 32# 72 highbrite PROVIDE A SAMPLE printed on this stock that has been printed on the heat-set press you intend to use for this agreement. Insertion: Provide costs for two options: ONSERT cost per thousand INSERT cost per thousand Page 2 of 6
Storage: The six PDF submission dates and tab insertion dates noted on the next page are proposed; the selected Printer and EBRPD will negotiate actual to-press and insertion dates that will satisfy the needs of EBRPD based on previously negotiated insertion dates and storage capabilities of inserting newspapers, and storage capabilities and mailing dates of the mailhouse. The Printer will be required to warehouse a certain quantity (currently ~61,000) of printed RINs for approximately 7 days from the to-printer dates prior to shipping to three locations, and the remainder for approximately 15 additional days prior to shipping to the remaining 9 insertion locations. Proposed: To-Printer Date Insertion Date Jan. 13, 2015...February 12, 2015 March 10, 2015...April 9, 2015 May 12, 2015...June 11, 2015 July 14, 2015...August 13, 2015 September 8, 2015...October 8, 2015 November 10, 2015...December 10, 2015 NOTE: To-Printer Date refers to the date on which EBRPD will deliver the PDF file to the printer. Questions? Please call or email Lane Powell with any questions or concerns you may have prior to submitting your Bid: 510-544-2210, 9:30 a.m.-3 p.m., Monday-Thursday lpowell@ebparks.org Bids must be received by 5 p.m., Friday, October 31, 2014. Deliver to: East Bay Regional Park District Attn: Lane Powell 2950 Peralta Oaks Court Oakland, CA 94605 Current Delivery Quantities and Locations (subject to change): Note that individual quantities for the various locations may vary from issue to issue depending on newspaper circulation changes during the term of the agreement. QUANTITY Qty: 19,000 Qty: 35,000 DISTRIBUTOR MAILSTREAM (mailhouse) 125 Mason Circle, Unit K Concord, CA 94520 Contact: Teresa or John - Phone: 925-676-6711 NOTE ON SKID FLAG MAILSTREAM VALLEY SENTINEL Wesco Graphics 410 E. Grantline Road Unit B Tracy, CA 95376-2811 Contact: Joy Perryman - 209-832-1000 NOTE ON SKID FLAG: VALLEY SENTINEL Page 3 of 6
Qty: 7,000 Qty: 7,000 Qty: 11,456 Qty: 13,638 Qty: 17,759 Qty: 89,514 Qty: 43,345 EPOCH TIMES Epoch Times 1213 Evans Ave. San Francisco, CA 94124 Contact: Linda Ye, 408-219-6660 NOTE ON SKID FLAG: EPOCH TIMES EBRPD 2950 Peralta Oaks Court Oakland, CA 94605 Contact: Lane Poweli - 510-544-2210 Or Steve Myli @ 510-544-2102 NOTE ON SKID FLAG EBRPD Tie in bundles of 250 s; Flip in 50s NOTE: Configuration of this delivery location makes it imperative that delivery requires a Bobtail truck with lift-gate. Larger trucks will not be able drop delivery and delivery will have to be rescheduled at deliverer s expense. FREMONT ARGUS / ANG PACKAGING CENTER NOTE ON SKID FLAG FREMONT ARGUS HAYWARD DAILY REVIEW / ANG PACKAGING CENTER NOTE ON SKID FLAG HAYWARD DAILY REVIEW OAKLAND TRIBUNE / ALAMEDA TIMES STAR / ANG PACKAGING CENTER NOTE ON SKID FLAG OAKLAND TRIBUNE / ALAMEDA TIMES STAR CONTRA COSTA NEWSPAPERS / ANG PACKAGING CENTER NOTE ON SKID FLAG CONTRA COSTA NEWSPAPERS HILLS PUBLICATIONS / ANG PACKAGING CENTER NOTE ON SKID FLAG CONTRA COSTA NEWSPAPERS Page 4 of 6
Qty: 22,500 Qty: 37,900 Qty: 10,000 Qty: 15,000 Qty: 7,000 Qty: 43,000 Qty: 30,000 Qty: 30,000 TRI CITY VOICE SF Chronicle 47540 Kato Road Fremont, CA 94538 Contact: Bill Marshek - Phone: 510-494-1999 x100 NOTE ON SKID FLAG TRI CITY VOICE SAN FRANCISCO CHRONICLE SF Chronicle 47540 Kato Road Fremont, CA 94538 CSUEB (Quarter Fold Required) Folger Graphics 21093 Forbes Ave. Contact: Phone: 510-887-5656 NOTE ON SKID FLAG CSUEB / PIONEER VISION HISPANA Folger Graphics 21093 Forbes Avenue Contact: Don Landers III - 510-887-5656 x112 or cell 415-902-8951 NOTE ON SKID FLAG: VISIONSION HISPANA HYUNDAE NEWS USA San Francisco 94124 Contact: Mr. Dong Yull Kim, 510 635-2323, Jose Diaz (), 415-760-0254 NOTE ON SKID FLAG: HYUNDAE NEWS USA EAST BAY EXPRESS San Francisco 94124 Contact: 415-850-6151, Marie Ortega 510-879-3700 ext. 3717 NOTE ON SKID FLAG EAST BAY EXPRESS OAKLAND POST Fricke-Parks Press 33250 Transit Ave Union City, CA 94587 Attn: Dave Brown - Phone: 415-489-6543 NOTE ON SKID FLAG OAKLAND POST PARENTS PRESS (Quarter Fold Required) San Francisco 94124 Attn: David C. - 415-850-6151 NOTE ON SKID FLAG Alameda Publishing Group PARENTS PRESS Page 5 of 6
Qty: 7,000 Qty: 10,000 Qty: 38,000 Qty: 13,000 Qty: 14,000 Qty: 25,000 Qty: 9,000 PHILIPPINE NEWS (Quarter Fold Required) San Francisco, CA 94124 Contact: David C. - 415-850-6151 NOTE ON SKID FLAG: PHILIPPINE NEWS FILAM STAR Contact: David Ceccarelli - 415-850-6151 NOTE ON SKID FLAG: FILAM STAR BRENTWOOD PRESS NOTE ON SKID FLAG BRENTWOOD PRESS CLAYTON PIONEER Contact: Kevin Campau - 408-232-5160 or Pamela @ 925-672-0500 NOTE ON SKID FLAG: CLAYTON PIONEER PLEASANTON WEEKLY Contact: Kevin Campau - 408-232-5160 NOTE ON SKID FLAG: PLEASANTON WEEKLY LIVERMORE INDEPENDENT Fricke-Parks Press 33250 Transit Ave. Union City, CA 94587 Contact: 510-489-6543; Tina Rose - 925-243-8010 NOTE ON SKID FLAG INDEPENDENT MARTINEZ NEWS-GAZETTE Gibson Publications 544 Curtola Parkway Vallejo, CA 94590 Contact: Kat - 707-643-1706 NOTE ON SKID FLAG: MARTINEZ NEWS-GAZETTE Page 6 of 6