The Under 5 Minute Guide to LMS (Provincial Learning Management System Orientation Guide for Learners) This handout covers basic information about the elearning system. Please view all pages and screen shots to make elearning an easy experience and avoid unnecessary issues. Table of Content Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Use the Correct Browser The Guest Screen/Home page The Sign In Screen Your elearning Home Screen The My Learning Screen The Show History Screen The Catalogue Screen Searching: How to find a course from the All Catalogues list Searching: Using Specific Catalogues How to Assign a Course or exam to yourself The Reports Screen and The Report Viewer Screen Notes for Users about Reports Hints and Tips for the Provincial Learning Management System (LMS) 1
The site address is https://elearning.nshealth.ca and is available at all times from anywhere in Nova Scotia. Use the Correct Browser Use Internet Explorer (IE) in compatibility view to view this site. If you do not, courses will not show as completed and some screens may not display properly. IE versions 7 and 8 are already compatible. Versions 9 and above MUST be set in compatibility view. Do not use other browsers like Google Chrome. Below are instructions on how to check your browser and set it to compatibility view. Check it regularly as automated updates and others using your computer may update the browser without you knowing. Open Internet Explorer and click on Help. You will see the version, as in the sample below. If your version is 9 or more, you must set your browser to Compatibility view. See sample below. Click Tools and then click Compatibility View 2
The Guest Screen The home page is referred to as the Guest Screen as it is the only screen you can view without signing in to the site. The numbers below show what you need to know about this screen: 1: Be sure to check the information on this page frequently for important updates about issues or if the site will be unavailable due to maintenance. Note the information in the red box. 2: This Catalogue tab takes you to the Guest Catalogue. It lists only a couple of samples of the courses available on the site. To find all the courses you must sign in. 3: Click the Sign In link to go to the Sign In screen. You must sign in using your network username and password. These are the same ones you use to sign in to email. You must put your DHA\ or IWK\ before your user name. Please see the instructions on the sign in screen for a sample. Notes for users: This site passes information to a database to be stored. The site has special security to protect that information. Please note the site is https:// 3
The Sign In Screen Arrow 1: The first time you visit this site and sign in, please read everything in the coloured message box. It will only take a couple of minutes and will help you with common issues/questions experienced by some users. Arrow 2: Type in your network username with your DHA or IWK\ attached as shown in the Examples below. avdha\murphyep cbdha\murphyep cehha\epmurphy cdha\murphyep cha\murphyep gasha\murphyep Iwk\murphyep pcha\murphyep ssdha\murphyep swndha\murphyep Type your password in the Password window. It is the same one you use to access email, webmail, and your computer. Arrow 3: Click the Sign In button. Notes for users: The back slash looks like this \. Do not confuse it with the forward slash / found on the same key as the question mark. Everyone has a unique learning record tied to their username and password. o Never allow someone else to use the system with your username and password. o Always sign out when you are done in the system. o If the system detects no activity after several minutes it times out as a security measure. You will need to sign back in. o Do not walk away from a learning session while doing exams, as you may lose your work and have to start again. In exams, you are required to Submit your answers (sometimes one at a time, and sometimes all at once at the end) the system does not consider the questions answered until you actually submit the answers. Your elearning Home Screen 4
Once you have signed in to the site, you are on the Your Learning Studio Homepage. This page is a communication and organization page. Note each red arrow and its corresponding information listed below. Arrow 1: Always be sure your screen Zoom Level is set to 100%. If it set below 100% your course may not fully display on the screen. Arrow 2: Click on a tab to go to that screen. The tab turns blue to show the current screen. Arrow 3: Please check the Information for All Users and News for User Groups windows each time you visit. Arrow 4: These areas show courses that have been assigned to you. Once you complete a course it disappears from the list. An easier to view list can be found on the My Learning screen. Arrow 5: Help link Please read the Help page the first time you visit the site. There are cheat sheets, FAQs and other information that may be helpful to you. New items are added and updated as required. 5
The My Learning Screen Provincial Learning Management System Orientation Guide for Learners Version 3, February 2014 This screen shows a list of all courses and exams that have been assigned to you by yourself or someone else. Arrow 1: This area shows the course title. You can start the course by clicking this link or the Take now or Continue link. Arrow 2: The Type of learning shows if the course or exam is a Recommended or Mandatory item. Recommended items can be removed from your list, if you have not started them yet, by clicking on the Delete icon. The date your course is due is also shown here. Courses not completed by the due date will show up as late on reports. The course will remain available and on you re my Learning list until you complete it. Arrow 3: This area shows the Action required such as Take Now or Continue if a course has already been started. If you must leave a course before it is finished, sign out. When you sign back in, the system will allow you to resume where you left off if you want. Each new item has a yellow star just to highlight it. You can remove it by clicking on it. Arrow 4: IMPORTANT: When a course has been completed it will disappear from this list. To see a list of completed AND non completed courses, check the Show History box. It will show you the dates courses were completed. Notes for users: Please note: As soon as you complete a course check the My History screen to see that it shows as complete. The course will also disappear from you re my Learning screen. If it does not show as complete and you are sure you viewed all screens and answered all quiz questions, check your browser to be sure it is compatible as described on page one of this handout. 6
The Show History Screen Arrow 1: When the Show History box is checked you are on the Show History screen. Arrow 2: When you have finished a course it will show as Completed in the Action column. Arrow 3: You will also see the Completion date as seen circled below. It is important to check to be sure the system recognizes that you have finished a course. Otherwise your learning record and reports will not show the course as complete. Courses will not show as completed if you are not using a compatible browser or if you have missed screens or have not finished quizzes in the module. Notes for users: To return to the My Learning screen Click the My Learning tab or remove the check from the Show History box. 7
The Catalogue Screen The Catalogue screen shows all the courses and exams available to you. Each course is set up with security that determines who is able to see or take it. If you belong to a group that is allowed to see the course you can access it. If you are not a member of the group you will not see it on the list. Some courses are open to everyone; some can only be seen by specified groups. Note: In this current site you will note two search windows. Both will work. Expect one to be removed in upcoming versions. Arrow 1: When you first go to the Catalogue screen it will show you how many courses are available to you, listed in alphabetical order by name or by course code depending on how you sort the list. Only a partial list will show initially until you actually search. Arrow 2: To sort by name be sure the Sort By choice is Item name Arrow 3: To list all courses in all catalogues, choose All Catalogues and click Search. 8
Searching: How to find a course from the All Catalogues list Arrow 1: Once you do a general search of all catalogues your courses will display 10 at a time on the screen. Arrow 2: You can move from screen to screen using the Previous and Next buttons Arrow 3: The Type window lets you find only a certain type of item such as: all types, on-line courses, on-line exams or classroom courses. Arrow 4: To search for a specific course, type a word found in the course title or description in the search window and click Search (Arrow 5). Some developers also create keywords to assist learners in finding a course. Example: To find a course related to privacy, type privacy in the window. Avoid using several words unless you know they are the exact title. Avoid abbreviations unless they are part of the actual title. 9
Searching: Using Specific Catalogues Provincial Learning Management System Orientation Guide for Learners Version 3, February 2014 Catalogues help organize courses belonging to a certain user group. A course may belong to several catalogues if it is shared. When searching the All Catalogues choice, you will find courses regardless of which catalogue it is in. Arrow 1: Click the drop down arrow to see a list of catalogues and click on the one you want to view and click Search. Remember some catalogues may appear empty if there are no courses in there available to you. Arrow 2: The screen will show how many results or courses are available to you in that catalogue and list those courses and/or exams. 10
How to Assign a Course or exam to yourself Provincial Learning Management System Orientation Guide for Learners Version 3, February 2014 Arrow 1: Each course or exam has a brief description. To see the full description click the Select This Item button (Arrow 2). Please read the full description as it often contains special instructions or information. Arrow 2: To self assign a course click the Select this Item button, then Add to My Learning and follow the instructions as you go along. You do not need to pick a Due date or Target date when you are self assigning. You can then complete the course or go back to it later on you re My Learning screen. Arrow 3: Please see the How to Self Assign a Course cheat sheet found on the Help page for step by step help. 11
The Reports Screen Arrow 1: To run a report, click on the My Learning Items Report link. The Report Viewer Screen When the My Learning Items Report link is clicked it opens the Report Viewer Screen. Arrow 1: Choose All Items to show all courses and exams that have been assigned to you or Specific Items to choose one or more specific items you want on your report. When choosing specific items find them on the list, click on them and add them to the Selected box. Arrow 2: Check the boxes with the status you want to show on your report. If you want to show all assignments completed or not, check all boxes. If you only want completed courses or exams check Completed (courses) and Successful, Unsuccessful (exams). Arrow 3: If you are interested in a specific due date range click on the calendars to choose the dates. Remember, it is the range in which the item was due. You do not have to enter a date range. Arrow 4: When you have finished choosing what you want on your report click the Generate Report button. It will take a few seconds to run depending on how many courses you have taken. 12
Notes for users: For more details on how to run a report please read the cheat sheet called How to Run a Report Showing My Courses and Exams. It is found on the Help screen. The cheat sheet will also show you how to save your report on your computer as a Word document and then print it. Your report will show actual exam scores so be careful where you save your reports. Every Learner in the system has a unique record that keeps track of all the courses and exams assigned, started and taken. As mentioned before, these are all listed on the My Learning screen when you check the Show History box. Please Note: The first place you should check to see if the system shows you have completed a course is on the Show History list on the My Learning tab. It sometimes takes several minutes (15-20) after a course or exam is completed before it will show up on your My Learning Items Report. The reports database updates new information every 15 20 minutes. Learners can only view their own reports and cannot see other learners results. Your manager(s) and/or educator(s) however are able to view reports on their employees/learners. 13
Hints and Tips for the Provincial Learning Management System (LMS) A copy of just this sheet is available on Guest and User home pages of the LMS. 1. Check the red box on the home page for new information frequently. Each month the site is unavailable between 1am and 6am for routine maintenance. Warnings and other important information are also placed here. 2. Check your web browser First check that you are using Internet Explorer as a browser. If it is version 7 or 8 you are fine. If it is version 9 or 10 you must set it to Compatibility view. IE 11 has many issues please avoid it for now. See the cheat sheet I finished the course but it just says started.pdf under the Help link for instructions. 3. Use your network/active Directory username and password To Sign in, enter your network User ID (username) and password in the windows above. This is the same username and password you use for webmail. Be sure to include your DHA or domain and a backslash before your username. Passwords are case sensitive. Please note the direction of the backslash (\). See examples on the Sign In screen 4. Check your course as soon as you finish to be sure it shows as completed 5. Reports are available 20 minutes after you complete a course. You must save it to your computer before printing it. The first place you should check to see if the system shows you have completed a course is on the Show History list on the My Learning tab. This should show up immediately Read the Orientation Handout for more information Reports can show one or many courses. You choose. They take the place of certificates used in the past and can be saved on your computer and printed or emailed. Please see the cheat sheet called How to Run a Report Showing your Courses and Exams. 14