MICROSOFT EXCEL 2010 ANALYZE DATA

MICROSOFT EXCEL 2010 ANALYZE DATA Microsoft Excel 2010 Essential Analyze data Last Edited: 2012-07-09 1

Basic analyze data... 4 Use diagram to audit formulas... 4 Use Error Checking feature... 4 Use Evaluate Formula feature... 5 Work with Goal Seek to get a desired result... 6 Use Data Table to see changes affecting on a formula... 7 Use Scenario Manager to consider many different variables... 7 Create a scenario... 7 Use scenarios... 9 Explore The Analysis ToolPak Feature... 10 Enable Analysis ToolPak... 10 Use Analysis ToolPak feature... 11 Analyze with PivotTable and PivotChart... 12 Work with PivotTable reports... 12 Create a PivotTable... 12 Create a PivotTable from worksheet data... 12 Create a PivotTable from an external data source... 13 Modify fields in a PivotTable report... 16 Turn on PivotTable Field List pane... 16 Add fields to the report... 16 Microsoft Excel 2010 Essential Analyze data Last Edited: 2012-07-09 2

Insert Slicers in an existing PivotTable report... 17 Utilize a PivotTable report... 19 Work with a PivotChart... 20 Insert a PivotChart from an existing PivotTable report... 20 Convert a PivotChart report to a standard chart... 21 Find the name of the associated PivotTable report... 21 Find the associated PivotTable report... 22 Convert to a standard chart... 23 The following training document is using information from Microsoft Office Excel 2010 Help Last Edited: 2012-07-09 3

Basic analyze data Use diagram to audit formulas Select the cell in the data range to audit Go to Formulas tab Formulas Auditing group select one of the following: If the selected cell contains data that feeds into a formula, select Trace Precedents If the selected cell contains formula that a cell feeds into, select Trace Dependents To use shortcut to show precedents and dependents without drawing arrows, do the following Select direct dependent cells: CTRL + ] Select direct and indirect dependent cells: CTRL + SHIFT + ] Select direct precedent cells: CTRL + [ Select direct and indirect precedent cells: CTRL + SHIFT + [ To remove arrows created by tracing precedents and dependents, go to Formulas tab Formulas Auditing group click on Remove Arrows Use Error Checking feature Error Checking feature helps users to recognize and correct common errors in formulas Select the cell with a formula error Go to Formulas tab Formulas Auditing group click the Error Checking down arrow select Trace Error Microsoft Excel 2010 Essential Analyze data Last Edited: 2012-07-09 4

To remove arrows created by tracing errors, go to Formulas tab Formulas Auditing group click on Remove Arrows Use Evaluate Formula feature Evaluate Formula feature helps users to understand different parts of a nested formula Select the cell contains formula Go to Formulas tab Formulas Auditing group click Evaluate Formula In the Evaluation Formula dialog box, do any of the following: Click Evaluate to examine the value of the underlined reference. The result of the evaluation is shown in italics If the underlined part of the formula is a reference to another formula, click Step In button to display the other formula in the Evaluation box. Click Step Out button to go back to the previous cell and formula. Continue until each part of the formula has been evaluated. Last Edited: 2012-07-09 5

To see the evaluation again, click Restart. To end the evaluation, click Close Work with Goal Seek to get a desired result Goal Seek feature helps to find the input data for current output Select the cell contains formula Go to Data tab Data Tools group click What-If Analysis click Goal Seek In the Goal Seek dialog box, do the following: In the Set cell box, enter the reference for the cell that contains the formula to be resolved In the To value box, type the desired result In the By changing cell box, enter the reference for the cell that contains the value to be adjusted Last Edited: 2012-07-09 6

Use Data Table to see changes affecting on a formula Data Tables feature helps users to substitute one or possibly two entire range of inputs to produce outputs corresponding with the substituted inputs Select the range of cells contained formula and substitute inputs Go to Data tab Data Tools group click What-If Analysis click Data Tables In the Data Table dialog box, select one of the following: If the variable value is arranged by row, select Row input cell to enter the cell reference If the variable value is arranged by column, select Column input cell to enter the cell reference Use Scenario Manager to consider many different variables Scenario Manager feature is used to change more than two variables at a time or create a professional report Create a scenario Select any cell in the worksheet Go to Data tab Data Tools group click What-If Analysis click Scenario Manager Last Edited: 2012-07-09 7

In the Scenario Manager dialog box, click Add In the Add Scenario dialog box, do the following: In the Scenarios name box, enter scenario name In the Changing cells box, select what inputs will be changed (Do not select the cell that contains data calculated by the function) In the Comment box, enter description for the scenario (optional) Click OK Last Edited: 2012-07-09 8

In the Scenario values text box, change the input values in the text box click OK Use scenarios In the Scenarios Manager dialog box, do any of the following: To edit an existing scenario, under Scenarios box, select a desired scenarios name click Edit To show changes in the worksheet, under Scenarios box, double-click any scenario name To set the scenario permanently in the worksheet, click Close To show the report of all scenarios, click Summary select Scenario Summary click OK Last Edited: 2012-07-09 9

Explore The Analysis ToolPak Feature Analysis ToolPak feature provides data analysis tools for statistical and engineering analysis Enable Analysis ToolPak Go to File tab select Options In the Excel Options dialog box, do the following: Click Add-Ins Click Go button Last Edited: 2012-07-09 10

In the Add-Ins dialog box, do the following: Under Add-Ins available box, select Analysis ToolPak check box Click OK button Use Analysis ToolPak feature Go to Data tab Analysis group click Data Analysis In the Data Analysis dialog box, select a desired common analysis such as: Correlation Moving Average Rank and Percentile.. Last Edited: 2012-07-09 11

Analyze with PivotTable and PivotChart Work with PivotTable reports A PivotTable report is useful when: A lot of data needs to be analyzed Unable to see how they relate to each other A PivotTable report summarizes your data: Turn data into knowledge Anatomy of a PivotTable Row labels Column labels Summary area The pivoting part: Flexibility: just one or two clicks swaps columns, rows and filters Filter PivotTable interactively using Slicers Create a PivotTable Create a PivotTable from worksheet data Go to Insert tab Tables group click the PivotTable down arrow choose PivotTable In the Create PivotTable dialog box, do the following: Under Choose the data that you want to analyze section, do the following: Select Select a table or range option In the Table/Range text box, select the range of cells to use as the underlying data Last Edited: 2012-07-09 12

Under Choose where you want the PivotTable report to be placed, do one of the following: To place the PivotTable report in a new worksheet starting at cell A1, select New Worksheet option To place the PivotTable report in an existing worksheet, do the following: Select Existing Worksheet option In the Location box, specify the first cell in the range of cells to position the PivotTable report. Click OK Create a PivotTable from an external data source Go to Insert tab Tables group click the PivotTable down arrow click PivotTable Last Edited: 2012-07-09 13

In the Create PivotTable dialog box, under Choose the data that you want to analyze section, do the following: Select Use an external data source option Click Choose Connection. In the Existing Connections dialog box, do the following: Click the Show down arrow select either the category of connections to specify a connection or All Connections (which is the default) Under Select a Connection, select a connection To reuse or share an existing connection, select a connection under the Connection in this Workbook To copy the connection file into the workbook as a new workbook connection and use the file (an.odc file) as a new connection for the PivotTable report, select a connection from either under Connection files on the network or Connection files on this computer Click Open Last Edited: 2012-07-09 14

In the Create PivotTable dialog box, under Choose where you want the PivotTable report to be placed section, do any of the following: To place the PivotTable report in a new worksheet starting at cell A1, select New Worksheet To place the PivotTable report in an existing worksheet, do the following: Select Existing Worksheet option In the Location box, specify the first cell in the range of cells to position the PivotTable report. Click OK Last Edited: 2012-07-09 15

Modify fields in a PivotTable report Turn on PivotTable Field List pane Click any cell in the PivotTable report Go to PivotTable Tools tab Options tab Show group click Field List Add fields to the report By default, nonnumeric fields are added to the Row Labels area, numeric fields are added to the Values area, and date and time hierarchies are added to the Column Labels area. To place a field in the default area of the layout section, select the check box next to the field name under Choose fields to add to report box To place a field in a specific area of the layout section, do the following: Under Choose fields to add to report box, right-click the field name in the field section Select either Add to Report Filter, Add to Column Label, Add to Row Label, or Add to Values. To drag a field to the desired area, do the following: Click the field name in the field section Drag and drop it to an area in the layout section To create multiple fields in an area, click and drag fields to the same area in the layout sections To rearrange the fields at any time, do the following Right-clicking the fields in the layout section Do one of the following: Select the desired area Dragging the fields between the areas in the layout section Last Edited: 2012-07-09 16

Insert Slicers in an existing PivotTable report Slicers are easy-to-use filtering components that contain a set of buttons to quickly filter the data in a PivotTable report, without the need to open drop-down lists to find the items to filter Click anywhere in the PivotTable report Go to PivotTable Tools tab Options tab Sort & Filter group click Insert Slicer In the Insert Slicers dialog box, do the following: Select desired fields check boxes to create a slicer Click OK Last Edited: 2012-07-09 17

In each slicer, do any of the following: Click the items on which to filter. To select more than one item, hold down CTRL, and then click the items on which you want to filter. Last Edited: 2012-07-09 18

Utilize a PivotTable report To filter data in a PivotTable report, click the down arrow in each column header To create a brand new worksheet for a underlying data for particular cell in the report, double click the cell To update changes from the source data on the report, do the following: Select any cell in the PivotTable report Go to PivotTable Tools tab Options tab Data group click Refresh button Last Edited: 2012-07-09 19

Work with a PivotChart A PivotChart report provides a graphical representation of the data in the PivotTable report. A PivotChart report is interactive which means that you can sort and filter it to show subsets of the PivotTable data Insert a PivotChart from an existing PivotTable report Click the PivotTable report. Go to PivotTable Tools tab Options tab Tools group click PivotChart In the Insert Chart dialog box, do the following: Click the desired chart type and chart subtype except an xy (scatter), bubble, or stock chart Click OK. Last Edited: 2012-07-09 20

Convert a PivotChart report to a standard chart Converting a PivotChart report to a standard chart will delete its connection associated to PivotTable report. You can convert a PivotChart report to a standard chart by deleting its associated PivotTable report. If you have multiple PivotTable reports and PivotChart reports in your workbook, you may first have to find the associated PivotTable report that has the same name as the PivotChart report Find the name of the associated PivotTable report Click on the PivotChart report Go to PivotChart Tools tab Design tab Data group click Select Data In the Select Data Source dialog box, in the Chart data range box, note the associated PivotTable name, which is the text that follows the (!) exclamation point click OK Last Edited: 2012-07-09 21

Find the associated PivotTable report Click any cell in the PivotTable report Go to the Options tab PivotTable group click Options In the PivotTable Options dialog box, in the Name box, note whether the name matches the name of the associated PivotTable report. Repeat steps this procedure for each PivotTable report in the workbook until you find the same name in the Name box. Last Edited: 2012-07-09 22

Convert to a standard chart Select the associated PivotTable report that has the same name as the PivotChart report that you want to change Go to PivotTable Tools tab Design tab Tools group click Select click Entire PivotTable press DELETE key Last Edited: 2012-07-09 23